NC - Greenville: City Council Planning Session

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City Council Planning Session

6:00 PM City Hall Council Chambers

Assistive listening devices are available upon request for meetings held in the Council Chambers. If an interpreter is needed for deaf or hearing impaired citizens, please call 252-329- 4422 (voice) or 252-329-4060 (TDD) no later than two business days prior to the meeting.
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I.
Call Meeting To Order

No additional detail provided

II.
Invocation - Council Member Litchfield

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III.
Pledge of Allegiance

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IV.
Roll Call

V. Approval of Agenda VI. Public Comment Period The Public Comment Period is a period reserved for comments by the public. Items that were or are scheduled to be the subject of public hearings conducted at the same meeting or another meeting during the same week shall not be discussed. A total of 30 minutes is allocated with each individual

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being allowed no more than 3 minutes. Individuals who registered with the City Clerk to speak will

speak in the order registered until the allocated 30 minutes expires. If time remains after all persons

who registered have spoken, individuals who did not register will have an opportunity to speak until

the allocated 30 minutes expires.

VII.
Special Recognitions

No additional detail provided

Tagged Passions:recognition

1.
Greenville Tar Heel 8-10 Year Old All-Star Baseball Team - Regional Champions

No additional detail provided

2.
Community Development Department's Housing Division -- John A. Sasso Award from the National Community Development Association

No additional detail provided

Tagged Passions:development, Development, community development, and housing

3.
Les Everett - Distinguished Service Award from the North Carolina Building Inspectors Association

No additional detail provided

VIII.
Consent Agenda

4. Minutes from the January 25-26, 2019 City Council Planning Session; City Council meetings held on April 11, May 9, May 20, June 10, and June 13, 2019; and City Council workshops held on November 5, 2018 and February 11, March 25, April 8, May 20, and June 10, 2019
Tagged Passions:planning and council

IX.
New Business

Public Hearings 5. Application to receive funds from the Edward Byrne Memorial Justice Assistance Grant Program

Tagged Passions:funding, grant, business, program, and hearing

Other Items of Business

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6.
West Greenville Community and Energy Efficiency Grants

7. Budget ordinance amendment 1 to the 2019-2020 City of Greenville budget (Ordinance 19-031), Capital Projects Funds (Ordinance 17-024), Greenways Capital Project Fund (Ordinance 12-007), Red Light Camera Program Fund (Ordinance 18-058), and Donations Fund (Ordinance 18-062)

Tagged Passions:funding, grant, ordinance, budget, donation, capital spending, Donation, Capital Spending, program, parks, government efficiency, and energy

X.
City Manager's Report

XI. Comments from Mayor and City Council

Tagged Passions:council, administrator, and manager

XII.
Closed Session

No additional detail provided

To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes

To consider the performance of individual public officers or employees

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XIII.
Adjournment

No additional detail provided

City of Greenville, North Carolina

Title of Item: Minutes from the January 25-26, 2019 City Council Planning Session; City Council meetings held on April 11, May 9, May 20, June 10, and June 13, 2019; and City Council workshops held on November 5, 2018 and February 11, March 25, April 8, May 20, and June 10, 2019

Tagged Passions:planning and council

Explanation: Proposed minutes from the 2019 Planning Session; regular City Council meetings held on April 11, May 9, May 20, June 10, and June 13, 2019; and City Council workshops held on November 5, 2018 and February 11, March 25, April 8, May 20 and June 10, 2019 are presented for review and approval

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Fiscal Note: There is no direct cost to the City.

Recommendation: Review and approve minutes from the 2019 Planning Session; regular City Council meetings held on April 11, May 9, May 20, June 10, and June 13, 2019, and City Council workshops held on November 5, 2018 and February 11, March 25, April 8, May 20 and June 10, 2019

ATTACHMENTS: Proposed_Minutes_of_the_January_2019_Planning_Session_1109106 Proposed_Minutes_of_the_April_11,_2019_City_Council_Meeting_1107820 Proposed_Minutes_of_the_May_9,_2019_City_Council_Meeting_1112291 Proposed_Minutes_of_the_June_13,_2019_City_Council_Meeting_1111845 Draft_Minutes_of_the_February_2019_City_Council_Workshop_1112852 Proposed_March_2019_Workshop_Minutes_1112762 OFFICIAL MINUTES ANNUAL PLANNING SESSION GREENVILLE CITY COUNCIL

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Having been properly advertised, the Annual Planning Session of the Greenville City Council was held on Friday and Saturday, January 25-26, 2019, in the Third Floor Gallery at City Hall with Mayor P. J. Connelly presiding.

FRIDAY S SESSION Mayor Connelly called the meeting to order at 4:45 p.m. on Friday, January 25, 2019 and welcomed those present to the 2019 Planning Session. He extended a special welcome to recently appointed Council Member Monica Daniels, who took the seat previously held by Kandie D. Smith, following her election to the North Carolina House of Representatives. Those Present: Mayor P. J. Connelly, Mayor Pro-Tem Rose H. Glover and Council Members Monica Daniels, Will Bell, Rick Smiley, William F. Litchfield, Jr. and Brian V. Meyerhoeffer, Jr. Those Absent: None Also Present:

Tagged Passions:planning, council, appointments, voting, election, and advertising

City Manager Ann E. Wall, City Attorney Emanuel D. McGirt and City Clerk Carol L. Barwick

PUBLIC COMMENT PERIOD Mayor Connelly opened the Public Comment period at 4:47 pm, explaining procedures which should be followed by all speakers. There being no one present who wished to address the City Council, Mayor Connelly closed the public comment period at 4:48 pm. THE TEN TRAITS OF WINNING CITIES OF TOMORROW City Manager Ann Wall introduced John Martin and Cliff Fleet of SIR Institute for Tomorrow, who will be speakers for this session. Mr. Fleet and Mr. Martin are the leaders of SIR, a 55 year old national market research and strategic planning firm headquartered in Attachment Number 1 Page 1 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 2 of 25 Richmond, Virginia. SIR helps corporations, government agencies, universities, nonprofits and communities understand what tomorrow will bring and what to do about it today. SIR has orchestrated more than 15,000 research studies and strategic initiatives designed to help clients identify and advance their unique brand positions, create new products and services, manage business challenges and opportunities, assess the overall effectiveness of programs and initiatives, and formulate long-range strategic plans. Mr. Fleet and Mr. Martin are also part of the Institute for Tomorrow (IFT), which is a national, researched- based futures think tank that identifies and reports on major demographic and cultural trends shaping America s future.

Tagged Passions:planning, business, council, legal, market, strategic, procedure, services, program, administrator, and manager

Mr. Martin stated people are change agents and must be viewed in generations, or age cohorts that span 18-20 years. Big cultural shifts and events are what creates the bookends of each generation and those who are born on either the trailing or leading edges of a generation are known as Cuspers. Current generations include:

The Greatest Generation was born between 1909 and 1928.

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Traditionalists, or the Silent Generation, were born from 1929 to 1945

Baby Boomers were born from 1946 to 1964 Generation X was born between 1965 and 1982 Millennials, sometimes referred to as Generation Y, were born from 1983 to 2001 Centennials, or Generation Z, were born starting in 2002 and the close of that generation has yet to be determined The population size for each generation is different, and each generation has different views of work, money, duty and responsibility. The dominant generation over the next 20 years will be the Millennials and it is estimated that by 2025, they will make up half the workforce. Millennials, still in the first half of their lives, are driven by their social needs.
Tagged Passions:workforce

Mr. Martin and Mr. Fleet discussed in some detail how time periods impact a person s point of view, as highlighted in the following charts:

Commented [CB1]: Attachment Number 1 Page 2 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 3 of 25

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Mr. Fleet discussed a number of key points to consider, as outlined below.

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10
traits of winning cities tomorrow

Millennials are hyper connected. A shared story has 2 parts unified imagery and a unified message. Most communities present themselves as a house of brands. The crown is owned by the City of Charlotte, but only 2 of people associate it with municipal government. They are now moving to get everyone in the area to use it. Norfolk creates place maps about what makes them unique. They began using their waterfront not as a tag line, but as the essence of their story. What is Greenville? He asked Council to consider the question what is Greenville? Does the municipality have a shared narrative? Are all of the lead organizations united and using the same iconology and messaging? It is imperative to fuel the positive buzz.

Tagged Passions:council

Leaders must be cheerleaders for the community. They must embrace social media and technology and be transparent.

No additional detail provided

Tagged Passions:Technology, technology, and social media law

Mr. Fleet stated Disney is one of the most admired companies in the world. They make sure all new hires go through extensive communications training so when they use social media, they are consistent.

Nashville has a sound check where the companies send people in to be trained on how to promote Nashville. It is important to a City to get its message down and start training people. Look at the people who are already sharing on social media and get them to help. One in three residents want to serve as ambassadors. Does Greenville have a culture of sharing and celebrating success? Livable Places

Tagged Passions:training, communications, social media law, and Communications

Mr. Fleet stated winning places of tomorrow will offer a wide variety of 15-minute livable communities. 2015 is the first year a preference for walkable communities overtook a preference for conventional communities. People want to live within 15 minutes of restaurants, stores and services. Most cities and towns can identify activity centers as those will be the concentration of populations.

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Tagged Passions:restaurants, services, and commercial

Attachment Number 1 Page 3 of 25 Item 4

Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 4 of 25
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Boomers want to grow old in communities, but planners have to start thinking about how to help them stay in place.

Gen Xers are self-reliant. Their management style is no longer tied to place. Telework and freelance are booming.

Millennials want to be freelancers. They don t want to need to use a car very often. Companies are putting satellite offices downtown. Cities have to think about how they position themselves.

No additional detail provided

Tagged Passions:downtown

Mr. Martin added that the Division of Motor Vehicles has reported that young people are not getting their driver s licenses at the same rate as in the past. Vehicle production rates are dropping and ride-share is growing. 75 of Centennials believe they will live in a place that does not need a car.

Affordable Spaces Mr. Fleet stated the average college debt is approximately 30, 000, and the wealth gap is increasing. Cities must keep up with the demand for affordable housing because that demand will continue to grow. Hyper-connected

Tagged Passions:university, license, rates, and housing

Mr. Fleet stated Activity Centers need to be within 15 minutes of residential neighborhoods. Uber-like flexible micro-buses (Driver-less) are on the way. They will follow a route but will deviate to pick up passengers wherever needed.

Autonomous vehicles are really coming. They will be like a ubiquitous fleet of taxis. A patron will call one and it will show up with from one of three technology companies, but the software people will be the real winners. It will be much cheaper than owning a car. Millennial Magnet The winning cities of tomorrow will be hot-spots. Birth rates are shifting, with five generations alive now. There will be fewer young people and a greater number of older people than in the past. This has implications for housing, transportation and the workforce. This isn t news. People are writing books about it. People are not moving around like they used to. Those who move are right out of college. Companies have read the books. Corporate movers are chasing the talent. There will be a battle for younger workers. What do Millennials want? Raleigh, Charlotte, Norfolk and Richmond are the hot spots. Millennials tend toward coastal states. They want a city that is safe, has a variety of employment options and has both quality and affordable housing options. Attachment Number 1 Page 4 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 5 of 25 Placemaking Food is not so much about the food itself, but the community it brings. Richmond invested in culinary schools. Cities must invest in things that are millennial-friendly but have broad- based appeal. Avoid chasing fads. Virginia built a bike trail from Williamsburg to Richmond, but now they are extending it. Everyone uses it. Exercise and outdoor activity have broad-based appeal. Mayor Connelly voiced his concern about assuming if you build it, they will come .

Tagged Passions:planning, council, Public Transit, transportation, employment, Technology, trails, technology, university, education, ride sharing and hailing, information technology, Bicycles, rates, workforce, neighborhood, Information Technology, bicycles, and housing

Mr. Martin said cities can do lots of things that don t take much investment.

No additional detail provided

Tagged Passions:investment

Mr. Fleet encouraged leaders to figure out how to leverage the assets already in Greenville. There are some amazing ones. Build upon what already exists. Inventory your Greenville s strengths as a community. The Tar River is an untapped resource. Greenville is graduating a large number of well-trained workers. Focus on how to keep them in Greenville.

Educational Village Winning places of tomorrow will invest in their winning educational system. Does a community already have workers in place? Can they be hired? If the answers are yes, that attracts companies. Middle-skilled jobs are in high demand. They don t require a four- year degree, but pay very well. As an example, think of an HVAC technician. Focus on intentional development of the educational ecosystem. Dynamic Workforce The world may be entering a time where computers will develop and fix themselves. Machine intelligence outstrips human intelligence and leads to changes in the kinds of jobs available. Automation may eliminate 20-25 of current jobs which can lead to economic disruption. 47 of US jobs have a high probability of being automated away over the next 20 years. Mr. Fleet suggesting visiting www.replacedbyrobot.info to determine the probability a specific job will be lost to automation. Beyond Borders It is becoming increasingly more important to embrace regionalism by cultivating win- win partnerships with surrounding jurisdictions. Think of areas already succeeding in that approach as much as 40 years ago such as Research Triangle Park and the Silicon Valley. Attachment Number 1 Page 5 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 6 of 25 Big Tents Winning cities of tomorrow will be pluralistic communities where everyone feels like they belong. Minorities will become the majority by 2044. Many families are already biracial. It will be important to think about binary choices. Previously people used to be men or women, but now gender fluidity is common. Sexual orientation is fluid. What is the most important trait? The answer may be different from one community to another. Mr. Fleet closed with a summary of how Greenville should construct its story:

Tagged Passions:planning, council, development, watershed, parks, Development, computers, gender, workforce, and jobs

Project team to get organized

Broad stakeholder event 100+ people from all groups/organizations Social media sentiment audit (certain voices count more than others) Resident survey Conduct external audience perception study Hold a second stakeholder meeting Finalize Greenville s story advancement plan City Manager Wall stated this will help define the image of Greenville. It helps to understand who can communicate the story and decide what people inside and outside the community should know about Greenville. She noted that the recent Citizen Survey results will be presented tomorrow.

Tagged Passions:events, administrator, manager, audit, and social media law

RECESS/BREAK

Mayor Connelly called for a brief recess at 7:15 pm and reconvened the meeting at 7:30 pm.

MID-YEAR BUDGET UPDATE Financial Services Director Byron Hayes reported that the General Fund has seen steady growth in property tax revenues and while sales tax revenue has begun to level off, it is expected to exceed the budget. Revenues currently are greater than expenses and are projected to exceed expenses by approximately 1.1 million.

Tagged Passions:finance, budget, sale, taxes, Taxes, services, property, property tax, and growth

Mr. Hayes stated there has been much volatility in the GUC Transfer but methods have been revised and are anticipated to meet budget.

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Other revenue funds (Rescue Service Transport, Utility Franchise Tax) are relatively flat.

Attachment Number 1 Page 6 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 7 of 25 With regard to expenses, Personnel has the largest increase due to increased hiring, the 2.7 merit/market adjustment, declared emergency pay and overtime related to Hurricanes Matthew and Florence and the return of 401k contributions to 40 per pay period. Personnel costs should remain under budget by 1.3 million. Operational expenses are projected to be slightly under projected budget.
Tagged Passions:planning, funding, council, market, budget, taxes, Taxes, utility, personnel, Utility, and emergency

As for the Enterprise Funds, expenses exceed revenues slightly in both the Transportation Fund and the Sanitation Fund at present. This is largely a timing issue because MTA money which would go into the revenue fund is not received at the beginning of the fiscal year. The deficit in the Sanitation fund was anticipated based on the approved seven-year plan related to vehicle acquisition. The Stormwater fund continues to increase with revenues being higher than expenses, but there has been a drop in fund balance due to the number of stormwater emergency repairs that have been necessary.

Mr, Hayes closed with a review of the upcoming budget schedule. Attachment Number 1 Page 7 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 8 of 25 WRAP-UP/RECESS There being no further presentation for the evening, Mayor Connelly noted Chancellor Cecil Staton from East Carolina University (ECU) would be at tomorrow s session to make a short presentation. He then declared the meeting in recess until 8:30 am on January 26, 2019 in the current location. SATURDAY S SESSION Mayor Connelly reconvened the meeting to order at 8:43 a.m. on Saturday, January 26, 20189 Those Present: Mayor P. J. Connelly, Mayor Pro-Tem Rose H. Glover and Council Members Monica Daniels, Will Bell, Rick Smiley, William F. Litchfield, Jr. and Brian V. Meyerhoeffer, Jr. Those Absent: None Also Present:
Tagged Passions:planning, funding, council, budget, solid waste, transportation, emergency, university, and stormwater

City Manager Ann E. Wall, City Attorney Emanuel D. McGirt and City Clerk Carol L. Barwick

WELCOME Mayor Connelly welcomed everyone to the second day of the annual Planning Session and introduced East Carolina University (ECU) Chancellor Cecil Station. UNIVERSITY UPDATE

Tagged Passions:planning, legal, university, administrator, and manager

Dr. Cecil Staton thanked the City Council for allowing him to speak and said he appreciates the City s service and the sacrifices elected officials make for their communities. If you look

Attachment Number 1 Page 8 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 9 of 25 around the country at what are considered great cities, one thing they all have in common is that great cities typically have great universities. ECU is continuing its modern building boom, having just opened a 122 million student center. It is a game-changer in terms of student recruitment. The year before, ECU opened a new student center on its science campus. Dormitory renovations are continuing. The University is looking forward to an uptown office for research and engagement, a one-stop shop and hopes to break ground of a 95 million life sciences building later this year, which will take a couple of years to complete.

Tagged Passions:planning, council, and university

Dr. Staton said while there are many successes to celebrate, there are also challenges. Higher education is part of the economy today that is in the midst of disruption. There are many demographic changes the number of traditional-age college students is flat or declining, making it a challenge to meet enrollment targets. Distance education has been a disrupter as well, but ECU decided early-on to embrace online classes and they do it very well, with about 6,000 students doing their course work strictly online in the past year.

North Carolina has done some things with unintended consequences for ECU. It decided to focus all sixteen universities on low income students and rural enrollment, but that demographic has been ECU s bread and butter since it started, so now all these other schools are pursuing the same student base. To complicate matters further, the state selected three schools (of which ECU is not one) to charge 500 tuition. Naturally, their enrollment has skyrocketed. ECU was down this fall by about 194 students, mostly full-time, first-time freshmen who have been drawn to areas of rapid urbanization. Dr. Staton said ECU has raised money this year to be able to offer a thousand 1,000 scholarships this fall.

Tagged Passions:rural, grocery, university, education, students, enrollment, and economy

Dr. Staton said a big frustration for him has been that ECU is not widely recognized west of I-95. He has seen a couple of editorials recently speculating on why NC has to keep bailing out the Brody School of Medicine, but those comments result from an incredible lack of information. Brody belongs to the State, so it is not a bail-out. If the school had not been established more than 50 years ago, Vidant would not be what it is today and 1,500 doctors serving across Eastern NC would not be here. Brody has provided an incredible return on investment. Every student at Brody is from North Carolina a requirement and every effort is made to get them to commit to practice in an underserved area of NC. Tuition at Brody is the second lowest in the country and is not being increased because saddling a new doctor with 250,000 in debt is not the way to get them to remain in rural areas.

No additional detail provided

Tagged Passions:rural, recognition, investment, and education

Dr. Staton said research activity is increasing and bring many dollars into the community. Efforts toward internationalization brings students and professors from other countries.

Attachment Number 1 Page 9 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 10 of 25 There is a fund-raising campaign underway for a performing arts center. He said he believes the best days for the university and the City are yet to come.

Tagged Passions:planning, council, arts, university, and students

REVIEW OF CITIZEN SURVEY RESULTS

Communications Manager/Public Information Officer Brock Letchworth stated the ETC Institute conducted a Citizen Survey on behalf of the City during the fall of 2018. The purpose of the survey was to gather information about City priorities and the quality of City programs and services. The survey was designed to obtain statistically valid results from households throughout Greenville. The survey was administered by a combination of mail and online.
Tagged Passions:services, program, communications, manager, and Communications

ETC Institute worked extensively with City officials in the development of the survey questionnaire. The work allowed the survey to be tailored to issues of strategic importance to effectively every part of your organization. The seven-page survey was mailed to a sample of random households with the goal being a minimum of 800 completed surveys. The goal was accomplished with 818 respondents and a confidence factor of 95 with a +/- 3.4 Margin of error.

No additional detail provided

Tagged Passions:strategic, development, and Development

Mr. Letchworth played a stated most results were better than the 2016 survey, when most cities typically experience a decrease in results from the first survey to the next.

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Greenville s most significant increases from 2016 to 2018 include:

Availability of job opportunities (+12 )

As a place to raise children (+10 ) As a place to work and build a business (+10 )
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Feeling of safety in neighborhoods at night (+9 )

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Appearance of the City (+9 )

Greenville as a place to visit (+8 ) Greenville as a place to live (+7 ) Overall quality of life (+7 ) Conversely, the most significant decreases include:

Adequacy of public parking in Uptown (-11 )

Tagged Passions:parking

Accuracy of info given by City employees (-8 )

How quickly City staff responds to requests (-8 )

City Golf Course (-8 ) Frequency Police patrol neighborhoods (-7 ) How quickly Police respond to emergencies (-6 ) Attachment Number 1 Page 10 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 11 of 25 Overall quality of Fire/EMS services (-6 ) Overall quality of Police services (-6 ) LUNCH RECESS Mayor Connelly called a recess at 12:33 pm and reconvened at 12:55 pm. UPDATE ON GOALS OBJECTIVES City Manager Ann Wall reviewed the list of the Council s nine priorities, noting that progress is being made on every single one. She stated staff will provide brief updates on those in their area: Priority 1 - Proactive economic development (Assistant City Manager Ken Graves) Action Step 1: Explore a formal economic development partnership. A study conducted by Convergent Nonprofit Solutions revealed support for a collaborative approach to economic development in Pitt County.

Tagged Passions:planning, council, economic development, development, public safety, services, Development, administrator, manager, EMS, golf, graves, and neighborhood

An economic development working committee was formed, and an organizational structure and bylaws were established.

Tagged Passions:economic development, development, and Development

During its February 11 meeting, the City Council will receive a presentation on the endorsed governance structure.

Action Step 2: Explore creating shovel-ready industrial sites and/or shell buildings. Creative Consulting identified 15 potential locations in the City and County. City narrowed down the list to 4 potential sites for further exploration. The City is having ongoing discussions with two property owners about the potential of obtaining a site for certification. Action Step 3: Revise and expand the outdoor dining policy. Recommendations approved by staff and the City Council included a geographic boundary, enforcing a 3-foot minimum clearance, a standardized fee of 150, and a standardized closing time of 1 a.m. for Uptown and the parking garage plaza. Demarcation emblems for the boundaries were also approved. City staff has obtained a quote from a third-party vendor and is processing the changes to the City ordinance. Attachment Number 1 Page 11 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 12 of 25 Action Step 4: Consider parking study recommendations. Walker Parking Consultants conducted a study of parking in the Uptown District in 2017.

Tagged Passions:planning, ordinance, council, sites, industrial, services, property, policy, clearance, and parking

Results of the parking study were presented to the City Council in February of 2018.

Tagged Passions:council and parking

Staff continues to evaluate recommendations and options for implementation.

Plans are in place to add parking on Dickinson Avenue and Clark Street. A City employee parking lot is also in design. Action Step 5: Develop programs to support small businesses.

Tagged Passions:business, streets, program, small business, and parking

The Office of Economic Development revamped the Small Business Competition and launched a new application period in January of 2019.

The City also created a Greenville Means Business web page designated for entrepreneurs and small business owners. Page guides users through the small business start-up process by addressing a variety of needs including grants, permitting, and taxes. OED also held an entrepreneur s workshop in 2018 to discuss the small business start- up process and incentives available to local small businesses. Action Step 6: Modernize the permitting and plan review process. City has focused efforts on updating software functionality. Energov goes live on Feb. 11, 2019. Energov will add more management functionality for contractors along with more data and tracking abilities for inspectors and the public.
Tagged Passions:grant, business, economic development, taxes, Taxes, development, Development, small business, information technology, incentive, and Information Technology

Inspections Division is modifying the front office to help customers feel more welcome and separate permitting and money transactions from welcoming area.

No additional detail provided

Hiring a Development Services liaison to engage directly with the development community and help citizens to guide them through development review process.

Action Step 7: Consider the job creation grant.
Tagged Passions:grant, development, services, Development, and job creation

City Council approved a job creation grant in August of 2018.

No additional detail provided

Tagged Passions:grant, council, and job creation

Grant provides funding to businesses based on new fulltime jobs created and an increase in the tax base.

Options include a full-time job creation option, a property tax investment and full-time job creation option, and an economic development zone option. Businesses that are not eligible include hotels, food service establishments, and retail. Priority 2 - Infrastructure (roads and sidewalks) (Public Works Director Kevin Mulligan) Action Step 1: Complete the G.K. Butterfield Transportation Center.

Tagged Passions:funding, grant, business, economic development, streets, taxes, Taxes, development, hotel, transportation, Development, Public Works, public works, property, investment, Pedestrian, property tax, jobs, and job creation

Complete; Operations began on Aug. 9, 2018.

Attachment Number 1 Page 12 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 13 of 25
Tagged Passions:planning and council

Action Step 2: Continue with the final year of the 5-year roadway resurfacing plan. Begin the development of the next 5- year roadway resurfacing plan.

No additional detail provided

Tagged Passions:streets, development, and Development

Staff awarded the contract for the 2018 Street Resurfacing Plan to Rose Brothers Construction. Work began in July of 2018 and ended in December of 2018.

Tagged Passions:construction, streets, and contract

27.1 lane miles of City streets were resurfaced in 2018.

Tagged Passions:streets

Staff has generated list of preliminary roads for 2019, and the 2019 road resurfacing contract will be advertised within the next 8 weeks.

In the past 5 years, the City has paved 100 lane miles at a cost of 14.3 million. Action Step 3: Design and construct the final phase of Arlington Boulevard between Red Banks Road and Hooker Road. Arlington Boulevard between Red Banks Road and Greenville Boulevard is complete. Final design of the reconstruction of remaining portion of Arlington Boulevard and the upgrade of the storm sewer system is underway with the City s consultant. Subsurface testing is complete. Final design will be complete by February of 2019 with bidding and the award expected by April/May of 2019. Construction is expected to begin in summer of 2019.
Tagged Passions:construction, sewer, streets, utility, Utility, contract, advertising, and services

Action Step 4: Initiation of construction of the Safe Routes to Schools sidewalk construction project

City staff requested additional funding from NCDOT to bridge a shortfall and received approval.
Tagged Passions:funding, construction, streets, education, and Pedestrian

City Council approved a supplemental agreement with NCDOT on January 7, 2019 along with the contract to Lanier Construction Company, Inc.

No additional detail provided

Tagged Passions:construction, council, and contract

The agreement and contract has been forwarded to NCDOT for final approval.

No additional detail provided

Tagged Passions:contract

Construction expected to begin in April of 2019.

Action Step 5: Initiate design for Fire Station 7

Tagged Passions:construction and fire departments and districts

City contracted an engineering/geotechnical firm to perform a Phase 1 site assessment as well as a geotechnical investigation into two possible sites

The City has received the results and will begin site selection as well as advertise for a design services consultant. Optional design features include room for backup Police Communications Center and IT infrastructure space

Tagged Passions:sites, contract, public safety, advertising, services, communications, Communications, and selection

Action Step 6: Begin construction of the South Tar Greenway between Pitt Street and Nash Street

No additional detail provided

Tagged Passions:construction, streets, and parks

City awarded project on June 25, 2018.

Attachment Number 1 Page 13 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 14 of 25 Due to contracting issues, City staff will need to discuss the future of the contract with the City Council in a future session.
Tagged Passions:planning, council, and contract

Action Step 7: Coordinate with the NCDOT to initiate the next phase of the signal timing optimization project.

NCDOT and City staff have been coordinating the preparation of a Letter of Understanding for the optimization of the signal timing on Memorial Drive similar to the current agreement for Greenville Boulevard. NCDOT recently provided the City with the Letter of Understanding and related scope of work for City review. Work is scheduled to begin in early 2019 upon execution of the agreement.

Tagged Passions:streets

Action Step 8: Coordinate with the NCDOT on roadway projects

Public Works staff continues to work with NCDOT on all projects under development and construction. Projects currently in development/design include: o Dickinson Avenue o Allen Road o Fire Tower/Portertown Road o Evans Street/Old Tar Road o 14th Street o NC 43 South o Memorial Drive/Fifth Street intersection o Memorial Drive bridge replacement o Greenville signal system o 10th Street Connector scheduled to open in spring of 2019. o Southwest Bypass scheduled to open in fall of 2019. o Dickinson Avenue construction scheduled for 2019-2021. o Allen Road construction scheduled for 2021-2023. o Fire Tower/Portertown construction in 2020-2022. o Evans/Old Tar construction scheduled for 2021-2024. o 14th Street construction scheduled for 2021-2023. o NC 43 South construction scheduled for 2023-2025. o Memorial/Fifth intersection construction in 2019. o Memorial Drive bridge replacement in 2020. o City signal system upgrade scheduled for 2020-2022. o City has received notice of which projects are funded in 2020-2029 State Transportation Improvement Plan. Attachment Number 1 Page 14 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 15 of 25 Priority 3 - Arts and entertainment (Recreation Parks Director Gary Fenton) Action Step 1: Convene local arts groups to partner on visual as well as performing arts events City partnered for 3 Concert on the Common events. City partnered with Noon Rotary for Field of Honor flag display (May 26-July 7).

Tagged Passions:planning, construction, council, streets, arts, development, cell tower, Cell tower, transportation, events, parks, Development, Public Works, public works, and recreation

GRPD hosted the Community Youth Arts Festival in collaboration with ECU and Emerge Art Gallery.

City welcomed a record crowd for Greenville Gives, an event for which the City partnered with Uptown and local nonprofits. Upcoming partnership events include 5Ks, charity walks, line dancing, and a new pet adoption event. Action Step 2: Continue efforts to activate the Town Common with concerts, activities, and programs. The City hosted 64 events at the Town Common in 2018. 45th season of Sunday in the Park included highest amount of corporate support ever and 2 concerts have been added for the upcoming 46th season.
Tagged Passions:pets, arts, events, program, parks, youth, festival, and charity

First ever Movie in the Park events were held in 2018, and spring and summer dates have been set for 2019.

There was only one weekend in the summer and fall of 2018 that did not include an event at the Town Common.

Tagged Passions:events and parks

Action Step 3: Work with partners to establish a single, annual directory of all local arts organizations and the arts and events opportunities they provide for residents and visitors.

City Arts Supervisor continues to attend joint meetings of local arts organizations. Parks Planner represents City on Pitt County Arts Council. Pitt County Arts Council maintains an online community arts calendar and directory of local artists and arts organizations, along with a quarterly brochure (ArtZine)

Tagged Passions:council, arts, events, and parks

Action Step 4: Meet with leadership of the recently renovated State Theater regarding possible partnerships and promotional initiatives.

No additional detail provided

Theater scheduled to open January 26.

No additional detail provided

City staff will arrange for a meeting with the appropriate representatives to investigate partnership opportunities in the near future.

Action Step 5: Explore the development of an Arts District. Greenville has been designated a smART City by the N.C. Arts Council. Council approved designation and grant match of 15,000. The Pitt County Arts Council is working on an Arts District research plan and hopes to have recommendations to the City Council by the end of 2019. Attachment Number 1 Page 15 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 16 of 25 N.C. Arts Council met with smART City Resource Team to discuss next steps. At that time, the development of a designated arts circuit (Emerald Loop) in the uptown area was discussed. Action Step 6: Develop opportunities for visual arts classes to be hosted outside at the Town Common. Investigation continues into ways to create arts opportunities at the Town Common and other venues.

Tagged Passions:planning, grant, council, arts, development, and Development

Staff continues to work with the Arts Council to identify partners for a Day of Painting on the Town Common in the fall.

Currently researching equipment, supplies, and financial and staffing resources needed to initiate additional arts services at the Town Common. Action Step 7: Investigate partnering with others to establish an annual food truck rodeo with music, contests, games, and entertainment at the Town Common. A food truck rodeo is already part of PirateFest in April, the Fourth of July celebration, and the National Night Out held in the Uptown District in August. Staff will continue to look at upcoming community events at the Town Common to determine if the addition of a food truck component is feasible. Priority 4 - Cleanliness and beautification (Assistant City Manager Ken Graves) Action Step 1: Develop a plan to enhance city entrances and gateways including litter removal, mowing, and additional landscaping. Currently utilizing community service personnel to focus on weekly litter removal

Tagged Passions:equipment, finance, council, arts, personnel, transportation, services, events, food trucks, administrator, manager, human resources, graves, and gateway

Replacing trees and landscaping on all corridor areas is a primary winter focus for the Public Works Buildings and Grounds Division with assistance from ReLeaf, Inc.

No additional detail provided

Tagged Passions:trees, Public Works, public works, buildings and grounds, and corridor

Action Step 2: Work with NCDOT to implement the gateway program.

No additional detail provided

Tagged Passions:program and gateway

Bi-weekly mowing and litter patrol started and continue at the following locations:

Stantonsburg Road from Arlington Boulevard to the Highway 264 interchange along with the Highway 264 alternate from East 10th Street to Whichard Road. (August)

Tagged Passions:streets

McGregor Downs Road from Arlington Boulevard to B s Barbecue Road along with Allen Road from Stantonsburg Road to Greenville Boulevard (September)

Memorial Drive from Airport Road to NC 903 along with the Highway 264 interchange area on West Stantonsburg Road Contracts for mowing litter collections will be re-advertised for bids in January/February of 2019 along with other mowing contracts managed by City.

Tagged Passions:rfp, RFP, airport, streets, contract, and advertising

Once contracts are in place, the City will seek reimbursement from NCDOT for the number of cycles they would have performed on these roadways 5 mowing cycles and 7 litter cycles.

Attachment Number 1 Page 16 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 17 of 25 Action Step 3: Market and attract additional partners to adopt city streets through the Adopt-a-City Street program. Public Works revamped the Adopt-a-City Street program and recruiting efforts are ongoing.

Tagged Passions:planning, council, market, streets, contract, program, Public Works, and public works

Adopt-a-City Street has been re-branded, and new signage has been placed in the city.

53 organizations now participate in the Adopt-a-City Street program

Tagged Passions:streets, advertising, signage, and program

38
clean-ups performed between June and December of 2018.

A new Adopt-a-City Street brochure was created, and City website was updated to reflect the new program details. A PSA was produced and is running on GTV-9. PSA was also distributed via social media and has been shared with local TV stations. Program will be advertised on exterior of GREAT buses.

Tagged Passions:streets, Public Transit, advertising, program, and social media law

Local group coordinated with Council Member Will Bell for Sanitary Sunday events that included the cleaning of the Uptown District and neighboring areas.

Action Step 4: Conduct a public information campaign to encourage a clean city and litter removal in neighborhoods and near businesses.

Tagged Passions:business, council, events, and neighborhood

Public Works and the Public Information Office have proactively been educating citizens about solid waste collection practices using a variety of methods including curbside cart stickers, social media, and public art.

City has had a PSA on littering running since fall of 2017. City staff has also participated in interviews for local newspaper and TV stories about litter prevention efforts. Priority 5 - Develop and implement a comprehensive approach to stormwater management (Public Works Director Kevin Mulligan) Action Step 1: Continue to support the work of the Stormwater Advisory Committee (SWAC) through their review of ordinances, levels of service, revenues, and capital projects. SWAC met 14 times and recommended a rate and capital spending plan. The final report and recommendation was submitted to the City Council during its workshop in November of 2018. Action Step 2: Once the SWAC makes recommendations, provide a presentation to the City Council for final deliberations. The SWAC developed a report and recommendations that included the extent of service, level of service, and a rate and capital spending plan. The report was presented to the City Council during its workshop on November 5, 2018. Attachment Number 1 Page 17 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 18 of 25 Action Step 3: Begin the construction of the Town Creek Culvert.

Tagged Passions:planning, ordinance, construction, council, arts, utility, capital spending, solid waste, Utility, Capital Spending, Public Works, public works, social media law, and stormwater

City broke ground on the project in March of 2018.

Work continues in the Fourth Street location.
Tagged Passions:streets

Third Street reopened in late 2018.

Contractor is completing utility work near Fifth Street in preparation for culvert installation there. Second phase of construction has started with excavation and culvert installation taking place between the Tastee Thai and the Randy Doub Federal Courthouse. Contractor will continue to move south along the property line ultimately crossing 8th Street and moving up Washington Street. Contractor will continue to work in two locations in an effort to maintain the original contract schedule. Action Step 4: Complete the FY18 Stormwater Repair Project Trader Construction was issued a Notice to Proceed on March 15, 2018. To date, Greenfield Blvd., Brookgreen Rd., Glasgow Ln., York Rd., First St., Fifth St., and Rock Springs Rd. are complete. Staff is currently working on task orders for Hooker Rd. and Ravenwood Dr. Work to be completed by March 15, 2019. Action Step 5: Initiate design for one or more of the following: St. Andrews Stabilization Project; Elm Street between Fourth and Tar River outfall; Arlington Boulevard crossings between Evans and Hooker; Harding Street and First Street systems. Task order issued for design of the Arlington road system in conjunction with design for pavement improvements. All other projects presented to the SWAC for prioritization. Priority 6 - Continue to implement the Town Common Master Plan (Recreation Parks Director Gary Fenton) Action Step 1: Complete and dedicate the Sycamore Hill Gateway project at the Town Common. Rhodeside and Harwell submitted 100 construction documents, and the site plans have been approved. Only 1 bid was received initially, requiring the City to rebid the project. No bids were received during the rebidding process. Exploring options for re-bidding. A fundraising initiative is associated with this project with the Sycamore Hill Missionary Baptist Church is among those supporting the effort. Attachment Number 1 Page 18 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 19 of 25 Donations will be accepted online at www.sycamorehillplaza.com Action Step 2: Continue efforts to have a watercraft rental company available on site at the Town Common. Accessible canoe/kayak launch completed in November. East Group is working with City staff to finalize the details of a RFP to establish a public- private partnership at the Town Common. Action Step 3: Develop a plan for more programming and activities at the Town Common. The second year of the Greenville Noon Rotary s Field of Honor at the Town Common will be on display from 5/25 to 7/6.
Tagged Passions:rfp, planning, RFP, construction, council, streets, utility, donation, Utility, contract, Donation, church, watershed, parks, boating, rental, property, gateway, fundraising, recreation, and stormwater

Inner Banks Media will increase the number of mid-week concerts at the Town Common from three to five, with performances tentatively set for 4/24, 5/8, 5/22, 6/5 and 6/19.

Fourteen Sunday in the Park Concerts have been scheduled this year, two more than in 2018.

Tagged Passions:performance and parks

The Nulook Steppaz and NC Civil will host a line dancing event at Town Common on Saturday, May 4.

Free weekly Zumba and yoga sessions will be held again at the Town Common beginning the week of April 2.
Tagged Passions:events

Movie in the Park will include at least six movies in 2019, up from three last year.

The PIO office has a one-stop web page that highlights scheduled events at the Town Common to raise awareness. Action Step 4: Create and issue an RFP for a restaurant/event space to be developed in the 1.46 acres of Town Common that has no Land and Water Conservation Fund (LWCF) development restrictions. The East Group is creating an RFP for a public-private partnership related to the development of a restaurant/event space on the eastern end of the Town Common. The RFP is nearing completion, and staff expects to issue the RFP by spring of 2019. Priority 7 - Tar River access and vantage points/Tar River Legacy Plan (Recreation Parks Director Gary Fenton) Action Step 1: Explore the acquisition of riverside lake lands as recommended in the Tar River Legacy Plan. Staff identified available land along the Tar River that would provide tremendous opportunities for the development of facilities for a variety of recreational pursuits. Some funding toward the purchase is identified in the GRPD capital budget. Initial meetings held with PARTF about grant assistance. Attachment Number 1 Page 19 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 20 of 25 City contracted with Stewart Engineering to complete a conceptual park master plan for an Adventure Park. Action Step 2: Develop mountain bike trails connecting to the greenway and river overlook. The NC Dept. of Natural Resources is currently completing its environmental assessment of the property near the old landfill.
Tagged Passions:rfp, planning, RFP, funding, grant, council, budget, landfill, utility, development, solid waste, restaurants, Utility, contract, events, water, Conservation, environment, purchasing, watershed, parks, trails, Development, property, Bicycles, recreation, and bicycles

Currently working through issues regarding capping the landfill.

Tagged Passions:landfill and solid waste

Action Step 3: Investigate the creation of a gravel trail around the Beech Street connector pond along with fishing access.

Preliminary evaluation of the half-mile gravel trail around the Beech Street Connector pond has been completed. Estimated cost for the project is 20,000. Exploring opportunities for funding. Action Step 4: Identify a site for establishing an additional overlook or river access along the Tar River, design overlook and seek no rise certification from NC Dept. of Environment and Natural Resources and the U.S. Army Corps of Engineers. Potential overlook site was previously identified at the intersection of South Tar Greenway and Green Mill Run Greenway. The East Group is developing concepts for a boat dock at the Town Common and will seek no rise certification. Action Step 5: Seek grant opportunities to expand trails and greenways along the river.

Tagged Passions:funding, grant, streets, Conservation, environment, watershed, parks, boating, trails, and military

The project to extend the South Tar River Greenway westward from Town Common to Nash Street along the Tar River has been funded, and the City is working through contracting issues.

Funding request for the Tar River Greenway has been submitted. Priority 8 - Enhance public Safety through street lights, cameras and community police relations (Public Works Director Kevin Mulligan, Chief of Police Mark Holtzman) Action Step 1: Establish 5-year street lighting plan with GUC to include expectations, priorities, responsibilities, and costs regarding the scope of the citywide lighting project. A 4-year conversion plan was established with GUC to convert street lights to LED. The first year included areas north of the river before moving into the Grid and beyond. There were 620 street lights converted to LED in 2018. An additional 460 fixtures are pending. Attachment Number 1 Page 20 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 21 of 25 Action Step 2: Assess and implement the installation of new poles/lights in areas where the LED lighting conversion has been completed with the goal of eliminating any remaining areas that are underserved with light.

Tagged Passions:planning, funding, council, streets, contract, public safety, watershed, streetscape, parks, Public Works, public works, pole, and traffic

GUC completed the installation of new poles and lights throughout the area of West Greenville.

Tagged Passions:pole

Additionally, flood lighting was installed in the intersection of Fifth and Reade Streets.

Additional assessments will be completed and work orders generated as needed. Action Step 3: Leverage technology to (remotely) adapt the lighting level for public safety needs on an ongoing/recurring basis. Adaptive lighting controls have been purchased and installed on sidewalks and parking lot lights in the Uptown District. Action Step 4: Public safety cameras: Continue the expansion of the public safety camera network to include the exploration of a neighborhood partnership program. There was 1 million allocated in the 2017-18 budget for lights and cameras.
Tagged Passions:expansion, streets, budget, public safety, program, purchasing, Technology, flooding, technology, Pedestrian, neighborhood, and parking

There have been 142 of 144 cameras installed at 68 of 70 locations.

Exploring options for 39 additional cameras at 22 locations. There are currently 486 cameras throughout the city. Action Step 5: Police community stakeholders meeting
Tagged Passions:public safety

First event was held on June 21, 2018 at First Presbyterian Church and included Police Community Relations Committee, Neighborhood Advisory Board, civic liaison partners, Interfaith Clergy members, Citizens Police Academy alumni, and special interest groups such as the NAACP, SCLC, LGBT, AMEXICAN and others.

A second meeting is anticipated for April of 2019. Action Step 6: Police community fair annual event designed to invite the general public for engagement and education on police functions and initiatives in a relaxed fair-like setting. First event planned for October 4, 2018 was postponed due to Hurricane Florence.
Tagged Passions:public safety, discrimination, events, LGBTQ, church, education, GayRights, and neighborhood

Police plan to incorporate the community fair into the annual stakeholders meeting that will be held in April of 2019.

Action Step 7: Safe police encounters ongoing education initiative to improve public safety when stopped by the police and the complaint process. Presented at Interfaith Clergy in May of 2018, and presentation made at 6/11/18 Council meeting. Outreach events reached estimated 300,000 people. Attachment Number 1 Page 21 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 22 of 25 Safe encounters materials discussed and made available at Cops Barbers locations and events, Police Department lobby, public libraries, GPD radio show, website, GPD Vimeo page and You Tube, Driver s Ed, and National Night Out. GPD participated in GAME P.L.A.Y. event at S. Greenville. Action Step 8: PAL and Police Explorers continued support for the PAL afterschool programs, youth camps, sports programs, and police explorers program. Summer programs included 3 PAL camps, 2 police academies, 3 football teams, and 1 cheerleading squad.

Tagged Passions:planning, radio, public safety, materials, events, program, education, youth, sports, and library

PAL sponsored 2 Jackie Robinson League teams.

No additional detail provided

Greenville Police Explorers assisted with parking at the Officer Down Memorial ride in May of 2018.

No additional detail provided

Tagged Passions:public safety and parking

Explorer meetings are held monthly at the South Greenville Recreation Center.

Action Step 9: Diversity recruiting improve diversity in the department through focused outreach. Center City officers strived to share info during events such as Umbrella Market, Concert on the Common, etc. Recruiting efforts made during BLET graduations at PCC, ECC, and WCC. Department continues to target and attend career fairs at minority-based universities. Created an updated recruiting brochure for distribution at various community events/ career fairs. Priority 9 - High performing organization (Human Resources Director Leah Futrell) Action Step 1: Provide at market pay and benefits to attract and retain top talent by allowing funds in budget to provide for market-based increases in pay and benefits.
Tagged Passions:funding, market, grocery, budget, events, human resources, graduation, diversity, and recreation

City Council approved an average employee wage increase of 2.7 in 2018-19 budget and 2019-20 financial plan and a 2.1 adjustment of salary ranges to maintain market competitiveness.

No additional detail provided

Tagged Passions:finance, council, market, budget, and competitiveness

Budget also increased City s contribution to employee 401(k) plans by 10 per pay period.

Action Step 2: Offer internal and external opportunities for professional growth and development through training, education, and mentoring. During FY17-18, City also offered customer service, social media, safety, and a variety of other training. City hired a Training and Development Specialist. All employees (new and current) will be participating in Public Sector Excellence, Customer Experience Owners, and Defeating Unconscious Bias training. Attachment Number 1 Page 22 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 23 of 25 B.R.I.D.G.E. training continues for new employees along with S.T.A.R. for new managers and supervisors. Also implementing new L.E.A.D. training program for experienced managers and supervisors. Action Step 3: Expand efforts to make City government reflect the diversity of Greenville to effectively meet the needs of all citizens, by having diverse panels for every new hire or promotional process. To the extent possible, each interview panel includes diverse representation of perspectives and backgrounds with regard to gender, race, and other characteristics.

Tagged Passions:planning, council, budget, development, program, training, Development, manager, education, social media law, gender, diversity, mentoring, and growth

When feasible, an HR employee serves as a member of the interview panel for new hires and promotions.

No additional detail provided

Action Step 4: Expand the City s Wellness program to enhance and maintain the optimal health of employees and retirees by increasing incentives.

Employees and retirees are eligible to earn up to 300 in benefits by participating in well-being activities such as biometric and preventative care screenings and health coaching. Incentive was doubled from 150 to 300 in 2018.

Tagged Passions:health, retirement, program, and incentive

Action Step 5: Expand the scope of services of the employee health clinic to enhance the health and well-being of employees and retirees on the plan.

On May 1, 2018, pharmacy services were added to provide onsite dispensing of commonly prescribed medications. Effective July 1, 2018, the number of provider hours increased to 12 hours per week.

Tagged Passions:health, retirement, services, and pharmacy

Covered spouses and dependent children at least 13 years old are now eligible to utilize the clinic.

Action Step 6: Provide employees with access to information regarding upcoming City initiatives and events. Wellness coordinators provide regular updates to employees regarding activities, programs, events, and healthy tips. The City s PIO provides information to all City employees about various news and events. The HR team provides resources for professional development and training initiatives. Action Step 7: Sponsor annual teambuilding exercises for each work group including the department heads and City Council. The Training and Development Specialist is developing a variety of training programs for employees including teambuilding exercises. Attachment Number 1 Page 23 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 24 of 25 OPEN DISCUSSION Mayor Connelly opened the floor for general discussion and comments. Mayor Pro-Tem Glover asked when work will begin on the 5th Street Roundabouts. Public Works Director Kevin Mulligan stated they do not want that project ongoing in conjunction with work on the 10th Street Connector, plus there are some heir issues which must be addressed before he can provide a firm answer. He said he will provide an update to Council once a more direct answer is available.

Tagged Passions:planning, council, streets, development, events, program, training, Development, Public Works, and public works

City Manager Wall stated street light work, which was discussed previously at this meeting, has already been done north of the river.

No additional detail provided

Tagged Passions:streets, watershed, streetscape, administrator, manager, and traffic

Police Chief Mark Holtzman stated he would like to meet with Council Member Daniels to hear more about her perceptions of what is needed in her district.

Mayor Connelly asked how many cameras have been installed in that area. Information Technology Director Rex Wilder said he thinks there are just under a dozen, but more are remaining to be installed.
Tagged Passions:council, public safety, Technology, technology, information technology, and Information Technology

CLOSED SESSION (ADDED)

Mayor Pro-Tem Glover moved to add a closed session to the agenda and enter same in accordance with G.S. 143-318.11 (a)(1) to prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes; G.S. 143- 318.11(a)(3) to consult with the attorney in order to preserve the attorney/client privilege regarding settlement or handling of a claim; G.S. 143-318.11(a)(4) to discuss the location or expansion of industries or businesses within the City or areas served by the City; and G.S. 143-318.11 (a)(5) to provide instruction to the public body's staff in negotiating the purchase price and other material terms of a contract for the purchase of the following properties for possible economic development or other public purposes: (1) Property owned by Miracle Deliverance Church, 430 Bonners Lane and (2) Property owned by Hopf/Wells Co-Trustees, Rosa B. Wilson Heirs and Earl Rayfield Heirs on Old Pactolus and Attachment Number 1 Page 24 of 25 Item 4 Official Minutes: Greenville City Council Planning Session Friday, January 25, 2019 and Saturday, January 26, 2019 Page 25 of 25
Tagged Passions:planning, business, council, legal, expansion, economic development, development, contract, purchasing, church, Development, property, instruction, and settlement

NE Greenville Boulevard, Blue Heron Drive and Betsy Ross Road. Council Member Meyerhoeffer seconded the motion, which passed by unanimous vote.

Mayor Connelly declared the City Council in Closed Session at 1:02 pm and called a brief recess to allow Council Members to relocate to Conference Room 337. Upon conclusion of the closed session discussion, motion was made by Council Member Smiley and seconded by Council Member Bell to return to open session. Motion was approved unanimously, and Mayor Connelly returned the City Council to open session at 2:30 pm. ADJOURNMENT There being no further discussion, Council Member Smiley moved to adjourn the meeting. Council Member Bell seconded the motion, which was approved by unanimous vote. Mayor Connelly declared the meeting adjourned at 2:31 pm. Respectfully submitted,
Tagged Passions:council and streets

Carol L. Barwick, CMC City Clerk

Attachment Number 1 Page 25 of 25 Item 4

OFFICIAL MINUTES MEETING OF THE CITY COUNCIL

Tagged Passions:council

CITY OF GREENVILLE, NORTH CAROLINA THURSDAY, APRIL 11, 2019

A regular meeting of the Greenville City Council was held on Thursday, April 11, 2019 in the Council Chambers, located on the third floor at City Hall, with Mayor P. J. Connelly presiding. Mayor Connelly called the meeting to order at 6:00 pm. Council Member Litchfield gave the invocation, followed by the Pledge of Allegiance. Those Present: Mayor P. J. Connelly, Mayor Pro-Tem Rose H. Glover and Council Members Monica Daniels, Will Bell, Rick Smiley, William F. Litchfield, Jr. and Brian V. Meyerhoeffer, Jr. Those Absent: None Also Present:

City Manager Ann E. Wall, City Attorney Emanuel D. McGirt and City Clerk Carol L. Barwick

No additional detail provided

Tagged Passions:legal, administrator, and manager

APPROVAL OF THE AGENDA

Council Member Smiley moved that the agenda be approved as presented. Council Member Meyerhoeffer seconded the motion, which passed by unanimous vote.

PUBLIC COMMENT PERIOD Mayor Connelly opened the public comment period at 6:06 pm, explaining procedures which should be followed by all speakers. Amanda Mann 717 Hillsford Lane Apex, NC Ms. Mann stated she is here to address the Joyner rezoning item under Old Business and knows there are people from that neighborhood here to speak as well. They have had a good bit of dialogue over the past few weeks and have met a couple of times, including one meeting to go through ordinance items and DOT items with the engineer. They have also had phone and electronic contact with people, trying to works through issues the best way they could. They looked at deed restrictions or covenants that could potentially restrict the density if it was to become a multi-family project in the future. Some neighbors were in favor of that, but they didn t reach quite the consensus that they d wanted. Attachment Number 2 Page 1 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 2 of 14

Tagged Passions:ordinance, business, zoning, procedure, and neighborhood

Doreen Liverman 3115 Cleere Court Greenville, NC Ms. Liverman said regarding the same rezoning issue addressed by Ms. Mann, they have not seen a conceptualization of this. From her understanding, once the construction is done on Fire Tower, there will be no left-hand turns allowed into Meeting Place or this new neighborhood. That will cause traffic needing to get into either neighborhood to have to come down and make a U-turn in front of Red Banks, where it is already very dangerous. She asked that Council be certain they understand what the traffic pattern will be in this area and the impact it will have on an already dangerous situation.

No additional detail provided

Tagged Passions:construction, council, legal, zoning, cell tower, Cell tower, traffic, neighborhood, and court

Nicole Katuzis 3116 Cleere Court Greenville, NC Ms. Katuzis stated she understands Mr. Joyner s desire to make his property more desirable to potential buyers, but she has a petition with over 660 signatures of voters who live in the area. They have been working with Ms. Mann and Mr. Anderson over the past couple months and the general consensus they ve come to is that the deed restriction lasting only five years is simply not enough time. She noted that Ms. Mann has been very open and available to meet with neighbors, but there was simply not enough time to reach a consensus between four neighborhoods and Mr. Joyner s team.

Tamra Harris 310 Lindsay Drive Greenville, NC Ms. Harris stated she is a teacher at South Central High School and would like to thank the City Council for providing time to honor the school s basketball team. She and others are very proud of the team, but wondered if they truly know what that means. In her interpretation, P stands for Pride, R stands for Religion, O stands for Obedience, U stands for Understanding and D stands for Determination. South Central took home its first ever State 4A Championship and this marks the first time in history that a coach from North Carolina has been named National Coaches Association High School Coach of the Year. It has been a pleasure to watch these players and coaches achieve these goals. Hearing no one else who wished to speak during the Public Comment period, Mayor Connelly closed the public comment period at 6:18 pm. SPECIAL RECOGNITIONS SOUTH CENTRAL HIGH SCHOOL BOYS BASKETBALL TEAM STATE 4A CHAMPIONS

Tagged Passions:recognition, council, legal, religion, property, hearing, education, history, neighborhood, and court

Mayor Connelly and Council Members recognized the players and coaches of the South Central High School Boys Basketball team including players Shykeim Phillips, Travon Ward, Cydney Williams, Isiah Mills, Jahzeer Baker, Sky Quan Jones, Joseph Thompson, Phillip Chen, Jordan McMillian, Raquan Vann, Larry Lassiter, Jeremy Lewis, Day ron Sharpe, Howvante Hutcherson and Taric Hill, Associate Head Coach Leland Jones, Assistant Coaches Joey Gaddy, Tim Elliott, James Hilliard, Myles White and Felix Harris, Managers Demerica Sharpe, Aaron Jones and Makayla Chance, and Athletic Trainer Hallie Sayre.

Attachment Number 2 Page 2 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 3 of 14 APPOINTMENTS

Tagged Passions:recognition, appointments, manager, education, and athletics

APPOINTMENTS TO BOARDS AND COMMISSIONS

Tagged Passions:boards and commissions and appointments

Community Appearance Commission Council Member Smiley made a motion to reappoint Diane Kulik to a first three-year term that will expire April 2022. Council Member Bell seconded the motion and it carried unanimously.

Council Member Smiley made a motion to reappoint William Wooten to a second three- year term that will expire April 2022. Council Member Bell seconded the motion and it carried unanimously.
Tagged Passions:council, boards and commissions, and appointments

Environmental Advisory Commission Council Member Meyerhoeffer continued all appointments to the next meeting.

Tagged Passions:council, boards and commissions, appointments, and environment

Greenville Bicycle Pedestrian Commission Council Member Bell continued all appointments to the next meeting.

Human Relations Council Mayor Pro-Tem Glover continued all appointments.
Tagged Passions:council, boards and commissions, appointments, Bicycles, Pedestrian, and bicycles

Recreation Parks Commission Mayor Pro-Tem Glover appointments to the next meeting.

Tagged Passions:boards and commissions, appointments, parks, and recreation

Youth Council Mayor Pro-Tem Glover continued all remaining appointments to the next meeting.

OLD BUSINESS ORDINANCE REQUESTED BY BOBBY W. JOYNER TO REZONE 12.943 ACRES LOCATED ALONG THE NORTHERN RIGHT-OF-WAY OF EAST FIRE TOWER ROAD AND ADJACENT TO MEETING PLACE SUBDIVISION FROM RA20 (RESIDENTIAL-AGRICULTURAL) TO OR (OFFICE-RESIDENTIAL [HIGH DENSITY MULTI-FAMILY]) Ordinance No. 19-021

Tagged Passions:ordinance, business, council, streets, appointments, agriculture, zoning, cell tower, Cell tower, subdivision, and youth

Having been heard at the March 11, 2019 City Council meeting, no formal presentation was made.

No additional detail provided

Attachment Number 2 Page 3 of 14 Item 4

Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 4 of 14 NEW BUSINESS PUBLIC HEARINGS
Tagged Passions:business and hearing

ORDINANCE TO ANNEX BLACKWOOD RIDGE, PHASE 3 INVOLVING 3.6167 ACRES

Tagged Passions:ordinance and annexation

LOCATED BETWEEN COREY ROAD AND COUNTY HOME ROAD AND ADJACENT TO

Tagged Passions:streets

BLACKWOOD RIDGE SUBDIVISION Ordinance No. 19-022

Chief Planner Chantae Gooby showed a map depicting the proposed annexation area, which is located within Winterville Township in voting district 5. The property is currently vacant with no population. A population of seven (7) is expected at full development. Current zoning is R9S (Residential-Single Family), with the proposed use being three (3) single-family lots. Present tax value is 70,000, with tax value at full development estimated at 1,333,747. Mayor Connelly declared the public hearing for the proposed annexation open at 6:34 pm and invited anyone wishing to speak in favor to come forward. Hearing no one, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 6:35 pm. Council Member Bell moved to adopt the ordinance to annex Blackwood Ridge, Phase 3, involving 3.6167 acres located between Corey Road and County Home Road and adjacent to Blackwood Ridge Subdivision. Council Member Litchfield seconded the motion, which passed by unanimous vote. Attachment Number 2 Page 4 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 5 of 14 ORDINANCE REQUESTED BY BLACKWOOD, PARROTT ROBERSON, LLC TO REZONE 3.6167 ACRES LOCATED EAST OF COREY ROAD AND ADJACENT TO BLACKWOOD RIDGE SUBDIVISION FROM RR (RURAL RESIDENTIAL PITT COUNTY S
Tagged Passions:rural, ordinance, voting, taxes, Taxes, development, zoning, subdivision, Development, property, hearing, and annexation

JURISDICTION) TO R9S (RESIDENTIAL-SINGLE-FAMILY) Ordinance No. 19-023

Tagged Passions:ordinance

Chief Planner Chantae Gooby stated Blackwood, Parrott and Roberson, LLC has requested to rezone 3.6167 acres located east of Corey Road and adjacent to Blackwood Ridge Subdivision from RR (Rural Residential Pitt County s Jurisdiction) to R9S (Residential- Single-family).

Since the current zoning and proposed zoning will accommodate the same use and density, a traffic volume report was not generated. This property was annexed into the City with the previous item based on a voluntary annexation request and as such, it is appropriate to apply City zoning. There are no known historic effects on the site and both water and sanitary sewer are available. There is a blue line stream along the northern property line, which will require a 50-foot riparian buffer along the bank. There is not a mapped flood plain along the stream. Hydric soils may be present requiring a wetland delineation and possible permits before approval of a development plan. The property is located in the Fork Swamp Tributary 1 Watershed. If stormwater rules apply, it would require 25-year detention and nitrogen reduction. Under the current and proposed zoning, Ms. Gooby stated the site could accommodate three (3) single-family lots. The anticipated build-out time is within 2-3 years. Surrounding land uses and zoning are as follows: North: RR - Farmland South: RR - Farmland East: RR - Woodland and farmland West: R9S - Blackwood Ridge Subdivision Ms. Gooby stated that, in staff's opinion, the request is in compliance with Horizons 2026: Greenville's Community Plan and the Future Land Use Plan and Character Map. In compliance with the comprehensive plan should be construed as meaning the requested zoning is (i) either specifically recommended in the text of the Horizons Plan (or addendum to the plan) or is predominantly or completely surrounded by the same or compatible and desirable zoning and (ii) promotes the desired urban form. The requested district is considered desirable and in the public interest, and staff recommends approval of the requested rezoning. Ms. Gooby stated the Planning and Zoning Commission voted unanimously to recommend approval of the request at its March 19, 2019 meeting. Mayor Connelly declared the public hearing for the proposed rezoning open at 6:34 pm Attachment Number 2 Page 5 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 6 of 14 and invited anyone wishing to speak in favor to come forward. Ken Malpass No Address Given Mr. Malpass, representing the applicant, stated he is available to answer any questions the Council may have. Hearing no one else wishing to speak in favor of the proposed rezoning, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 6:35 pm. 10 of 27 Council Member Meyerhoeffer moved to adopt the ordinance to rezone 3.6167 acres located east of Corey Road and adjacent to Blackwood Ridge Subdivision from RR (Rural Residential Pitt County s Jurisdiction) to R9S (Residential-Single-family). Council Member Daniels seconded the motion, which passed by unanimous vote. ORDINANCE REQUESTED BY OCEAN REEF INVESTMENTS, LLC TO AMEND THE FUTURE LAND USE AND CHARACTER MAP FOR 3.058 ACRES FROM THE
Tagged Passions:planning, rural, ordinance, sewer, strategic, boards and commissions, utility, development, historic, Utility, zoning, subdivision, water, watershed, flooding, Development, property, investment, hearing, compliance, annexation, detention, traffic, and stormwater

RESIDENTIAL, HIGH DENSITY (HDR) LAND USE CHARACTER TO THE COMMERCIAL

(C) LAND USE CHARACTER FOR THE PROPERTY LOCATED ON THE SOUTHEASTERN

Tagged Passions:property and commercial

CORNER OF THE INTERSECTION OF MACGREGOR DOWNS ROAD AND B S BARBEQUE

Tagged Passions:streets

ROAD Ordinance No. 19-024

No additional detail provided

Tagged Passions:ordinance and streets

Chief Planner Chantae Gooby stated the City received a request from Ocean Reef Investments, LLC to amend the Future Land Use and Character Map for 3.058 acres from the Residential, High Density (HDR) land use character to the Commercial (C) land use character for the property located on the southeastern corner of the intersection of MacGregor Downs Road and B s Barbeque Road.

Tagged Passions:streets, property, investment, and commercial

Ms. Gooby explained that the current use has residential areas composed primarily of multi-family housing in various forms. It is defined by existing development patterns where building size and style tend to be consistent within a development, with large blocks, and limited connectivity between different building types and uses. Future development should take a more traditional neighborhood pattern where different residential types are connected in a walkable pattern. High density residential is typically appropriate near activity centers and corridors.

The proposed land use is primarily community and regional-scale commercial development situated near and along major roadway corridors. Existing development is characterized by buildings set back from streets behind surface parking. That existing pattern should evolve to become more walkable with shorter blocks, buildings near streets, shared parking and connections to surrounding development.

Tagged Passions:streets, development, Development, commercial, corridor, neighborhood, parking, and housing

Based on the analysis comparing the existing land use category (384 daily trips) and requested land use category, the proposed land use category could generate approximately

Attachment Number 2 Page 6 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 7 of 14 274 trips to and from the site on B's BBQ Road, which is a net decrease of 110 trips per day. Since the traffic analysis indicates that the proposal would generate less traffic than the existing land use category, a traffic volume report was not generated. During the review process, measures to mitigate the traffic will be determined. Ms. Gooby stated that in staff s opinion, the current Future Land Use and Character Map recommendations for this area still fulfill the principles that guided the Comprehensive Plan Committee. There have been no unexpected changes in development patterns that would warrant an amendment to the Future Land Use and Character Map since its adoption; therefore, staff recommends denial. The Planning and Zoning Commission voted to unanimously to approve the request at its March 19, 2019 meeting. Mayor Connelly declared the public hearing for the proposed amendment open at 6:40 pm and invited anyone wishing to speak in favor to come forward. Mike Baldwin No Address Given Mr. Baldwin stated having gone through foreclosure, this property has been continually marketed for office and multi-family with no success. Commercial use adjacent to High- Density Residential has come to be considered as transitional zoning. He offered to answer any questions the Council may have.
Tagged Passions:planning, market, strategic, boards and commissions, development, public safety, zoning, Development, property, hearing, commercial, and traffic

Council Member Meyerhoeffer feels the public has spoken on this in that the property has sat idle for five years in spite of attempts to make it marketable.

Mayor Pro-Tem Glover noted Mr. Baldwin is not the applicant in this case, but merely someone hired to do a job, which includes representing the applicant. Hearing no one else wishing to speak in favor, Mayor Connelly invited comment in opposition. Hearing none, Mayor Connelly closed the public hearing at 6:45 pm. Council Member Litchfield moved to adopt the ordinance to amend the Future Land Use and Character Map for 3.058 acres from the Residential, High Density (HDR) land use character to the Commercial (C) land use character for the property located on the southeastern corner of the intersection of MacGregor Downs Road and B s Barbeque Road. Attachment Number 2 Page 7 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 8 of 14

Tagged Passions:college prep, ordinance, streets, property, hearing, and commercial

Council Member Meyerhoeffer seconded the motion, which passed by a vote of 5 to 1, with Council Member Smiley casting the dissenting vote.

ORDINANCE REQUESTED BY THE COMMUNITY DEVELOPMENT DEPARTMENT TO AMEND TITLE 9, CHAPTER 4, ARTICLE U, TABLE OF USES (C) (3) TO ALLOW BARBER AND BEAUTY SHOPS AS A HOME OCCUPATION WITH A SPECIAL USE PERMIT IN THE

Tagged Passions:ordinance, council, development, Development, and community development

R9S AND R15S ZONING DISTRICTS Ordinance No. 19-025

No additional detail provided

Tagged Passions:ordinance and zoning

Chief Planner Chantae Gooby stated the City received a text amendment application from Sharnisha Little to amend the table of uses that would allow a barber and beauty shop as a home occupation. The applicant's property was zoned R9S, or single-family. After researching the proposed text amendment, staff determined that the text amendment should be more broad and include other zoning districts to meet the intent and definition of a home occupation. Therefore, staff refunded the applicant's fee and determined this should be a staff-initiated request in order to meet the intent of home occupations.

Ms. Gooby stated that in staff s opinion, the request is in compliance with Horizons 2026: Greenville's Community Plan. Many entrepreneurs begin working out of their own home before committing to designated office space. Support infrastructure necessary for telecommuting, which can provide flexibility for workers and businesses to expand. Therefore, staff recommends approval. The Planning and Zoning Commission voted to unanimously to approve the request at its March 19, 2019 meeting. Mayor Connelly declared the public hearing for the proposed text amendment open at 6:59 pm and invited anyone wishing to speak in favor to come forward. Sharnisha Little No Address Given Ms. Little stated as a single mother with four daughters, this will impact her significantly. Not only will this allow her to work close to come so she can be there for the girls, having to work away from home essentially requires her to pay two mortgages. She stated she already has blueprints drawn for a shop at her home and has the neighbors blessings Hearing no one else wishing to speak in favor, Mayor Connelly invited comment in opposition. Hearing none, Mayor Connelly closed the public hearing at 7:02 pm. Mayor Pro-Tem Glover wished Ms. Little much success with her shop and moved to adopt the ordinance to amend the table of uses that would allow a barber and beauty shop as a home occupation. Council Member Litchfield seconded the motion, which passed by unanimous vote.
Tagged Passions:planning, ordinance, business, council, boards and commissions, zoning, property, hearing, and compliance

RESOLUTION APPROVING A JOB CREATION GRANT AND ECONOMIC DEVELOPMENT

AGREEMENT WITH TAFT FAMILY VENTURES Resolution No. 019-19 Attachment Number 2 Page 8 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 9 of 14 Assistant City Manager Ken Graves stated that Taft Family Ventures is redeveloping a vacant building at 631 Dickinson Avenue for their new corporate headquarters. The relocation and expansion of their corporate headquarters will assist in the revitalization of the Dickinson Avenue Corridor and West Greenville Area. The project is expected to increase the taxable property base, stimulate the local economy, promote business, and provide employment opportunities. The anticipated headquarters will require roughly 3.5 million in acquisition and renovation costs and locate 38 full-time jobs, 15 of which are new, to the Uptown area. If the City does not issue this grant, Mr. Graves stated Taft Family Ventures could relocate its headquarters to another city in North Carolina. In addition, the proposed vacant building to be renovated is in an Economic Development Investment (EDI) Zone that is a priority area established for economic development. Job Creation Grant funding is based on an increase in property tax generated from the investment, with up to 75 of the increase being returned to the business as an incentive. Grants may be awarded in annual installments with a grant period ranging from 3 to 5 years, but up to 7 years for transformative projects. Mr. Graves said the Job Creation Grant request for Taft Family Ventures was approved by the City Council Economic Development Committee on February 13, 2019. At its March 14, 2019 City Council meeting, staff recommended approval of the grant request. Based on Office of Economic Development estimates, Mr. Graves stated a 7-year grant period for Taft Family Ventures will result in an incentive totaling approximately 69,560.40. Due to the incentive being generated through a property tax offset, the incentive will have a net-neutral budget impact. Mayor Connelly declared the public hearing for the proposed job creation grant open at 7:06 pm and invited anyone wishing to speak in favor to come forward. Hearing none, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 7:07 pm. Mayor Pro-Tem Glover moved to authorize the execution of an economic development agreement with Taft Family Ventures, awarding the Job Creation Grant in an amount not to exceed 69,560.40. Council Member Bell seconded the motion, which passed by unanimous vote. OTHER ITEMS OF BUSINESS STORMWATER UTILITY FEE ALTERNATIVES Attachment Number 2 Page 9 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 10 of 14 Assistant City Manager Michael Cowin stated in August 2016, after presentation of the Watershed Master Plans to City Council, Public Works was directed to assemble a stakeholders group to complete a utility rate study linking maintenance, capital improvement needs, financing, and policy. The Stormwater Advisory Committee (SWAC) met 14 times over the last two years and presented recommended changes to the extent and level of service, capital project implementation, and impacts to utility rate. City staff provided additional information on the SWAC recommendation and other alternatives for a sustainable Stormwater Management Program at the February 11, 2019 City Council Workshop. These alternatives detailed levels of service and capital project implementation for various utility rates.

Tagged Passions:funding, grant, business, expansion, economic development, budget, taxes, Taxes, utility, development, capital spending, Utility, Capital Spending, program, employment, watershed, Development, Public Works, public works, property, investment, hearing, administrator, manager, policy, corridor, rates, graves, economy, incentive, property tax, jobs, job creation, and stormwater

Council provided input at the February workshop, which staff utilized to develop two additional alternatives. Staff presented an overview of the two alternatives at the March 25, 2019 City Council Workshop. Following some additional guidance, Council directed staff to present the two alternatives for stormwater fees at tonight s meeting. In short, the two alternatives, A and B, increase the ERU rate over a five year period by 2.00 and 4.00 per month over a five-year period.

No additional detail provided

Tagged Passions:council and stormwater

Mr. Cowin stated both alternatives were evaluated based on funding parameters, preventive maintenance levels, preventive maintenance levels and projects funded.

Public Works Director Kevin Mulligan discussed work that could be done under the two alternatives, which can be summarized as follows: Attachment Number 2 Page 10 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 11 of 14

Tagged Passions:funding, Public Works, and public works

Council Member Smiley moved that the Council select Alternative B, which includes a 4.00 increase in the ERU rate over a five year period. Council Member Litchfield seconded the motion.

Mayor Pro-Tem Glover stated she knows it takes money to do the jobs that need to be done, but her constituents find 0.50 to 1.00 to be a lot of money. There are many elderly residents who are on fixed incomes and she does not want to see the citizens of Districts 1 and 2 burdened with another tax for stormwater.

Tagged Passions:council, taxes, Taxes, jobs, and stormwater

Mayor Connelly stated he also favors Alternative A. There are many needs in the community and stormwater is a big priority, but there is only limited funding to do them all. The road still isn t complete in front of J. H. Rose from the bond adopted a few years ago. He feels Alternative B is setting the City up for failure.

There being no further discussion, the City Council voted 4 to 2 in favor of Alternative B, with Mayor Pro-Tem Glover and Council Member Meyerhoeffer casting the dissenting votes.
Tagged Passions:funding, council, streets, bond, and stormwater

RECOMMENDATIONS FROM THE ENVIRONMENTAL ADVISORY COMMISSION

REGARDING GREENHOUSE GAS EMISSIONS AND PROPOSED REVISIONS TO THE FEDERAL DEFINITION OF WATERS OF THE US IN THE FEDERAL CLEAN WATER ACT
Tagged Passions:boards and commissions, utility, Utility, water, and environment

City Manager Ann Wall stated the Environmental Advisory Commission (EAC) adopted resolutions at their meeting on March 7, 2019 meeting pertaining to (1) greenhouse gas emissions and (2) the Environmental Protection Agency (EPA)-proposed revisions to the federal definition of Waters of the US in the Federal Clean Water Act. Further, the EAC recommended that the resolutions be forwarded to City Council for their consideration. Council Member Smiley asked that it be added to the agenda.

Public Works Director Kevin Mulligan stated EAC has made recommendations related to climate change and the Waters of the US. He said he will address the latter first. To provide some history, in 1988, the definition of the Waters of the US claim navigable waters, tributaries and adjacent wetlands. In 2015, the rule expanded jurisdictional claim to include ephemeral streams (something like a stormwater ditch) and concentrated flows or point source outfalls. Comments are due next week on the 2017 rule, which retracts the jurisdictional claim to ephemeral streams and concentrated flows, and defines adjacent to Attachment Number 2 Page 11 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 12 of 14 mean surface water connection only. Basically, it moves back some of the past restrictions. The EAC crafted a resolution they would like to submit as their public comment to the EPA.
Tagged Passions:boards and commissions, utility, Utility, water, environment, Public Works, public works, administrator, manager, history, and stormwater

Mr. Mulligan stated that was correct.

No additional detail provided

Mr. Mulligan stated there are some very well-qualified people on the EAC who put this together. The impact of sending this to the EPA is certainly no harm, and the impact to the City is minimal because of the Waters of the State.

No additional detail provided

Tagged Passions:utility, Utility, and water

Mayor Connelly asked when the City last sent a recommendation to the Federal Government on a policy.

No additional detail provided

Tagged Passions:policy

City Manager Ann Wall stated it has not been done within her tenure with the City. It does not appear to be standard practice.

Council Member Smiley stated this is why the EAC was established. They are engineers and scientists and they ve taken it upon themselves to research this and find out what would be in the City s best interest. He feels the City Council should forward the recommendation on their behalf and moved to do so.
Tagged Passions:council, administrator, and manager

Mayor Pro-Tem Glover seconded the motion, which resulted in a 3 to 3 tie with Mayor Pro- Tem Glover and Council Members Daniels and Smiley in favor. Council Members Bell, Litchfield and Meyerhoeffer were opposed. Mayor Connelly also voted in opposition to break the tie, causing the motion to fail.

Mr. Mulligan stated the second part of EAC s recommendation is to hire additional staff to implement further efforts to reduce greenhouse gas emissions. He then provided a quick summary of what the City has done over the past ten years to reduce greenhouse gas emissions. Evaluated and changed purchasing policies so that the City purchases appliances and equipment that are all Energy Star rated

Tagged Passions:equipment, council, purchasing, and energy

Implemented an environmental purchasing policy, monitored by the Finance Department and Purchasing Division

No additional detail provided

Tagged Passions:finance, environment, purchasing, and policy

Transmitted Agendas and minutes for Council and Commission meetings electronically

Provided recycling containers for all city offices and facilities

Tagged Passions:council, boards and commissions, and recycling

Contracted with Snyder Consulting for guaranteed energy savings

Conducted energy audits of all City facilities Attachment Number 2 Page 12 of 14 Item 4 Official Minutes: Greenville City Council Meeting Thursday, April 11, 2019 Page 13 of 14 Required LEED Certification for buildings of certain sizes Implemented a Vehicle and Equipment Idle Reduction Policy Adopted Street Lighting Standards Expanded multi-modal transportation Adopted a Complete Streets Policy Converted traffic signals to LED Replaced selected vehicles with alternative fuel vehicles Continued development of Urban Forestry Master Plan

Tagged Passions:equipment, streets, development, contract, transportation, services, streetscape, Development, Forestry, audit, policy, energy, and traffic

Mr. Mulligan stated with some of these initiatives, it is certain possible to estimate what the impact has been. Certain aspects of the energy savings contract are measurable.

No additional detail provided

Tagged Passions:contract and energy

Recommit to a goal of reducing greenhouse gas emissions.

Require that a plan of action to achieve this objective be incorporated in the work of all departments of city government and its adoption be promoted among all organizations and residents of the city.

Direct the creation within city government of an entity, to include staff and relevant stakeholders, which will be responsible for this program, to include responsibility for measuring greenhouse gas emissions, setting baseline, short- and long-term emission objectives consistent with scientifically established norms; development, implementation and evaluation of programs and activities that will achieve a transition to renewable energy.
Tagged Passions:development, program, Development, and energy

Council Member Smiley moved that City Council support portions of the EAC resolution to (1) recommit to the goal of reducing greenhouse gas emissions, (2) continue actions within the City where feasible to build efficient and sustainable processes into daily operations and construction and (3) ask the EAC, with support of staff, to work with experts on the EAC or in the community to find a way of evaluating how successful the City has been at controlling and reducing its carbon footprint. Council Member Bell seconded the motion.

Following a general discussion on how various impacts can be measured and clarification that hiring a dedicated staff person for this is not part of the motion, the City Council voted unanimously to approve the motion on the floor. Mayor Connelly asked who are the community experts to which Council Member Smiley referred.

Tagged Passions:construction and council

City Manager Wall stated the City has also been awarded an NC Department of Transportation Mobi Award, which recognizes efforts in multi-modal transportation. Greenville won the Tourism category for the G. K. Butterfield Transportation Center.

On a more serious note, City Manager Wall stated the City s computer system has been impacted by ransomware in recent days, with over 130 systems and over 800 work stations that must be addressed. The IT staff is working diligently to restore the City s computer network, while other staff continues to provide services to the City s residents. It has been necessary to revert to old methods for some things, but the City has not missed a beat in providing for the needs of its citizens. She thanked the City s staff for the hard work and the citizens for their patience while the City is in recovery mode.

Tagged Passions:recognition, tourism, transportation, services, administrator, and manager

COMMENTS FROM THE MAYOR AND CITY COUNCIL

Tagged Passions:council

The Mayor and City Council made comments about past and future events.

ADJOURNMENT Council Member Bell moved to adjourn the meeting, seconded by Mayor Pro-Tem Glover. There being no further discussion, the motion passed by unanimous vote and Mayor Connelly adjourned the meeting at 8:35 pm. Respectfully submitted,

Tagged Passions:council and events

Carol L. Barwick, CMC City Clerk

Attachment Number 2 Page 14 of 14 Item 4

OFFICIAL MINUTES MEETING OF THE CITY COUNCIL

Tagged Passions:council

CITY OF GREENVILLE, NORTH CAROLINA THURSDAY, MAY 9, 2019

A regular meeting of the Greenville City Council was held on Thursday, May 9, 2019 in the Council Chambers, located on the third floor at City Hall, with Mayor P. J. Connelly presiding. Mayor Connelly called the meeting to order at 6:00 pm. Mayor Connelly gave the invocation, followed by the Pledge of Allegiance. Those Present: Mayor P. J. Connelly, Mayor Pro-Tem Rose H. Glover and Council Members Monica Daniels, Will Bell, Rick Smiley, William F. Litchfield, Jr. and Brian V. Meyerhoeffer, Jr. Those Absent: None Also Present:

City Manager Ann E. Wall, City Attorney Emanuel D. McGirt, City Clerk Carol L. Barwick and Deputy City Clerk Polly Jones

No additional detail provided

Tagged Passions:legal, administrator, and manager

APPROVAL OF THE AGENDA

City Manager Ann Wall asked that the NC3C Award recognition be postponed to the May 20th meeting.
Tagged Passions:recognition, administrator, and manager

Council Member Bell moved that the agenda be approved with the change noted by the City Manager. Mayor Pro-Tem Glover seconded the motion, which passed by unanimous vote.

PUBLIC COMMENT PERIOD Mayor Connelly opened the public comment period at 6:05 pm, explaining procedures which should be followed by all speakers. Steven Hardy-Braz N. Greene Street Mr. Hardy-Braz invited those in attendance and people listening at home to take part in the 2019 Ride of Silence, which honors bicyclists killed by motorists, promotes sharing the road and provides awareness of bicycling safety. This year s event will be held Wednesday, May 15th beginning at 6:00 pm on Reade Circle, and will be followed by a social at Pitt Street Brewery. Attachment Number 3 Page 1 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 2 of 13 Hearing no one else who wished to speak during the Public Comment period, Mayor Connelly recognized Alan Hutchinson, Boy Scout Troup 30, who was present in the audience, and closed the public comment period at 6:10 pm. SPECIAL RECOGNITIONS City Manager Ann Wall introduced four interns from East Carolina University who will be working with the City in various capacities over the next few months: Ashley Gaskins, Chris Kelly, Dennis Wandu and J amir Douglas (not present). CHARLIE JOHNSON NC SCHOLASTIC CHESS CHAMPIONSHIP 2ND PLACE IN HIGH SCHOOL U 1500 DIVISION

Tagged Passions:alcohol, recognition, streets, procedure, events, university, hearing, administrator, manager, and education

Mayor Connelly and Council Member Smiley recognized Charlie Johnson, son of Dr. Patrick and Kelly Johnson of Greenville, for having scored 4.5 out of a possible 5.0 to earn 2nd place in the High School U 1500 Division of the 2019 NC Scholastic Chess Championship in Charlotte. There were 593 competitors. Charlie, who is a Junior at Arendell Parrott Academy, won rounds 1, 3, 4 and 5, while taking a draw in round 2.

UNC SCHOOL OF GOVERNMENT 2018-2019 MUNICIPAL ADMINISTRATION COURSE GRADUATES EMANUEL MCGIRT AND ALISHA MCNEIL City Manager Ann Wall and Mayor Connelly recognized City Attorney Emanuel McGirt and Internal Auditor Alisha McNeil who recently completed the School of Government s Municipal Administration program. The program required them to attend classes for about a year covering the different aspects of municipal administration.

Tagged Passions:recognition, council, legal, program, administrator, manager, audit, and education

2019 NORTH CAROLINA CITY AND COUNTY COMMUNICATORS (NC3C) EXCELLENCE

No additional detail provided

IN COMMUNICATIONS AWARDS

Postponed to May 20th. NEW BUSINESS PUBLIC HEARINGS
Tagged Passions:business, communications, hearing, and Communications

ORDINANCE TO ANNEX THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

PROPERTY INVOLVING 26.22 ACRES LOCATED AT THE NORTHWESTERN CORNER OF THE INTERSECTION OF NORTH MEMORIAL DRIVE AND WEST BELVOIR ROAD (Ordinance No. 19-026) Attachment Number 3 Page 2 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 3 of 13 Chief Planner Chantae Gooby showed a map depicting the proposed annexation area, which is located within Belvoir Township in voting district 1. The property is currently vacant with no population, and no population is expected at full development. Current zoning is CH (Heavy Commercial), with the proposed use being a 37,000+/- square foot equipment repair shop. The property is, and will remain, tax exempt. Mayor Connelly declared the public hearing for the proposed annexation open at 6:15 pm and invited anyone wishing to speak in favor to come forward. Dwight Vernelson No Address Given Mr. Vernelson, of Rivers Associates, stated he is present on behalf of the applicant and available to answer any questions the Council might have. Hearing no one else wishing to speak in favor, Mayor Connelly invited comment in opposition. Hearing none, Mayor Connelly closed the public hearing at 6:16 pm. Mayor Pro-Tem Glover moved to adopt the ordinance to annex the NC Department of Transportation property involving 26.22 acres located at the northwestern corner of the intersection of North Memorial Drive and West Belvoir Road. Council Member Meyerhoeffer seconded the motion, which passed by unanimous vote. PUBLIC HEARING FOR THE 2019-2020 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS
Tagged Passions:ordinance, equipment, voting, taxes, Taxes, development, zoning, transportation, program, watershed, Development, property, hearing, commercial, annexation, and cdbg

Senior Planner Tiana Berryman stated it is once again time to take a look at the annual action plan which details funding and projects related to Community Development. For the sake of those viewing at home, the Consolidated Plan looks at 5-year funding, activities and need. The Annual Action Plan looks at 1-year funding and activities. The CAPER reports on accomplishments and investments during the prior fiscal year.

Tagged Passions:funding, development, Development, investment, and community development

The bread and butter of the Housing Division is the production of Affordable Housing, but they are also engaged in a number of auxiliary activities such as down payment assistance, owner-occupied rehabilitation, support grants, economic empowerment and neighborhood revitalization.

Tagged Passions:grant, neighborhood, and housing

Ms. Berryman stated priorities for the 2019-2020 program year include:

Affordable Housing Preservation and Development
Tagged Passions:development, program, Development, preservation, and housing

Reduction of Slum and Blight

Addressing Homelessness Improvements to Public Facilities and Infrastructure
Tagged Passions:blight

Expansion of Available Public Services

Tagged Passions:expansion, services, Public Works, and public works

She then discussed anticipated funding for the development year.

No additional detail provided

Tagged Passions:funding, development, and Development

Attachment Number 3 Page 3 of 13 Item 4

Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 4 of 13

Ms. Berryman said program income is receipted and reinvested into the program.

Ms. Berryman explained programs and funding for CDBG and HOME, noting applicable caps and typical uses. She stated the Rehab and Urgent Repair program is probably the most sought-after program and is currently capped at 60,000 for a full rehab. Attachment Number 3 Page 4 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 5 of 13

Tagged Passions:funding, program, and cdbg

Ms. Berryman closed with an explanation of the recommendation of the Affordable Housing Loan Committee for public service funding.

No additional detail provided

Tagged Passions:funding and housing

Ms. Berryman stated there was a bus tour that was well-attended to show dollars at work in the community and how people could get involved. There was training available for contractors and a CHDO interest meeting with non-profit developers. The Annual Action Plan was presented at a public meeting and there was a Rock-the-Block Party with plenty of food for kids and parents to promote available programs. There was also a homeowners workshop.

Mayor Pro-Tem Glover asked about plans for Lincoln Park. Ms. Berryman stated the development is new single-family housing and there are 11 lots remaining. Mayor Connelly declared the public hearing for the proposed action plan open at 6:39 pm and invited anyone wishing to speak in favor to come forward. Attachment Number 3 Page 5 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 6 of 13 Hearing none, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 6:40 pm. Mayor Pro-Tem Glover moved to approve the 2019-2020 Annual Action Plan for the CDBG and HOME programs for implementation and authorize the Mayor and/or City Manager, as appropriate, to sign required documents. Council Member Daniels seconded the motion, which passed by unanimous vote. SERIES RESOLUTION FOR GREENVILLE UTILITIES COMMISSION 2019 REVENUE BONDS ISSUANCE (Resolution No. 020-19)

Tagged Passions:boards and commissions, utility, development, bond, Utility, Public Transit, program, training, parks, Development, hearing, administrator, manager, cdbg, parents, and housing

Greenville Utilities Commission (GUC) Chief Financial Officer Chris Padgett stated in March 2019, he presented and Council approved a findings resolution for the financing team in connection with the issuance and sale of the Series 2019 Bonds, making the findings and determinations required by the North Carolina Local Government Commission (LGC) with respect to the issuance of up to 58,000,000 Combined Enterprise System Revenue Bonds, Series 2019. Tonight, GUC is asking City Council to consider the adoption of a series resolution relating to the Series 2019 Bonds and agreeing to:

Authorize the issuance of revenue bonds of the City, designated Greenville Utilities Commission Combined Enterprise System Revenue Bonds, Series 2019 (Series 2019 Bonds) in the aggregate principal amount not to exceed 58,000,000 Authorize the use and distribution of the Preliminary Official Statement by J.P. Morgan Securities LLC and First Tennessee Bank National Association as the Underwriters of the Series 2019 Bonds Authorize and direct the City Manager (or in her absence, the Director of Financial Services) and the General Manager (or in his absence, the Chief Financial Officer) to execute and deliver the Final Official Statement on behalf of the City and GUC Authorize the LGC to award the Series 2019 Bonds at negotiated sale without advertisement to the Underwriters in accordance with the provisions in the bond purchase agreement Authorize the City Manager and the Director of Financial Services to execute the bond purchase agreement Make annual continuing disclosure filings and event notice filings described in Section 14 of the Series Resolution Authorize officers, agents and employees of the City and GUC and the officers and agents of the Trustee and Bond Registrar to do all acts and things required of them by the provisions of the Series Resolution

Tagged Passions:finance, council, boards and commissions, sale, utility, bond, Utility, advertising, services, events, purchasing, administrator, and manager

Authorize, approve, and ratify any and all actions heretofore taken by the City and officers, agents and employees of the City in connection with the transactions

Approve the 2019 additional improvements as described in the Series Resolution

Mr. Padgett the City Council to hold a public hearing on the issuance of the Series 2019 Bonds and the use of the proceeds for electric generating facilities in order to qualify the 6,000,000 portion of the Series 2019 Bonds that will finance certain electric generating

Attachment Number 3 Page 6 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 7 of 13
Tagged Passions:finance, bond, electric, and hearing

facilities on the campus of Vidant Medical Center as tax-exempt bonds in compliance with federal tax laws. He further asked that the Council, following the public hearing, adopt the Series Resolution and noted there is no cost to the City. The GUC Board of Commissioners adopted a similar resolution at their April 18, 2019 regular board meeting.

Mayor Connelly declared the public hearing for the proposed revenue bonds issuance open at 6:44 pm and invited anyone wishing to speak in favor to come forward. Hearing none, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 6:45 pm. Council Member Smiley moved to adopt the Series Resolution and approve the subsequent execution of all collateral documentation necessary to consummate the closing of this bond transaction. Council Member Bell seconded the motion, which passed by unanimous vote. OTHER ITEMS OF BUSINESS
Tagged Passions:business, council, taxes, Taxes, bond, hearing, and compliance

PRESENTATION OF THE CITY S PROPOSED FISCAL YEAR 2019-20 OPERATING

BUDGET Assistant City Manager Michael Cowin stated the budget is balanced and constitutes the City s revenue and expense authorization for FY2020 as required by North Carolina law. The proposed budget continues the trend of increasing investment the City s buildings, infrastructure and its employees, focusing on driving community revitalization and improving the quality of life for Greenville s citizens. Such investments will continue to support and enhance economic development, centered on growing a sustainable tax base and providing new employment opportunities. The FY2020 proposed budget includes all City operating funds as well as separate budgets for the Greenville Utilities Commission, Pitt-Greenville Convention and Visitors Authority and Sheppard Memorial Library. Mr. Cowin stated the City s FY2020 total operating budget is 136,468,370, which represents an increase of 2.23 across all funds as compared to the FY2019 adopted budget. The FY2020 proposed budget for all funds, inclusive of independent commissions and authorities, is 401,140,206, which represents an increase of 2.67 compared to FY2019. Attachment Number 3 Page 7 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 8 of 13
Tagged Passions:funding, economic development, boards and commissions, budget, taxes, Taxes, utility, development, Utility, employment, conventions, Development, investment, administrator, manager, and library

Mr. Cowin provided a general summery of budget highlights for the proposed FY2020 General Fund (GF) in relation to the City Council s budget objectives:

A HIGH PERFORMING CITY o Maintains current property tax rate at 52 o Invests 85 of all GF Revenues into Core Public Service areas A GREAT WORKFORCE o Provides for a 2.7 average wage increase for employees o Increases employer share of the retirement contribution rate by 15.5 as required by the North Carolina Local Government Retirement System o Increases Other Post-Employment Benefits contribution by 100,000 to a total annual contribution of 700,000 o Adds a Human Resources Staff Support Specialist position to focus on the recruitment and retention process o Adds a Recreation Parks Outreach Coordinator to serve South West Greenville,

Tagged Passions:council, budget, retirement, taxes, Taxes, seniors, employment, parks, property, human resources, workforce, property tax, and recreation

special populations, youth outreach, and other community-based initiatives o Adds three Fire/Rescue positions in preparation for the Soutside fire station in

No additional detail provided

Tagged Passions:fire departments and districts and youth

FY2021 o Provides for Public Safety compensation incentives within the Police and

Fire/Rescue Departments in order to enhance the recruitment and retention of Public Safety Officers o Provides for the following pay reclassifications in order to align with current operations: v Reclassifies Grant Coordinator Position to Data Analyst v Reclassifies two EMS Specialist positions to one Fire/Rescue Deputy Chief v Reclassifies Chief Building Inspector to Assistant Director of Planning Development v Reclassifies Recreation Superintended to Assistant Director of Recreation Parks

Tagged Passions:compensation, planning, grant, development, public safety, parks, Development, EMS, incentive, and recreation

A
STRONG ECONOMY o Invests an additional 300,000 into commercial/industrial site development for a

No additional detail provided

Tagged Passions:development, industrial, Development, commercial, and economy

total funding of 1 million over two years o Invests up to 200,000 into job creation grants o Provides 20,000 to fund small business competition grants o Provides 25,000 in funding for skills training through Pitt Community College Jobs

Initiative Program o Provides 25,000 for small business support o Invests 500,000 as a sustaining member in the newly formed Public-Private Economic Development Organization A SOUND INFRASTRUCTURE o Invests 2.5 million into street improvements funding o Provides 250,000 in public safety funding for street lights, cameras and other pedestrian safety enhancements Attachment Number 3 Page 8 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 9 of 13

Tagged Passions:funding, grant, business, economic development, streets, development, public safety, program, training, streetscape, Development, small business, university, Pedestrian, traffic, jobs, and job creation

o
Protects future solvency of the Vehicle Replacement Fund by increasing funding levels from 40 to 50

o Provides 1.2 million to support the City s deferred maintenance and infrastructure needs (Facilities Improvements Program)
Tagged Passions:funding and program

o
Includes the financing of approximately 7.8 million as Phase II of the Pedestrian Improvements Bond Referendum

A VIBRANT PLACE TO LIVE o Includes 100,000 to fund cleanliness and beautification of major thoroughfares o Includes 50,000 in funding to maintain the City s Parks and Greenways o Provides 120,000 in new funding for a Beach Volleyball Complex o Includes 165,000 to partner with area groups to enhance the City s entertainment scene and support the arts community as follows: v 35,000 in partnership with the Arts Council at Emerge v 15,000 to fund the Greenway Art Program v 100,000 partnership with Uptown Greenville v 5,000 sponsorship of Greenville Pitt County Chamber of Commerce Events
Tagged Passions:funding, council, arts, bond, beach, events, program, parks, Pedestrian, and referendum

In summary, Mr. Cowin stated the proposed FY2020 GF Budget is a reflection of the City s mission and sends a strong message that GREENVILLE MEANS BUSINESS. He then provided a general overview of revenues and expenses:

Attachment Number 3 Page 9 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 10 of 13 Financial Services Director Byron Hayes provided an overview and insight on the City s other funds. Mr. Hayes noted the majority of revenues for the Transit Fund are generated by Federal grant income, with 2.1 million projected for FY2020. The total amount budgeted for the fund is 3.29 million. The Debt Service Fund accounts for payments of the City s obligated debt as financed by GF revenue and the occupancy tax. Mr. Hayes stated transfers are made throughout the fiscal year from the GF, as well as the Stormwater and Sanitation Funds, to cover the principal and interest payments. The total debt service amount in the FY2020 proposed budget is 5.6 million, which is an increase of 1.76 million over the current year. The Sanitation Fund is an enterprise fund and collects fees for services provided, which include weekly garbage, recycling and yard waste collection. Fees remain consistent with the prior fiscal year and the budget for FY2020 remains fairly constant at 7.9 million. The Stormwater Fund is an enterprise fund established to implement the City s Stormwater Management Program. Revenues are generated through a stormwater fee to support the program s efforts. FY2020 will see the initial implementation of increase preventative maintenance of stormwater infrastructure, with future years seeing increased capital project and infrastructure spending. A one-time fund balance appropriation will be made in the amount of 1.43 million for new staffing and equipment, with rate increases planned for recurring capital and infrastructure spending. Mr. Hayes stated the Housing Fund derives its revenue from the US Department of Housing and Urban Development in the form of a Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) to support the effort of Attachment Number 3 Page 10 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 11 of 13
Tagged Passions:funding, grant, business, equipment, finance, budget, taxes, Taxes, development, capital spending, solid waste, Capital Spending, services, program, Development, investment, recycling, human resources, cdbg, community development, stormwater, and housing

providing decent, affordable housing within the community. The current budget for the fund is 1.733 million, including 1.414 million in reimbursable grant funding. The City s CDBG and HOME allocations have increased roughly 10 compared to the previous year s allocations.

Mr. Hayes stated the Fleet Maintenance Fund provides assistance and maintenance to the City s entire fleet. Maintenance includes, but is not limited to, auto body repair, welding, small equipment repair, and tire repair, as well as fuel. The budgeted amount FY2020 for the Fleet Fund is 4,561,394. The Health Fund, according to Mr. Hayes, is an Internal Service Fund used to account for revenues and expenses associated with the provision of health and dental insurance for employees and retirees of the City and other participating entities. The FY2020 budget for this fund is 14 million, which is a 3 increase compared to the current year. Mr. Hayes stated the Vehicle Replacement Fund is another Internal Service Fund and it is used to account for revenues and expenditures associated with vehicles and other capital equipment. The FY2020 budget for this fund totals 4.7 million and it will receive the last installment of 250,000 from the Sanitation Fund as repayment for a 750,000 loan made in FY2016. The Facilities Improvement Fund is budgeted at 1.28 million for FY2020 and will be focused on improvements for Public Works and Recreation and Parks.
Tagged Passions:funding, grant, health, equipment, budget, retirement, solid waste, transportation, insurance, parks, Public Works, public works, cdbg, recreation, and housing

Mr. Cowin closed by presenting an updated version of the budget calendar, which he indicated has had minor changes since provided in its original form.

No additional detail provided

Tagged Passions:budget

CONTRACT AWARD FOR THE CONSTRUCTION OF THE ARLINGTON BOULEVARD

No additional detail provided

Tagged Passions:construction, streets, and contract

IMPROVEMENTS PROJECT (Contract No. 2285)

Public Works Director Kevin Mulligan stated that Arlington Boulevard, between Hooker Road and Greenville Boulevard, is Phase 3 and the last remaining section of Arlington Boulevard to be improved. This section of Arlington Boulevard is deteriorated, including Attachment Number 3 Page 11 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 12 of 13

Tagged Passions:streets, contract, Public Works, and public works

poor subsurface conditions and drainage infrastructure. The nature of this section requires more extensive repairs than were required on other sections. Rehabilitation work will include removal of the existing asphalt and stone base, replacement of failing drainage infrastructure, and construction of new pavement structure.

The Arlington Boulevard Improvements Project was advertised for bids on March 17, 2019 with bid opening scheduled for April 16, 2019. Only two bids were received. Per state statue, staff re-advertised the project with a new bid opening date of April 25, 2019. Two bids were received with the lowest responsible, responsive bid submitted by Fred Smith Company of Raleigh, NC, in the amount of 4,487,484. The bid also included an alternate to construct a new 10' asphalt greenway on the north side of Arlington Boulevard between Hooker Road and Evans Street. Mr. Mulligan stated the proposed budget for this project is the low bid plus alternate in the amount of 4,487,484 and a 10 contingency for a total of 4,940,000. Funding for this project will be provided by the 2015 General Obligation Bond funds ( 3,512,000), road resurfacing funds ( 765,000), and the Stormwater Utility Fund ( 663,000). Upon motion by Council Member Smiley and second by Council Member Meyerhoeffer, the City Council voted unanimously to award the contract for the Arlington Boulevard Improvements Project to Fred Smith Company of Raleigh, NC in the amount of 4,487,484. CONTRACT AWARD FOR THE FY 2019 STORMWATER PIPE REPAIR PROJECT Public Works Director Kevin Mulligan stated this is an on-call contract for stormwater pipe repair, replacement, and/or relocation services. The following projects have been identified as priority pipe replacement projects:
Tagged Passions:rfp, RFP, funding, construction, council, streets, budget, utility, bond, Utility, contract, advertising, services, parks, Public Works, public works, poverty, and stormwater

200 West Fifth Street

No additional detail provided

Tagged Passions:streets

540B Lake Road

No additional detail provided

Tagged Passions:streets

312 Stanwood Drive

1502 SE Greenville Boulevard
Tagged Passions:streets

4002 Wyneston Road

2400 Jefferson Drive

Tagged Passions:streets

902 West Third Street

1700 Cedar Lane

Tagged Passions:streets

801 East Fifth Street

No additional detail provided

Tagged Passions:streets

Mr. Mulligan said stormwater projects have been prioritized through a combination of investigations performed during the watershed master plan project, road resurfacing, or daily inspection of stormwater infrastructure. The projects included in this phase have been prioritized and identified as those in most immediate need of repair and replacement. The on-call contract will be used to address these issues as well as other priority projects that may arise throughout the contract period.

Attachment Number 3 Page 12 of 13 Item 4 Official Minutes: Greenville City Council Meeting Thursday, May 9, 2019 Page 13 of 13 The Public Works Department initially solicited bids on February 26, 2019. Four bids were received and after review, staff noticed a disparity in the bids. All bids were rejected because they differed significantly from the engineer's estimate. As a result, Public Works reevaluated the scope of work outlined in the contract and clarified contract specifications. Bids were solicited a second time on March 26, 2019. The City received four bids with NC Earthworks, Inc. of Greenville, NC, submitting the lowest responsible, responsive bid in the amount of 698,681.29. Mr. Mulligan stated funding for this project will be provided by the Stormwater Utility Fund. Upon motion by Council Member Bell and second by Council Member Daniels, the City Council voted unanimously to award a construction contract for the FY 2019 Stormwater Pipe Repair Project to NC Earthworks, Inc. of Greenville, NC in the amount of 698,681.29 and a 15 contingency of 104,802 for a total of 803,483.29. CITY MANAGER S REPORT City Manager Wall recommended adding a 4:00 pm workshop in Conference Room 337 to the schedule for May 20, 2019 Upon motion by Council Member Smiley and second by Council Member Daniels, the City Council voted unanimously to add the recommended workshop to their meeting schedule.

Tagged Passions:rfp, RFP, funding, construction, streets, utility, Utility, contract, watershed, Public Works, public works, administrator, manager, disparity, and stormwater

COMMENTS FROM THE MAYOR AND CITY COUNCIL

Tagged Passions:council

The Mayor and City Council made comments about past and future events.

ADJOURNMENT Council Member Bell moved to adjourn the meeting, seconded by Council Member Smiley. There being no further discussion, the motion passed by unanimous vote and Mayor Connelly adjourned the meeting at 7:47 pm. Respectfully submitted,

Tagged Passions:council and events

Carol L. Barwick, CMC City Clerk

Attachment Number 3 Page 13 of 13 Item 4

PROPOSED MINUTES MEETING OF THE CITY COUNCIL

Tagged Passions:council

CITY OF GREENVILLE, NORTH CAROLINA MONDAY, MAY 20, 2019

A regular meeting of the Greenville City Council was held at 6:00 pm, on Monday, May 20, 2019 in the Council Chambers, located on the third floor at City Hall, with Mayor P. J. Connelly presiding. Mayor Connelly called the meeting to order. Council Member Brian V. Meyerhoeffer gave the invocation, asking those present to observe a moment of silence, followed by the Pledge of Allegiance. Those Present: Mayor P. J. Connelly; Mayor Pro-Tem Rose H. Glover; and Council Members Brian V. Meyerhoeffer, Jr., Monica Daniels, Will Bell, Rick Smiley, and William F. Litchfield, Jr. Those Absent: None

Also Present: Ann E. Wall, City Manager; Emanuel D. McGirt, City Attorney; Carol L. Barwick, City Clerk; and Polly W. Jones, Deputy City Clerk

No additional detail provided

Tagged Passions:legal, administrator, and manager

APPROVAL OF THE AGENDA

Motion was made by Council Member Bell and seconded by Mayor Pro-Tem Glover to approve the agenda. Motion carried unanimously.

PUBLIC COMMENT PERIOD No comments were made by the public during this period. SPECIAL RECOGNITION Latricia Clark Alerted Neighbors to Escape Burning Home Mayor Connelly recognized Ms. Latricia Clark for her quick thinking and actions made on May 3, 2019 when a fire occurred on Paige Drive. After witnessing flames at the back door, Ms. Clark bravely alerted her neighbor of the emergency, which assisted in their safe Proposed Minutes: Greenville City Council Meeting Monday, May 20, 2019 Page 2 of 19
Tagged Passions:recognition and emergency

escape from the fire. On behalf of the City of Greenville, Mayor Connelly thanked Ms. Clark for her heroism and presented her with a certificate of gratitude.

2019 North Carolina City and County Communicators (NC3C) Excellence in Communication Awards

City Manager Ann Wall congratulated Communications Manager Brock Letchworth, Communication Specialists Aaron Hines and Kelvin Thomas, and Police Public Information Officer Kristin Hunter for receiving awards at the 12th Annual North Carolina City/County Communicator (NC3C) Excellence and Communication Ceremony. The purpose of NC3C is to encourage professional development and networking among local governmental communications professionals. The City of Greenville won six awards including five first place awards and one second place award at the ceremony, which was held April 11, 2019 in Durham, North Carolina:

Tagged Passions:development, public safety, Development, communications, administrator, manager, Communications, and networking

First Place for Best General Use of Social Media for a Program, Activity, or Campaign for its 2018 Year in Review series.

First Place in Still Photography for a photo of the Fireworks over the Town Common taken by Communications Specialist Aaron Hines.
Tagged Passions:program, communications, social media law, Communications, and fireworks

First Place for Printed Publications (Program or Activity Catalog) for the City's Recreation and Parks Department Program Guide.

Tagged Passions:program, parks, and recreation

First Place for Printed Publications (Annual Report) for the City's Popular Annual Financial Report (PAFR).

Tagged Passions:finance and financial report

First Place for Most Creative with Least Dollars Spent for the Greenville Police Department K9 for a Day initiative.

Tagged Passions:public safety

Second Place for Still Photography for a photo of the G.K. Butterfield Transportation Center taken by Communications Specialist Aaron Hines.

Tagged Passions:transportation, communications, and Communications

APPOINTMENTS TO BOARDS AND COMMISSIONS

Tagged Passions:boards and commissions and appointments

Community Appearance Commission Council Member Smiley continued all appointments to the June 2019 meeting.

Tagged Passions:council, boards and commissions, and appointments

Environmental Advisory Commission Council Member Meyerhoeffer continued all appointments to the June 2019 meeting.

Tagged Passions:council, boards and commissions, appointments, and environment

Greenville Bicycle Pedestrian Commission Council Member Bell continued all appointments to the June 2019 meeting.

Proposed Minutes: Greenville City Council Meeting Monday, May 20, 2019 Page 3 of 19 Housing Authority Mayor Connelly continued his appointment to the June 2019 meeting. Human Relations Council Mayor Pro-Tem Glover made a motion to appoint Mark Rasdorf to fill an unexpired term that will expire September 2019 in replacement of Isaac Chemmanam who had resigned. Council Member Bell seconded the motion and it carried unanimously. Mayor Pro-Tem Glover continued all remaining appointments.
Tagged Passions:boards and commissions, appointments, Bicycles, Pedestrian, bicycles, and housing

Planning Zoning Commission Mayor Connelly recommended that Billy Parker be appointed to a first three-year term that will expire June 2022 in replacement of Terry King, who was no longer eligible to serve. Council Member Bell made a motion to that effect. Council Member Smiley seconded the motion and it carried unanimously.

Council Member Litchfield and Council Member Meyerhoeffer continued their appointments to the June 2019 meeting.
Tagged Passions:planning, council, boards and commissions, appointments, and zoning

Recreation Parks Commission Mayor Connelly recommended that:

Byron Aynes be reappointed to a first three-year term that will expire May 31, 2022 Hassan Hilliard be reappointed to a second three-year term that will expire May 31, 2022 Council Member Smiley made a motion to that effect. Council Member Bell seconded the motion and it carried unanimously. Council Member Litchfield made a motion to reappoint Michael Saad to a first three-year term that will expire May 31, 2019. Council Member Bell seconded the motion and it carried unanimously. Mayor Pro-Tem Glover and Council Member Meyerhoeffer continued their appointments to the June 2019 meeting.
Tagged Passions:council, boards and commissions, appointments, parks, and recreation

Youth Council Mayor Pro-Tem Glover continued all appointments to the June 2019 meeting.

No additional detail provided

Tagged Passions:council, appointments, and youth

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