FL - Miami Beach: CITY COMMISSION

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CITY COMMISSION

Finance and Citywide Projects Committee Meeting City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive July 31, 2019 - 8:00 AM

Tagged Passions:finance, boards and commissions, and conventions

Commissioner Ricky Arriola, Chair Commissioner Michael G ngora, Vice-Chair Commissioner Mark Samuelian, Member Commissioner Micky Steinberg, Alternate

John Woodruff, Liaison Morgan Goldberg, Support Staff

No additional detail provided

Visit us at www.miamibeachfl.gov for agendas and video streaming of City Commission Committee Meetings.

OLD BUSINESS
Tagged Passions:business and boards and commissions

1.
DISCUSSION REGARDING THE REVIEW OF THE JULIA TUTTLE BUS RAPID TRANSIT DEMONSTRATION PROJECT May 16, 2018 - C4 R Sponsored by Commissioner Samuelian Transportation

No additional detail provided

Tagged Passions:Public Transit and transportation

2.
UPDATE ON THE PROGRESS OF THE TRAFFIC MITIGATION STRATEGY TO HELP REDUCE TRAFFIC IMPACTS OF THE CONNECTING MIAMI CONSTRUCTION PROJECT

UPDATE ON FDOT AND CITY CONSTRUCTION PROJECTS AND TRAFFIC MITIGATION STRATEGIES March 13, 2019 - R7 G and June 5, 2019 - R9 E Sponsored by Commissioner Samuelian and Commissioner G ngora Transportation

Tagged Passions:construction, strategic, transportation, and traffic

3.
DISCUSSION ON PRIDE SPONSORSHIP / FEE WAIVER FOR 2020 July 17, 2019 - C4 H Sponsored by Vice Mayor Arriola and Co-Sponsored by Commissioner G ngora Tourism and Culture

No additional detail provided

Tagged Passions:tourism

4.
DISCUSSION REGARDING THE RENEWAL OF THE AGREEMENT WITH THE FRANCHISE HAULERS June 5, 2019 - C4 D

Public Works

Tagged Passions:Public Works and public works

5.
DISCUSSION TO REVIEW THE MAYOR'S PANEL ON OCEAN DRIVE, SAFETY, SECURITY, AND INFRASTRUCTURE SUBCOMMITTEE'S MOTION FOR A SECRET SHOPPER PROGRAM AS AN INVESTIGATIVE TOOL June 5, 2019 - C4 Y

Page 1 of 124 Sponsored by Commissioner Samuelian Office of the City Manager

Tagged Passions:security, program, administrator, and manager

6.
DISCUSSION REGARDING UM MOBILE CLINIC GRANT FUNDED PROJECT

Grants Management NEW BUSINESS

Tagged Passions:grant and business

7.
DISCUSSION REGARDING CREATING A CONNECTION BETWEEN OCEAN DRIVE AND LINCOLN ROAD THROUGH ESPANOLA WAY June 5, 2019 - C4 H Sponsored by Vice-Mayor Arriola Public Works

No additional detail provided

Tagged Passions:streets, Public Works, and public works

8.
DISCUSSION ON MIAMI BEACH SENIOR HIGH SCHOOL CROSSING MORNING SAFETY. May 8, 2019 - R9 K Sponsored by Commissioner Samuelian and Co-Sponsored by Commissioner G ngora Transportation

No additional detail provided

Tagged Passions:beach, transportation, and education

9.
DISCUSSION REGARDING A NEW LEASE AGREEMENT BETWEEN THE MIAMI BEACH REDEVELOPMENT AGENCY (RDA) AND CRUISE TOURS CENTER, LLC D/B/A ADMIRAL CRUISE TRANSPORTATION FOR APPROXIMATELY 721 SQUARE FEET OF GROUND FLOOR RETAIL SPACE AT THE ANCHOR SHOPS GARAGE, LOCATED AT 100 16TH STREET, SUITE NO. 5, MIAMI BEACH, FLORIDA, FOR A PERIOD OF FIVE (5) YEARS

Economic Development Status: Item to be submitted as supplemental. DEFERRED ITEMS

Tagged Passions:leasing, economic development, streets, development, beach, transportation, and Development

10.
DISCUSSION REGARDING THE BIGBELLY PROGRAM AND POTENTIAL WAYS TO SUBSIDIZE ITS COSTS October 17, 2018 - C4 I Sponsored by Vice-Mayor Arriola Public Works

No additional detail provided

Tagged Passions:program, Public Works, and public works

11.
DISCUSSION ON UPDATING MINIMUM WAGES ON CITY FUNDED CONSTRUCTION CONTRACTS January 16, 2019 - C4 M Sponsored by Commissioner Steinberg Procurement/CIP Status: Item deferred to the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:construction, capital spending, contract, Capital Spending, purchasing, and minimum wage

12.
DISCUSSION REGARDING ESTABLISHING A HISTORIC PRESERVATION FUND April 11, 2018 - C4 O Sponsored by Vice-Mayor Arriola Finance/Planning Status: Item deferred to the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:planning, finance, historic, and preservation

13.
DISCUSSION REGARDING THE LOCATION OF A STORAGE FACILITY AND NEW RESTROOMS FOR SOUNDSCAPE PARK

Page 2 of 124 Tourism and Culture Status: Item deferred to the September 20, 2019 FCWPC meeting, pending designer renderings.

Tagged Passions:facility, tourism, and parks

14.
DISCUSSION REGARDING THE ANNEXATION OF THE WESTERNMOST ISLANDS OF THE VENETIAN ISLANDS AND MAKING THEM A PART OF MIAMI BEACH, AND TO REVIEW PROPERTY TAXES, ECONOMIC IMPACT, AND VALUE September 12, 2018 - R9 F Sponsored by Commissioner G ngora Office of the City Manager Status: Item deferred to the September 20, 2019 FCWPC meeting, pending discussions with City of Miami.

No additional detail provided

Tagged Passions:taxes, Taxes, beach, property, administrator, manager, annexation, and property tax

15.
DISCUSSION REGARDING THE ANNEXATION OF NORTH BAY VILLAGE, AND TO REVIEW PROPERTY TAXES, ECONOMIC IMPACT, AND VALUE September 12, 2018 - R9 E Sponsored by Vice-Mayor Arriola Office of the City Manager Status: Item deferred to the September 20, 2019 FCWPC meeting, pending discussions with North Bay Village.

No additional detail provided

Tagged Passions:taxes, Taxes, property, administrator, manager, annexation, and property tax

16.
DISCUSSION ON MIAMI BEACH COMMUNITY DEVELOPMENT CORPORATION AND ITS FINANCIAL CONDITION April 10, 2019 - C4 D Sponsored by Commissioner Malakoff Office of Housing Community Services Status: Item deferred to the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:finance, development, beach, services, Development, community development, and housing

17.
DISCUSSION PERTAINING TO A FUTURE PLAN FOR THE PARKING LOT ON THE NORTH SIDE OF 75TH STREET BETWEEN COLLINS AVENUE AND OCEAN TERRACE June 5, 2019 - C4 E

No additional detail provided

Tagged Passions:streets and parking

Economic Development Status: Item deferred to the September 20, 2019 FCWPC meeting.

Tagged Passions:economic development, development, and Development

18.
DISCUSSION REGARDING VACATING A PORTION OF OCEAN COURT BETWEEN THE CLEVELANDER AND ESSEX HOTELS IN FAVOR OF THE JESTA GROUP PURSUANT TO SECTION 82-37 OF THE CITY CODE TO ENABLE A PEDESTRIAN BRIDGE TO LINK BOTH PROPERTIES June 5, 2019 - C4 F Sponsored by Vice-Mayor Arriola Public Works Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:legal, hotel, Public Works, public works, Pedestrian, and court

19.
UPDATE FROM THE ECONOMIC DEVELOPMENT DEPARTMENT REGARDING STEPS TAKEN TO STREAMLINE THE BUSINESS PERMITTING PROCESS, IMPROVE BUSINESS RETENTION, AND ATTRACT NEW BUSINESSES December 12, 2018 - C4 E Sponsored by Vice-Mayor Arriola Economic Development Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:business, economic development, development, and Development

20.
DISCUSSION TO EXPLORE WAYS THE CITY CAN ASSIST THE HOUSING AUTHORITY

Page 3 of 124 OF THE CITY OF MIAMI BEACH TO DEVELOP ITS PROPERTIES IN NORTH BEACH TO CREATE AFFORDABLE AND WORKFORCE HOUSING May 8, 2019 - C7 E Sponsored by Commissioner Alem n Office of Housing and Community Services Status: Item to be heard at the September 20, 2019 FCWPC meeting.

Tagged Passions:beach, services, workforce, and housing

21.
DISCUSSION OF SALSA LA PLAYA TO BE HELD IN THE NORTH BEACH BANDSHELL July 17, 2019 - C4 C Sponsored by Commissioner G ngora Tourism and Culture Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:tourism and beach

22.
DISCUSSION REGARDING THE SPONSORSHIP OF PRO FOOTVOLLEY TOUR July 17, 2019 - C4 D

Tourism and Culture Status: Item to be heard at the September 20, 2019 FCWPC meeting.

Tagged Passions:tourism

23.
DISCUSSION REGARDING STORMWATER CONNECTION FEES July 17, 2019 - C4 E Sponsored by Commissioner Alem n Public Works Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:Public Works, public works, and stormwater

24.
DISCUSSION REGARDING THE MAYOR S PANEL ON OCEAN DRIVE MOTION TO DEVELOP AN IMPROVED LIGHTING PLAN FOR SAFETY FOR LUMMUS PARK AS WELL AS THE MOTION TO SUPPORT ENFORCEMENT OF SECURING FURNITURE IN SIDEWALK CAFES July 17, 2019 - C4 F Sponsored by Commissioner Samuelian Public Works Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:streets, restaurants, parks, Public Works, public works, and Pedestrian

25.
DISCUSSION TO CONSIDER A PROPOSED AMENDMENT TO CHAPTER 2 OF THE CITY CODE, TO REQUIRE THE ADMINISTRATION AS PART OF THE REQUIRED ANALYSIS ACCOMPANYING ALL ORDINANCES AND RESOLUTIONS PLACED ON CITY COMMISSION AGENDAS, TO SPECIFICALLY DISCLOSE THE FISCAL AND/OR FINANCIAL IMPACTS ASSOCIATED WITH THE PROPOSED ITEM July 17, 2019 - C4 G Sponsored by Commissioner Samuelian Office of the City Attorney Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:ordinance, finance, legal, and boards and commissions

26.
DISCUSSION REGARDING IMPLEMENTING TACTICAL URBANISM PROJECTS THROUGHOUT THE CITY July 17, 2019 - C4 I Sponsored by Vice-Mayor Arriola Economic Development Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:economic development, development, and Development

27.
DISCUSSION REGARDING CIRCUIT FESTIVAL MIAMI July 17, 2019 - C4 J Sponsored by Commissioner G ngora

Page 4 of 124 Tourism and Culture

Tagged Passions:tourism and festival

Status: Item to be heard at the September 20, 2019 FCWPC meeting. 28. UPDATE ON THE CITY'S BLUEWAYS MASTER PLAN

No additional detail provided

29.
DISCUSSION REGARDING THE ANIMAL WELFARE COMMITTEE S RECOMMENDATION TO ESTABLISH A COMMUNITY PET WASHING STATION July 17, 2019 - C4 L Sponsored by Vice-Mayor Arriola and Co-Sponsored by Commissioner Samuelian Public Works Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:pets, Public Works, and public works

30.
DISCUSSION REGARDING FUNDING AYUDA July 17, 2019 - C4 M Sponsored by Vice-Mayor Arriola Office of Housing and Community Services Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:funding, services, and housing

31.
DISCUSSION REGARDING THE ANIMAL WELFARE COMMITTEE'S RECOMMENDATION TO FUND A PET ADOPTION FACILITY July 17, 2019 - C4 N Sponsored by Vice-Mayor Arriola and Co-Sponsored by Commissioner Samuelian Public Works Status: Item to be heard at the September 20, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:facility, pets, Public Works, and public works

32.
DISCUSSION REGARDING IMPLEMENTING A TOTAL BAN ON SINGLE-USE PLASTICS ON MIAMI BEACH PENDING THE FLORIDA RETAIL FEDERATION S LITIGATION AGAINST THE CITY OF CORAL GABLES July 17, 2019 - R9 J Sponsored by V.M Arriola, Co-Sponsored by Mayor Gelber Commissioners G ngora, Malakoff, Steinberg Environment Sustainability Status: Item to be heard at the October 25, 2019 FCWPC meeting.

No additional detail provided

Tagged Passions:legal, beach, Conservation, environment, and sustainability

33.
DISCUSS A COMPOSTING PROGRAM IN NORTH BEACH SIMILAR TO THE PROGRAM AT THE MIAMI BEACH BOTANICAL GARDEN May 8, 2019 - C4 E Sponsored by Commissioner Alem n Environment Sustainability Status: Update to be provided 6 months after initiation of program.

Page 5 of 124 OLD BUSINESS 1. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager

Tagged Passions:business, finance, beach, program, Conservation, environment, administrator, manager, and sustainability

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION REGARDING THE REVIEW OF THE JULIA TUTTLE BUS RAPID TRANSIT DEMONSTRATION PROJECT

KEY INTENDED OUTCOME: Ensure Comprehensive Mobility Addressing All Modes Throughout The City

Tagged Passions:Public Transit

HISTORY: The Miami-Dade County Strategic Miami Area Rapid Transit (SMART) Plan contains six rapid transit corridors and nine Bus Express Rapid Transit (BERT) routes. BERT service consists of enhanced branded buses operating limited stop service on shoulders or dedicated transit lanes, where feasible, to reduce travel time and help ensure service schedule reliability. Specifically for Miami Beach, one rapid transit corridor (Beach Corridor) and three BERT routes (Beach Express North, Beach Express Central, and Beach Express South) are proposed to connect Miami Beach to the mainland.

The proposed Beach Express North BERT Demonstration Service is a joint project between Miami Beach, Miami-Dade County Department of Transportation and Public Works, and the Miami-Dade Transportation Planning Organization (TPO). It was funded on June 21, 2018 through the TPO s SMART Demonstration Grant Program, with the City and TPO committing 5.1 million each for operations and maintenance over a three year demonstration period. The County will provide the buses and operate the service. The Beach Express North BERT service will connect the Golden Glades multimodal facility, Earlington Heights Metrorail Station, and major employment centers in Miami Beach, operating on the shoulder of SR 112/Julia Tuttle Causeway. Once on Miami Beach, the route serves Mount Sinai Medical Center, 41st Street, major hotels on Collins Avenue, and the City Center area. The Beach Express North BERT service is intended to provide a reliable transit option for the City s approximately 40,000 daily workforce commuters.
Tagged Passions:planning, grant, facility, strategic, streets, travel, hotel, beach, Public Transit, transportation, program, employment, Public Works, public works, corridor, workforce, and history

At its June 29, 2018 meeting, the Finance and Citywide Projects Committee (FCWPC) passed a motion recommending that staff: 1) work with Miami-Dade County to finalize the Beach Express North BERT interlocal agreement and business plan; 2) explore the possibility of modifying the existing Route 150 (Airport Express) to provide interim BERT-like service in advance of the Beach Express North BERT service; 3) explore providing a subsidy to City of Miami Beach employees that use the BERT service; and 4) provide quarterly updates to FCWPC regarding the status of the Beach Express North BERT demonstration project.

Quarterly updates on the above were provided to FCWPC on October 30, 2018 and January 25, 2019. On Page 6 of 124
Tagged Passions:business, finance, airport, and beach

April 19, 2019, Transportation Department staff reported the following: - BERT implementation was scheduled for 2022, with 2.6 million programmed by FDOT for construction of improvements to the inside shoulders of the Julia Tuttle Causeway to accommodate bus-on-shoulder operation. - The County had initiated the Project Justification Report for the Beach Express North BERT project. - Conversations continued with FDOT and County regarding expediting BERT service as a mitigation strategy for the FDOT I-395 Signature Bridge Project. - The Miami Beach transit pass program for City employees was being utilized by over 50 employees.

Tagged Passions:construction, strategic, beach, transportation, and program

ANALYSIS: Following are updates on the current status of the Beach Express North BERT project, interim Route 150 modifications, and the Miami Beach Transit Pass Program.

Tagged Passions:beach and program

Beach Express North BERT - The Project Justification Report has been submitted by the County to FDOT for review. - FDOT District Six Secretary Jim Wolfe stated in a recent letter to Miami-Dade County Commissioner Eileen Higgins that the Beach Express North BERT service is delayed and anticipated to begin in 2023 (rather than 2022). - The City has concerns with current FDOT criteria for conditional use of shoulders which limit bus-on- shoulder operation on the Julia Tuttle Causeway shoulder for BERT service. - At the June 15, 2019 City Commission Transportation Workshop, Miami Beach Commissioners strongly requested that FDOT and the County implement the BERT service well before 2022. - At a July 23, 2019 meeting with FDOT State Secretary Kevin Thibault, FDOT District Six Secretary Jim Wolfe, and Miami Beach administration staff, Secretary Wolfe mentioned that FDOT will coordinate a workshop with FDOT staff, Miami-Dade County staff, and the City to discuss ways of moving this project forward.

No additional detail provided

Tagged Passions:boards and commissions, beach, and transportation

Route 150 (Airport Express) - Transit Alliance is evaluating the performance of all County bus routes, including Route 150, as part of its Better Bus Project which is scheduled for completion in late 2019. City staff is actively participating in the Better Bus Project. Draft study recommendations, including recommendations for Route 150, have not yet been released by Transit Alliance.

Miami Beach Transit Pass Program - May 2019: 57 participants (11 residents, 46 non-residents) - June 2019: 58 participants (10 residents, 48 non-residents) - July 2019: 57 participants (11 residents, 46 non-residents)

Tagged Passions:airport, beach, Public Transit, program, and performance

CONCLUSION: The adopted 2016 Miami Beach Transportation Master Plan was premised on an adopted mode share goal and modal prioritization strategy which places pedestrians first; transit, bicycles, and freight second; and private automobiles third.

The County's Beach Express North BERT demonstration project supports the City's mode share vision and modal prioritization. The BERT service will help Miami Beach become a less car-centric city by providing a new transit option for commuters in Miami Beach. The environmental benefits of the proposed transit Page 7 of 124 service also align with Miami Beach resilience initiatives, the Resilient 305 Strategic Plan, and 100 Resilient Cities partnership goals. The Administration will continue to work with FDOT and the County to expedite the implementation of the Beach Express North BERT service as well as interim enhancements to the County s bus service to provide a reliable mobility option for the City s workforce commuters. Page 8 of 124 OLD BUSINESS 2. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:business, finance, strategic, beach, Public Transit, transportation, environment, administrator, manager, Bicycles, Pedestrian, workforce, and bicycles

DATE: July 31, 2019

SUBJECT: UPDATE ON THE PROGRESS OF THE TRAFFIC MITIGATION STRATEGY TO HELP REDUCE TRAFFIC IMPACTS OF THE CONNECTING MIAMI CONSTRUCTION PROJECT UPDATE ON FDOT AND CITY CONSTRUCTION PROJECTS AND TRAFFIC MITIGATION STRATEGIES KEY INTENDED OUTCOME: Ensure Comprehensive Mobility Addressing All Modes Throughout The City

Tagged Passions:construction, strategic, transportation, and traffic

HISTORY: The I-395/SR 836/I-95 Project ( Connecting Miami ) is a partnership between the Florida Department of Transportation (FDOT) and the former Miami-Dade Expressway Authority (MDX), with construction limits on State Road (SR) 836 beginning at NW 17th Avenue and continuing through the SR 836/I-395/I-95 (Midtown) Interchange to the MacArthur Causeway Bridge. The limits on I-95 are from NW 8th Street to NW 29th Street. In addition to other capacity enhancements, the project will completely reconstruct the existing facility and create a signature bridge that will span over NE 2nd Avenue and SR5/Biscayne Boulevard.

The Connecting Miami Project commenced in summer 2018 and is anticipated to be completed by fall 2023. Traffic impacts during the multi-year construction project due to multiple and continuous lane/ramp closures and detours along I-95, SR 836, and I-395 are expected to adversely affect mobility for Miami Beach residents, visitors, and workforce employees. In addition, other causeways entering and leaving the City of Miami Beach will be affected by diversion in vehicular trips due to lane/ramp closures for the Connecting Miami project. The City is concerned with the potential effects that the multi-year construction of the Connecting Miami Project and other ongoing and planned FDOT projects, listed below, on the City's causeways and major arterials will have on mobility in and around Miami Beach. Additionally, the City has several major roadway construction projects planned, including West Avenue and Indian Creek Drive between 26th and 41st Streets, which will overlap with FDOT projects.
Tagged Passions:construction, facility, streets, beach, transportation, traffic, workforce, and history

Other Ongoing and Planned FDOT projects in Miami Beach:

Page 9 of 124 I-95 Concrete Replacement from NW 29 St to NW 131 St MacArthur Causeway East Bridge Rehabilitation Alton Road/Dade Boulevard Bridge Rehabilitation I-395/SR836/I-95 Design/Build Project (Signature Bridge) Alton Road and Michigan Ave - new SB left turn lane Indian Creek Drive between 63 St and Abbott Ave Julia Tuttle Causeway Inside Shoulder Rehab for BERT Service Alton Road from Michigan Ave to 43 St Collins Avenue from 4600 Block to 5700 Block Venetian Causeway Bridges At the March 13, 2019 City Commission meeting, the Administration presented various traffic mitigation strategies that could be explored in collaboration with FDOT and Miami-Dade County to help mitigate traffic impacts and ensure mobility for residents, visitors, and workforce employees during the construction of the Connecting Miami and other major FDOT projects in and around the City. At the meeting, the City Commission adopted Resolution No. 2019-30757 recommending that the Administration pursue traffic mitigation strategies, including an operating level of agreement specific to communication protocols with respect to the Connecting Miami Signature Bridge Project. The traffic mitigation strategies include:

Tagged Passions:construction, boards and commissions, streets, beach, transportation, communications, Communications, traffic, and workforce

1.
Accelerate the implementation of the Beach Express North Bus Express Rapid Transit (BERT) Demonstration Service or interim Route 150 (Airport Express) Modifications. 2. Enhance service of the County Bus Route A 3. Explore waiving tolls on the Venetian Causeway 4. Active Work Zone Traffic Monitoring and Management 5. Explore waterborne transportation service connecting Downtown Miami and Miami Beach

Tagged Passions:airport, beach, downtown, Public Transit, transportation, and traffic

In April 2019, City staff met with the FDOT District Six Secretary Jim Wolfe and FDOT staff to discuss upcoming FDOT projects in and around the City and anticipated impacts. At the meeting, City staff requested that some of the projects be deferred until the Connecting Miami project is finished. FDOT advised that while they would consider deferral of certain projects, they would also have to consider financial impact to those projects. Further, FDOT agreed to inform City staff of any unforeseen or emergency lane closures during peak traffic periods such that the City would have the opportunity to disseminate the lane closure information to the community in advance.

Tagged Passions:finance, transportation, emergency, and traffic

Additionally, at the City s request, FDOT has developed a comprehensive, coordinated, and interactive map of all FDOT construction projects affecting Miami Beach, including projects on I-95 and the causeways. This map is being updated and disseminated to the community on a weekly basis.

Tagged Passions:construction, beach, and transportation

ANALYSIS: Consolidated Interactive Map of City and FDOT Projects

Given the multitude of current and upcoming FDOT and city construction projects which will impact mobility, the City s GIS team is developing a comprehensive interactive map which will have information on all city projects, including anticipated lane closures, as well as the lane/ramp closure information from the FDOT interactive map. This consolidated map will help staff identify any conflicting detours and schedules on projects in order to help reduce the cumulative impact to the community. Below is a status update on each of the traffic mitigation strategies based on recent interagency discussions.
Tagged Passions:construction, GIS, transportation, and traffic

1.
Accelerate the implementation of the Beach Express North Bus Express Rapid Transit (BERT)

Page 10 of 124 Demonstration Service or Route 150 (Airport Express) Modifications
Tagged Passions:airport, beach, and Public Transit

As of December 5, 2018, FDOT has programmed funds for the design and construction of the inside shoulders modifications needed to operate the BERT service on the Julia Tuttle Causeway by 2022. However, recent correspondence from the FDOT State Secretary Kevin Thibault has stated a commencement date of 2023. Miami-Dade County Department of Transportation and Public Works (DTPW) has submitted the Project Justification Report to FDOT for review. At a July 23, 2019 meeting with FDOT State Secretary Thibault, District Six Secretary Jim Wolfe, and Miami Beach administration staff, Secretary Wolfe mentioned that FDOT will be coordinating a workshop with County staff, FDOT staff, and City staff to discuss ways of moving this particular BERT project forward.

As part of the Better Bus Project being led by the Transit Alliance in partnership with DTPW, Route 150 is being evaluated in terms of current performance and connectivity. Recommendations for final alignments are anticipated to be available for review in September 2019. City Transportation Department staff is actively engaged in the study process. The City has requested that the proposed alignment and other recommendations be presented to the administration and City Commission for review and discussion. 2. Enhance service of the County Bus Route A Similar to Route 150 above, Route A is also being assessed as part of Transit Alliance s Better Bus Project. The traffic mitigation strategies approved by the City Commission related to County bus routes have been shared with the project team to ensure that they are considered as part of the study recommendations expected in September 2019.
Tagged Passions:funding, construction, boards and commissions, beach, Public Transit, transportation, performance, Public Works, public works, and traffic

3.
Explore waiving tolls on the Venetian Causeway

No additional detail provided

Waiving of the tolls on the Venetian Causeway has been previously approved to mitigate congestion as a result of construction on the MacArthur Causeway. Waiving tolls on the Venetian Causeway can assist in reducing traffic demand on the MacArthur Causeway or Julia Tuttle Causeway which will be affected by the Connecting Miami project. The Connecting Miami project team is working with Miami-Dade County to present an item to the Miami-Dade Board of County Commissioners to issue a blanket approval to County Administration to waive tolls on the Venetian Causeway, only when necessary, while the Connecting Miami project is in construction. FDOT has stated that it will be responsible for reimbursing Miami-Dade County for the loss in revenue while the tolls are waived, either in whole or in part.

Tagged Passions:construction, transportation, and traffic

4.
Active Work Zone Traffic Monitoring and Management

The City's traffic monitoring and management contractor has continued to work closely with the FDOT SunGuide 511 Traffic Management Center to inform motorists in advance of any lane/ramp closures and detours using the City's and FDOT's digital message signs strategically located throughout the City and along the causeways, I-95, I-395/SR 836, and I-195/SR 112. Further, all information for weekend lane/ramp closures is being provided to the City ahead of time and is being disseminated by the City s Communications Department via email blasts, social media, and traffic text alerts.

Tagged Passions:transportation, communications, social media law, Communications, and traffic

5.
Explore waterborne transportation service connecting Downtown Miami and Miami Beach

Pursuant to a competitive solicitation recently issued by Miami-Dade County, Poseidon Ferry is pursuing an east/west passenger ferry route between Downtown Miami and South Beach and potentially additional routes along Biscayne Bay using double deck vessels with an air-conditioned lower deck. The service would cater to commuters (Monday Friday peak period service) and the proposed fare structure is intended to be competitive with current public transit fares. The City of Miami Beach is working closely with Poseidon Ferry, the City of Miami, and Miami-Dade County to assist in securing docking locations that will be needed Page 11 of 124

Tagged Passions:beach, downtown, Public Transit, transportation, boating, solicitation, ferry, and FERRY

to operate the cross-bay ferry service, including potential enhancements to transit service connecting to docking facilities to facilitate the first/last mile of the trip. A docking location on the north end of the Miami Beach Marina (in proximity to 5th Street) is currently being evaluated. Poseidon Ferry and City staff will be conducting additional field evaluations in mid-August.

In addition to the above strategies, the City will also commence coordination with FDOT and South Florida Commuter Services to pursue the implementation of a vanpool program for commuters traveling to/from Miami Beach. The implementation of this service will reduce cross-causeway single occupancy vehicular trips.
Tagged Passions:streets, travel, beach, Public Transit, transportation, services, program, watershed, boating, ferry, and FERRY

CONCLUSION: This item is being presented to the Finance and Citywide Projects Committee as an update.

Page 12 of 124 OLD BUSINESS 3. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:business, finance, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION ON PRIDE SPONSORSHIP / FEE WAIVER FOR 2020

HISTORY: The Miami Beach Gay Pride ( Event Organizer ) brings together members of the lesbian, gay, bisexual, and transgender ( LGBTQ ) community, their friends, allies, and supporters in celebration of the unique spirit and culture of the LGBTQ community.

Tagged Passions:beach, discrimination, events, LGBTQ, gender, GayRights, and history

Since 2008, the Miami Beach Gay Pride Festival (the Event ), scheduled to take place in Lummus Park, between 11th 14th streets from April 6-7, 2019, has been an annual public and fundraising event benefiting the South Florida LGBTQ community with programs that keeps a free and safe environment for the whole community.

During the July 2, 2018 City Commission meeting, at the request of Commissioner Ricky Arriola, the Event producers requested the City waive special event fees in the amount of 30,893.25. The request was referred to the July 13, 2018 Finance and Citywide Projects Committee ( FCWPC ). During the July 13, 2018 FCWPC meeting the Event Organizer, in addition to requesting the City waive special event fees, the Event Organizer also requested the City to provide a cash sponsorship the Event in the amount of 73,000. The special event fees represent 250.00 in application fees, 500.00 in permit fees, 5,250 in vehicle beach access passes, 10,911 in square footage fees, 5,405 in Police Administrative fees, and 8,577.25 in Lummus Park user fees, for a total waiver of 30,893.25. The Event Organizers requested that the City's 73,000 sponsorship support would cover third party vendor costs.
Tagged Passions:finance, 911, boards and commissions, streets, public safety, beach, discrimination, events, program, Conservation, environment, LGBTQ, parks, GayRights, fundraising, and festival

In 2018, the Event Organizer has requested the City to provide a cash sponsorship the Event in the amount of 73,000 and special event fee waivers in the amount of 30,893.22, for a total City sponsorship commitment of 103,893.25.

At the July 19, 2019 FCWPC meeting, the item of Pride sponsorship was discussed. The FCWPC recommended that the item be referred to the following FCWPC meeting to take place on July 31st, 2019.
Tagged Passions:events

ANALYSIS: At the July 19, 2019 FCWPC meeting, the item of Pride sponsorship (sponsorship request attached) was

Page 13 of 124

discussed. The FCWPC recommended that the item be referred to the following FCWPC meeting to take place on July 31st, 2019. The following items were verbally discussed and recommended: - 73,000 Cash Sponsorship (identical to 2019 funding) - 25,000 Sponsorship for Ferris Wheel (identical to 2019 funding). - 90,000 Sponsorship for Sunday Entertainment (new 2020 funding) Total - 188,000 Total Sponsorship Package.

Pride also receives fee waivers in the following amount 30,893.25 broken out as follows: Application Fee - 250.00 Permit Fees - 500.00 Vehicle Beach Access - 5,250.00 Square Footage Fees - 10,911.00 Police Administrative Fees - 5,405.00 Lummus Park User Fees - 8,577.25 Total - 30,893.25 The total sponsorship package including cash sponsorships and fee waivers for Pride 2020 would total 218,893.25.
Tagged Passions:funding, 911, public safety, beach, and parks

CONCLUSION: Pride 2020 is requesting a sponsorship package in the amount of:

Cash Sponsorship - 188,000.00 ( 73,000.00, 25,000.00, 90,000.00) Fee Waivers - 30,893.25 Total - 218,893.25 The administration recommends this funding, provided the City of Miami Beach Tourism and Culture department has full line of sight to Pride Sunday night programming, including contract details and insurance clauses. Pride must also provide Tourism and Culture with clear hotel room bookings, including but not limited to booking codes and other forms of hotel room tracking, and a marketing plan that has national / international reach in an attempt to bring more tourists into Miami Beach during this time for the Pride festival.
Tagged Passions:funding, market, tourism, contract, hotel, beach, insurance, and festival

ATTACHMENTS: Description Type City of Miami Beach Pride Sponsorship Other

Page 14 of 124 Platinum Sponsorship Request for City of Miami Beach
Tagged Passions:beach

6/07/2019

Overview On behalf of the board of directors and staff of Miami Beach Pride, we are pleased to submit the following sponsorship request to the City of Miami Beach Finance Committee and the City Commission and Mayor for a Platinum Sponsorship for our 2020 Festival, scheduled to be hosted on March 30th- April 5th, 2020. As our Festival continues to grow, and our presence on the global pride stage increases, so do the expenses related to providing additional engaging activations at our free festival. For this reason, we are asking for the City s support to ensure the continued success of Miami Beach Pride. This coming year, we are considering new and exciting ways of engaging guests. After our 2020 Planning Meeting, hosted on Friday, May 31st and Saturday, June 1st, our board of directors and staff developed three concepts to attract more visitors to the City of Miami Beach, increase the number of hotel room nights booked, and to increase media impressions. First, Miami Beach Pride 2020 will be a three-day Festival which will open the North end of our grounds on Friday April 3rd. Second, we will increase the quality of our entertainment to engage new visitors and media. Third, we will activate a professional Volleyball tournament drawing teams and players from around the Country, which will also increase our footprint and draw guests to new parts of the city.
Tagged Passions:planning, finance, boards and commissions, hotel, beach, and festival

However, with the addition of a three-day festival, quality entertainment, and new activations, Miami Beach Pride will certainly require the support of the City now more than ever to help cover the increased expenses associated with these exciting ideas. The Festival will also require permission to load in 2 days earlier to accommodate a Friday opening.

The City s support to date has allowed us to create a week-long festival that attracts affluent, diverse and a well-behaved audience in a safe and inclusive environment. The success of our Festival has created a large amount of positive exposure for the City of Miami Beach between Spring Break and Memorial Day weekend. Additionally, our Festival continues to provide free public benefits. Below are some key performance indicators of our 2019 Pride. Key Performance Indicators from 2019: An estimated 170,000+ individuals attended Miami Beach Pride Pride had more than 400 million media impressions We tracked 2007 hotel room nights 727 Florida residents were tested for HIV and STIs 0 arrests and 0 incidents Page 15 of 124
Tagged Passions:hotel, beach, performance, Conservation, environment, and festival

Public Benefit The goal of Miami Beach Pride is to provide a safe, fun and entertaining experience for all our festival attendees, international, domestic and regional, but also for our local community. Below are some of the benefits to our attendees including residents of the City of Miami Beach.

Tagged Passions:beach and festival

Miami Beach Pride offers the following public benefits: The event is open to the public, and admission is free and the festival will now be 3 days Free HIV and STI screenings conducted by our community partners Free Kids Play Zone for kids aged 2-13 Free Youth Safe Zones dedicated to young LGBTQ individuals and their allies, between the

ages of 14-24, with food, water and entertainment Free LAMBDA Living Senior Lounge (a safe rest stop for senior attendees) with food and water Free Dog Park and adoption services with free toys and treats Free access to a Ferris Wheel and giant Fun Slide Free volleyball tournament for residents and visitors Page 16 of 124 Requested Cash Sponsorship The following cash sponsorship is needed to continue to grow our Pride Festival into 3 days, market the City of Miami Beach as a Pride destination on a global and domestic scale, and to support the goal of increased room nights and media impressions. Our infrastructure and operational costs continue to grow, and we need assistance in areas of activations and entertainment to appeal to visitors and the media. City Services Miami Beach Police 33,100 Miami Beach Fire Department 15,122 Miami Beach Parking Department 6,500 54,722 Kids Play Zone 2 Bouncy houses and children's activities 4,600 4,600

Tagged Passions:market, pets, utility, Utility, public safety, beach, fire departments and districts, discrimination, services, events, water, LGBTQ, youth, festival, and parking

Ferris Wheel and Fun Slide 54-foot Ferris Wheel 22,950 Fun Slide 5,850 Security 1,150 Power 1,424

31,374 Free Volleyball Tournament Tournament Managers 4,500 Bleachers 4,250 Entertainment and Sound Equipment 2,125 D cor 2,500 Toilets for Players 440 Generator for Entertainment 750 ADA Pathway 625 15,190 Entertainment Funding Support for Friday Headliner 20,000 Funding Support for Saturday Headliner 60,000 Funding Support for Sunday Headliner 90,000 170,000 Fireworks Firework show on April 5th 7,500 7,500

Tagged Passions:funding, equipment, disability, security, manager, and fireworks

Total 283,386 Page 17 of 124

Requested Fee Waivers Below are the fee waivers we are requesting. These fee waivers are for use of Lummus Park, but we are also considering an expansion east of the dunes. Requested Waived Items for Pride 2020 Permit Application Fee Permit Fee Vehicle Access Passes Square Footage Fees Lummus Park User Fees Police Department Admin Fees 8th Street Volleyball Court Usage on April 4th 2020 Estimated Total Amount of Waived Fee Items (2020 Festival Map not Finalized) Permit Application Fee 250.00 Permit Fee 500.00 Vehicle Access Passes 5,250.00 Square Footage Fee 10,911.00 Lummus Park User Fees 8,577.25 Police Department Admin Fees 5,405.00 8th Street Volleyball Court Usage for 4-4-2020 TBD 30,893.25
Tagged Passions:legal, expansion, 911, streets, public safety, parks, festival, and court

Special Requests We are requesting an exemption of Resolution 2018-4221 amending Chapter 12 of the Code of

the City of Miami Beach Section 12.9(2) changing 15 of any city cash sponsorship contribution paid in advance to 50 . All of the activation and entertainment expenses part of the sponsorship request are paid as deposits before the event and day of the event for our entertainment and activations. We know that higher quality entertainment and additional activations will bring larger crowds and create additional media impressions. We also are expanding our festival to 3 days beginning on Friday which is adding additional expenses to our budget as well, affecting our cash flow, but will bring in more hotel room nights, encouraging guests to arrive earlier. We believe this to be a fair request given our longstanding history of providing a reliable and successful festival and in consideration of the monies we pay in advance and the important part we play in programming for April in the City of Miami Beach.

Tagged Passions:budget, hotel, beach, events, festival, and history

We are requesting an economic impact study to be performed during Miami Beach Pride 2020

Tagged Passions:beach

Sponsorship Benefit Package Main Stage:

Permanent logo placement Rotating logo on LED screen Page 18 of 124 Opportunity for city representative to participate in opening ceremonies (non-campaigning) on Sunday, April 5 Opportunity to display city imagery and branding on LED screen Marketing: Additional recognition as Fireworks sponsor with the opportunity for: City of Miami Beach representative to perform the countdown from the main stage on Sunday, April 5 Main-Stage DJ platform logo placement
Tagged Passions:recognition, market, beach, and fireworks

o
Main-Stage pre-approved crowd giveaways Audio recognition/logo in 2020 Media PSAs* which are expected to include: NBC6,

No additional detail provided

Tagged Passions:recognition

Telemundo 51, Comcast, Atlantic Broadband. Atlantic Broadband aired 3,350 cumulative PSAs in 2018 reaching a potential of 525,313 viewers. NBC6 aired 200+ prime-time PSAs from mid-March through Pride for a total of over 1,235,000 total impressions**

Name recognition/logo on promotional materials including advertisements, printed materials, website, Facebook, Twitter and Instagram
Tagged Passions:recognition, Telecommunications, materials, advertising, telecommunications, social media law, Internet Access, and Comcast

1
permanent website banner ad: for 2019 Pride, we had 114,319 unique visitors, 153,011 sessions and 267,422-page views

Permanent logo on homepage of miamibeachpride.com and on sponsors page Opportunity to speak at city hall flag raising ceremony on Monday, March 30 Opportunity to speak at post-pride appreciation event Opportunity for city representative to speak and introduce Pulse survivor at Pride Lights the

Night ceremony Flip the Switch on Monday, March 30 Formal recognition at VIP Gala including a 2-minute opportunity to speak to attendees Opportunity to participate in NBC6 Pride 6 in the Mix segment* Opportunity for city representative to participate in pre-parade International Media Reception (non-campaigning) on Sunday, April 5 Opportunity to supply pre-approved gift bag item for the 600 VIP gift bags Opportunity to supply 2 city-branded 10 X 10 tents for Parade grandstand on Sunday, April
Tagged Passions:recognition and events

5
Recognition on 2020 press releases Logo on 200+ Official Pride volunteer t-shirts 1 dedicated, non-sales specific press release: 400 reporters from local, regional, national

and international media outlets 4 dedicated, non-sales specific email blasts to our 5,000+ subscribers (individuals and corporations) 4 dedicated, non-sales specific Facebook posts to our 44,592 followers 4 dedicated, non-sales specific Instagram posts to our 6,627 followers 4 dedicated, non-sales specific Tweets on Twitter to our pride followers 1 full-page, full-color preferred ad placement in digital and print Pride Guide. 10,000 guides
Tagged Passions:recognition, sale, social media law, and volunteer

will be distributed in South Florida approximately 3 weeks before Pride Name recognition/logo on step repeat banners

Parade:
Tagged Passions:recognition

2
preferred placement parade entry: You will select your parade placement locations for maximum exposure

Formal grandstand recognition: special recognition by our Emcee who will personally market your participation from the grandstand stage when your parade entry passes by
Tagged Passions:recognition and market

40
exclusive (invitation only) event tickets for the Grand Marshal(s), international media and large donors VIP Pre-Parade Reception and an opportunity to welcome and address the guests in attendance

Page 19 of 124 Festival: Signage/marketing opportunities: you will be able to place up to 12 flutter flag banners throughout the festival grounds Two 10 X 10 tented areas plus two 6 tables and 4 chairs VIP Passes:

Tagged Passions:market, advertising, signage, events, and festival

40
Presenting Sponsor passes which include: o Invitations to VIP Gala and possible meet greet with Grand Marshal(s) at the VIP

Gala on Friday, April 5 o Access to VIP lounges on Saturday, April 4 and Sunday, April 5 o Sunday reserved grandstand seating: located directly across from grandstand stage, you will be able to enjoy the 90+ parade participants as they pass by Invitations to our January Soiree kick-off event

Tagged Passions:events

o
Additionally: 16 invitations to the Miami Dade Gay Lesbian Pride Spotlight Mixer on

Tuesday, April 2 *Pending approval from station s producers

Tagged Passions:LGBTQ and GayRights

**Media sponsorship forthcoming

Thank you The Miami Beach Pride Board of Directors thanks you for the City s support of Miami Beach Pride over the years and for the consideration of the Platinum Sponsorship for 2020.

Page 20 of 124 OLD BUSINESS 4. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:business, finance, beach, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION REGARDING THE RENEWAL OF THE AGREEMENT WITH THE FRANCHISE HAULERS

No additional detail provided

HISTORY: The City of Miami Beach has a contract with Progressive Waste Solutions of FL., Inc. and Waste Management Inc. of Florida for waste collection services.

The existing service contracts with the franchise haulers expire on September 30, 2019 with a possible renewal term of up to three (3) years, at the City Commission s sole discretion.
Tagged Passions:boards and commissions, contract, beach, services, and history

ANALYSIS: The Non-exclusive Franchise Agreements have been subject to a historical debate as to how many franchise haulers the City should have. The prior service agreement commenced on October 1, 2008. In 2011, an RFQ was issued after one of the existing four vendors was bought by another reducing the number to three.

In May of 2012, Resolution 2012-27904 accepted exercising the renewal of the existing contract with the remaining three haulers after contract terms increased collecting an additional 390,000 per year plus 25,000 dedicated to environmental programs. In November of that year, another of the vendors was acquired leaving only two haulers. A new RFQ was issued in 2013. After negotiations with the top three ranking contractors, an agreement was entered into in January 2015, which defined the initial term of the contract commencing retroactively to October 1, 2014 and terminating on September 20, 2019, with an optional renewal of up to three (3) years. The purpose of the franchise agreements is to ensure that high quality service is provided for both waste and recycling. There is a franchise fee consisting of eighteen percent (18 ) of the contractor's gross revenues as stipulated in Section 5, Franchise Consideration of the Non-exclusive Franchise Agreement. Attached is both the executed Non-exclusive Franchise Agreement executed by the contractors separately as well as the collectively executed additional services agreement wherein Exhibit A identifies public services to be provided by the contractors including monetary requirements for specific purposes. Page 21 of 124 These agreements allow the franchise contractors to enter into separate agreements with commercial and residential entities within the City of Miami Beach. Thus, all costs and services provided to the City are passed through to the end users.
Tagged Passions:historical, contract, beach, services, program, environment, Public Works, public works, recycling, and commercial

The Administration believes that the current providers are performing at an acceptable level. The current contractors have expressed their desire to renew the existing Non-exclusive Franchise Agreements and have demonstrated a willingness to enhance the public services currently provided. This referral was placed to request authorization of the Commission to negotiate an extension to the existing contract.

No additional detail provided

Tagged Passions:boards and commissions, contract, services, Public Works, and public works

CONCLUSION: The following is presented to the members of the Finance and Citywide Projects Committee for discussion and further direction.

Tagged Passions:finance

ATTACHMENTS: Description Type Waste_Management_Inc. Other Progressive_Waste_Solutions Other SVC_AGREE_2015_2015-02-09_16-13-07 Other

Page 22 of 124 Page 23 of 124 Page 24 of 124 Page 25 of 124 Page 26 of 124 Page 27 of 124 Page 28 of 124 Page 29 of 124 Page 30 of 124 Page 31 of 124 Page 32 of 124 Page 33 of 124 Page 34 of 124 Page 35 of 124 Page 36 of 124 Page 37 of 124 Page 38 of 124 Page 39 of 124 Page 40 of 124 Page 41 of 124 Page 42 of 124 Page 43 of 124 Page 44 of 124 Page 45 of 124 Page 46 of 124 Page 47 of 124 Page 48 of 124 Page 49 of 124 Page 50 of 124 Page 51 of 124 Page 52 of 124 Page 53 of 124 Page 54 of 124 Page 55 of 124 Page 56 of 124 Page 57 of 124 Page 58 of 124 Page 59 of 124 Page 60 of 124 Page 61 of 124 Page 62 of 124 Page 63 of 124 Page 64 of 124 Page 65 of 124 Page 66 of 124 Page 67 of 124 Page 68 of 124 Page 69 of 124 Page 70 of 124 Page 71 of 124 Page 72 of 124 Page 73 of 124 Page 74 of 124 Page 75 of 124 Page 76 of 124 Page 77 of 124 Page 78 of 124 Page 79 of 124 Page 80 of 124 Page 81 of 124 Page 82 of 124 Page 83 of 124 Page 84 of 124 Page 85 of 124 Page 86 of 124 Page 87 of 124 Page 88 of 124 Page 89 of 124 Page 90 of 124 Page 91 of 124 Page 92 of 124 Page 93 of 124 Page 94 of 124 Page 95 of 124 Page 96 of 124 Page 97 of 124 Page 98 of 124 Page 99 of 124 Page 100 of 124 OLD BUSINESS 5. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager

Tagged Passions:business, finance, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION TO REVIEW THE MAYOR'S PANEL ON OCEAN DRIVE, SAFETY, SECURITY, AND INFRASTRUCTURE SUBCOMMITTEE'S MOTION FOR A SECRET SHOPPER PROGRAM AS AN INVESTIGATIVE TOOL

Tagged Passions:security and program

HISTORY: At the June 28, 2019 FCWPC meeting, the Committee approved 25,000 for a single quarter Sidewalk Cafe Service Shopper Pilot program on Ocean Drive, Collins and Washington Avenues. The administration was directed to return with an estimated cost for expanding the program to Espanola Way and Lincoln Road.

ANALYSIS: To provide Sidewalk Cafe Service Shopper coverage to Lincoln Road and Espanola Way for one quarter, it is estimated to cost approximately 21,000. This will cover the salaries and dining costs for two part time staff members to asses approximately 65 establishments. Staff recommends conducting the service shopping for these areas in a separate quarter to maximize the visitation schedule of the cafes.
Tagged Passions:streets, restaurants, program, Pedestrian, and history

CONCLUSION: The administration recommends funding for the additional areas of Lincoln Road and Espanola Way and supports bifurcating the pilot program into two phases.

Page 101 of 124 OLD BUSINESS 6. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:funding, business, finance, streets, program, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION REGARDING UM MOBILE CLINIC GRANT FUNDED PROJECT

Tagged Passions:grant

HISTORY: At the July 19, 2019 Finance Citywide Projects Committee Meeting, during the discussion item on the Fiscal Year 2020 Proposed Operating Budget and Millage Rate, the Committee members requested an update on the status of the University of Miami PrEP Mobile Wellness Clinic (UM Mobile Clinic).

Tagged Passions:finance, budget, taxes, Taxes, university, and history

ANALYSIS: Background

Through the FY 2017/18 budget process, the City Commission approved a 250,000 grant for the University of Miami ( UM ) to provide public health services with the goal of reducing the rate of new human immunodeficiency virus ( HIV ) infections in Miami Beach.
Tagged Passions:grant, health, boards and commissions, budget, beach, services, and university

UM encountered delays during the initial stages of program startup and implementation. Hiring and training new staff, coordination among UM divisions and with community organizations, securing auxiliary resources such as laboratory services, securing an appropriate parking location for the mobile unit and other logistical issues related to initiating a new project caused a delay to the program start date. To accommodate these delays, the Administration wrote the grant contract with a 2-year term, allowing funding to be spent on the project from October 1, 2017 through September 30, 2019. The City entered into a grant agreement with UM to provide pre-exposure prophylaxis ( PrEP ) and related services in a mobile clinic positioned outside the Hotel Gaythering (1409 Lincoln Rd, Miami Beach, FL 33139) on July 13, 2018 and UM initiated services to clients on September 24, 2018.

Grant Expenditures The approved grant budget has two main categories: Salaries and Fringe Benefits in the amount of 206,402.20; and Operating Expenses in the amount of 43,598. A copy of the current grant budget is attached (Attachment A). Contractually, the University of Miami is required to provide a progress report to the City every quarter. A synopsis of the reported and projected expenditures is as follows: 1) Reported Expenditures as of June 30, 2019 Grant Line Item Approved Grant Budget Total Expenditures Reported as of June 30, 2019 Remaining Balance as of Salaries Benefits 206,402.20 122,902.22 83,499.98 40 Operating Expenses 43,598.00 3,801.87 39,796.13 91 Total Grant Funds 250,000.20 126,704.09 123,296.11 49 2) Projected: Expenditures from July 1, 2019 through September 30, 2019 (Contract End Date) UM has projected the expenditures from July 1, 2019 through September 30, 2019 to be 72,000. This will include mainly salaries, and also supplies and lab costs. 3) Projected: Remaining Balance at September 30, 2019 (Contract End Date) Reported Expenditures through 6/30/2019 126,704

Tagged Passions:funding, grant, budget, contract, hotel, beach, services, program, training, university, and parking

Projected Total Expenditures 198,704

Grant Award 250,000 Projected Balance Remaining from Grant at 9/30/2019 51,296 Page 102 of 124 51,296
Tagged Passions:grant

Program Metrics and Expected Outcomes

The goal of the project is for UM to enroll 250 candidates for PrEP services in its first year, with a target of keeping 200 individuals (80 ) adherent to their PrEP medication schedule for six months after commencing treatment, and 175 individuals (70 ) adherent to their PrEP medication schedule after a full year. Adherence to the medication schedule is monitored by appointment compliance and number of prescriptions filled. A synopsis of the accomplishments is as follows:

Tagged Passions:drugs, grocery, appointments, services, program, and compliance

Metric Target July 1, 2018 - September 30, 2018

Oct. 1 - Dec. 31, 2018 Total Percentageof Target
Tagged Passions:grocery

Number of candidates enrolled for PrEP services 250 1 48 43 42 134 54

of patients adherent to PrEP medication schedule 6 months after commencing 200 (80 ) patients adherent 6 months after commencing treatment
Tagged Passions:services

1
2 6 42 51 38

of patients adherent to PrEP medication schedule 1 year after commencing 175 (70 ) patients adherent 1 year after commencing

Achievement of 1 Year goals will be reported September 2019

of PrEP patients not contracting HIV within first year 100 Achievement of 1 Year goals will be reported September 2019 Areas Served An analysis of the zip code data for clients seen at the mobile clinic as of June 24, 2019 indicates the following: Total Number of Clients: 134 Miami Beach Residents: 34 (25 of total Clients) Of the 34 Miami Beach Residents, the breakdown is as follows: South Beach Residents (Zip Code 33139): 29 clients Middle Beach Residents (Zip Code 33140): 0 clients North Beach Residents (Zip Code 33141): 5 clients New Request for FY 2020 Budget Process
Tagged Passions:budget, contract, and beach

UM has requested funding for FY 2020 to continue current services at the Lincoln Road/Hotel Gaythering location and to expand to a second location for services in North Beach. The FY 2020 budget also requests funds for a subcontract with Prevention305 for outreach, as well as in-person assistance with navigation to a PrEP appointment. A copy of the detailed Request for Funding is attached to this item (Attachment B).

A summary of the FY 2020 Budget Request is as follows:
Tagged Passions:funding, streets, budget, appointments, hotel, beach, and services

University of Miami Salaries and Fringe 170,796

Tagged Passions:university

University of Miami Supplies 8,579

Tagged Passions:university

University of Miami Lab Tests 14,025

Total University of Miami 193,400
Tagged Passions:university

Prevention305 Salaries and Fringe 47,000

Prevention305 Client Transportation 8,000

Tagged Passions:transportation

Prevention305 Communications 1,200

Prevention305 Parking 400

Tagged Passions:communications, Communications, and parking

Total Prevention305 56,600

No additional detail provided

Total Funds Requested 250,000

Tagged Passions:funding

CONCLUSION: The most recent report from UM for the existing 250,000 grant reflects expenses incurred through June 30, 2019 and indicates that 126,704 has been expended and a balance of 123,296 is available. UM projects that an additional 72,000 will be spent by the contract end date of September 30, 2019. UM has projected the remaining

Page 103 of 124
Tagged Passions:grant and contract

balance of 123,296 is available. UM projects that an additional 72,000 will be spent by the contract end date of September 30, 2019. UM has projected the remaining unspent balance to be 51,296 at contract end date.

Tagged Passions:contract

An additional one-time request of 250,000 was discussed at the July 19, 2019 Finance and Citywide Projects Committee. Additional information has been provided for further consideration of the additional 250,000 request for the FY 2020 budget process.

Tagged Passions:finance and budget

ATTACHMENTS: Description Type Attachment A - FY 17/18 Approved Grant Budget Memo Attachment B - Proposed FY 2020 Grant Budget and Justification Memo

Page 104 of 124 Page 105 of 124 Page 106 of 124 Page 107 of 124 Page 108 of 124 Page 109 of 124 Attachment B UM PrEP Clinic Proposed FY 2020 Grant Budget and Justification Page 110 of 124
Tagged Passions:grant and budget

University of Miami Mobile PrEP Program / Request for Funding July, 2019

Combination individualized HIV prevention including pre-exposure prophylaxis (PrEP), can avert HIV infection in people who do not have HIV but who are at increased risk for infection. Daily oral PrEP with tenofovir/emtricitabine (TDF/FTC) can lower HIV risk by more than 99 when taken daily and as directed. Impact models have estimated that 50 coverage and modest adherence to PrEP by high-risk men who have sex men (MSM), the largest affected community, can reduce new infections by 29 . Several municipalities including San Francisco, New York, and Washington D.C. have reported significant reductions in HIV incidence (up to 50 in some communities) attributable, at least in large part, to scale- up of PrEP services. The Miami metropolitan area has the highest incidence of new infections in the United States, and the City of Miami Beach contains zip codes with incidence rates well above the national average, including one area (33139) with among the highest rates in the United States (Table 1). Uptake of PrEP in Miami- Dade is lagging in spite of increased awareness. The majority of individuals identified as PrEP candidates in Miami report that they would take PrEP if it was available for free or covered by insurance, but <10 have actually used PrEP. We have documented numerous structural, social, and logistical barriers impacting prevention care access in Miami.
Tagged Passions:funding, beach, risk, services, program, insurance, university, and rates

Table 1. Miami Beach Zip Codes and HIV Prevalence Rates

Zip Code HIV Prevalence Rate 33139 5.2 33140 1.8 33141 2.2 33154 0.9 US Average 0.3

Tagged Passions:beach and rates

We determined that an innovative approach was needed to summarily address multiple structural barriers to care. To address this, we (a committed and collaborative group from the University of Miami (UM), the Florida Department of Health (FDOH), the community-based organization Prevention305 (P305), and other community members) successfully developed and implemented a system for mobile delivery of PrEP care, including HIV and STD testing, all laboratory monitoring, and medication prescribing. The mobile clinic, the Sylvester Gamechanger, operated with the UM Sylvester Cancer Center, promotes a holistic and non-stigmatizing approach by combining cancer screening and wellness with HIV and sexual health services. We began services in September, 2018 on Miami Beach on Lincoln Road near the Hotel Gaythering.

Tagged Passions:health, streets, hotel, beach, services, and university

Despite complex logistics, we have successfully delivered services, for free, to 134 unique individuals who initiated PrEP. We provided 191 visits in total. Services include education about HIV prevention options, sexual health, and sexually transmitted infections, condom and lubricant distribution, screening tests for HIV (rapid and lab-based), hepatitis C testing, gonorrhea, chlamydia, and syphilis, and all screening labs required for PrEP initiation (kidney function testing, urinalysis, Hepatitis B testing) as well as medical evaluation, physical exam, and a PrEP prescription. Additionally, the team provides close assistance with navigation through programs to obtain the medication at no or low cost, and follow-up navigation to ensure a smooth transition to follow-up care. To date, 72 of our participants have returned for a follow-up visit either to the mobile clinic or to a comprehensive community clinic to which they were referred.

Page 111 of 124 These services have been enormously well-received, and capacity for new clients is now limited. This year we plan to expand capacity as we will obtain a new, dedicated mobile clinic that will allow additional locations and expand capacity for appointments. We plan to continue current services at the Lincoln Road / Hotel Gaythering location weekly as at present. In collaboration with community partners, we will expand to a second location for services in the northern portion of the City of Miami Beach, which remains underserved and with high need for services. Further, recognizing the importance of community-congruent recruitment and support for clients on Miami Beach, we are requesting a dedicated sub-contract to the community-based organization Prevention305, a key partner in this endeavor with a track record of successful engagement with the community through social media and dating apps as well as in-person culturally competent navigation. In addition to support from the City of Miami Beach, we accessing federal programs to support growth, and benefiting from in-kind support from the Miami-Dade County Health Department as well as support from the Florida Department of Health. With this collaborative effort and following our successful pilot year of services, we expect to make significant headway this year toward our goal of providing PrEP services at no cost for any Miami Beach resident who could benefit from this service in order to decrease the rate of new HIV infections within the municipality. With two sites operational and with logistical issues resolved, we expect to provide services to 500 clients within the next year. Page 112 of 124 UM Mobile PrEP Clinic Budget Justification Personnel Program Directors: Mario Stevenson, PhD (0.01 FTE, 0.12 calendar months)
Tagged Passions:drugs, health, recognition, sites, streets, budget, appointments, personnel, contract, hotel, beach, services, program, education, social media law, and growth

- Oversee administrative aspects of clinic operations

Physician/Medical Director: Susanne Doblecki-Lewis, MD: (0.1 FTE, 1.2 calendar months) - Create/adapt PrEP clinical protocols to clinic venue - Train staff in PrEP provision per CDC protocols - Oversee clinical activities - Oversee clinic outcome tracking - Provide STD testing and treatment Nurse/ARNP: Jessica Morel, APRN (0.4 FTE, 4.8 calendar months)

- Provide assessment for PrEP appropriateness and HIV prevention counseling - Certified HIV testing counselor; will provide pre- and post-test counseling as needed and rapid

No additional detail provided

HIV test results - Acquire drugs for uninsured patients through drug assistance programs - Monitor patient adherence (after first week, month and quarterly)

Program Administrator: Katie Klose, MSW (0.1 FTE, 1.2 calendar months)

Tagged Passions:drugs, program, and administrator

- Monitor overall patient load, recordkeeping, compliance and adherence - Produce monthly reporting on progress - Analyze outcome data under supervision of the PD and Medical Director to create reports

No additional detail provided

Tagged Passions:compliance

summarizing outcomes to further optimize implementation - Provides quarterly reporting to Miami Beach City Commissioners

No additional detail provided

Tagged Passions:beach

PrEP Navigator/HIV Tester: Brian Baez Leon, (1.0 FTE, 12.0 calendar months)

- Provide assessment for PrEP appropriateness and HIV prevention counseling - Certified HIV testing counselor; will provide pre- and post-test counseling as needed and rapid

No additional detail provided

HIV test results - Acquire drugs for uninsured patients through drug assistance programs - Monitor patient adherence (after first week, month and quarterly) - Oversee medical recordkeeping

Non-Personnel Expenses Laboratory Tests Health Department Laboratory Tests: 0. Includes tests supplied by the Health Department for sexually transmitted infections. These tests include rapid HIV tests, 4th generation HIV blood and confirmatory tests; syphilis blood tests (RPR); and gonorrhea and chlamydia tests (C/G) including urine, oral, and rectal swabs. Page 113 of 124 Non-Health Department Laboratory Tests: 14,025. Includes all tests not supplied by the Health Department. These include kidney function tests and CBC, Hepatitis B and C, pregnancy, and other tests as required. Supplies Technical Supplies: 8,000. Including medical supplies such as gauze, Band-Aids, condoms and lubricant, specimen collector cups, refrigerator/replacement equipment, injectable and oral treatments for sexually transmitted infections, phlebotomy supplies. Note that this specifically excludes PrEP medication, which will be obtained outside of this contract through available assistance programs and insurance. Adherence Tools: 1,250. Pillboxes and pill holders ( 5 each item for 250 patients) provided to patients to support adherence with PrEP medication. Subcontract Prevention305 (total for subcontract: 56,600) Prevention305 will provide staff and support for online outreach through mobile applications and social media as well as in-person assistance with navigation to a PrEP appointment.

Tagged Passions:drugs, health, equipment, appointments, personnel, contract, program, insurance, and social media law

Outreach Director (0.25 FTE, 3 calendar months)

- Oversee and direct social media and online advertisement - Engage with the UM team to coordinate outreach efforts - Collect metrics on outreach and review periodically - Oversee and direct peer navigator

Peer Navigator (1.0 FTE, 12 calendar months)

Tagged Passions:advertising and social media law

- Engage and assess at-risk individuals for PrEP - Provide information about PrEP and explanation of the process - Collect contact details and demographics of interested individuals - Provide appointment scheduling - Provide pre-appointment follow-up to reduce instances of no-shows - Arrange transportation support (Lyft, Uber, etc.) when appropriate - Conduct appointment follow-up

No additional detail provided

Tagged Passions:appointments, transportation, risk, and ride sharing and hailing

Client transportation assistance: 8000/year Communications (phones for navigator): 1200/year Parking: 400/year

Page 114 of 124 Budget Request:
Tagged Passions:budget, transportation, communications, Communications, and parking

University of Miami

Salary and Fringe Program Director 4187 Medical Director 24545
Tagged Passions:program and university

Nurse (APRN) 53340

PrEP Navigator/Tester 69218 Program Administrator 19506 Supplies 8579 Lab Tests 14025
Tagged Passions:program and administrator

Total - University of Miami 193400

Subcontract - Prevention305 Salary and Fringe Outreach Director 14000 Peer Navigator 33000

Tagged Passions:university

Client Transportation 8000

Communications 1200 Parking 400 Total - Prevention305 56600 Total Funds Requested 250000 Page 115 of 124 References
Tagged Passions:funding, transportation, communications, Communications, and parking

1.
Centers for Disease Control and Prevention. HIV Surveillance Report, 2016; vol. 28. http://www.cdc.gov/hiv/library/reports/hiv-surveillance.html. Published November 2017. Accessed [2/6/18]. 2. Centers for Disease Control and Prevention (CDC). (2013). Update to Interim Guidance for Preexposure Prophylaxis (PrEP) for the Prevention of HIV Infection: PrEP for injecting drug users. MMWR. Morbidity and mortality weekly report, 62(23), 463. 3. Doblecki-Lewis, S., Liu, A., Feaster, D., Cohen, S. E., Cardenas, G., Bacon, O., ... Kolber, M. A. (2017). Healthcare access and PrEP continuation in San Francisco and Miami after the US PrEP demo project. JAIDS Journal of Acquired Immune Deficiency Syndromes, 74(5), 531-538. 4. Felix, H. C., Mays, G. P., Stewart, M. K., Cottoms, N., Olson, M. (2011). Medicaid savings resulted when community health workers matched those with needs to home and community care. Health affairs, 30(7), 1366-1374. 5. Garland, P. M., Valverde, E. E., Fagan, J., Beer, L., Sanders, C., Hillman, D., ... Bertolli, J. (2011). HIV counseling, testing and referral experiences of persons diagnosed with HIV who have never entered HIV medical care. AIDS Education and Prevention, 23(3_supplement), 117-127. 6. Gottlieb, L. M., Garcia, K., Wing, H., Manchanda, R. (2016). Clinical interventions addressing nonmedical health determinants in Medicaid managed care. The American journal of managed care, 22(5), 370-376. 7. Glasgow, R. E., Estabrooks, P. E. (2018). Peer Reviewed: Pragmatic Applications of RE-AIM for Health Care Initiatives in Community and Clinical Settings. Preventing chronic disease, 15. 8. Glasgow, R. E., Nelson, C. C., Strycker, L. A., King, D. K. (2006). Using RE-AIM metrics to evaluate diabetes self-management support interventions. American journal of preventive medicine, 30(1), 67-73. 9. Glasgow, R. E., Vogt, T. M., Boles, S. M. (1999). Evaluating the public health impact of health promotion interventions: the RE-AIM framework. American journal of public health, 89(9), 1322-1327. 10. Jenness, S. M., Goodreau, S. M., Rosenberg, E., Beylerian, E. N., Hoover, K. W., Smith, D. K., Sullivan, P. (2016). Impact of the Centers for Disease Control's HIV preexposure prophylaxis guidelines for men who have sex with men in the United States. The Journal of infectious diseases, 214(12), 1800- 1807. 11. Patrick, R., Forrest, D., Cardenas, G., Opoku, J., Magnus, M., Gregory Phillips, I. I., ... Kuo, I. (2017). Awareness, willingness, and use of pre-exposure prophylaxis among men who have sex with men in Washington, DC and Miami-Dade County, FL: national HIV behavioral surveillance, 2011 and 2014. JAIDS Journal of Acquired Immune Deficiency Syndromes, 75, S375-S382. 12. Paz-Bailey, G., Mendoza, M. C., Finlayson, T., Wejnert, C., Le, B., Rose, C., ... NHBS Study Group. (2016). Trends in condom use among MSM in the United States: the role of antiretroviral therapy and seroadaptive strategies. Aids, 30(12), 1985-1990. 13. Raven, M. C., Doran, K. M., Kostrowski, S., Gillespie, C. C., Elbel, B. D. (2011). An intervention to improve care and reduce costs for high-risk patients with frequent hospital admissions: a pilot study. BMC health services research, 11(1), 270. 14. Scheer, S., Hsu, L., Schwarcz, S., Pipkin, S., Havlir, D., Buchbinder, S., Hessol, N. A. (2017). Trends in the San Francisco Human Immunodeficiency Virus Epidemic in the Getting to Zero Era. 15. Tso, L. S., Best, J., Beanland, R., Doherty, M., Lackey, M., Ma, Q., ... Tucker, J. D. (2016). Facilitators and barriers in HIV linkage to care interventions: a qualitative evidence review. AIDS, 30(10), 1639-1653.

Page 116 of 124 NEW BUSINESS 7. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager

Tagged Passions:drugs, alcohol, health, business, finance, hospital, risk, services, health insurance, healthcare, administrator, manager, education, surveillance, and library

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION REGARDING CREATING A CONNECTION BETWEEN OCEAN DRIVE AND LINCOLN ROAD THROUGH ESPANOLA WAY

HISTORY: A referral to the Finance and Citywide Projects Committee was placed on the June 5, 2019 City Commission agenda, regarding the creation of a connection between Ocean Drive and Lincoln Road through Espanola Way.
Tagged Passions:finance, boards and commissions, streets, and history

ANALYSIS: At the June 5, 2019 referral, Commissioner Arriola referenced the Betsy Hotel alleyway as having received worldwide accolades for its creative placemaking. He requested that the Finance and Citywide Projects Committee take the next step and consider linking Ocean Drive through the Betsy Hotel alleyway to Espanola Way, through the Drexel Avenue neighborhood greenway, and finally to Lincoln Road, creating a long, fluid pedestrian pathway which would link the City's major economic engines. Such a public infrastructure enhancement would also serve to activate the 200-400 blocks of Espanola Way (between Collins Avenue and Washington Avenue) that have remained underlit. By positively activating these blocks, it is anticipated to prevent crimes like the recent one that occurred during Rolling Loud.

Tagged Passions:finance, streets, hotel, parks, Pedestrian, crime, and neighborhood

Some of the short term options discussed within the department of Public Works is making the area of Espanola Way from Washington to Collins Avenue more pedestrian friendly by improving street lighting, wrapping the existing coconut trees with decorative lighting, similar to Washington Avenue, installing street pavers and even the possibility of projecting art onto the walls of existing buildings. Preliminary estimates for some of the short term considerations as follows:

Tagged Passions:streets, arts, streetscape, Public Works, public works, Pedestrian, and traffic

Replacement of mainstream pedestrian lighting with LED s, 6,000 Wrapping of Coconut trees with decorative lighting, 2000 Road asphalt removal and installation of standard brick paver, 200,000 Projection of Art is being considered and would be funded by the Washington Avenue Business Improvement District.

Tagged Passions:business, streets, arts, trees, and Pedestrian

CONCLUSION: The following is presented to the members of the FCWPC for discussion and further direction.

Page 117 of 124 Page 118 of 124 NEW BUSINESS 8. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:business, finance, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION ON MIAMI BEACH SENIOR HIGH SCHOOL CROSSING MORNING SAFETY.

KEY INTENDED OUTCOME: Ensure Comprehensive Mobility Addressing All Modes Throughout The City HISTORY: Miami Beach Senior High School has a current enrollment of approximately 2,500 students. The school drop-off for parents is on the east side of Prairie Avenue between Dade Boulevard and the 2500 block of Prairie Avenue. All school bus operations occur from the school bus loop accessible from Dade Boulevard. Over the past years, the City has reviewed operations during morning drop-off hours and afternoon pick-up hours to assess congestion, safety, and identify improvements to the area. Prairie Avenue is an urban collector under the jurisdiction of the City; however, by Miami-Dade County Home-Rule Charter, all traffic control (signalization, signage, and pavement markings, including school signage and flashing beacons) is under the jurisdiction of Miami-Dade County. Currently, there is signage on Prairie Avenue to warn drivers of the school zone limits and speed; however, there are no school zone flashing beacons on Prairie Avenue. During the morning drop- off hours, Prairie Avenue experiences significant congestion which impacts driver behavior and pedestrian safety.
Tagged Passions:streets, beach, Public Transit, advertising, signage, education, Pedestrian, students, traffic, enrollment, history, parents, and behavior

In 2018, a member of the school s Parent/Teacher/Student Association (PTSA) submitted a request to the City regarding addressing safety concerns during morning drop-off and afternoon pick-up as well as the poor condition of the pavement on Prairie Avenue following a recent roadway construction project. In addition, the PTSA member requested that school zone flashing beacons be installed on Prairie Avenue to enhance the school zone. In response to this request, the City s Office of Capital Improvements Projects completed the milling and resurfacing of Prairie Avenue from 34th Street to Dade Boulevard which addressed the concerns with the pavement condition. Further, the City s Transportation Department completed the installation of pedestrian flashing beacons at the intersection of Prairie Avenue and 23rd Street in the summer of 2018 to improve safety for students crossing Prairie Avenue. In an effort to improve the drop-

Page 119 of 124
Tagged Passions:construction, streets, capital spending, Capital Spending, transportation, education, poverty, Pedestrian, and students

off and pick-up operations for Miami Beach Senior High School, the City s Transportation Department coordinated with the County to upgrade the current school signage and drop-off zone signage (see Attachments A and B). In addition, the City s Police Department has allocated resources to assist with traffic management during the morning drop-off period at the school.

In 2016, the Florida Department of Transportation (FDOT) published new design standards for school zones requiring flashing beacons for all roadway approaches. As a result of coordination with residents and following a site visit during the morning drop-off period, City staff submitted a request to the County for installation of upgraded school zone flashing beacons at Miami Beach Senior High School. In April 2018, County staff advised that it does not have a long-term plan or the resources to upgrade flashing beacons for all 800 schools maintained by Miami-Dade County.
Tagged Passions:public safety, beach, transportation, advertising, signage, education, and traffic

Based on the County s response, in April 2018, the City s Transportation Department submitted an application to FDOT for Transportation Alternatives Program (TAP) federal grant funding for pedestrian safety enhancements in the vicinity of Miami Beach Senior High School. As part of the grant application, City Transportation Department staff identified various improvements to enhance pedestrian connectivity and safety along the corridors adjacent and connecting to Miami Beach Senior High School. The recommended improvements include school zone speed limit flashing beacons on Dade Boulevard and Prairie Avenue, restriping of existing crosswalks, and additional signage improvements.

On June 21, 2018, the Miami-Dade Transportation Planning Organization (TPO) approved Resolution 30-18 approving the 2018 TPO Program Priorities. The Miami Beach Senior High School Pedestrian Enhancements Project was included in the priorities list and approved for funding. The total federal funding awarded to the City s project is 218,794. Of this amount, approximately 190,000 will be used to fund the Dade Boulevard school zone beacons and related improvements, and 30,000 will be used to fund the Prairie Avenue school zone beacons and related improvements. The federal grant funds are programmed for construction in State Fiscal Year 2024 (which begins on July 1, 2023).
Tagged Passions:planning, funding, grant, construction, streets, beach, transportation, advertising, program, education, corridor, and Pedestrian

ANALYSIS: Since the award of the grant, City staff has had various discussions with FDOT to look for ways to advance the grant funds in order to expedite the project. Given that the grant award does not include funds for design, FDOT stated that it cannot approve advancing construction funds at this time until the design has commenced. The City will be commencing design in October 2019.

The installation of flashing beacons and other safety improvements on both Prairie Avenue and Dade Boulevard are important to enhance pedestrian safety in the vicinity of Miami Beach Senior High School. Given the urgency to improve pedestrian safety particularly on Prairie Avenue, the City believes that waiting until 2023 to begin the installation of the proposed school zone beacons on Prairie is not a viable option in terms of addressing the school s and the community s present safety issues, thus, the City has explored two options to potentially advance the installation of the Prairie Avenue improvements: 1. Use city funds to pay for the installation of the school zone beacons and subsequently request Page 120 of 124
Tagged Passions:funding, grant, construction, streets, beach, transportation, education, and Pedestrian

reimbursement from FDOT once the grant funds become available in 2023. To ensure the City is reimbursed in 2023, FDOT advised that the City would need to comply with the state s Local Agency Program (LAP) process. However, given the complexity of the LAP process in terms of the design process, interagency agreements, procurement requirements, and construction documentation required, it is anticipated that the time saving associated with this option would be negligible and installation of the beacons would likely occur in 2022 at the earliest.

2. Use city funds to expedite the installation of the school zone beacons without following the LAP process. Under this option, the installation could be advanced to January 2020. The cost to the City for design and construction of the school zone beacons on Prairie Avenue would be approximately 30,000; however, under this option, the City would forego this portion of the grant funds. Should the FCWPC recommend this option, the installation would be funded from the Transportation Department s FY 2019/20 operating budget.

Tagged Passions:funding, grant, construction, budget, transportation, program, purchasing, and education

CONCLUSION: Given the urgency to enhance the safety of the school zone on Prairie Avenue in the vicinity of Miami Beach Senior High School, the Administration recommends moving forward with option 2 above. The Transportation Department's FY 2019/20 operating budget can accommodate the 30,000 cost of installing two 15MPH school zone beacons on Prairie Avenue.

Tagged Passions:budget, beach, transportation, and education

ATTACHMENTS: Description Type Attachment A Other Attachment B Other

Page 121 of 124 ATTACHMENT A Page 122 of 124 ATTACHMENT B Page 123 of 124 NEW BUSINESS 9. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
Tagged Passions:business, finance, administrator, and manager

DATE: July 31, 2019

No additional detail provided

SUBJECT: DISCUSSION REGARDING A NEW LEASE AGREEMENT BETWEEN THE MIAMI BEACH REDEVELOPMENT AGENCY (RDA) AND CRUISE TOURS CENTER, LLC D/B/A ADMIRAL CRUISE TRANSPORTATION FOR APPROXIMATELY 721 SQUARE FEET OF GROUND FLOOR RETAIL SPACE AT THE ANCHOR SHOPS GARAGE, LOCATED AT 100 16TH STREET, SUITE NO. 5, MIAMI BEACH, FLORIDA, FOR A PERIOD OF FIVE (5) YEARS

Tagged Passions:leasing, streets, beach, and transportation

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