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COUNTY COUNCIL OF BEAUFORT COUNTY ADMINISTRATION BUILDING

BEAUFORT COUNTY GOVERNMENT ROBERT SMALLS COMPLEX 100 RIBAUT ROAD POST OFFICE DRAWER 1228 BEAUFORT, SOUTH CAROLINA 29901-1228
Tagged Passions:council and streets

GARY T. KUBIC COUNTY ADMINISTRATOR

_____________ JOSHUA A. GRUBER DEPUTY COUNTY ADMINISTRATOR SPECIAL COUNSEL _____________ THOMAS J. KEAVENY, II COUNTY ATTORNEY _____________ SUZANNE M. RAINEY CLERK TO COUNCIL AGENDA COUNTY COUNCIL OF BEAUFORT COUNTY Executive Conference Room, Administration Building Beaufort County Government Robert Smalls Complex
Tagged Passions:council, legal, and administrator

100 Ribaut Road, Beaufort

Tagged Passions:streets

1.
CALL TO ORDER - 6:00 P.M.

2. REGULAR SESSION

3.
PLEDGE OF ALLEGIANCE

4. INVOCATION Councilman Tabor Vaux

5.
ADMINISTRATIVE CONSENT AGENDA

A. Approval of Minutes 1. April 11, 2016 caucus and April 11, 2016 regular session B. Committee Reports (next meeting) 1. Community Services (April 25 at 2:00 p.m., ECR) 2. Executive (May 9 at 3:00 p.m., ECR)
Tagged Passions:services

a.
Minutes April 11, 2016 (backup) 3. Finance (May 16 at 2:00 p.m.) a. Minutes April 18, 2016 (backup) 4. Governmental (May 2 at 4:00 p.m., ECR) 5. Natural Resources (May 17 at 2:00 p.m., ECR) a. Minutes April 19, 2016 (backup) 6. Public Facilities (May 16 at 4:00 p.m., ECR) a. Minutes April 18, 2016 (backup) C. Appointments to Boards and Commissions (backup)

No additional detail provided

Tagged Passions:finance, boards and commissions, and appointments

6.
PUBLIC COMMENT Speaker sign-up encouraged no later than 5:45 p.m. day of meeting.

Citizens may participate telephonically in the public comments and public hearings segments from the Hilton Head Island Branch Library as well as Mary Field School, Daufuskie Island. Agenda Beaufort County Council April 25, 2016 Page 2 of 4 7. NEW BUSINESS A. CONTRACT AWARD / ST. GREGORY / BLUFFTON TOWNSHIP FIRE STATION FRONTAGE ROAD SIGNALIZATION (backup)
Tagged Passions:business, council, streets, contract, hotel, fire departments and districts, zoning, hearing, education, and library

1.
Contract award: Walker Brothers, Inc., Lexington, South Carolina 2. Contract amount: 154,642.40 3. Funding source: Sales Tax Projects account 47010013-54504 4. Ten Percent Project Contingency: 15,464.24 5. Funding source: Sales Tax Projects account 47010013-54504

Tagged Passions:funding, sale, taxes, Taxes, and contract

8.
CONSENT AGENDA

A.
AN ORDINANCE TO TERMINATE A DEVELOPMENT AGREEMENT BETWEEN BEAUFORT COUNTY AND OAKS CONSTRUCTION COMPANY, INC., ET AL., PURSUANT TO SECTION 6-31-90 OF THE CODE OF LAWS FOR SOUTH CAROLINA, 1976, AS AMENDED (backup)

No additional detail provided

Tagged Passions:ordinance, construction, development, and Development

1.
Consideration of second reading approval to occur April 25, 2016 2. Public hearing announcement Monday, May 9, 2016, beginning at 6:30 p.m. in

Council Chambers of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort

Tagged Passions:streets and hearing

3.
First reading approval occurred April 11, 2016 / Vote: 11:0 4. Natural Resources Committee discussion and recommendation to move forward with

the notification procedure of the termination of Oaks Development Agreement. Approval occurred on February 1, 2016 / Vote 4:0 B. 2016 SCDOT COUNTY TRANSPORTATION COMMITTEE (CTC) ROADWAY RESURFACING CONTRACT AWARD (backup) 1. Contract award: Lane Construction, Beaufort, South Carolina 2. Contract amount: 5,599,857.20 3. Funding source: County Nonrecurring 2016 C Fund 4. Ten Percent Project Contingency: 560,000 5. Funding source: C Fund Account 2342001C-54901 Road Resurfacing and
Tagged Passions:funding, construction, streets, development, contract, transportation, procedure, and Development

Improvement 6. Public Facilities Committee discussion and recommendation to approve the contract

award occurred on April 18, 2016 / Vote 6:0 C. BEAUFORT COUNTY AV EQUIPMENT AND INSTALLATION SERVICES FOR BUCKWALTER RECREATION CENTER (backup)
Tagged Passions:equipment, contract, services, and recreation

1.
Contract award: Stage Front Presentation Systems, Savannah, Georgia 2. Contract amount: 202,928 3. Funding sources: Account 40090011-54606 and 42,928 from Parks and Leisure

Services impact fees Account 26520011-54450 4. Public Facilities Committee discussion and recommendation to approve the contract award occurred on April 18, 2016 / Vote 6:0 Agenda Beaufort County Council April 25, 2016 Page 3 of 4
Tagged Passions:funding, council, contract, services, and parks

D.
AN ORDINANCE CREATING PROCEDURE FOR ESTABLISHING DIRT ROAD MAINTENANCE AND THE ESTABLISHMENT OF A SPECIAL PURPOSE TAX DISTRICT TO COVER COSTS ASSOCIATED WITH IMPROVEMENTS (backup)

No additional detail provided

Tagged Passions:ordinance, streets, taxes, Taxes, and procedure

1.
Consideration of first reading approval to occur April 25, 2016 2. Public Facilities Committee discussion and recommendation to approve ordinance on

No additional detail provided

Tagged Passions:ordinance

first reading. Approval occurred on April 18, 2016 / Vote 5:1

No additional detail provided

E.
AN ORDINANCE AUTHORIZING THE RELINQUISHMENT OF AN EASEMENT ENCUMBERING PROPERTY IDENTIFIED AS TMP R200-007-000-0049-0000 (backup)

No additional detail provided

Tagged Passions:ordinance, property, and easement

1.
Consideration of first reading approval to occur April 25, 2016 2. Public Facilities Committee discussion and recommendation to approve ordinance on first

reading. Approval occurred on April 18, 2016 / Vote 5:1 F. A RESOLUTION ADOPTING THE BEAUFORT COUNTY STORMWATER UTILITY ADJUSTMENT AND CREDIT MANUAL (backup)

Tagged Passions:ordinance, utility, Utility, and stormwater

1.
Natural Resources Committee discussion and recommendation to adopt the April 2016 Stormwater Utility Adjustment and Credit Manual. Action occurred on April 19, 2016 / Vote 5:0

Tagged Passions:utility, Utility, and stormwater

2.
Stormwater Utility Staff recommends adoption of the April 2016 Stormwater Utility Adjustment and Credit Manual

No additional detail provided

Tagged Passions:utility, Utility, and stormwater

3.
Stormwater Management Utility Board discussion and recommendation occurred on March 23, 2016 / Vote 7:0

G. CONTRACT AWARD / SENIOR CARE SERVICES FOR BEAUFORT COUNTY S
Tagged Passions:utility, Utility, contract, services, and stormwater

PARKS AND LEISURE SERVICES DEPARTMENT (backup) 1. Discussion to occur at the Community Services Committee on Monday, April 25, 2016

beginning at 4:15 p.m. in the Executive Conference Room, Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort
Tagged Passions:streets, services, and parks

9.
PUBLIC HEARING 6:30 P.M.

A. SOUTHERN BEAUFORT COUNTY BLOODY POINT PLANNED UNIT DEVELOPMENT (PUD) MASTER PLAN AMENDMENT FOR R800 027 00A 0076 0000, R800 027 00A 0078 0000, R800 027 00A 0085 0000, AND R800 027 00A 0092 0000 (179.99 ACRES) (SPECIAL CONDITIONS: (I) THE INN/HOTEL SHALL BE LIMITED TO 60 ROOMS IN ADDITION TO THE 7-ROOM OSPREY COTTAGE, (II) COMMERCIAL USES SHALL BE CAPPED AT 25,000 GROSS SQUARE FEET, (III) RESIDENTIAL SHALL BE CAPPED AT 125 DWELLING AND/OR HOSPITALITY UNITS, AND (IV) TIMESHARES ARE PROHIBITED) (backup)
Tagged Passions:development, hotel, zoning, subdivision, Development, hearing, and commercial

1.
Consideration of third and final reading to occur April 25, 2016 2. Second reading approval occurred April 11, 2016 / Vote: 11:0 3. First reading approval occurred on March 28, 2016 / Vote 11:0 4. Natural Resources Committee discussion and recommendation to approve on first

reading the Bloody Point PUD Master Plan amendment. Approval occurred on March 22, 2016 / Vote 4:2

Tagged Passions:zoning

5.
Natural Resources Committee discussion and recommendation to approve on first reading the Bloody Point PUD Master Plan amendment. Approval occurred on March 7, 2016 / Vote 7:0

Agenda Beaufort County Council April 25, 2016 Page 4 of 4 B. TEXT AMENDMENTS TO THE 2010 BEAUFORT COUNTY COMPREHENSIVE
Tagged Passions:council and zoning

PLAN AS A RESULT OF THE FIVE-YEAR REVIEW OF THE PLAN: FIVE-YEAR ASSESSMENT; CHAPTER 4. LAND USE; CHAPTER 6. CULTURAL RESOURCES; AND CHAPTER 9. ENERGY (backup)

No additional detail provided

Tagged Passions:energy

1.
Consideration of second reading to occur April 25, 2016 2. Consideration of second reading was held in abeyance April 11, 2016 in order to allow

staff an opportunity to correct the land use maps in the Land Use Element from errors in the properties that were part of Marine Corps Air Station Beaufort fee simple acquisitions and the purchase of restrictive easements for parcels in the Air Installation Compatible Use Zone (AICUZ).

Tagged Passions:purchasing, property, and easement

3.
First reading approval occurred on March 28, 2016 / Vote 11:0 4. Natural Resources Committee discussion and recommendation to approve on first

reading the text amendments to the 2010 Comprehensive Plan as a result of the five- year review of the Plan. Approval occurred on March 22, 2016 / Vote 7:0
Tagged Passions:strategic

10.
MATTERS ARISING OUT OF EXECUTIVE SESSION

11.
PUBLIC COMMENT - Speaker sign-up encouraged.

12. ADJOURNMENT

Official Proceedings County Council of Beaufort County

April 11, 2016
Tagged Passions:council

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

A caucus of the County Council of Beaufort County was held Monday, April 11, 2016 beginning at 5:00 p.m. in the Executive Conference Room of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Chairman D. Paul Sommerville, Vice Chairman Gerald Stewart and Councilmen Cynthia Bensch, Rick Caporale, Gerald Dawson, Brian Flewelling, Steven Fobes, Alice Howard, William McBride, Stewart Rodman and Roberts Tabor Vaux.

Tagged Passions:council, streets, and Freedom of Information Act (FOIA)

CALL FOR EXECUTIVE SESSION

It was moved by Mr. Flewelling, seconded by Mr. Vaux, that Council go immediately into executive session to receive legal advice for pending or threatened claims Grays Hill Baptist Church and receipt of legal advice for pending or threatened claims St. James Baptist Church. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed.
Tagged Passions:council, legal, and church

EXECUTIVE SESSION

RECONVENE OF CAUCUS

RECEIPT OF COUNTY ADMINISTRATOR S TWO-WEEK PROGRESS REPORT

Tagged Passions:administrator

Mr. Gary Kubic, County Administrator, presented his Two-Week Progress Report, which summarized his activities from March 28, 2016 through April 8, 2016.

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RECEIPT OF DEPUTY COUNTY ADMINISTRATOR / SPECIAL COUNSEL S TWO- WEEK PROGRESS REPORT

Mr. Joshua Gruber, Deputy County Administrator / Special Counsel, presented his Two-Week Progress Report, which summarized his activities from March 28, 2016 through April 8, 2016. Minutes Beaufort County Council April 11, 2016 Page 2 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 DISCUSSION ITEM Mrs. Howard requested the Chairman remove item 8B, text amendments to the 2010 Beaufort County Comprehensive Plan as a result of the Five-Year Review of the Plan: Five-Year Assessment; Chapter 4-Land Use; Chapter 6-Cultural Resources; and Chapter 9-Energy, from the consent agenda. The purpose is to allow staff an opportunity to correct the land use maps in the Land Use Element from errors in the properties that were part of Marine Corps Air Station Beaufort fee simple acquisitions and the purchase of restrictive easements for parcels in the Air Installation Compatible Use Zone (AICUZ). ADJOURNMENT
Tagged Passions:council, strategic, purchasing, property, administrator, energy, and easement

By: _____________________________________ D. Paul Sommerville, Chairman

ATTEST:

______________________________ Suzanne M. Rainey, Clerk to Council

Ratified:
Tagged Passions:council

Official Proceedings County Council of Beaufort County

April 11, 2016
Tagged Passions:council

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

The regular session of the County Council of Beaufort County was held Monday, April 11, 2016 beginning at 6:00 p.m. in Council Chambers of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Chairman D. Paul Sommerville, Vice Chairman Gerald Stewart and Council members Cynthia Bensch, Rick Caporale, Gerald Dawson, Brian Flewelling, Steven Fobes, Alice Howard, William McBride, Stewart Rodman and Roberts Tabor Vaux.

Tagged Passions:streets and Freedom of Information Act (FOIA)

PLEDGE OF ALLEGIANCE

The Chairman led those present in the Pledge of Allegiance.

INVOCATION

Councilman Stu Rodman gave the Invocation.

PROCLAMATION Child Abuse Prevention Awareness and Sexual Assault Awareness Month The Chairman proclaimed April as Child Abuse Prevention Month and Sexual Assault Awareness Month. Ms. Christina Wilson, Executive Director, Child Abuse Prevention Association, and Ms. Meredith Bannon and Ms. Shauw Chin Capps, Hope Haven of the Lowcountry, accepted the proclamation. The Chairman passed the gavel to the Vice Chairman in order to receive the Administrative Consent Agenda.

Tagged Passions:recognition, sexual harassment, child abuse, and sexual assault

ADMINISTRATIVE CONSENT AGENDA

Minutes Beaufort County Council April 11, 2016 Page 2 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2
Tagged Passions:council

Review of the Proceedings of the Caucus held March 14, 2016

This item comes before Council under the Administrative Consent Agenda. It was moved by Mr. Flewelling, seconded by Mr. McBride, that Council approve the minutes of the caucus held March 14, 2016. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed.
Tagged Passions:council

Review of the Proceedings of the Regular Session held March 14, 2016

This item comes before Council under the Administrative Consent Agenda. It was moved by Mr. Flewelling, seconded by Mr. McBride, that Council approve the minutes of the regular session held March 14, 2016. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed.
Tagged Passions:council

Review of the Proceedings of the Caucus held March 28, 2016

This item comes before Council under the Administrative Consent Agenda. It was moved by Mr. Flewelling, seconded by Mr. McBride, that Council approve the minutes of the caucus held March 28, 2016. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed.
Tagged Passions:council

Review of the Proceedings of the Regular Session held March 28, 2016

This item comes before Council under the Administrative Consent Agenda. There was a correction made to the minutes of the regular session held March 28, 2016: page 5, line 6, change 120 units to 125 units. It was moved by Mr. Flewelling, seconded by Mr. McBride, that Council approve the minutes of the regular session held March 28, 2016. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed. Minutes Beaufort County Council April 11, 2016 Page 3 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 Committee Reports
Tagged Passions:council

Executive Committee

Lady s Island / St. Helena Island Fire District Commission
Tagged Passions:boards and commissions and fire departments and districts

Mr. Stewart, as Chairman of the Executive Committee, nominated Mrs. Pat Harvey-Palmer, representing St. Helena Island, for reappointment to serve as a member of the Lady s Island / St. Helena Island Fire District Commission.

Governmental Committee Lowcountry Regional Transportation Authority Susan Zellman The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. Mrs. Susan Zellman garnered the six votes required for appointment to serve as a member of the Lowcountry Regional Transportation Authority. Santa Elena Foundation
Tagged Passions:boards and commissions, appointments, fire departments and districts, and transportation

Mr. Rodman, as Chairman of the Governmental Committee, announced an array of upcoming events sponsored by the Santa Elena Foundation: (i) The Santa Elena Conference is scheduled to be held Friday, April 15. This one-day conference brings together a group of eminent historians and archaeologists to share their understanding of the importance of Santa Elena in the history of Spanish Florida and the world. (ii) El Gale n visits Port Royal Sound from April 23 to May 1. El Gale n is a 175-foot, 495-ton authentic wooden replica of a galleon that was part of Spain s West Indies fleet. Visitors will have the chance to learn about the history that began 450 years ago while admiring the craftsmanship and grandeur of the galleons that reached the coast of Spain s La Florida centuries ago. (iii) Grand Opening Ribbon-Cutting Celebration of the Santa Elena History Center is April 30. The inaugural exhibit will be unveiled and open to the public for the first time.

Economic Development / Path Forward
Tagged Passions:economic development, development, events, Development, and history

Mr. Rodman, as Chairman of the Governmental Committee, gave an update on the status of economic development. We had resolved as a Council to start a 501(c)(3) Economic Development Corporation. Staff is nearing completion of drafting the bylaws, which Council will review in the near future. Council has two alternatives to consider. It can either join the SouthernAlliance or become an alliance onto itself, which does not rule out joining an alliance later. Going forward Mr. Rodman anticipates holding one or two work sessions within the next few weeks. Representatives of SouthernAlliance have extended its invite until May, which will also coincide with the Beaufort County FY 2017 budget.

Minutes Beaufort County Council April 11, 2016 Page 4 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 Natural Resources Committee Planning Commission Caroline Fermin The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. Mrs. Caroline Fermin, representing Port Royal Island, garnered the six votes required for appointment to serve as a member of the Planning Commission. Zoning Board of Appeals John Chemsak The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. Mr. John Chemsak, representing at-large, garnered the six votes required for appointment to serve as a member of the Zoning Board of Appeals. Public Facilities Committee Seabrook Point Special Purpose Tax District Tamara Dey The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. Ms. Tamara Dey garnered the six votes required for appointment to serve as a member of the Seabrook Point Special Purpose Tax District. Sheldon Fire District Board Robert Smalls The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. Mr. Robert Smalls garnered the six votes required for appointment to serve as a member of the Sheldon Fire District Board.
Tagged Passions:planning, council, economic development, boards and commissions, budget, appointments, taxes, Taxes, development, fire departments and districts, zoning, and Development

The Vice Chairman passed the gavel back to the Chairman in order to continue the meeting.

Minutes Beaufort County Council April 11, 2016 Page 5 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 PUBLIC COMMENT There were no requests to speak during public comment. TEXT AMENDMENTS TO THE 2010 BEAUFORT COUNTY COMPREHENSIVE PLAN AS A RESULT OF THE FIVE-YEAR REVIEW OF THE PLAN: FIVE-YEAR ASSESSMENT; CHAPTER 4. LAND USE; CHAPTER 6. CULTURAL RESOURCES; AND CHAPTER 9. ENERGY The Chairman announced that Council s consideration of this issue is held in abeyance in order to allow staff an opportunity to correct the land use maps in the Land Use Element from errors in the properties that were part of Marine Corps Air Station Beaufort fee simple acquisitions and the purchase of restrictive easements for parcels in the Air Installation Compatible Use Zone (AICUZ). The Chairman announced a public hearing Monday, April 25, 2016, beginning at 6:30 p.m. in Council Chambers of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. CONSENT AGENDA SOUTHERN BEAUFORT COUNTY BLOODY POINT PLANNED UNIT DEVELOPMENT (PUD) MASTER PLAN AMENDMENT FOR R800 027 00A 0076 0000, R800 027 00A 0078 0000, R800 027 00A 0085 0000, AND R800 027 00A 0092 0000 (179.99 ACRES) This item comes before Council under the Consent Agenda. Discussion occurred at the March 7, 2016 meeting of the Natural Resources Committee. It was moved by Mr. Flewelling, seconded by Mr. Fobes, that Council approve on second reading a Southern Beaufort County Bloody Point Planned Unit Development (PUD) Master Plan Amendment for R800 027 00A 0076 0000, R800 027 00A 0078 0000, R800 027 00A 0085 0000, and R800 027 00A 0092 0000 (179.99 acres) with the following special conditions: (i) The inn/hotel shall be limited to 60 rooms in addition to the 7-room Osprey Cottage, (ii) Commercial uses shall be capped at 25,000 gross square feet, (iii) Residential shall be capped at 125 dwelling and/or hospitality units, and (iv) Timeshares are prohibited. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed. The Chairman announced a public hearing Monday, April 25, 2016, beginning at 6:30 p.m. in Council Chambers of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. Minutes Beaufort County Council April 11, 2016 Page 6 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 RESOLUTION AUTHORIZING BEAUFORT COUNTY TO SELF-FUND EMPLOYEE BENEFITS PLAN This item comes before Council under the Consent Agenda. Discussion occurred at the March 21, 2016 meeting of the Finance Committee. It was moved by Mr. Flewelling, seconded by Mr. Fobes, that Council adopt a resolution effective FY 2017 Beaufort County will self-fund its medical and pharmacy plan and Beaufort County Administrator is hereby authorized to execute and enter into the agreements necessary to transition to a self-funded plan and to enter into all other ancillary and incidental agreements necessary to implement the self-funded plan as presented by representatives of Wells Fargo to the Finance Committee during its meeting of March 21, 2016. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed. AN ORDINANCE TO TERMINATE A DEVELOPMENT AGREEMENT BETWEEN BEAUFORT COUNTY AND OAKS CONSTRUCTION COMPANY, INC., et al., PURSUANT TO SECTION 6-31-90 OF THE CODE OF LAWS OF SOUTH CAROLINA, 1976, AS AMENDED This item comes before Council under the Consent Agenda. Discussion occurred at the February 1, 2016 meeting of the Natural Resources Committee. It was moved by Mr. Flewelling, seconded by Mr. Fobes, that Council approve on first reading an ordinance to terminate a Development Agreement between Beaufort County and Oaks Construction Company, Inc., et al., pursuant to Section 6-31-90 of the Code of Laws of South Carolina, 1976, as amended. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed.

Tagged Passions:ordinance, construction, finance, strategic, streets, development, hotel, zoning, subdivision, purchasing, Development, pharmacy, property, hearing, commercial, administrator, energy, and easement

DELEGATION OF APPOINTMENT OF BEAUFORT / JASPER ECONOMIC OPPORTUNITY COMMISSION PUBLIC SECTOR BOARD MEMBER FROM BEAUFORT COUNTY COUNCIL TO CHAIRMAN OF COUNTY COUNCIL

This item comes before Council under the Consent Agenda. Discussion occurred at the March 28, 2016 meeting of the Community Services Committee. It was moved by Mr. Flewelling, seconded by Mr. Fobes, that Council delegate the appointment of the Beaufort / Jasper Economic Opportunity Commission public sector board member from the full Council to the Chairman of County Council. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed. Minutes Beaufort County Council April 11, 2016 Page 7 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 PUBLIC HEARING COMMUNITY DEVELOPMENT BLOCK GRANT / BEAUFORT COUNTY IS REQUESTING 1,000,000 TO EXTEND SEWER SERVICE TO APPROXIMATELY 200 HOMES IN THE BON AIRE ESTATES RESIDENTIAL SUBDIVISION WEST OF PARRIS ISLAND GATEWAY INCLUDING BON AIRE CIRCLE, FALLS ROAD, JOPPA ROAD AND WINSOR ROAD. THE PROJECT, IF FUNDED, WILL SERVE APPROXIMATELY 385 PEOPLE, OF WHICH 51 (195 PERSONS) IDENTIFIED AS BEING LOW-TO-MODERATE INCOME (LMI) Mrs. Michelle Knight, Community Economic Development Director, Lowcountry Council of Governments, stated the application is for 1,000,000 and due April 16, 2016. The County s share of the grant is 282,266 and Beaufort/Jasper Water and Sewer s share is 465,896. The total budget is 1,748,162. There are 173 structures and this grant will serve 107 low-to- moderate income homes (approximately 62 ). There will be installation of approximately 12,000 linear of 8-inch gravity sewer and a pump station installed. All of the work is to take place on property already owned by Beaufort/Jasper Water and Sewer Authority or on public right-of-way. The Chairman opened a public hearing beginning at 6:32 p.m. for the purpose of receiving comment regarding a Community Development Block Grant Beaufort County is requesting in the amount of 1,000,000 to extend sewer service to approximately 200 homes in the Bon Aire Estates residential subdivision west of Parris Island Gateway including Bon Aire Circle, Falls Road, Joppa Road and Winsor Road. The project, if funded, will serve approximately 385 people, of which 51 (195 persons) identified as being low-to-moderate income (LMI). After calling three times for public comment and receiving none, the Chairman declared the public hearing closed at 6:33 p.m. It was moved by Mr. McBride, as Chairman of the Community Services Committee, no second required, that Council adopt a resolution endorsing the Bon Aire Estates Sewer Extension Project, authorizing the County Administrator to prepare and submit a Community Development Block Grant (CDBG) Community Infrastructure Application in the amount of 1,000,000 for the Bon Aire Estates Sewer Extension Project, committing funds in the amount of 10 of the grant request to meet the matching commitment of the Community Development Program and, further providing an additional 182,266 to meet the budget of the grant application to be submitted on April 15, 2016, and to commit to sharing cost savings on a pro rata basis. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. The motion passed. Minutes Beaufort County Council April 11, 2016 Page 8 ____________ To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2 MATTERS ARISING OUT OF EXECUTIVE SESSION It was moved by Mr. Flewelling, seconded by Mr. McBride, that Council authorize the County Administrator to take such action as may be necessary to pursue an appeal in the matter of Grays Hill Baptist Church vs. Beaufort County, specifically, to protect the County s Zoning Ordinance. The vote: YEAS Mrs. Bensch, Mr. Flewelling, Mr. Fobes, Mrs. Howard, Mr. McBride, Mr. Rodman, Mr. Sommerville, Mr. Stewart and Mr. Vaux. NAYS Mr. Caporale. ABSTAIN Mr. Dawson. The motion passed. PUBLIC COMMENT There were no requests to speak during public comment. ADJOURNMENT By: _____________________________________ D. Paul Sommerville, Chairman
Tagged Passions:funding, grant, ordinance, council, sewer, economic development, boards and commissions, budget, appointments, utility, development, Utility, zoning, subdivision, services, program, water, church, Development, property, hearing, administrator, gateway, cdbg, and community development

ATTEST:______________________ Suzanne M. Rainey, Clerk to Council

Ratified:
Tagged Passions:council

EXECUTIVE COMMITTEE

April 11, 2016

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

The Executive Committee met Monday, April 11, 2016 beginning at 4:30 p.m. in the Executive Conference Room of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Chairman Jerry Stewart and members Gerald Dawson, Brian Flewelling, William McBride and Stu Rodman. Non-Committee members Cynthia Bensch, Rick Caporale, Steven Fobes, Alice Howard and Roberts Tabor Vaux. County staff: Allison Coppage, Assistant County Attorney; Anthony Criscitiello, Planning Director; Phil Foot, Assistant County Administrator-Public Safety; Suzanne Gregory, Employee Services Director; Joshua Gruber, Deputy County Administrator/Special Counsel; James Johnson, Director, Systems Management; Thomas Keaveny, County Attorney; Gary Kubic, County Administrator; Eric Larson, Division-Director Environmental Engineering; Dan Morgan, Director, Mapping and Applications; Monica Spells, Assistant County Administrator-Civic Engagement and Outreach; and Dave Thomas, Purchasing Director.

Tagged Passions:planning, legal, streets, public safety, services, environment, purchasing, administrator, and Freedom of Information Act (FOIA)

Public: Frank Turano, Lowcountry Regional Manager, Alliance Consulting Engineers.

Tagged Passions:services and manager

Media: Joe Croley, Lowcountry Inside Track, and Scott Thompson, Bluffton Today.

Councilman Jerry Stewart chaired the meeting.

ACTION ITEMS 1. Resolution Authorizing Beaufort County to Self-Fund Employee Benefits Plan

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Josh Gruber, Deputy County Administrator/Special Counsel, presented this item to the Committee. At the Finance Committee held on March 21, 2016, members were presented a concept of going to a self-insured health insurance plan rather than a fully-insured health insurance plan. The committee heard from our benefit consultant, Wells Fargo, what that means and what the pros and cons of those decisions were. We understood a decision of that magnitude would require an opportunity to answer questions and bring it back, ultimately, to this committee and to Council.

Minutes Executive Committee April 11, 2016 Page 2 of 4 In that intervening time, our benefits consultants received a second unsolicited response from Blue Cross/Blue Shield with regard to providing a fully-insured health insurance plan for the next fiscal year. Four months ago their initial proposal for our premiums for next fiscal year were estimated at 1.7 million more than what we were paying last year. Since having the discussion going to self-insured, rather than fully-insured, their decrease has gone from 1.7 million to 900,000, from 900,000 to 500,000, and from 500,000 to zero. On Friday they presented a proposal that called for a fully-insured health insurance plan with a zero dollar increase for next year. The issue before us is the need to make a division with regard to what we are going to do next fiscal year because our enrollment period begins May 1, 2016. All along the goal has been not to change our insurance carrier, our plan provider, or benefits; it was simply who owned the responsibility for the claims that were generated for the next fiscal year. In order to make sure that the employees have no gap in coverage, we need to have that 30-day open enrollment period prior to the policy beginning July 1, 2016. It is Administration s recommendation that we move forward with a self-insured insurance plan. Our benefit consultant, Wells Fargo, has identified a number of both soft cost differences and hard cost differences that we may likely achieve going self-insured. Primarily, we pay about 700,000 in taxes/fees for our insurance. This 700,000, if we chose to go self- insured, would be available to pay for claims that we would have to pay in taxes under a fully- insured plan. There is a risk going self-insured, in that, the claims during that year, are our responsibility; however, we will have a stop-loss policy in place. The advantages are that we control our health insurance, maintain a better projection of what those claims might be and, further, given the fact that Blue Cross/Blue Shield was able to come down 1.7 million in a period of four months, tells us that we think we can reasonably anticipate to be at, or below, our current costs.
Tagged Passions:health, finance, council, taxes, Taxes, risk, services, insurance, health insurance, administrator, policy, and enrollment

Motion: It was moved by Mr. Rodman, seconded by Mr. Flewelling, that Council adopt a resolution effective FY 2017 Beaufort County will self-fund its medical and pharmacy plan and Beaufort County Administrator is hereby authorized to execute and enter into the agreements necessary to transition to a self-funded plan and to enter into all other ancillary and incidental agreements necessary to implement the self-funded plan as presented by representatives of Wells Fargo to the Finance Committee during its meeting of March 21, 2016. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mr. McBride, Mr. Rodman and Mr. Stewart. The motion passed.

Tagged Passions:finance, council, pharmacy, and administrator

Recommendation: Council adopt a resolution effective FY 2017 Beaufort County will self-fund its medical and pharmacy plan and Beaufort County Administrator is hereby authorized to execute and enter into the agreements necessary to transition to a self-funded plan and to enter into all other ancillary and incidental agreements necessary to implement the self-funded plan as presented by representatives of Wells Fargo to the Finance Committee during its meeting of March 21, 2016.

Minutes Executive Committee April 11, 2016 Page 3 of 4

Tagged Passions:finance, council, pharmacy, and administrator

2.
Consideration of Reappointments and Appointments

Lady s Island / St. Helena Island Fire District Commission

Tagged Passions:boards and commissions, appointments, and fire departments and districts

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Motion: It was moved by Mr. Flewelling, seconded by Mr. McBride, that Executive Committee nominate Pat Harvey-Palmer, representing St. Helena Island, for reappointment to serve as a member of Lady s Island / St. Helena Island Fire District Commission. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mr. McBride, Mr. Rodman and Mr. Stewart. The motion passed.

Tagged Passions:boards and commissions and fire departments and districts

Recommendation: Council nominate Pat Harvey-Palmer, representing St. Helena Island, for

reappointment to serve as a member of Lady s Island / St. Helena Island Fire District Commission. INFORMATION ITEMS

Tagged Passions:council, boards and commissions, and fire departments and districts

3.
CONSIDERATION OF CONTRACT AWARD Veeam Availability Suite Enterprise Plus for VMware (Backup and

Replication Enterprise Plus) (< 100,000)
Tagged Passions:contract

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Dave Thomas, Purchasing Director, reviewed this item with the Committee. A recent assessment by an outside vendor, Nimble, has determined our current IT data recovery infrastructure is inadequate to meet the growing needs of the County's enterprise system. The purpose of the requested purchase is to replace the current Unitrends backup system and help ensure a structure that more soundly provides data security, backup, replication, and restoration of critical applications such as the Microsoft Exchange server, in a reliable and efficient manner. Through the GSA Schedule Program, the County received a quote from NWN for 80,479.44.

Tagged Passions:security, program, purchasing, information technology, and Information Technology

Motion: It was moved by Mr. McBride, seconded by Mr. Flewelling, that Executive Committee award a contract to NWN, Greenville, South Carolina to purchase Veeam Availability Suite Enterprise Plus for VMware (Backup and Replication Enterprise Plus) in the amount of 80,479.44. The source of funding is account 10001150-51110, IT-Systems Management Department-Maintenance Contracts. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mr. McBride, Mr. Rodman and Mr. Stewart. The motion passed.

Tagged Passions:funding, contract, and purchasing

Status: Committee awarded a contract to NWN, Greenville, South Carolina to purchase Veeam Availability Suite Enterprise Plus for VMware (Backup and Replication Enterprise Plus) in the amount of 80,479.44. The source of funding is account 10001150-51110, IT-Systems Management Department-Maintenance Contracts.

Minutes Executive Committee April 11, 2016 Page 4 of 4
Tagged Passions:funding, contract, and purchasing

4.
Update / Economic Development

Tagged Passions:economic development, development, and Development

Notification: To view video of full discussion of this meeting please visit

http://beaufort.granicus.com/ViewPublisher.php?view_id=2 Discussion: Mr. Rodman, as Chairman of the Governmental Committee, updated the Committee on the status of economic development which he sees bringing to conclusion within the short term. Staff is in the process of nearing completion of drafting the bylaws and articles of incorporation. He reviewed the board composition, funding, and SouthernAlliance s invitation to join them.
Tagged Passions:funding, economic development, development, and Development

Status: Update only. No action is required.

FINANCE COMMITTEE April 18, 2016
Tagged Passions:finance

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

The Finance Committee met Monday, April 18, 2016 beginning at 2:00 p.m. in the Executive Conference Room, Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Chairman Jerry Stewart, and members Cynthia Bensch, Rick Caporale, Gerald Dawson, Brian Flewelling, William McBride and Stu Rodman. Vice Chairman Steven Fobes absent. Non- committee members Alice Howard and Gerald Dawson present. (Paul Sommerville, as County Council Chairman, serves as an ex-officio member of each standing committee of Council and is entitled to vote.) County staff: Ed Allen, Coroner; Jim Beckert, Auditor; Allison Coppage, Assistant County Attorney; Suszanne Cook, Chief Financial Officer, Sheriff s Office; Phil Foot, Assistant County Administrator Public Safety; Joshua Gruber, Deputy County Administrator/Special Counsel; Chief Hatfield, Sheriff s Office; Tom Keaveny, County Attorney; Gary Kubic, County Administrator; PJ Tanner, Sheriff; and Maria Walls, Treasurer. Fire Districts: Gordon Bowers, Chairman, Lady s Island/St. Helena Island Fire District Commission; Paul Boulware, Deputy Chief, Administration, Bluffton Fire District; Bruce Kline, Chief, Lady s Island/St. Helena Island Fire; Pat Harvey Palmer, Lady s Island/St. Helena Island Fire District Commission; Harry Rountree, Chief, Burton Fire; and John Thompson, Chief, Bluffton Township Fire. School District: Jeffrey Moss, Superintendent, and Phyllis White, Chief Finance and Operations Officer.

Tagged Passions:finance, council, legal, boards and commissions, streets, public safety, fire departments and districts, Treasurer, superintendent, administrator, audit, education, TREASURER, Freedom of Information Act (FOIA), and coroner

Public: Morris Campbell, a resident of Hilton Head Island, and Jocelyn Staiger, Government Affairs Director, Hilton Head Island Association of Realtors.

Tagged Passions:hotel

Media: Joe Croley, Lowcountry Inside Track; Lucas High, Beaufort Gazette/Island Packet; and Scott Thompson, Bluffton Today.

Councilman Stewart chaired the meeting. Minutes - Finance Committee April 18, 2016 Page 2 of 6 INFORMATION ITEMS
Tagged Passions:finance

1.
Presentation / Sheriff s Office FY 2017 Budget Proposal

No additional detail provided

Tagged Passions:budget and public safety

Notification: To view video of full discussion of this meeting please visit

http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mrs. Suszanne Cook, provided the Committee a PowerPoint presentation of

the Sheriff s Office FY2017 budget proposal. She outlined a budget with a 1,402,799 total General Fund increase. The increase includes 689,874 of General Fund annual increases, to include 474,200 of Capital Sales Tax items, as well as 712,925 in total new personnel for 4 new patrol officers, and 1 new investigator. Additionally, the Sheriff s Office is requesting four patrol officers and one investigator from the Town of Hilton Head Island. The Town would reimburse the County for these expenditures, if approved. The total FY2017 Sheriff s Office budget request, as of April 18, 2016, is 31,772,825. Questions and concerns from the Committee included the following:
Tagged Passions:budget, sale, taxes, Taxes, personnel, public safety, and hotel

Where does payment from the Town of Hilton Head Island show to offset the budget?

No additional detail provided

Tagged Passions:budget and hotel

o
The payments are included in the Intergovernmental Fund, under Revenue. If Hilton Head Island does not approve the budget increase, is the expense of the five

new personnel (four patrol officers, one investigator) passed on to the County? o No. If the increase is not approved, the positions will not be created. When were new positions hired for the Town of Hilton Head Island and Beaufort County? o New positions were created to serve the Town of Hilton Head Island in 2010. Information relative to Beaufort County was unknown, but will Staff forward the information to County Council. Is the budget increase due to an increase in crime? o Resources and deployment of resources have changed tremendously throughout the years. The growth in the Bluffton area caused the redeployment of assets to other areas due to the reduced size of unincorporated Beaufort County in that area. Also, the increases are due to the cost of service, not the increase in crime.
Tagged Passions:council, budget, personnel, hotel, intergovernmental, crime, and growth

What is the reason for the reduction in 911 revenue? o There was an initial one-time expenditure needed when the Sheriff s Office took

over the Communications Center. Status: Information only. Minutes - Finance Committee April 18, 2016 Page 3 of 6 2. Discussion / Beaufort County School District Funding Expectations
Tagged Passions:funding, finance, 911, public safety, communications, education, and Communications

Notification: To view video of full discussion of this meeting please visit

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Discussion: Dr. Jeffrey Moss, Superintendent, and Mrs. Phyllis White, Chief Financial

Tagged Passions:finance and superintendent

and Operations Officer, provided the Committee with a PowerPoint presentation on the FY2016- 2017 preliminary General Fund budge proposal.

Expenditure Increases

5,381,827 - Total State/Federal Mandated Increases

2
COLA for teachers - 2,127,958 Salary Step for certified staff - 1,333,067 Retirement Increase - 814,305 Health Insurance Increase - 803,997 4.5 Special Education teachers - 292,500 JROTC Instructor Match - 10,000

Tagged Passions:health, retirement, seniors, insurance, health insurance, education, and special education

2,874,956 - Local Increases due to enrollment growth and includes staff at May River High School

Tagged Passions:watershed, education, enrollment, and growth

25.8 School-Based employees - 1,388,538 10 teachers for additional growth - 650,000 Athletic Academic Stipends - 356,279 Charter School Allocation (+38 students) - 243,526 School Non-Salary Allocations - 172,921 School Resource Officer - 63,692

1,390,182 Operational Increases Contractual Increase - 565,114 Utilities - 440,498 Property Insurance - 261,845 Repairs Maintenance - 62,725 Storm Water Utility - 60,000

Tagged Passions:utility, Utility, water, insurance, property, education, Charter Schools, athletics, students, charter schools, growth, and stormwater

390,000 Increases due to program expansion

Career Technical Education (CATE) 6 teachers - 390,000 2,470,475 Other Increases

Tagged Passions:expansion, vocational education, program, and education

Locality supplement for teachers - 1,866,651 Step increase for classified - 414,783 Step increase for administrators - 189,041

Minutes - Finance Committee April 18, 2016 Page 4 of 6 Expenditure Decreases

Tagged Passions:finance and administrator

569,377 - Total Decreases

TAN Interest - 5,000 Telecommunications - 49,640 Unemployment Claims - 10,000 8 Staff moved to Special Revenue - 495,000 District Level Departmental - 9,737 A recap of the proposed preliminary budget was presented as follows: Questions and concerns from the Committee were as follows: Is the cost for ACE still the same, even with the CATE expansion? o Yes. There are less students attending ACE; but, the cost is still the same due to the inability to agree on a new contract. Regarding state mandates, the state is not providing the necessary dollars has the School District discussed any solutions to eliminate the double taxation? o It is being proposed that Beaufort County School District will receive 19 this fiscal year, versus the 11 received in the current fiscal year. Beaufort County is labeled as high performing. The District attends the meetings and has provided recommendations for solutions, but nothing has been enacted as of yet. One of the solutions proposed, is to see if 4 homeowners are willing to pay for their children s education by way of referendum. Status: Information only. Minutes - Finance Committee April 18, 2016 Page 5 of 6
Tagged Passions:finance, expansion, budget, vocational education, taxes, Taxes, contract, Telecommunications, telecommunications, education, students, and referendum

3.
Adoption / FY 2016-2017 Budget and Submission to Full Body of Council

Tagged Passions:council and budget

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Joshua Gruber, Deputy County Administrator/Special Council, provided

Tagged Passions:council and administrator

the Committee the same PowerPoint on the proposed FY 2016/2017 Beaufort County Operations budget presented March 21, 2016.

Mr. Rodman provided to the Committee an Economic Development proposal that outlined the process of creating a Beaufort County Economic Development Corporation, information relative to joining SouthernAlliance, and funding needs moving forward. He asked that the Committee tosupport 295,000 appropriations in FY2017, of which 195,000 would be the amount needed to join the alliance, and 100,000 to be used towards the Beaufort County Economic Development Corporation. Mr. Dawson stated the Economic Development Subcommittee met to discuss where we are with regard to economic development in Beaufort County. At that time, the consensus of the Subcommittee was to forgo joining any alliance, but to move forward with the creation of the Economic Development Corporation and the hiring of an Economic Development Director. Mr. Stewart stated the intent was to create the Economic Development Corporation and then hire a Director. It is the director s responsibility to look at opportunities and guide this process. He does not foresee this happening until next fiscal year, and feels the 90,000 allocated for economic development sufficient at this time. Mr. Flewelling felt the money set aside could always be invested in an economic development opportunity if the need arises.
Tagged Passions:funding, economic development, budget, development, and Development

Motion: It was moved by Mr. Rodman, seconded by Mr. Flewelling, that Committee

approve directing staff to adjust the current proposed FY2016-2017 County Administrations Operations budget to include a 295,000 line item for economic development. The vote: YEAS Mrs. Bensch, Mr. Caporale, Mr. Flewelling, and Mr. Rodman. NAYS - Mr. McBride and Mr. Stewart. ABSENT Mr. Fobes. The motion passed.
Tagged Passions:economic development, budget, development, and Development

Mr. Gruber provided the Committee with the Fire Districts FY 2017 Budget requests and asked Council to review their district s budget proposal and bring forward their recommendation for approval at the May 17, 2016 meeting of the Finance Committee.

Tagged Passions:finance, council, budget, and fire departments and districts

Mr. Gruber and Mrs. Maria Walls, Treasurer, provided the Committee with a sample

property tax bill that includes additional descriptions of taxes and fees to include line items for unfunded state mandates, as well as a sample tax bill insert defining unfunded state mandates. Status: Committee directed staff to adjust the current proposed FY 2016-2017 County Administrations Operations budget to include a 295,000 line item for economic development. Minutes - Finance Committee April 18, 2016 Page 6 of 6

Tagged Passions:finance, economic development, budget, taxes, Taxes, development, Development, property, Treasurer, TREASURER, and property tax

4.
Consideration of Reappointments and Appointments

Tax Equalization Board

Tagged Passions:appointments, taxes, and Taxes

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Status: This item will be taken up at a later meeting. NATURAL RESOURCES COMMITTEE April 19, 2016

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

The Natural Resources Committee met Monday, April 19, 2016 beginning at 3:30 p.m., in the Executive Conference Room, Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Committee Chairman Brian Flewelling, Vice Chairman Alice Howard and members Gerald Dawson, William McBride and Jerry Stewart present. Committee members Steve Fobes and Roberts Vaux absent. Non-committee members Cynthia Bensch and Paul Sommerville present. (Paul Sommerville, as County Council Chairman, serves as an ex-officio member of each standing committee of Council and is entitled to vote.) County Staff: Allison Coppage, Assistant County Attorney; Tony Criscitiello, Planning Director; Joshua Gruber, Deputy County Administrator/Special Counsel; Thomas Keaveny, County Attorney; Gary Kubic, County Administrator; Eric Larson, Division Director-Environmental Engineering; and Rob Merchant, Long-Range Planner/Development Review Planner.

Tagged Passions:planning, council, legal, streets, development, environment, Development, administrator, and Freedom of Information Act (FOIA)

Public: Bob Bender, Lowcountry Estuary; Greg Campbell; Lisa Lord, Beaufort County Open Land Trust; Tony Maglione, Vice President, Applied Technology Management, Inc.; Keith Redling, Raftelis Financial Consultants, Inc.; and Kate Schaefer, South Coast Director, Coastal Conservation League.

Mr. Flewelling chaired the meeting. ACTION ITEMS 1. Resolution Adopting the Port Royal Sound Estuarine System
Tagged Passions:finance, services, Conservation, Technology, and technology

Notification: To view video of full discussion of this meeting please visit

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Motion: It was moved by Mrs. Howard, seconded by Mr. Dawson, that Natural Resources Committee recommend Council adopt a resolution supporting admission of the Port Royal Sound Estuarine System as a member of the National Estuary Program. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mrs. Howard, Mr. McBride and Mr. Stewart. ABSENT Mr. Fobes and Mr. Vaux. The motion passed.

Minutes Natural Resources Committee April 19, 2016 Page 2 of 3
Tagged Passions:council and program

Recommendation: Council adopt a resolution supporting admission of the Port Royal Sound Estuarine System as a member of the National Estuary Program.

2. Resolution Adopting the 2016 Stormwater Utility Fee Credit Manual Update

Tagged Passions:council, utility, Utility, program, and stormwater

Notification: To view video of full discussion of this meeting please visit

http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Keith Redling, Raftelis Financial Consultants, Inc. presented the

Committee a PowerPoint presentation on the 2016 Stormwater Utility Fee Credit Manual Update. The presentation reviewed the changes made to the Manual, adopted in 2012, which was updated to match the current rate structure, simplify eligibility and calculations, improve data maintenance and processing, and consolidate and document County process for managing credits.
Tagged Passions:finance, utility, Utility, services, and stormwater

Motion: It was moved by Mr. Stewart, seconded by Mrs. Howard, that Natural Resources Committee recommend Council adopt a resolution approving the 2016 Stormwater Utility Fee Credit Manual Update. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mrs. Howard, Mr. McBride and Mr. Stewart. ABSENT Mr. Fobes and Mr. Vaux. The motion passed.

Tagged Passions:council, utility, Utility, and stormwater

Recommendation: Council adopt a resolution approving the 2016 Stormwater Utility Fee

Credit Manual Update. INFORMATION ITEMS

Tagged Passions:council, utility, Utility, and stormwater

3.
Update / Status of Spanish Moss Trail

Tagged Passions:trails

Notification: To view video of full discussion of this meeting please visit

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Discussion: Mr. Rob Merchant, Long-Range Planner/Development Review Planner,

provided the Committee an update on the status of the Spanish Moss Trail. Phase 7 of the Trail is in the design and build phase now. The PATH Foundation has allocated 900,000 for the design and build of Phase 7 of the trail from Clarendon Road back to Poppy Hill Road along the periphery of the Clarendon property. Mr. Sommerville stated that on March 14, 2016 Council authorized the transfer of
Tagged Passions:council, streets, development, trails, Development, and property

250,000 from the 3 Local Accommodations Tax Fund to the General Fund for the purpose of constructing the Spanish Moss Trail Phase 7. On March 7, 2016 Council received correspondence from Mr. Dean Moss, Executive Director, Friends of the Spanish Moss Trail, committing a minimum of 100,000 to the construction of Segment 7 of the Trail. We will raise those funds through solicitation of our generous current donors and appeals to other businesses and corporations. The Friends of the Spanish Moss Trail very much appreciate County Council's appropriation of 250,000. With our commitment of 100,000, there is an additional 400,000 to raise. Those efforts are underway, but nothing is certain. I hereby request that Beaufort County

Minutes Natural Resources Committee April 19, 2016 Page 3 of 3 communicate with Mr. Ed McBrayer, Executive Director of the PATH Foundation, and provide him assurances that the County will guarantee the remaining 400,000 if it cannot be raised from other sources . . . . Mr. Gruber said staff is looking at the possible means for assuring of the County s
Tagged Passions:funding, construction, business, council, accommodations tax, taxes, Taxes, trails, and solicitation

commitment for the project without actually committing the specific dollar amount at this time.

Status: Information only.

4.
Off Agenda / Update / Transfer of Development Rights (TDR) Program

Tagged Passions:development, program, and Development

Notification: To view video of full discussion of this meeting please visit

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Discussion: Mr. Tony Criscitiello, Planning Director, provided the Committee an update

on the Transfer of Development Rights (TDR) Program, as part of the Community Development Code. It is an approved concept, but the details of implementation are currently being worked on. He will bring forward a formal update within a two-month timeframe. Status: Information only.

Tagged Passions:planning, development, program, Development, and community development

5.
Off Agenda / Update / Planning Commission Meeting

Tagged Passions:planning and boards and commissions

Notification: To view video of full discussion of this meeting please visit

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Discussion: Mr. Tony Criscitiello, Planning Director, stated there was no quorum at the

No additional detail provided

Tagged Passions:planning

April 4, 2016 Planning Commission meeting.

Status: Information only. 6. Executive Session

Tagged Passions:planning and boards and commissions

Notification: To view video of full discussion of this meeting please visit

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Motion: It was moved by Mrs. Howard, seconded by Mr. McBride, that Natural Resources Committee go immediately into Executive Session for discussion of negotiations incident to proposed contractual arrangements and proposed purchase of property. The vote: YEAS Mr. Dawson, Mr. Flewelling, Mrs. Howard, Mr. McBride, and Mr. Stewart. ABSENT Mr. Fobes and Mr. Vaux. The motion passed.

Tagged Passions:purchasing and property

Status: Committee went immediately into Executive Session for discussion of negotiations

incident to proposed contractual arrangements and proposed purchase of property. PUBLIC FACILITIES COMMITTEE April 18, 2016
Tagged Passions:purchasing and property

The electronic and print media duly notified in accordance with the State Freedom of Information Act.

The Public Facilities Committee met Monday, April 18, 2016 beginning at 4:00 p.m., in the Executive Conference Room of the Administration Building, Beaufort County Government Robert Smalls Complex, 100 Ribaut Road, Beaufort, South Carolina. ATTENDANCE Chairman Gerald Dawson, Vice Chairman Roberts Tabor Vaux and members Cynthia Bensch, Rick Caporale, Alice Howard and William McBride. Committee member Steve Fobes absent. County Staff: Allison Coppage, Assistant County Attorney; Scott Grooms, Broadcast Manager; Joshua Gruber, Deputy County Administrator/Special Counsel; Colin Kinton, Division Director- Transportation Engineering; Gary Kubic, County Administrator; Eric Larson, Division Director- Environmental Engineering; Robert McFee, Division-Director, Facilities and Construction Engineering; Dave Thomas, Purchasing Director; and David Wilhelm, Public Facilities Director.

Tagged Passions:construction, legal, streets, transportation, environment, purchasing, administrator, manager, and Freedom of Information Act (FOIA)

Public: State Representative Jeffery Bradley; Chuck Hunter, Daufuskie Island Council; Nancy Hunter, resident of Daufuskie Island; and Frank Turano, Lowcountry Regional Manager, Alliance Consulting Engineers.

No additional detail provided

Tagged Passions:council, services, and manager

Media: Joe Croley, Lowcountry Inside Track, and Scott Thompson, Bluffton Today.

Mr. Dawson chaired the meeting. ACTION ITEMS

1.
Consideration of Contract Award 2016 SCDOT County Transportation Committee (CTC) Roadway

Resurfacing Contract Award (> 100,000)

Tagged Passions:streets, contract, and transportation

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Dave Thomas, Purchasing Director, presented this item to the

Tagged Passions:purchasing

Committee. In FY 2016, Beaufort County has received 5,667,823 in a one-time C Program funding distribution. This a one-time FY 2016 C Program distribution must be used for improvements on state-owned secondary roads. On September 16, 2015, the Beaufort County Transportation Committee selected 28 SCDOT roads, approximately 32 miles for resurfacing in 2016.

Minutes Public Facilities Committee April 18, 2016 Page 2 of 6

Tagged Passions:funding, streets, transportation, and program

On April 5, 2016 the County received two bids for the asphalt resurfacing of the 28 SCDOT roads and Lane Construction Corporation bid submittal was reviewed and found to be reasonable. There is no apparent cause for rejecting their bid.

No additional detail provided

Tagged Passions:rfp, RFP, construction, streets, and transportation

Motion: It was moved by Mr. McBride, seconded by Mr. Vaux, that Committee approve

and recommend to Council a contract award to Lane Construction Corporation, Beaufort, South Carolina in the amount of 5,599,857.20 for the 2016 SCDOT Roadway Resurfacing Project. Further, approve a 10 project contingency of 560,000 for a total project budget of 6.1 million. The sources of funding are County nonrecurring 2016 C Fund distribution plus a 10 contingency of 560,000 from C Fund account 2342001C-54901-Road Resurfacing and Improvement account. The vote: Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard, Mr. McBride and Mr. Vaux. ABSENT Mr. Fobes. The motion passed.

No additional detail provided

Tagged Passions:funding, construction, council, streets, budget, contract, and transportation

Recommendation: Council award a contract to Lane Construction Corporation, Beaufort, South Carolina in the amount of 5,599,857.20 for the 2016 SCDOT Roadway Resurfacing Project. Further, approve a 10 project contingency of 560,000 for a total project budget of 6.1 million. The sources of funding are County nonrecurring 2016 C Fund distribution plus a 10 contingency of 560,000 from C Fund account 2342001C-54901-Road Resurfacing and Improvement account.

No additional detail provided

Tagged Passions:funding, construction, council, streets, budget, contract, and transportation

2.
Consideration of Contract Award Beaufort County AV Equipment and Installation Services for Buckwalter

Recreation Center (> 100,000)

Tagged Passions:equipment, contract, services, and recreation

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Dave Thomas, Purchasing Director, presented this item to the Committee. On August 25, 2014, Council awarded a contract to Mashburn Construction Company in the amount of 5,561,076, which included an allowance of 160,000 for audio visual equipment and installation services. A change order, crediting the 160,000 back to the County, has been issued to Mashburn. The County will award this work directly.

Beaufort County issued a Request for Proposals from qualified firms to provide audio visual equipment and installation services. A selection committee consisting of the Parks and Leisure Services Deputy Director, Broadcast Manager and CIP Construction Manager reviewed the original proposals and invited the three proposers to interview. Based on these interviews and the evaluation criteria, the selection committee eliminated Summit Systems Inc., and requested best and final offers from Productions Unlimited Inc. and Stage Front Presentation Systems. On the basis of recent and similar experience, quicker response time for service calls, consistency of Countywide equipment, quality of equipment and an additional year warranty (total of two years) it is recommended to award the contract to Stage Front Presentation Systems. The amount of the award will be 202,928 and differs from the proposed amount by omitting redundant speaker wiring as a cost saving measure. Minutes Public Facilities Committee April 18, 2016 Page 3 of 6
Tagged Passions:construction, equipment, council, capital spending, contract, Capital Spending, services, purchasing, parks, manager, and selection

Motion: It was moved by Mr. McBride, seconded by Mr. Vaux, that Committee approve and recommend to Council a contract award to Stage Front Presentation Systems, Savannah, Georgia in the amount of 202,928 for AV equipment and installation services for Buckwalter Recreation Center. The source of funding is 160,000 from project account 40090011-54606 and 52,928 from parks and leisure services impact fees account 26510011-54450. The vote: Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard, Mr. McBride and Mr. Vaux. ABSENT Mr. Fobes. The motion passed.

Tagged Passions:funding, equipment, council, contract, services, parks, and recreation

Recommendation: Council award a contract to Stage Front Presentation Systems, Savannah, Georgia in the amount of 202,928 for AV equipment and installation services for Buckwalter Recreation Center. The source of funding is 160,000 from project account 40090011-54606 and 52,928 from parks and leisure services impact fees account 26510011- 54450.

No additional detail provided

Tagged Passions:funding, equipment, council, contract, services, parks, and recreation

3.
An Ordinance Authorizing the Relinquishment of an Easement Encumbering Property Identified as TMP R200-007-000-0049-0000

No additional detail provided

Tagged Passions:ordinance, property, and easement

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Josh Gruber, Deputy County Administrator/Special Counsel, presented

Tagged Passions:administrator

this item to the Committee. On or about April 20, 1990, B. Randolph Dunlap and Beaufort County entered into a Settlement Agreement in Case No. 88-CP-07-00743, wherein B. Randolph Dunlop agreed to deed to Beaufort County a five-foot pedestrian easement located on Coosaw Island for public use in exchange for various promises. Due to changes in the condition of the pedestrian easement, it no longer provides safe access for the public to the waterway. Beaufort County and the property owner, B. Randolph Dunlap, now agree that the property owner will release the County from its obligation to maintain the ten-foot seawall in exchange for the County relinquishing the five-foot pedestrian easement.

No additional detail provided

Tagged Passions:property, Pedestrian, easement, and settlement

Motion: It was moved by Mr. Vaux, seconded by Mrs. Howard, that Committee approve

and recommend to Council first reading of an ordinance authorizing the relinquishment of an easement encumbering property identified as TMP R200-007-000-0049-0000. The vote: Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard and Mr. Vaux. NAYS Mr. McBride. ABSENT Mr. Fobes. The motion passed.

No additional detail provided

Tagged Passions:ordinance, council, property, and easement

Recommendation: Council approve on first reading an ordinance authorizing the relinquishment of an easement encumbering property identified as TMP R200-007-000-0049- 0000.

Minutes Public Facilities Committee April 18, 2016 Page 4 of 6

Tagged Passions:ordinance, council, property, and easement

4.
An Ordinance Creating Procedure for Establishing Dirt Road Maintenance and

the Establishment of a Special Purpose Tax District to Cover Costs Associated with Improvements

Tagged Passions:ordinance, streets, taxes, Taxes, and procedure

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mrs. Allison Coppage, Assistant County Attorney, presented this item to the

Committee. Beaufort County has several hundred miles of paved and unpaved roads, including an undetermined number of miles of dirt surface roads that are private or not otherwise a part of the County Road System. A majority of these dirt surface roads serve as the sole means of ingress and egress by many Beaufort County residents and taxpayers and are not generally maintained creating difficulty for persons living on them to have a reasonable means of access to their property. In order for its residents and citizens to have reasonable access to government provided services including fire and EMS, work, church and other opportunities, a reasonable means of getting to and from their residences is essential. Some private roads are in need of one- time repair by the County based on hardship conditions; therefore, a procedure should be put in place for a resident to petition for repair and establish payment of the benefits received. S.C. Code Sec. 4-9-30(5)(a)(ii) allows for the establishment of a Special Tax District when a petition is submitted to the County Council signed by seventy five percent or more of the resident freeholders who own at least seventy five percent of the assessed valuation of the real property in the proposed special tax district and upon certification of the petition County Council may pass an ordinance establishing the special tax district. At no time will this petition process be utilized to develop a road in an area which is underdeveloped and in which the property owners are seeking assistance from the County to build a road in order for them to subdivide their land to make a profit.
Tagged Passions:ordinance, council, legal, streets, taxes, Taxes, procedure, services, church, property, and EMS

Motion: It was moved by Mr. Vaux, seconded by Mrs. Howard, that Committee approve

and recommend to Council first reading of an ordinance creating procedure for (the one-time repair of a private road based on hardship conditions) establishing dirt road maintenance and the establishment of a special purpose tax district to cover costs associated with the improvements. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard and Mr. Vaux. NAYS Mr. McBride. ABSENT Mr. Fobes. The motion passed.

No additional detail provided

Tagged Passions:ordinance, council, streets, taxes, Taxes, and procedure

Recommendation: Council approve on first reading an ordinance creating procedure for (the one-time repair of a private road based on hardship conditions) establishing dirt road maintenance and the establishment of a special purpose tax district to cover costs associated with the improvements.

Minutes Public Facilities Committee April 18, 2016 Page 5 of 6

Tagged Passions:ordinance, council, streets, taxes, Taxes, and procedure

5.
Consideration of Reappointments and Appointments

No additional detail provided

Tagged Passions:appointments

County Transportation Committee

Tagged Passions:transportation

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Motion: It was moved by Mr. Vaux, seconded by Mr. McBride, that Public Facilities Committee nominate James Morrall, representing Council District 5, and Paul Runko, representing Council District 9, to serve as members of the County Transportation Committee. The vote: YEAS - Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard, Mr. McBride and Mr. Vaux ABSENT Mr. Fobes. The motion passed.

Tagged Passions:council and transportation

Recommendation: Council nominate James Morrall, representing Council District 5, and

Paul Runko, representing Council District 9, to serve as members of the County Transportation Committee. INFORMATION ITEMS

Tagged Passions:council and transportation

6.
Consideration of Contract Award Request to Purchase Two Pickup Trucks from State Contract for County s

Traffic and Transportation Engineering Department (> 50,000)

Tagged Passions:contract, transportation, purchasing, and traffic

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Dave Thomas, Purchasing Director, presented this item to the

Tagged Passions:purchasing

Committee. The Purchasing Department received a request from the Director of Traffic Engineering to purchase two Ford F Series pickup trucks from a State contract vendor. The new equipment is a replacement for two pickup trucks assigned to Traffic Engineering. Truck 21044, a 2002 Chevrolet Silverado, has 166,069 miles; the current repair cost to date for this vehicle is more than 7,000 with an estimated future repair cost at over 1500. Truck 21045, a 2002 Chevrolet Silverado, has 161,018 miles; the current repair cost to date for this vehicle is more than 8,000.00 with an estimated future repair cost at over 1,900. The cost to purchase both trucks is included in the current Traffic and Transportation Engineering budget. The department utilizes these pickup trucks to transport employees, supplies and small tools. The old vehicles will be sold on GovDeals.

Tagged Passions:equipment, budget, contract, transportation, purchasing, and traffic

Motion: It was moved by Mrs. Howard, seconded by Mrs. Bensch, that Committee award a contract to Vic Bailey Ford, Spartanburg, South Carolina in the amount of 66,088 for the purchase of two 2016 Ford F Series pickup trucks to support Traffic and Transportation Engineering Department operations. The source of funding is account 10001241-54000. The vote: Mrs. Bensch, Mr. Caporale, Mr. Dawson, Mrs. Howard, Mr. McBride and Mr. Vaux. ABSENT Mr. Fobes. The motion passed.

Minutes Public Facilities Committee April 18, 2016 Page 6 of 6
Tagged Passions:funding, contract, transportation, purchasing, and traffic

Status: Committee awarded a contract to Vic Bailey Ford, Spartanburg, South Carolina in the amount of 66,088 for the purchase of two 2016 Ford F Series pickup trucks to support Traffic and Transportation Engineering Department operations. The source of funding is account 10001241-54000.

Tagged Passions:funding, contract, transportation, purchasing, and traffic

7.
Update/ Daufuskie Island Restrooms

Notification: To view video of full discussion of this meeting please visit http://beaufort.granicus.com/ViewPublisher.php?view_id=2

Discussion: Mr. Josh Gruber, Deputy County Administrator/Special Counsel, presented

Tagged Passions:administrator

this item to the Committee. This is the same project the County has bid several times before without receiving responsive bids. The County then had an architectural firm create drawings with regards to a potential scope of the project. Staff put that back out for bid again, and, the fourth time around, we received two responsive bids to that proposal. Both of the bids were significantly in excess of the project budget. Staff is currently working with yet another group of contractors to try to develop a scope that is going to do two things: (i) satisfy the grant requirements for the grant we received from S.C. Department of Recreation and Tourism and (ii) allow us to move forward with carrying out that scope of work for something that is close to what we have insofar as a project budget for this particular improvement. We are hopeful, that with this group of architects and contractors that we are working with now, we will be able to develop a scope of work that we can put back out for bid for a fifth time that will, ultimately, result in a responsive bid that is at, or around, our project budget and will allow us to move forward and complete this improvement.

No additional detail provided

Tagged Passions:rfp, RFP, grant, budget, tourism, and recreation

Status: Information only. No action is required.

1
Executive Committee Lady's Island / St. Helena Island Fire District Commission

NominateD Name Position/Area/Expertise Reappoint/Appoint Votes Required Term/Years Expiration 04.11.16 Pat Harvey Palmer St. Helena Island Reappoint 10/11 4 5/20
Tagged Passions:boards and commissions, appointments, and fire departments and districts

2
Public Facilities Committee County Transportation Committee

Nominate Name Position/Area/Expertise Reappoint/Appoint Votes Required Term/Years Expiration 04.25.16 James Morrall Council District 5 Appoint 6/11 * 2/17 04.25.16 Paul Runko Council District 9 Appoint 6/11 * 2/17 Boards and Commissions Reappointments and Appointments April 25, 2016
Tagged Passions:council, boards and commissions, appointments, and transportation

* Term aligns with Council District for which members are appointed.

Page 1 of 1 TO: VIA: FROM : SUBJ : DAn:: COUNTY COUNCIL OF BEAUFORT COUNTY 111:;\lJH)RT COUNTY TRAFFIC TRANSPORTATION ENGINEERING DEPARTMENT 113 Industrial Village Road. :?.9906 PO Drawer I :?.28. Beaufort. SC 29901 -1 228 Phone: (843) :: 55-:?.940 Fax : (843) 255-94-D D. Paul Sommerville. Chairman. Count) Council Gar) Kubic. Count) /\dministratoG Colin Kinton. Director ofTransponation Eng Jccri ..... ,..-...... Contract Award for Traffic Signal Installation at Bluffton Fir c Station Traffic Signal Construction; IFB 042016TE April 2 . 2016 BAC KGROUN D. Beaufort Count) requested bid for the in <;tallation of a flC\\ traffic s ignal at the intersection of US 278 at the Bluffton Fire Station \\ ith Mast Arm Poles. The Mast arm s. pole-. and hardware\\ ill be provided b the Count: . On Apri l 20. 2016. the fo llowing bids were received: Walker Brothers. Inc .. Lc:-.ington . SC W.M. RocbucJ.. .. Inc .. Lexington. SC Lnginccr 1: timate
Tagged Passions:rfp, RFP, construction, council, streets, appointments, industrial, contract, fire departments and districts, transportation, pole, and traffic

1
5-U-t . ..JO 173..465.00 156.134.00

/\n analysis of Walker Brothers. Inc .. bid prices rcveakd no apparent cause for rejecting their bid. Therefore. WaiJ...er Brothers. Inc. is the certified lowest responsible/responsive bidder and is in complian ce with the County SMB J>articipa1ion Ordinance in that they will be self-performing all construction activities.

Staff is requesting a I 0 projct:t contingcnc:- of 15.464.:: 4 . rota project budget i:. 1 70.1 06 .64.

Tagged Passions:rfp, RFP, ordinance, construction, and budget

FUNDING . St. Gregor the Great Frontage Road construction is paid for from sa le ta:-. project:>. Account - 70 I 00 13-5-l504. 1\s of 04/22116. there is an avai I able budget of 3 13.943 .

FOR ACTION. County Council meeting on April 5. 2016. RECOMMENDATION. Count) Council apprl)\ e a contract a\\ard to Wall-er Brothers. Inc .. to r 154.6- 2.40 to r the traffic signal installation at US 278 and Bluffton Fire Station. Additionally. approve a project contingcnc: of I 0 bringing the total budget to 170.106.64 \vith funding as om li ned above. Attachments: I) Bid Cer1ification 2) Locati on Map PRELIMINARY BID TABULATION PURCHASING DEPARTMENT The folloW '9 bids were received for the above referenced project: BID BIDDER FORM WM Roebuck, Inc. X Walker Brothers X ALL ADOE SCHOf BID BONO NDA VALUES X X N/A CHECK X N/A Project Name: Bluffton F1ro StatiOn TraffiC S gnal Project Number: IFB 042016TE Project Budget: Bid Opening Date: 20-Apr-16 nme: 3:00 Location: BIV 2 Conference Room Bid Administrator: Dave Thomas Bid Recorder: Maggie Hickman SUB LISTING SIIBEDOCS Grand Total Price N/A N/A 173,465.00 N/A N/A 154,642.40 BHufort County posta PRELIMINARY bid tabu,_lnfonnatlon within 2 bu-. thlys of M .twwfl-bid -lng. lnfonnatlon on the PRELIMINARY bid tabulo on Is poslwl lt wos fMfl during the bid . BHufort County-. no -- as fo 1M accuncy of Y lrtfoml- on 1M PREUflfNARY IMJuloi/Ort. Tho bid n11ulto lrtdlcotod -do notnot:uaM11y ,.,....r 1M flmtl c -by -.tort County ond are subj tto c/Nn . Altw he rev/ow, lho final owonl will be m- by BHufort County Council- c.-bid 1M>-be,.,- 01111- Bid Recorder 412112016 r lr-, March 23, 2016 Roa d Classifications STATE, PAVED STATE. UNPAVED COUNTY, PAVED COUNTY, UNPAVED PRIVATE, PAVED Bluffton Fire Station Traffic Signal PRIVATE, UNPAVED PRIVATE , UNDETERMINED TOWN , PAVED TOWN, UNPAVED MILITARY I PAVED MILITARY I UNPAVED 1:39,759 0 0.325 0.65 1.3 mi I I I I I I I I I I I I I 0 0.5 2km Sources. Esn, I-ERE, Delame , USGS. lntermap, 1ncrement P Cap., NRCAN, Esn Japan , r.En. Esn Chna (Ha g Kong), Esn (Thailand), Mapmylndia, OpenStreetMap contributors, and the GIS User Canmun y Prqect Location The nfamation and images contafled on this web stte are fry vte.ving and mformational purposes onty'. Although much r:J the data is ccmp ed from offictal sources, such as deeds and plats, 11 is not 1ntended to be used as such. Please contact the approprate Beaufort County Office for official or orgu'IB I documents. Page 1 of 2 ORDINANCE 2016 / AN ORDINANCE TO TERMINATE A DEVELOPMENT AGREEMENT BETWEEN BEAUFORT COUNTY AND OAKS CONSTRUCTION COMPANY, INC., et al.,

Tagged Passions:rfp, RFP, funding, ordinance, construction, streets, budget, GIS, development, contract, fire departments and districts, zoning, natural gas, purchasing, Development, administrator, military, and traffic

PURSUANT TO SECTION 6-31-90 OF THE CODE OF LAWS OF SOUTH CAROLINA, 1976, AS AMENDED.

WHEREAS, the General Assembly of the State of South Carolina has enacted the South Carolina Local Government Development Agreement Act as set forth in Section 6-31-10 through 6-31-160 of the Code of Laws of South Carolina, 1976, as amended; and

WHEREAS, the Act authorizes local governments, including Beaufort County through its County Council, to enter Development Agreements with developers for the purpose of providing a continuous agreement for development of projects; and WHEREAS, the Oaks Development Agreement was approved by Beaufort County Ordinance 1999/37 on November 22, 1999; and WHEREAS, the Oaks Development Agreement was amended by the First Set of Amendments to the Development Agreement dated October 13, 2000, approved by Beaufort County Ordinance 2000/32 on August 28, 2000; and WHEREAS, the Oaks Development agreement was amended by the Second Set of Amendments to the Development Agreement dated October 13, 2000 approved by Beaufort County Ordinance 2000/40 on September 11, 2000; and WHEREAS, the South Carolina General Assembly passed the South Carolina General Assembly Permit Extension Joint Resolution in 2010 and extended the affected permits through a subsequent act in 2013; and WHEREAS, the Joint Resolution extends the Oaks Development Agreement from the initial expiration date of January 1, 2009 to January 1, 2019; and
Tagged Passions:ordinance, council, development, and Development

WHEREAS; pursuant to S.C. Code Ann. 6-31-90 of the Development Agreement Act, if a local government finds and determines that the developer has committed a material breach of the terms or conditions of the agreement, the local government shall serve notice in writing upon the developer, within a reasonable time after the periodic review, setting forth with reasonable particularity the nature of the breach and the evidence supporting the finding and determination, and providing the developer a reasonable time in which to cure the material breach. If the developer fails to cure the material breach within the time given, then the local government unilaterally may terminate or modify the development agreement provided, that the local government has first given the developer the opportunity: (1) to rebut the finding and determination; or (2) to consent to amend the development agreement to meet the concerns of the local government with respect to the findings and determinations; and

Page 2 of 2 WHEREAS, on February 3, 2016, after a periodic review, Beaufort County sent a letter identifying several breaches of the Oaks Development Agreement to all current property owners and notifying all property owners of the ability to contest the County s intent to terminate the Oaks Development Agreement within thirty (30) days of the letter. NOW, THEREFORE, in consideration and pursuant to Section 6-31-10, of the Code of Laws of South Carolina, 1976, as amended, Beaufort County Council herein adopts this Ordinance, to terminate the Oaks Development Agreement including any subsequent amendments thereto.

Tagged Passions:ordinance, council, development, Development, and property

Adopted this _____ day of ________, 2016.

COUNTY COUNCIL OF BEAUFORT COUNTY
Tagged Passions:council

By: ______________________________________ D. Paul Sommerville, Chairman APPROVED AS TO FORM:

__________________________________ Thomas J. Keaveny, II, County Attorney

ATTEST:
Tagged Passions:legal

_______________________________ Suzanne M. Rainey, Clerk to Council

Tagged Passions:council

First Reading: April 11, 2016 Second Reading: Public Hearing: Third and Final Reading:

TO: VIA: FROM: SUBJ: DATE: COUNTY COUNCIL OF BEAUFORT COUNTY BEAUFORT COUNTY ENGINEERING DEPARTMENT 104 Industrial Village Road, Building 3, Beaufort, SC 29906 Post Office Drawer 1228, Beaufort, SC 29901-1228 Telephone: 843-255-2700 Facsimile: 843-255-9420
Tagged Passions:council, streets, industrial, and hearing

Councilman Gerald Dawson, Chairman, Public Facilities Committee

Gary Kubic, County AdministratorG \1 Josh Gruber, Deputy County Administrator r( Alicia Holland, Assistant County Administrator for Finance Dave Thomas, Purchasing Director Robert McFee, PE, Division Director of Construction. Engineering Facilities

Tagged Passions:construction, finance, purchasing, and administrator

2016 SCOOT Roadway Resurfacing Contract Award - IFB 040516E

April 12, 20 16
Tagged Passions:streets and contract

BACKGROUND. In FY 20 16, Beaufort County has received 5,667,823 in a one-time C Program funding distribution . As noted in the attached SCOOT 7/9/ 15 correspondence. this one time FY 2016 C Program distribution must be used for improvements on state-owned secondary roads. On September 16, 20 I 5, The Beaufort County Transportation Canmittee (BCTC) selected 28 SCOOT roads, approximately 32 miles for resurfacing in 2016.

No additional detail provided

Tagged Passions:funding, streets, transportation, and program

0
A .152016B f, C n .pn '

eau ort ounty recetve tle o owmg . d I f, II l s or t e aspt a t resur acmg o t e roa s. 2 b.d fi h h I f h 28 SCOOT d Bidder ADDRESS TOTAL BID AMOUNT The Lane Construction Corporation Beaufort, SC 5,599.857.20 Preferred Materials, Inc. (PM I) Savannah. GA 6, 160,331 .00 Engineers Estimate 6.050,000 Lane Constructton Corporatton btd submtttal has been revtewed and found to be reasonable. There ts no apparent cause for rejecting their bid . FUNDING. This project would be funded from County non-recurring 20 16 C Fund distribution of 5.667,823. Engineering staff is also requesting a I 00/o project contingency totaling 560,000 funded from the C Fund Acct 234200 I C-5490 I - Road Resurfacing Improvement Account with its annual BCTC budget of 1.5 million. This contingency, if needed, would be applied to the County 's 25 mandated annual expenditure from the monthly recutTing C Fund distribution. Construction engineering inspections will be completed by F ME from their previously approved contract award and funding from professional services account 234200 IT-5 1 160 for the Perryclear Bridge rehabilitation that was not used.
Tagged Passions:rfp, RFP, funding, construction, streets, budget, contract, materials, and services

FOR ACTION: Public Facilities Committee Meeting on April 18, 20 16.

RECOMMENDATION : The Public Facilities Committee approve and recommend to County Council approval of a cmtract award to the Lane Construction Corporation for the 20 16 SCOOT Roadway Resurfacing Project of 5,599.857.20 from the funding source listed above. Additionally, recommend approval of a I Tagged Passions:funding, construction, council, streets, and budget

Attachments: I) Bid Certification 2) SCOOT Road Listing 3) 7/9/ 15 SCOOT ltr 4) BCTC 9/ 16/ 15 Minutes

Tagged Passions:rfp, RFP, and streets

20
16SCDOT Resf/pfcapp

PRELIMINARY BID TABULATION PURCHASING DEPARTMEN T The folow OQ bids were received lor the above referenced pi'Ojea BID BIDDER FORM Lane Construction X Preferred Materials X BID ALL SCHOF BOND ADDENDA VALUES X X X X X X Pro'ect Name; 2016 SCOOT Resurfacinq Project Number: IFB 040516E Project Budget; Bid Opening Date: ApniS, 2016 Time: 3:00PM Location: 8u11d1ng 2 106 lndusl,al V1llage Rd, Beaufon. SC Bid Administrator: Dave Thomas, Beaufon County PurchasiOQ O reciO< Bid Recorder: Dav1d Coleman. Beaufon County CIP ManaQer SUB LISllNG SMBE DOCS BID GRAND TOTAL NA NA 5,599,857.20 NA NA 6,160,331.00 BNufort County postS PRE.UHNARY bid tabui Uon inf tlon wfthln 2 bustnts.s d1ys of Ute advertlnd bid optnlng. lnlormatlon oo the PREUMINARY bid tabul tfon Is postfKI lilt was read during the bid nlng. BNCJfort County nMkes no guanntHS., to the ec:curac:y of

Tagged Passions:rfp, RFP, construction, council, budget, capital spending, bond, Capital Spending, materials, purchasing, administrator, and compliance

2016 CTC Resurfacing Priority Listing (approved 16 Sept 2015)

Road Name Number Number Brickyard Point Road S-7-72 Burnt Church Road S-7-163 Joe Frasier Rd S-7-40 Bay St S-7-6 Broad River Blvd S-7-20 Castle Rock Road S-7-589 Castle Hall Road S-7-3 County Shed Road S-7-73 Salem Rd S-7-457/S-7-234 Ulmer Road S-7 592 Dillon Road S-7-344 Pincknel'_ Blvd Connector S-7-158 B K Smalls Road S-7-71 Johnny Morrall C ircle S-7-151 Chown Creek Bluff S-7-838 Burton Hill Road S-7-764 Shanklin Road S-7-86 Little Capers/Shorts Landing S-7-254 Grober Hill Road S-7-23 Bridge Street S-7- 13 Shad St S-7-427 Shell Point Rd/Baynard Rd S-7-256 Craven St S-7-62 Marina Blvd S-7-651 Rodgers Street S-7- 171 Newcastle St S-7-100 Prince St S-7-1 10 Hamar St S-7-67 Distant Island Drive S-7-838 Criteria : 1) Condition 2) Classification 3) Traffic Count 0 Dropped from BCTC Paving List. SCOOT will resurface.
Tagged Passions:streets, church, and traffic

From Middle Road Bridge Street Morrall Drive Hamar St Paris Island Gateway Broad River Blvd Hampton County Line Parris Isla nd Gateway Robert Smalls Parkway Benton Field Road Wm Hilton Parkway Parris Island Gateway Trask Parkway Ribault Rd Sea Island Parkway Robert Smalls Parkway US 21 Project Limit Sams Point Rd Parris Island Gateway Calhoun Street Alljoy St Sava nnah Hwy Carteret St Trask Parkway Boundary Street Prince St Ribaut Rei Boundary St Chowan Creek Bluff

FOP, Microsurfacing, Chipseal, HMA Overlay Bid Advertised 2/22/2016 2/24/2016 Bid Due 4/5/2016 Number To Number Length (miles) AADT S-7-750 Pleasant Point Drive S-7-258 4.30 8200 S-7-13 Bruin Road S-7-120 0.50 5600 S-7-263 Laurel Bay Rd sc 116 0.61 5000 S-7-67 Ribaut Rd SC 281 0.29 4900 us 21 Robert Smalls Parkwal'_ sc 170 4.20 4550 S-7-20 Grober Hill Road S-7-23 1.80 3100

Tagged Passions:rfp, RFP, streets, hotel, union, advertising, and gateway

Old Sheldon Chruch Road S-7-21 0.80 2900 US2 1 Stanley Road S-7-390 2.30 2300 sc 170 End State Maintenance 0.95 2300 Local Road Forman Hill Road Local Road 0.50 2100 US 278 Business Beach City_ Road S-7-333 1.80 1950 US21 End of State Maintenance 0.22 1900 US 21 Ard Road Local Road 1.80 1900 SC281 Morall Circle S-7-153 0.25 1800 us 21 End of State Maintenance 1.30 1800 sc 170 Broad River Blvd S-7-20 1.00 1700

No additional detail provided

Tagged Passions:business, streets, and beach

Laurel Bay Road sc 116 2.10 1650 sc 802 Holly Hall Rd S-7-112 2.00 1500 US 21 Sava nnah Hwy sc 128 1.30 1300 S-7-13 Burnt Church Roacl S-7-163 0.30 1000 S-7-13 Forman Hill Road Local Road 0.53 1000 sc 128 Willow Point Local road 1.30 1000 US 21 Business Church St S-7-101 0.31 700 us 21 End of State Maintenance 0.25 700 US 21 Business Laudonniere Street S-7-176 0.50 650 S-1 10 Bay St S-7-6 0.18 600 US 2 I Business Charles St S-7-133 0.62 375 US 2 I Business Bay St S-7-6 0.40 375 S-7-837 Chowan Creek Bluff S-7-837 0.41

TOTAL 32.82 Suutlt Cr.to :' li .p .. . :r,,--.., -,: . .f li:H: t..:- 1 . : -:, Mr. Irvin Campbell, Chairman Beaufort County Transportation Committee 68 Oak View Road Hilton Head, South Carolina 29926

Tagged Passions:business, streets, hotel, transportation, and church

RE: State Fiscal Year 2015/2016 C Fund Revenue

Dear Chairman Campbell: The South Carolina General Assembly recently passed legislation (H.4230), which resulted in the authorization of 216,329,114 in additional one-time (non- recurring) funding for the CTC program. Individual CTC's portion of the additional funding is determined in accordance with the allocation formula stipulated in S. C. Code Ann. Section 12-28-2740 (the C-Fund law). Beaufort's portion is projected to be 5,667,823. This money is to be divided into two different categories since it will be made available to the CTC at different times in lump sum payments. The first amount of 1 ,847, I 00, specified as a one-time appropriation, is planned to be made available to the CTC by the end of August. It is anticipated the second amount of 3,820,723, described as a forecasted additional distribution, will be made available to the CTC later this fall once the state closes the accounting books for SFY14-15. Our office will notify the Committee later this year when the forecasted additional distribution will be made available to the statewide CTC fund account and subsequently released to the individual CTCs. The new legislation specifies CTCs shall utilize all the non-recurring funds for use on the state-owned secondary road system for paving, rehabilitation. resurfacing, and/or reconstruction, and bridge repair. replacement, or reconstruction. No funds from this allocation shall be used for any road, bridge, or highway that is not part of the state owned system. In order to try to assist the CTCs in identifying potential projects. the South Carolina Department of Transportation (SCDOT) has evaluated the secondary roads and bridges in your county using objective and quantifiable factors in a similar manner as we do to identify candidate projects for our own ACT 114 compliant resurfacing program. This list is not meant to bind the CTC, but to simply provide a starting point for the CTCs to consider as you begin your deliberations on selecting resurfacing projects. A list of potential bridge replacement candidates will be provided upon request. SCOOT viii gladly review the list with the Committee and assist in making a recommendation for the CTC's approval. Please contact your local SCOOT engineer, for assistance or guidance in the selection process if needed. In order to properly account for the expenditure of funds on the state system for the recurring and non-recurring. our office has revised the SCOOT Programming Request Form. The CTC can now indicate the correct flJnding category when programming work on the state system. Please find this revised form enclosed for your use. f\.-.: 1 Oi:. ;- 8 if I C ... J11l _, -:. ... r. C::.ro 2?2.:.\ 0 :9i

Tagged Passions:funding, streets, transportation, program, and selection

: t.. .. e (f:)J) ':'JI 1'1 l (6;'3) 737<'i8?0

; ., (Q Jt,;. ; por 'l L ..: f 'r 1-.f llnf.(/,li\'f. I C1 t014 E . IJLO:t

Mr. Irvin Campbell Page 2 .July 9, 2015

In addition to the non-recurring funding, it is projected rhat the Commiuee will also receive 1.865,700 from the normal (recutTing) apportionment for State Fiscal Year (SFY) 2015/2016 to be made available to the Committee in similar monthly distributions as in past years. It is calculated that Beaufort CTC will also receive 354.557 this SFY for their portion of the donor bonus funds. These funds are to be expended in accordance with the requirements outlined in the C-Fund lav..

For paving. rehabilitation, resurfacing. and/or reconstruction programming requests on the state system. SCOOT's administrative charges are J percent of the project bid price for engineering services and 6 percent for the construction engineering and inspection services. Please ensure that these amounts are included in the programming requests if SCOOT is administering the projects. These percentages arc in line with a recent analysis of SCOOT's costs for these types of projects. The lump sum amounts will constitute full payment for the engineering services. SCOOT would absorb additional costs if these expenses exceed the lump sum price. Similarly should the charges be less than the lump sum price, a credit would not be allowahlc. lf major changes or revisions. either increasing or decreasing the project costs. are required due to unforeseen circumstances, a request by the CTC. or lot:al community action. then necessary adjustments would be made. If another governmental entity besides SCOOT is managing the work for the non- recurring funds, please ensure that the Committee notifies our office in writ ing of the proposed project including the state secondary road numbers. This notification can be accomplished through a Request for Programing form or through a letter from you. This is necessary in order to verify prior to expending any funds that the work to be accomplished is in accordance with the requirements of the state Jav. . The CTC's dedication to the community is greatly appreciated. SCOOT looks forward to working with the Committee to improve the quality of transportation elements in the county. Please do not hesitate to contact me at 803-737-0230 if you have an) questions or need additional information. l IJC:seaj Enclosures Herbert .1 . Cooper. P.E. Local Program Administrator

Tagged Passions:rfp, RFP, funding, construction, streets, transportation, services, program, administrator, and poverty

ec: Christy A. Hall, P.E .. Acting Secretary of'l ransportation Leland Colvin. Chief Engineer for Project Delivery .Jim Feda. Acting Chief Engineer for Operations Robert T. Clark. District Six Engineering Administrator John Boylston, Low Country Region Production Group Engineer J. Allen Hutto. Governmental Relations Officer

File: LPAA/SEAJ/LPAO/HJC BEAUFORT COUNTY TRANSPORTATION COMMITTEE MINUTES OF MEETING ON SEPTEMBER 16, 2015 A regular meeting of the Beaufort County Transportation Comm ittee (BCTC) was held on September 16. 2015 in the Conference Room of the Beaufort County Engineering Depa1tment located at I 04 Industrial Village Road, Building 3, Beaufort. South Carol ina. MEMBERS PRESENT: lrv Campbell, Scott Marshall, Jeffrey Gardner. Mark McCain. Joseph Stroman. Oliver Brown MEMBERS ABSENT: J. Craig Forrest. Lynn Russo, Vacant Districts 8 II OTHERS PRESENT: Rob McFee, Director of County Engineering Darrin Shoemaker, Town Hilton Head Traftic Engineer Karen Jarrett, Town of Bluffton Traffic Engineer Wendell Mulligan, SCOOT Res ident Maintenance Engineer Michael Pitts Roger Sears SCOOT, Columbia. SC County Councilman Gerald Dawson Residents of Sheldon Township
Tagged Passions:streets, industrial, hotel, transportation, administrator, and traffic

Chairman Cam pbell called the meeting to order at approximately 6:00p.m.

Agenda was reviewed and no additions or deletions were noted. Motion to approve September 16, 2015 agenda and minutes from May 20, 2015 meeting was made and seconded. Motion passed unanimously. Public Comment. Mr. Edger Williams. representing residents from Sheldon Town hip had submitted a request to Mr. Stroman asking about the time line for paving of several dirt roads in their community and the selection process for road paving and resurfacing. These roads were Wimbee Landing Road, George Williams Road, Twickenham Road, Butler Farm Road and Old Country Road. Mr. McFee reviewed the rating sheets for these roads with the committee and provided the following update.

Tagged Passions:streets, agriculture, and selection

Wimbee Landing Road from Community Center Road to Keans Neck Road has been approved for paving. Rema ining section from Community Center to Kinloch Road is scheduled for paving in 2017.

George Wil liams Road- Ranked 92 of212 dirt roads. George Williams Road is not scheduled for paving in the current 4 year program. George Williams Road is off of Kelly Road which is a County dirt road that is scheduled for paving in Contract 51. Contract 51 could be advertised for bid in late 20 16 or early 2017. Mr. Williams also asked about the status of the SCOOT resurfacing the Keans Neck Road. Mr. Mulligan will update status when he presents SCOOT projects. New Business.

Tagged Passions:rfp, RFP, business, streets, contract, advertising, program, and community center

2016 SCOOT Road Resurfacing Project. The County Engineering Department with the assistance of Mr. Mull igan and municipality staff has produced a listing of 31 SCOOT roadwa S that are recommended for resurfacing. The attached li sting was provided by Mr. McFee and reviewed with the committee. For FY20 15/2016. the General Assembly has authorized a one-time (non-recurring) funding for the CTC program. The BCTC will receive 5.6 mill ion for this one-time funding and it has been specified that this funding must be spent on state-owned secondary roads. The BCTC annua l recurring distribution for FY 2015/2016 will be 1.8 mill ion ith and additional 350.000 for the donor bonus funds . The County Engineering Department would advertise the roads for resurfacing and administer the project.

No additional detail provided

Tagged Passions:funding, streets, advertising, and program

Motion. Mr. McCain made the motion to approve and accept the recommended SCOOT roads presented in order for staff to move forward with letting resurfacing project for a future bid. The motion was seconded by Mr. Brown. The motion passed unanimously.

TO: FROM: COUNTY COUNCIL OF BEAUFORT COUNTY PURCHASING DEPARTMENT 102 Industrial Village Road, Bldg 3 Post Office Drawer 1228 Beaufort, South Carolina 29901-1228

Tagged Passions:rfp, RFP, council, streets, industrial, and purchasing

Councilman Gerald Dawson, Chairman, Public Facilities Committee

Dave Thomas, CPPO, Purchasing Director flf SUBJECT: Beaufort County AV Equipment and Installation Services (RFP 111215) for Buckwalter Community Center DATE: April 7, 2016

Tagged Passions:rfp, RFP, equipment, services, purchasing, and community center

BACKGROUND: Mashburn Construction Company contract amount of 5,561 ,076 included an allowance of 160,000 for Audio Visual equipment and installation services. A change order crediting the 160,000 back to the County has been issued to Mashburn. The county will award this work directly.

Beaufort County issued a Request for Proposals from qualified firms to provide Audio Visual Equipment and Installation Services. A selection committee consisting of the PALS Deputy Director, Broadcast Manager and CIP Construction Manager reviewed the original proposals and invited the three proposers to interview. Based on these interviews and the evaluation criteria the selection committee eliminated Summit Systems Inc., and requested best and final offers from Productions Unlimited Inc., and Stage Front Presentation Systems. On the basis of recent and similar experience, quicker response time for service calls, consistency of County wide equipment, quality of equipment and an additional year warranty (tota12 years) it is recommended to award the contract to Stage Front Presentation Systems. The amount of the award will be 202,928 and differs from the proposed amount by omitting redundant speaker wiring as a cost saving measure. RFP RESPONSES: Cost for Services (taxes included) 1. Productions Unlimited Inc., Greer, SC 192,844 (1-yrwarranty) 2. Stage Front Presentation Systems, Savannah, GA 213,052 (2-yr warranty) t. J- Summit Systems, Inc., Buford, GA 200,234 (2-yr warranty) fUNDING: 160,000 from project budget account 40090011-54606. 42,928 from PALS impact fees account 26520011-54450
Tagged Passions:rfp, RFP, funding, construction, equipment, budget, taxes, Taxes, capital spending, contract, Capital Spending, services, manager, and selection

FOR ACTION: Public Facilities Committee meeting on April18, 2016

RECOMMENDATION: The Purchasing Department recommends that Public Facilities Committee approves and recommends to County Council the contract award to the aforementioned vendor for a total amount of 202,828.

Tagged Passions:council, contract, and purchasing

CC: Gary Kubic, County Administrator 6--/tv

Att: Josh Gruber, Deputy Administrator/Special Counsel Alicia Holland, Assistant County Administrato E nance C)/ Shannon Loper, Interim PALS Director '?Z>r Ylr: ' Scott Grooms, Broadcast Services DirectorXn'-' 5
Tagged Passions:services and administrator

1.
Summary Rank Order 2. Bid Results 3. Community Center Schematic 4. MUNIS Account Summary

RFP 111215, REQUEST FOR PROPOSALS FOR EQUIPMENT AND INSTALLATION SERVICES FOR A MULTI-ZONE SOUND SYSTEM AND AUDIO/VISUAL MEETING ROOM DESIGN FOR BEAUFORT COUNTY'S BUCKWALTER RECREATION CENTER EXPANSION Interview Scoring Evals Columnl Column2 Column3 Column4 Name of Com an:t Productions Stagefront Evaluators Unlimited, Inc. Presentation Systems Summit Systems, Inc. A. Atherton 80 88 70 S. Grooms 80 80 70 S. Loper 92 93 so TOTALS: 252 261 190
Tagged Passions:rfp, RFP, equipment, expansion, services, Financial Software, community center, and recreation

1.
Stagefront Presentation Systems 261 2. Productions Unlimited, Inc. 252 3. Summit Systems, Inc. 190

Buckwalter AV/IT RFP- Bid Results Productions Stage Summit Unlimited Front Systems Bid 185,200 213,052 181 ,664 Sales Tax 7,644 Included 6,762 2 Year Warranty Not Included Included 11,808 Grand Total 192,844 213,052 200,234 .:..
Tagged Passions:rfp, RFP, sale, taxes, and Taxes

.. -- A. -

c . 0 E F , D .:::-- ,__._ 'i1 . J K ' 2'5.;; 201 ew>- ... . .. 1tiiliiii.i _ ....... ..... _ ... . .. A 1 01 A . c D G ' ' ' ,. - I l _1. I I I i i I I I

1
..

i I i i I ju i I i i ,,_ I I ,.. I

-f:: \ l 'r

I ' I l---- ; ... ... T -I -cy Nra I I i i i i . '; '
Tagged Passions:gun control and Gun Control

4
i i i i i i ;- i i i i....._ - - - - -

No additional detail provided

f.
I I I ---1-

I I A-102 04/14/2016 09:06 clewis '

BEAUFORT COUNTY G/L ACCOUNT - MASTER INQUIRY l

p 1 glactinq Org code: 40090011 2014A GENERAL OBLIGATION BONDS ObJect code: 54606 VINE STREET

Tagged Passions:streets and bond

Type: E Status: A

Project code: Fund Division Department Project Object Code 4009 80 0011 000 00000

2014A GENERAL OBLIGATION BONDS CAPITAL PROJECTS EXPENDITURES GENERIC *UNKNOWN* *UNKNOWN*

Budgetary: Y Full description : BUCKWALTER EXPANSION PH II Reference Acct: Short desc: BUCK PH II Auto-encumber? (Y/N) N PER 00 01 02 03 04 05 06 07 08 09 10 11 12 13 Tot : ACTUAL .00 .00 .00 187,199.52 184,606.88 339,400.00 501,164 . 00 275,686.50 302,215.22 . 00 .00 . 00 .00 .00 1,790,272.12 CURRENT YEAR MONTHLY ENCUMBRANCE .00 4,731,324.00 . 00 -187,148 .00 -182 , 873.25 -339 ,400.00 - 501,164.00 -2 75,686.50 -302 ,209.50 . 00 .00 .00 .00 .00 2 , 942,842.75 AMOUNTS ---- ------ BUD TRANSFER .0 0 .0 0 .00 .00 .00 .00 .00 .00 .00 . 00 .00 . 00 .00 .00 . 00 BUDGET .00 4,705 , 967.00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .00 .00 .00
Tagged Passions:expansion, budget, capital spending, bond, Capital Spending, and transportation

4,705,967.00 ------ -- -- CURRENT YEAR TOTAL AMOUNTS ---- ---- --

Ac t ual (Memo ) Encumbrances Requisitions Total Available Budget Percent Used Inceptn to SOY
Tagged Passions:budget

Encurnb- Last Yr Actual - Last Yr Es tim-Actual

No additional detail provided

1,790 , 272. 12 Origi nal Budget 4,705,967 . 00 2,942,842.75 Buaget Tranfr In .00

49,377.96 Budget Tranfr Out .00 4,782,492.83 Carry Fwd Budget . 00
Tagged Passions:budget

- 76,525.83 Carry Fwd Bud Tfr . 00 101.63 Revised Budget 4,705 , 967 . 00

. 00 .00 .00 4,705,967.00 . 00 Inceptn Orig Bud Incept n Revsd Bud REQUESTED PROPOSED PENDING IN PROCESS APPROVED . 00 .00 5,000,000 . 00 . 00 .00 .00 4,705,967.00 04/14/2016 09:06 clewis
Tagged Passions:budget

BEAUFORT COUNTY G/L ACCOUNT - MASTER INQUIRY

LAST YEAR MONTHLY AMOUNTS PER ACTUAL ENCUMBRANCE BUDGET 00 .00 .00 .00 01 .00 .00 416,666.63 02 .00 .00 416,666.67 03 .00 .00 416,666.67 04 .00 .00 416,666.67 OS 107,27S.OO - 1 07,27S.OO 416,666.67 06 .00 S , OOO,OOO . OO 416,666.67 07 22,400.00 -22,400.00 416,666.67 08 S6,800.68 -S6, 400.00 416,666.67 09 .00 .00 416,666.67 10 76,102.00 - 76,102.00 416,666.67 11 31,4SS.OO -31,455.0 0 416,666.67 12 .00 -4, 706,368.00 416,666.67 13 .00 .00 .00

Tagged Passions:budget

Tot : 294,032.68 .00 s , ooo , ooo.oo

I p 2 glactinq

----------- PRIOR YEARS TOTAL AMOUNTS ----------- 201S Actual 294, 032.68 201S Or ig Budget 5,000,000.00 201S Closed @ YE 294,032.68 2015 Bud Tfr In .00 201S Encumbrance .00 2015 Bud Tf r Out .00 201S Memo Bal 294,032.68 201S C Fwd Budget . 00 2014 Actual .00 201S Revsd Budget s,ooo,ooo.oo 2013 Ac tua l .00 2012 Actual . 00 2014 Orig Bud et .00 2011 Actual .00 2014 Revsd Bu get .00 2010 Actual .00 2013 Orig Bud et .00 2009 Actual .00 2013 Revsd Bu get .00 2008 Actual .00 2007 Actual .00 20 1 5 0.00 2006 Actual .00 20 14 0.00

2013 0.00
Tagged Passions:budget

-------------- FUTURE YEAR AMOUNTS -------------- PER 2017 BUDGET BUDGET

00 . 00 20 1 7 REQUESTED .00 .00 01 . 00 2017 PROPOSED .00 .00 02 .00 2017 PENDING .00 .00 03 .00 2017 IN PROCESS . 00 .00 04 . 00 2017 APPROVED . 00 .00 OS .00 2017 Revised . 00 06 . 00 2018 Estimate .00 . 00 07 .00 2019 Estimate .00 .00 08 . 00 2020 Es timate .00 . 00 09 .00 2021 Es timate .00 .00 10 .00 11 . 00 2017 Memo Bal . 00 12 . 00 2017 Enc umbrance .00 13 .00 2017 Requisition .00 Tot: .00 ----------------- ACCOUNT NOTES -----------------
Tagged Passions:budget

** END OF REPORT - Generated by Chanel Lewis **

04/14/2016 09:08 clewis

BEAUFORT COUNTY G/L ACCOUNT - MASTER INQUIRY

Org code: 26520000 PALS IMPACT FEES - BLUFFTON ObJect code: 31510 FUND BALANCE, UNRESERVED Project code:

Fund Division Department Project Object Code

2652 60 0000 000 00000

PALS IMPACT FEES - BLUFFTON CULTURAL RECREATIONAL

BALANCE SHEET GENERIC *UNKNOWN* *UNKNOWN* I p 1 glactinq Type: B U Status: A Budgetary: N Full description : FUND BALANCE, UNRESERVED Short desc: FUND BALAN PER 00 01 02 03 04 05 06 07 08 09 10 11 12 13 Tot: ACTUAL - 2,642,317.25 .00 . 00 .00 . 00 .00 .00 .00 .00 . 00 .00 .00 .00 . 00 - 2,642,317.25 CURRENT YEAR MONTHLY ENCUMBRANCE . 00 .00 .00 .00 . 00 . 00 .00 .00 .00 .00 .00 .0 0 .00 .00 .00 AMOUNTS - --- ------ BUD TRANSFER . 00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .00 . 00 .00 . 00

Tagged Passions:budget and recreation

------- --- CURRENT YEAR TOTAL AMOUNTS - - --------- . .t. d Ac t ual (Memo ) ncumbrances

Requisitions Total Available Budget Percent Used Inceptn to SOY Encumb- Last Yr Actual-Last Yr Estim-Actual -2,642,317.25 Original Budget . 00 Budget Tranfr In .00 Budget Tranfr Out -2 ,642,317.25 Carry Fwd Budget .00 Carry Fwd Bud Tfr .00 Revised Budget .00 Inceptn Orig Bud Inceptn Revsd Bud .00 REQUESTED . 00 PROPOSED .0 0 PENDING I N PROCESS APPROVED BUDGET .00 .00 .00 . 00 .00 . 00 .0 0 .0 0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .0 0 .00 .00 .00 .00 .00 .00 .00 04/14/2016 09:08 clewis
Tagged Passions:budget

BEAUFORT COUNTY G/L ACCOUNT - MASTER INQUIRY

PER 00 01 02 03 04 05 06 07 08 09 10 11 12 1 3 Tot: PER 00 01 02 03 04 05 06 07 08 09 10 11 12 13 Tot: ACTUAL - 2,309,010.53 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .00 -333,306 . 72 -2,642,317 . 25 LAST YEAR MONTHLY AMOUNTS ENCUMBRANCE .00 .00 .00 .00 .00 .00 .00 . 00 . 00 .00 .00 .00 .00 .00 . 00 BUDGET .00 .00 .00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00

Tagged Passions:budget

------ ----- PRIOR YEARS TOTAL AMOUNTS

----------- Actual -2,642,317 . 25 2015 Orig Budiet Closed @ YE -2,642,317.25 2015 Bud Tfr n Encumbrance .00 2015 Bud Tfr Out Memo Bal -2,642 ,317.25 2015 C Fwd Budget Actual -2 , 309,010.53 2015 Revsd Budget Actual - 1,642,972.90 Actual - 1,215,346.19 2014 Orig Budaet Actual -1,384,749 . 09 2014 Revsd Bu get Actual -1,039,861 .2 7 2013 Orig Budaet Actual -1,774,4 13.42 2013 Revsd Bu get Actual -2,508,01 0. 4 8 Actual - 1,063,552.49 Actual -104,563.74
Tagged Passions:budget

-------------- FUTURE YEAR AMOUNTS

------------- - 2017 BUDGET BUDGET .00 2017 REQUESTED .00 .00 20 1 7 PROPOSED . 00 .00 2017 PENDING .00 .00 20 1 7 IN PROCESS . 00 .00 2017 APPROVED . 00 .00 2017 Revised . 00 .0 0 2018 Es timate .00 .00 2019 Estimate .00 .00 2020 Estimate .00 .00 2021 Estimate .00 . 00 . 00 2017 Memo Bal .00 . 00 2017 Encumbrance .00 . 00 2017 . 00 Requisi tion . 00 ----------------- ACCOUNT NOTES --- ---- -- --------
Tagged Passions:budget

** END OF REPORT - Generated by Chanel Lewis **

l p 2 glactinq .00 .00 .00 .00 .00 .00 .00 . 00 . 00 .00 .00 .00 .0 0 .00 .00 .00 .00 .00 04 / 14 / 2016 09:07 clewi s '

BEAUFORT COUNTY G/L ACCOUNT - MASTER INQUIRY l

p 1 glactinq Org code: 26520011 PALS IMPACT FEES - BLUFFTON ObJect code: 54450 OTHER IMPROVEMENTS Type: E Project code:

Fund Division Department Project Object Code

2652 60 0011 000 00000

PALS IMPACT FEES - BLUFFTON CULTURAL RECREATIONAL EXPENDITURES GENER I C *UNKNOWN* *UNKNOWN*

No additional detail provided

Tagged Passions:recreation

Status: A Budgetary : Y

Full description : OTHER IMPROVEMENTS Reference Acct : Short desc : OTHER IMPR Auto-encumber? (Y/N) N PER 00 01 02 03 04 05 06 07 08 09 10 11 12 13 Tot : ACTUAL . 00 20,965 . 00 281,757 . 00 182,677.00 .00 .00 .00 .00 .00 . 00 . 00 . 00 .00 .00 485 , 399 . 00 Actual (Memo) Encumbrances Requisitions Total Available Budget Percent Used Inceptn to SOY Encumb- Last Yr Actual-Last Yr Estim-Actual CURRENT YEAR MONTHLY ENCUMBRANCE AMOUNTS ---------- BUD TRANSFER .00 .00 .00 . 00 .00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 593,580.40 -281,757.00 -182,677.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 129 ,146.40 CURRENT YEAR TOTAL AMOUNTS ----------- 485,399 . 00 Original Budget 129 , 146.40 Budget Tranfr In .00 Budget Tranfr Out 614,545. 4 0 Carry Fwd Budget
Tagged Passions:budget and transportation

- 614,545.40 Carry Fwd Bud Tfr -- .00 Revised Budget

.00
Tagged Passions:budget

.00 Inceptn Orig Bud Inceptn Revsd Bud

.00 REQUESTED .00 PROPOSED

.00 PENDING I N PROCESS APPROVED


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