The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting.
UNFINISHED BUSINESS: ITEM 5 Request to Reinstate the Public Health Nursing Director I Position . Janet Clayton NEW BUSINESS: ITEM 6 Results of
Woodsdale Volunteer Fire Department s recent Certification inspection Doug Young ITEM 7 Spuntech Appeal of Late Listing Penalty . Russell Jones ITEM 8 Resolution Authorizing Lease of Ten Strands of Fiber and Authorizing Upset Bid Process ... Chris Puryear Ron Aycock ITEM 9 Revision of County Pay Plan with Compression Study Implementation ... Heidi York Sonya Carver ITEM 10 Appointment to Juvenile Crime Prevention Council Brenda Reaves CHAIRMAN S REPORT MANAGER S REPORT COMMISSIONER REPORTS/COMMENTS CLOSED SESSION 1 A motion to enter into Closed Session per General Statute 143-318.11(a)(6) to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee for the purpose to discuss personnel with the following individuals permitted to attend: County Manager, Heidi York and Clerk to the Board, Brenda Reaves.
NOW, THEREFORE, I, David B. Newell, Sr., Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to
Ray Pulliam for continually striving to make Roxboro and Person County a better place to live and work.
Adopted the 19th day of August 2019.
____________________________________ David B. Newell, Sr., Chairman Person County Board of Commissioners
____________________________________ Brenda B. Reaves, NCMCC, MMC Clerk to the Board
PUBLIC HEARING NOTICE This is to inform the public that a public hearing will be held on the proposed FY 2021 Community Transportation Program
Application to be submitted to the North Carolina Department of Transportation no later than October 4, 2019. The public hearing will be held on August 19th, 2019 at 9:00am in the Person County Office Building RM 215 before the (governing board) Person County Board of Commissioners.
The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Person County as well as
provides transportation options and services for the communities within this service area. These services are currently provided using demand response, subscription and trip referrals. Services are rendered by utilizing ADA vans and Light Transit Vehicles (LTVs). The total estimated amount requested for the period July 1, 2020 through June 30, 2021
Summary of Information: Requesting approval for the FY2021 Community Transportation Program submittal of application for federal and state funding as
well as the local share funds. The application consists of 182,698 Administrative funding with the local share 27,406 (15 match) and 175,137 in Capital funding with 17,515 in local share funds (10 match). PATS is requesting replacement of two (2) LTV Buses and seven (7) Security Cameras for half of the fleet. The total amount requested is 357,835, with a local share of 44,921.
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural, small urban, and urban
public transportation services consistent with the policy requirements of each funding source for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and
WHEREAS, (Legal Name of Applicant) Person County hereby assures and certifies that it will provide the required local matching funds; that its staff
has the technical capacity to implement and manage the project(s), prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to the State of North Carolina required for the project;
NOW, THEREFORE, be it resolved that the (Authorized Official s Title)* the Board of Commissioners of (Name of Applicant s Governing Body) Person
County is hereby authorized to submit grant application(s) for federal and state funding in response to NCDOT s calls for projects, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural, small urban, and urban public transportation services.
I, the undersigned representing (Legal Name of Applicant) Person County do hereby certify to the North Carolina Department of Transportation, that
the required local funds for the FY2021 Community Transportation Program and 5307 Governors Apportionment will be available as of July 1, 2020, which has a period of performance of July 1, 2020 June 30, 2021.
The Board of Commissioners for the County of Person, North Carolina, met in special-called session on Monday, August 5, 2019 at 6:00pm in the
Commissioners meeting room in the Person County Office Building. The purpose of the special-called meeting was for the Board to conduct informal interviews with applicants of the Library Board, Piedmont Community College Board of Trustees, and the Board of Health.
Michelle Van Ness, Person County Extension Agent, 4-H Youth Development introduced Ms. Andi Bradsher, Person County s delegate to attend the North
Carolina Association of County Commissioners Annual Conference event for youth called YouthVoice. This event, held each summer, for the last 10 years, offers one youth from each county to attend the annual conference. It will be an overnight event from August 23- 24, 2019 in Guilford County at the Grandover Resort and Conference Center.
Health Director, Janet Clayton reiterated the Public Health Nursing Director I position was eliminated by the Commissioners upon adoption of the
FY2020 Budget. Ms. Clayton stated, a nurse leader position was required by the NC Board of Nursing, NC Administrative Code, and the NC Division of Public Health. She added that on January 15, 2019, the job description of the Public Health Nursing Supervisor II was submitted to the Office of State Human Resources (OSHR) for review. Based on the current job description, the OSHR classified the position as a Public Health Nursing (PHN) Director I on January 24, 2019. She noted the added duties to oversee care management program, which included two social workers and a lead nurse position, resulted in the upgrade to PHN Director I.
Vice Chairman Jeffers asked Ms. Clayton if the social workers were moved under another supervisor, could she consider a Supervisor II positon to meet
state requirements to which she stated only a nurse lead position could supervise the social workers.
Vice Chairman Jeffers inquired about the possibility of joining a district health department to which Ms. Clayton noted they currently collaborate
with Durham County Health Department on some health education initiatives but had not researched Person County joining a district health department as an option. Vice Chairman Jeffers stated he only heard of the option recently.
Library Director, Christy Bondy recalled that on January 22, 2019, she requested permission to apply for a Library Service and Technology Act (LSTA)
grant from the State Library for a new Bookmobile noting at that time, the quote was 159,000. Ms. Bondy said the Library was awarded 100,000 via the LSTA grant in June for a purchase of a new Bookmobile; a match of local funds was estimated at 59,000. Ms. Bondy stated to date, the Library has raised 11,600 from the community for the project with plans to continue fundraising efforts.
The first proposal for 147,086 was for a gas model Sprinter vehicle. The second
proposal was for 155,867 for a diesel model Sprinter vehicle. Ms. Bondy stated that Matthews Specialty Vehicles recommended the diesel option. In
addition to the Diesel Sprinter Bookmobile, Ms. Bondy requested an optional item listed for an extended warranty, for 7-years, 140,000-mile warranty listed at a cost of 4,704. Tax, tags and fees are not included in vendor s proposal and would cost an additional 4,683 bringing the grand total to 165,254. Ms. Bondy said the Finance Director recommended that the local match be funded through an appropriation from the Public Library s Fund Balance which has approximately 185,000. Ms. Bondy said 53,654 from the Public Library Fund Balance together with the 11,600 raised from the community would match the 100,000 grant to pay for the new Bookmobile.
Commissioner Powell asked Ms. Bondy what was included in the warranty to which she did not have that information available.
A motion was made by Commissioner Clayton and carried 5-0 to approve the bid award to Matthews Specialty Vehicles for 155,867 for a diesel model
Sprinter vehicle, an extended warranty, for 7-years, 140,000-mile warranty listed at a cost of 4,704, tax, tags and fees at a cost of 4,683 to be funded with the 100,000 LTSA grant, an appropriation of 53,654 from the Public Library Fund Balance and 11,600 in fundraising from the community as well as authorize the County Manager to enter into a contract with the vendor.
COMMISSIONER REPORT/COMMENTS: There were no comments or reports by the commissioners.
CLOSED SESSION 1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed Session at 7:27pm per General Statute 143-318.11(a) (5) to establish, or
to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract with the following individuals permitted to attend: Clerk to the Board, Brenda Reaves and County Attorney, Ron Aycock.