FL - Cape Coral: REGULAR MEETING OF THE CAPE CORAL CITY COUNCIL

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REGULAR MEETING OF THE CAPE CORAL CITY COUNCIL

Mayor Joe Coviello Council Members District 1: John Gunter District 2: John M. Carioscia Sr. District 3: Marilyn Stout District 4: Jennifer I. Nelson District 5: Dave Stokes District 6: Richard Williams District 7: Jessica Cosden

1015 Cultural Park Blvd. Cape Coral, FL City Manager John Szerlag City Attorney Dolores Menendez
Tagged Passions:council, legal, parks, administrator, and manager

City Auditor Andrea R. Butola

City Clerk Kimberly Bruns AGENDA JOINT CITY COUNCIL AND BUDGET REVIEW COMMITTEE BUDGET WORKSHOP
Tagged Passions:council, budget, and audit

PLEDGE OF CIVILITY We will be respectful of each other even when we disagree.

We will direct all comments to the issues. We will avoid personal attacks.

1.
MEETING CALLED TO ORDER

No additional detail provided

A.
MAYOR COVIELLO

No additional detail provided

2.
INVOCATION/MOMENT OF SILENCE

No additional detail provided

3.
PLEDGE OF ALLEGIANCE

No additional detail provided

4.
ROLL CALL

No additional detail provided

A.
MAYOR COVIELLO, COUNCIL MEMBERS CARIOSCIA, COSDEN, GUNTER, NELSON, STOKES, STOUT, WILLIAMS

No additional detail provided

Tagged Passions:council

B.
BOTKIN, EIDSON, GRUBER, HAYDEN, JACQUET-CASTOR, OSBORN, STARNER

No additional detail provided

5.
BUSINESS:

No additional detail provided

Tagged Passions:business

A.
CITIZENS INPUT TIME

A maximum of 60 minutes is set for input of citizens on matters concerning the City Government; 3 minutes per individual.

B.
DISCUSSION

(1) Wrap up Budget Discussions - City Manager Szerlag

Tagged Passions:budget, administrator, and manager

6.
TIME AND PLACE OF FUTURE MEETINGS

No additional detail provided

A.
A Regular Meeting of the Cape Coral City Council is Scheduled for

Tagged Passions:council

*PUBLIC HEARINGS DEPARTMENT OF COMMUNITY DEVELOPMENT CASES

Tagged Passions:development, Development, hearing, and community development

In all public hearings for which an applicant or applicants exist and which would affect a relatively limited land area, including but not limited to PDPs, appeals concerning variances or special exceptions, and small-scale rezonings, the following procedures shall be utilized in order to afford all parties or their representatives a full opportunity to be heard on matters relevant to the application:

Tagged Passions:zoning, procedure, and hearing

1.
The applicant, as well as witnesses offering testimony or

presenting evidence, will be required to swear or affirm that the testimony they provide is the truth.

2.
The order of presentation will begin with the City staff report, the presentation by the applicant and/or the applicant's representative; witnesses called by the applicant, and then

Monday, August 26, 2019 at 4:30 p.m. in Council Chambers

7.
MOTION TO ADJOURN

No additional detail provided

GENERAL RULES AND PROCEDURES REGARDING THE CAPE CORAL CITY COUNCIL AGENDA

In accordance with the Americans with Disabilities Act and Section of 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the Office of the City Clerk at least forty- eight (48) hours prior to the meeting. If hearing impaired, telephone the Florida Relay Service Numbers, 1-800-955-8771 (TDD) or 1-800-955-8770 (v) for assistance. Persons wishing to address Council under Citizens Input or the Consent Agenda may do so during the designated times at each meeting. No prior scheduling is necessary. All speakers must have their presentations approved by the City Clerk's office no later than 3:00 PM the day of the meeting. Any citizen may appear before the City Council at the scheduled PUBLIC HEARING/INPUT to comment on the specific agenda item being considered. No prior scheduling is necessary. When recognized by the presiding officer, a speaker shall address the City Council from the designated speaker's lectern, and shall state his or her name and whom, if anyone, he or she represents. An address shall only be required if necessary to comply with a federal, state of local law. Copies of the agenda are available in the main lobby of Cape Coral City Hall and in the City Council Office, 1015 Cultural Park Boulevard. Copies of all back-up documentation are also available for review in the lobby of Council Chambers. You are asked to refrain from removing any documentation. If you desire copies, please request they be made for you. Copies are 15 cents per page. Agendas and back-up documentation are also available on-line on the City website (capecoral.net) after 4:00 PM on the Thursday prior to the Council Meeting.
Tagged Passions:recognition, streets, procedure, and parks

members of the public.

3. Members of the City Council may question any witness on relevant issues, by the applicant and/or the applicant's representative, City staff, or by any member of the public.
Tagged Passions:council

4.
The Mayor may impose reasonable limitations on the offer of testimony or evidence and refuse to hear testimony or evidence that is not relevant to the issue being heard. The Mayor may also impose reasonable limitations on the number of witnesses heard when such witnesses become repetitive or are introducing duplicate testimony or evidence. The Mayor may also call witnesses and introduce evidence on behalf of the City Council if it is felt that such witnesses and/or evidence are necessary for a thorough consideration of the subject.

Tagged Passions:council

5.
After the introduction of all-relevant testimony and evidence, the

applicant shall have the opportunity to present a closing statement. 6. If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Item Number: B.(1) Meeting Date: 8/20/2019
Tagged Passions:council and hearing

Item Type: DISCUSSION - JOINTMEETING ONLY

AGENDA REQUEST FORM

CITY OF CAPE CORAL

TITLE: Wrap up Budget Discussions - City Manager Szerlag

REQUESTED ACTION: STRATEGIC PLAN INFO:
Tagged Passions:strategic, budget, administrator, and manager

1.
Will this action result in a Budget Amendment? 2. Is this a Strategic Decision?

If Yes, Priority Goals Supported arelisted below. If No, will it harm the intent or success ofthe Strategic Plan?

Tagged Passions:strategic and budget

PLANNING ZONING/HEARING EXAMINER/STAFF RECOMMENDATIONS:

No additional detail provided

Tagged Passions:planning, zoning, and hearing

SUMMARY EXPLANATION AND BACKGROUND:

LEGAL REVIEW: EXHIBITS: Questions by Council Attachments to Questions by Council PREPARED BY: Division- Department-

Tagged Passions:council and legal

SOURCE OF ADDITIONAL INFORMATION:

ATTACHMENTS: Description Type Questions by Council Backup Material Attachments to Questions by Council Backup Material FY 2020 2022 City Manager Recap from August 6, 2019 Workshop Millage Rollback - 884,834 decrease to revenue FY 2020. 2.65 million impact on 3 year budget
Tagged Passions:council, budget, taxes, Taxes, administrator, and manager

3
Additional Code officers at 289,000 in FY 2020. 192,000 impact on subsequent budgets

Additional Medians at 1 million annually, 3 million impact on 3 year budget Additional Sidewalks at 1.5 million annually, 4.5 million impact on 3 year budget Streetlights at 500k annually, 1.5 million impact on 3 year budget
Tagged Passions:streets, budget, and Pedestrian

New Entryway Signs (CTAC) 1 million

Total Revenue decrease = 884,834 annually Estimated Expenditure increase = 4,189,000 annually Net Impact = 5 million annually, 15 million on 3 year budget

Tagged Passions:budget

1
2 General Fund

FY 2018 Actual FY 2019 Adopted

FY 2019 Amended BA 1

FY 2020 CM Proposed

FY 2020 CM Proposed with

Changes

FY 2021 CM Proposed with

Changes

FY 2022 CM Proposed with

Changes Fund Balance Assigned 4,544,000 4,544,000 4,544,000 8,544,000 8,544,000 8,544,000 8,544,000 Use of Fund Balance R-E 12,354,427 - 8,825,655 - 2,347,288 2,615,763 6,881,825 Operating Fund Balance 33,612,230 24,786,548 24,786,548 34,188,996 31,841,708 29,225,945 22,344,120 Total Fund Balance 50,510,657 29,330,548 38,156,203 42,732,996 42,732,996 40,385,708 37,769,945 Assigned Fund Balance 4,544,000 4,544,000 4,544,000 8,544,000 8,544,000 8,544,000 8,544,000 Undesignated Reserve 33,612,230 32,414,565 38,188,996 37,245,465 31,841,708 29,225,945 22,344,120 Total Fund Balance - Ending 38,156,230 36,958,565 42,732,996 45,789,465 40,385,708 37,769,945 30,888,120 FY 2018 Actual FY 2019 Adopted

FY 2019 Amended BA 1

FY 2020 CM Proposed

FY 2020 CM Proposed with

Changes

FY 2021 CM Proposed with

Changes

FY 2022 CM Proposed with

Changes 1 Payroll 110,494,441 117,482,623 117,841,340 120,642,725 120,668,536 125,161,867 131,572,786 2 Operating 44,807,072 38,461,566 40,213,699 40,975,083 46,226,753 44,903,664 47,095,066 3 Capital Outlay 6,988,656 3,854,840 4,683,153 5,411,886 6,031,886 5,151,897 7,058,762 5 Other - - - - 6 Transfer Out 27,922,591 14,884,898 15,993,135 20,589,971 19,589,971 24,181,672 24,418,636 7 Reserves 38,156,230 36,958,565 42,732,996 45,789,465 40,385,708 37,769,945 30,888,120 Total Expenditures 228,368,990 211,642,492 221,464,323 233,409,130 232,902,854 237,169,045 241,033,370

1
mn operating 15,268,675 12,995,349 13,171,253 14,822,982 15,262,772 15,633,366 16,312,874 mn of reserves 2.50 2.84 3.24 3.09 2.65 2.42 1.89

Transfer out 27,922,591 14,884,898 15,993,135 20,589,971 19,589,971 24,181,672 24,418,636 for Capital Projects - 4,332,000 3,332,000 6,646,806 7,332,000 Transfer out for month calc 27,922,591 16,257,971 16,257,971 17,534,866 17,086,636
Tagged Passions:capital spending and Capital Spending

Impact of proposed budget on 150K taxable home ( 200K Valued):

Homesteaded Non-Homesteaded Homesteaded Non-Homesteaded FY 2019 @ 6.750 Mills 1,012.50 1,350.00 FY 2019 @ 6.750 Mills 1,012.50 1,350.00 FY 2020 @ 6.550 Mills 1,002.15 1,414.28 FY 2020 @ 6.4903 Mills 993.02 1,401.38 Increase/(Decrease) (10.35) 64.28 Increase/(Decrease) (19.48) 51.38 Proposed 6.550 Millage Rate Rolled Back 6.4903 Millage Rate Homesteaded Non Homesteaded 6.5500 1,002.15 1,414.28 6.4903 993.02 1,401.38 Difference in Tax Bill 9.13 12.90 Proposed 6.550 vs Roll Back 6.4903
Tagged Passions:budget, taxes, and Taxes

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A B C D E

1
Fund City's Current FY 2019 Allocation

City's FY 2020 Projected Allocation

Calculated Allocation in This

Report

Increase/ (Decrease) of Calculated Allocation versus City's FY 2020 Projected Allocation

2
Water Sewer Fund 3,400,825 3,936,596 4,621,990 685,394

Tagged Passions:sewer, utility, Utility, and water

3
Stormwater Fund 1,509,711 1,343,159 1,082,850 ( 260,309)

Tagged Passions:stormwater

4
Building Fund 1,049,198 1,057,917 1,878,990 821,073

No additional detail provided

5
Waterpark Fund 419,061 378,414 272,644 ( 105,770)

6
Golf Course Fund 389,222 398,783 333,869 ( 64,914)

Tagged Passions:golf

7
Yacht Basin Fund 82,240 24,243 48,583 24,340

No additional detail provided

Tagged Passions:boating

8
CDBG Fund 54,782 50,674 47,865 ( 2,809)

Tagged Passions:cdbg

9
Total 6,905,039 7,189,786 8,286,791 1,097,005

Stantec Full Cost Allocation Model

4
Debt Service Fund, 4,424,232 , 2

Enterprise Fund, 116,613,204 , 52 General Fund, 42,732,996 , 19

Internal Service Fund, 13,581,760 , 6

SRF- Impact Fund, 15,541,973 , 7

SRF - All Other Funds, 32,718,281 , 14
Tagged Passions:funding

ALL FUNDS FY 2019 AMENDED BUDGET

FUND BALANCE Questions by Council for the August 20, 2019 Budget Workshop See Attachment A.

Tagged Passions:funding, council, and budget

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Assigned - Disaster Reserves, 6,000,000 , 13

Assigned - Capital Equipment, 1,500,000 , 3 Assigned - Facility Maintenance, 500,000 , 1
Tagged Passions:equipment and facility

Assigned - Economic Development Incentatives,

544,000 , 1

Tagged Passions:economic development, development, and Development

Committed 2 Months Operating , 29,645,963 , 65

Additional Reserves to 3.09 Months, 7,599,502 , 17 Unassigned Reserves, - , 0 GENERAL FUND FY 2020 PROPOSED BUDGET FUND BALANCE Questions by Council for the August 20, 2019 Budget Workshop
Tagged Passions:council and budget

6
1. How to calculate two months reserves? Total budget of personnel + operating + transfers out (not to include transfers out to capital projects) divided by 12. That times 2 equals the minimum fund balance required.

Tagged Passions:budget, capital spending, personnel, and Capital Spending

2.
Clarification on Special Revenue legal use of funds? Impact Fees, Gas Tax, etc. See Attachment A. 3. What impact fees pay debt service? See Attachment A. 4. How much of the gas taxes are dedicated to debt service? Currently no debt is paid for from Gas Taxes. Road Impact

No additional detail provided

Tagged Passions:funding, legal, streets, taxes, and Taxes

Fees are paying 3.2M for 2010 Series Gas Tax Revenue Bond, 2.6M for 2014 Series Gas Tax Revenue Bond and 994,000 for 2015 Series Spec Obligation Revenue Bond. See Attachment A.

Tagged Passions:taxes, Taxes, and bond

5.
Use of Police Impact Fees for new personnel related costs? These fees can only be used for growth. See Attachment A. 6. What is the FTE measure of growth for the Police Dept? FY 2007 was the peak of sworn personnel for Police, with 281

FTE s. From 2007 to 2012, sworn personnel decreased from 281 to 225 and then FY 2013 to current, sworn has increased to a current FY 2020 proposed 270 FTE s. FY19 was impacted by 23 SRO FTE s specific to School Safety per legislation. 7. What is the breakdown of the new hire costs? 10 sworn personnel costs include 793,381 payroll, 199,880 operating ( 34,450 uniforms, 35,940 small equipment, 34,250 training, 25,850 Toughbook laptops, etc.), and 634,800 capital vehicles. (In regards to Councilmember Gunter s question on FY19 s amended budget by line item detail in Section 14E, FY19 amended included 352,007 for 23 new SRO Officers.) Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:equipment, council, budget, personnel, public safety, training, education, school safety, and growth

7
FY05 FY07*peak FY10 FY15 FY20 Sworn FTE s 186 281 239 226 270

Questions by Council for the August 20, 2019 Budget Workshop 8. How many vacancies are in the Police Department currently? 24 vacancies; 18 sworn Police Officers and 6 non-sworn

Tagged Passions:council, budget, and public safety

Communications/Dispatch (some are in training). At the beginning of FY19, there were 33 police officer vacancies. To date, we have hired 25-30 officers. With attrition and a few applicants not making it through probation, we are now at 18 vacancies. The next testing date is August 25, 2019, and 57 applicants have been invited to participate. Please note, if not for the backfill due to the SRO positions, our sworn positions would be fully staffed.

Tagged Passions:911, public safety, training, communications, and Communications

9.
Police Overtime history: Budgeted overtime for Police has been amended at the end of FY s to cover the actual costs. Actuals tend to run about 1M per year. In FY20, the operating budget was reduced to align with actuals (fuel, electric, small equipment) and applied to the Overtime budget for an increase of 480,000.

No additional detail provided

Tagged Passions:equipment, budget, public safety, electric, and history

10.
Fire Overtime history: Budgeted overtime for Fire has been amended at the end of FY s to cover the actual costs. Actuals tend to run over 1M per year. During FY19, Fire added 6 new Fire Fighters to help reduce the overtime.

11. What would the difference be for the Fire Service Assessment cost recovery rate of 62 vs 64 ? 824,000 less in revenue. Assessed property value of 150,000 would see a reduction of 6.95.

Tagged Passions:budget, property, and history

FY16 Adopted FY16 Actual

FY17 Adopted FY17 Actual

FY18 Adopted FY18 Actual

FY19 Adopted

FY19 Actual (through 7.18)

547,827 1,033,080 564,262 1,836,500 598,122 1,095,014 616,692 948,123

8
FY16 Adopted FY16 Actual

FY17 Adopted FY17 Actual

FY18 Adopted FY18 Actual

FY19 Adopted

FY19 Actual (through 7.18)

593,160 798,167 595,449 1,102,028 668,696 1,276,459 712,401 1,110,573 Questions by Council for the August 20, 2019 Budget Workshop
Tagged Passions:council and budget

12.
For DCD to be more proactive vs reactive, what would the cost of 3 additional Code Compliance Officers be? 3 Code Officers would cost about 289,000. 1 Code Officer is 96,137 (payroll 64,322 operating 4,815 capital 27,000).

13. What is the revenue offset for Lot Mowing and what is the collection rate of what is billed? Revenue from Lot Mowing assessment is budgeted at 3.4M for FY20. Expenditures are expected to exceed revenue, resulting in use of fund balance of 359,489. All 3 years of FY20-22 s Proposed Budget has use of fund balance to cover expenditures. The collection rate for the assessment is about 96-98 .
Tagged Passions:budget and compliance

14.
BRC asked why payroll decreased in Lot Mowing? UAAL General Retirement decrease and retirement of an employee, leaving a vacancy to be filled.

15. What would it cost to have a City crew for bulk pickup? Per Department, to be discussed during Waste Pro negotiations. 16. What are other funding sources to increase current median landscape improvements? General Fund, assessments or private partnership (Adopt-a-Median). 17. Research the need for streetlights, what is ideal annual budget for streetlighting? Stokes mentions increasing from 100,000 to 500,000. Current LCEC staffing levels limit the installation capabilities of new streetlights. On average, 150-200 lights are designed and installed each year ( 100,000). Although FY 2017 authorized 200,000 and funded the installation of 401 new streetlights, the physical construction rolled into FY 2018. LCEC will not allow any other entity (City staff, other power provider, private contractor, etc.) to utilize their poles for any equipment that is not owned and maintained by LCEC. Providing other grid connected lighting would require additional poles resulting in higher costs per streetlight. See Attachment B.

Tagged Passions:funding, construction, equipment, budget, retirement, seniors, buildings and grounds, human resources, and pole

9
Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:council and budget

18.
Look into Solar Streetlight option for bus benches, as an alternative to fixed streetlights. Staff explored bus stop solar lighting as an alternative to grid connected streetlighting in residential neighborhoods. The initial upfront cost including installation for a solar powered bus stop light is approximately 2,000. The current average upfront cost (CIAC) for a grid connected streetlight provided by LCEC is approximately 500. A cost-benefit analysis shows that over a 20-year period, each solar bus stop light is approximately 600 per light more than a grid connected light provided by LCEC. The cost-benefit analysis compared the solar bus stop light to a 100 W LED LCEC streetlight (approximately 12/month in power/lease). Assuming 1,246 remaining school bus stops, the cost increase over 20 years is approximately 747,600 to use solar bus stop lighting instead of LCEC grid connected streetlights.

No additional detail provided

Tagged Passions:leasing, Public Transit, education, solar power, and neighborhood

19.
If streetlighting budget doubles, what is the ongoing maintenance impact (i.e. electric)? Currently, the Public Works Department budgets approximately 3M per year to power/maintain existing City streetlights. On average, 2.6M is paid to LCEC for approximately 19,000 streetlights. The remaining 400,000 is used for maintenance of other City owned streetlights, traffic and approximately 12.00 signals/overhead signage and traffic count stations. Each new streetlight increases power consumption costs by approximately 21.00 per month for 250 W lighting on major roads and 12.00 per month for 100 W lighting on local roads. For 200 lights, this equates to 50,400/year (250 W) and 28,800/year (100 W). These costs include power consumption and the 10-year lease costs from LCEC. Once the 10- year lease period is complete, the monthly cost is reduced by approximately 7.00 per month.

20. What is the cost for a new sidewalk crew versus hiring outside contract services for additional sidewalk construction? Estimated startup cost for one crew is 1.1M (Payroll 535,000, Operating 150,000, Capital 450,000). This would include 7.5 FTE s, as well as equipment and materials. Recurring costs after year one will be approximately 750,000. One in-house crew can build an estimated 2.5 linear miles of sidewalks a year (no design required). It is estimated that an outside contractor will build this amount of sidewalks for 1.4M (including design). The City has been awarded sidewalk grants to keep the current two crews funded until FY23.

Tagged Passions:grant, construction, equipment, leasing, streets, budget, contract, materials, advertising, signage, services, electric, Public Works, public works, Pedestrian, and traffic

10
21. What is the expected cost of Sun Trail? How much is the City paying towards the project? Total SUN Trail project cost for Phases 1 and 2 will be 12M. No match from the City. At the same time SUN Trail Phase 1 is under construction, the City will 4-lane Kismet Parkway from Chiquita Boulevard to NW 18th Av) at an estimated 1.1M cost; FY 20 - 600,000 from Gas Tax, FY 21 - 500,000 from Gas Tax.

22. What is the carryover for Street paving? Are we caught up? What are the revenue sources? The City is caught up and current with Street paving. Funding in FY20 of 2.5M from General Fund, 4M Gas Tax, FY21 of 5.5M from General Fund and 1M Gas Tax, and FY22 6.5M from General Fund. 23. What is the W S attrition rate? Currently W S has a 8 vacancy rate, which is down from FY18 s 12 through August. Laborers, Utilities Technicians and Field Technicians represent the bulk of the vacancies. These are the lowest tiered positions with physically demanding work and emergency hours for breaks. 24. List employees and description/responsibilities of staff in City Manager s office. Response provided in separate email. 25. Record keeping is state required, are we meeting the requirements? Yes, there is a current contract for 2 more years with the current Vital Records vendor to meet the needs of storing sensitive records . In the near future, the department will need to work with an Archivist to determine if any of our records can be categorized as archival. Temperature and humidity controls for Archival records are stringent and costly, which will need to be addressed upon the current contract expires.
Tagged Passions:funding, construction, streets, taxes, Taxes, utility, Utility, contract, emergency, trails, administrator, and manager

26.
Why did Animal Control increase from 624,000 in FY18? Based on the Interlocal Agreements, Animal Control actuals for FY19 was 664,000 and FY20 is 643,000. The 912,000 FY19 budget includes other animal service related costs, including the Animal Shelter capital costs.

No additional detail provided

Tagged Passions:budget, pets, and animal control

27.
Cybersecurity capital items? Director addressed, stating about 115,000 worth of equipment is budgeted. 28. Why are Yacht Club slip rates so low? Proposed 1 increase starting Oct 1st. Now pushing to 3 increase bringing to

12/ 15 per foot (resident/non-resident). Construction to begin FY20 which Director feels could potentially affect consumer sentiment. Post-construction, Director will review for possible increase to 15/ 17. Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:construction, equipment, council, budget, boating, and rates

11
29. Full time versus contract Park Rangers? Is the need for all 5 Park Ranger FTE s necessary for 7 new parks? Additional FT ranger to provide for full zone coverage in North, Central, and South zones monitoring parks, shelters, and boat ramps. P R currently is 62 contract personnel. There is a very high turnover rate due to this type of employment. Director feels contract ranger may not provide same stability as full time employee. Director explained the duties of the Park Rangers and the need for the new parks in FY22.

No additional detail provided

Tagged Passions:personnel, contract, employment, parks, and boating

30.
Subsidies for Golf Course and Waterpark budget versus actuals vary in previous years? Previously overaggressive in revenue projections thereby decreasing subsidy. Current methodology is to align revenues to stretch targets showing a more realistic view of revenues versus subsidy at time of budget preparation/adoption.

No additional detail provided

Tagged Passions:grocery, budget, and golf

31.
Option to have Waterpark open all year round? Analysis is being performed and will be presented at a later date. 32. Perform a study to do P3 for Waterpark? Food and beverage as well as the Park itself. Savings? If Waterpark was

privatized, would we get a of revenue? Information is being gathered and will be presented at a later date. 33. Per Audit report on Golf Course findings, are there changes being implemented? The Director has stated controls are being put into place based on the findings. The City Auditor confirmed 8 of the 15 findings are closed so far. 34. Perform a study to do P3 for Golf Course, specifically the Greens Maintenance? What would the savings be? Potential Golf Course savings related to greens maintenance of 996,000 ( 674,000 payroll and 322,000 operating). Personnel would be moved to other areas within the City. The cost of outsourcing the service would need to be done through a P3 study to see the true net saving. An estimated cost for contracting the services is to be about 850,000. 35. Perform a study to do P3 for Golf Course, specifically the Restaurant? What would the savings be? Potential Golf Course savings for outsourcing the Restaurant of 290,000 ( 149,000 payroll and 141,000 operating). Personnel would be moved to other areas within the City. The cost of outsourcing the service would need to be done through a P3 study to see the true net savings. Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:council, budget, personnel, restaurants, contract, services, parks, audit, and golf

12
36. Net results for Special Events? Last 3 year history. The major events the City hosts for FY19 is at 59 cost recovery. See Attachment B.

37. What is the total in cash sponsorships? FY16 FY18 average 58,000 (FY16 outlier at 93,000). Lost key sponsors in FY17. Current budgeted 75,000 as new sponsors coming on late FY19 and into FY20. 38. What do the sponsorship packets look like that vendors receive? See Attachment C. 39. Look into adding crosswalk(s) and flashing lights down in the CRA Area (similar to Matlacha)? PW will research. 40. Removing the wooden bollards at the foot of the bridge? Does this fall under CRA area? PW will research. 41. Can budgeted funds for the bridge be applied to the Streetscape debt? Yes, 2.7M estimated cash budgeted for the bridge could be applied to current CRA debt. The other 2.8M for the project is budgeted from debt proceeds. 42. Use the budgeted funds for the bridge project on other projects in the area? Under CRA Advisory Board. 43. Could the Charter School contract out the Security Guard for the Guard House? Charter School to review. Police Chief mentioned best practice would be a full time employee to build consistency and relationship with staff, students, and families. Per Public Works, Guard House is about 2 months away from completion. 44. What will the cost savings be when the bus routes are analyzed and updated to be more efficient? Charter School is researching.

Tagged Passions:funding, streets, budget, security, contract, public safety, Public Transit, events, streetscape, Public Works, public works, education, Charter Schools, students, history, and charter schools

45.
Vacant positions 1+ years. 18 positions are vacant for 1 year+ with about 12 expected to remain vacant through 10/1/19. (HR s list has 24 vacancies, but some are filled with contract employees or Acting/Out of Title). See Attachment D.

Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:council, budget, and contract

13
46. Why budget payroll at 100 and what happens to unused budgeted payroll (i.e. vacancies)? Payroll is projected at a snapshot in time 8 months prior to October 1st in order to get a budget in place, therefore there are several components that change. Examples being self insurance rates, workers compensation rates, special/add pays, leave buyback, retirement costs, etc. There are also unbudgeted expenses that occur throughout the year, such as leave payouts for employee separation, overtime costs, vacancies hired above minimum pay, out of title pay, and approved over hires for critical positions. The most costly unbudgeted items include leave payout which was 870,000 in FY18, Overtime costs were 1.7M over the adopted budget in FY18 and about 16 of new hires were brought in above the minimum pay in FY18, which was about 314,000. Any unused payroll funds at the end of the fiscal year returns to the respective fund balance. Departments do not have access to use these funds.

47. What is the Old Golf Course debt for? Anticipated debt for 11.5M purchase of the Old Golf Course, 10 year debt. 48. How much was the Zucker report? The report was done by Zucker Systems in 2013 for 65,000. Zucker Systems Scope of Services was to evaluate historical and current service demands and how staff resources are applied to meet customer service demands and regulatory requirements. Analysis of service levels was applied to: permit process, long range planning projects, code enforcement, customer inquiries, field inspection, plan review. 49. What are the potential savings on elections moving to even years? Estimated 250,000. 50. Where is the funding for the Health Clinic? Funds will come from Self Insurance Fund reserves. 51. Surplus property proceeds/Seven Islands? The original purchase price, plus assessments/fees paid out (including but not limited to appraisals, surveys, lot mowing, etc.) and interest will be returned to respective funds. Any profits remaining will be placed into General Fund fund balance. Questions by Council for the August 20, 2019 Budget Workshop

Tagged Passions:compensation, planning, funding, health, regulation, council, budget, retirement, voting, historical, election, seniors, surplus, services, insurance, purchasing, property, golf, rates, and codes enforcement

14
FY 2020 Future Budget Discussions

No additional detail provided

Tagged Passions:budget

Charter Schools possible solutions Loan, Debt Service sharing, lease restructuring; currently utilizing Charter School fund balance to balance budget

No additional detail provided

Tagged Passions:leasing, budget, education, Charter Schools, and charter schools

Allocation of FEMA reimbursements once received, anticipated maximum recovery is 16.2 million (75 - 90 maximum allowed recovery of costs). Disbursements to Capital Projects / Disaster Relief Fund / Seawall Hardship Special Assessment is recommended

Tagged Passions:capital spending, Capital Spending, and FEMA

Fleet Facility project currently estimated to be 18 million

Tagged Passions:facility

Gun Range project currently estimated to be 8 million

Athletic fields
Tagged Passions:gun control, Gun Control, and athletics

15
Questions by Council for the August 20, 2018 Budget

Workshop Attachments

Tagged Passions:council and budget

1
2 Questions by Council for the August 20, 2019 Budget Workshop Attachment A (Questions 2-5)

Apr-19 Fund FY 2019 Amended Budget 1
Tagged Passions:council and budget

Description of Proper Use Reserve Requirements /Restrictions

Restricted Balances Committed Fund Balance Committed Balances Annual Debt Service Requirements

Proposed and Projected Items Amount

IMPACT FEES Fire Impact 3,461,564 Used to account for Fire Rescue impact fees which are used for the purchase of capital improvements consisting of land, building, vehicle, and equipment for fire public safety facilities.
Tagged Passions:equipment, capital spending, public safety, Capital Spending, and purchasing

100 Restricted 3,461,564 339,865 Fire Department Training Facility - 3,462,000; Logistics Warehouse (new building TBD), Fire Department Administrative Headquarters (TBD), Fire Station 13, Land acquisition for Future Fire Stations are estimated 30 million. Annual debt payment of 339,865; outstanding debt balance is 1,867,403.

33,462,000 Parks Impact 847,958 Used to account for impact fees which are used to provide recreational park facilities and pay debt services.
Tagged Passions:facility, fire departments and districts, services, training, parks, and recreation

100 Restricted 847,958 2,495,050 Outstanding debt 31,560,130; 2020 budgeted debt service 2,725,270

Police Impact 5,769,683 Used to account for Police Protection impact fees which are used for the purchase of capital improvements consisting of land, building, vehicle, and equipment for police protection services.

Tagged Passions:equipment, budget, capital spending, public safety, Capital Spending, services, and purchasing

100 Restricted 5,769,683 Training Facility ( 8,000,000) Operating Expenses: ( 24,000)

8,024,000
Tagged Passions:facility and training

Road Impact Fee 5,462,768 Used to account for the impact fees that are used to provide new roads or increase roadway capacity.

Tagged Passions:streets

100 Restricted 5,462,768 6,775,399 Debt payment for Del Prado/Santa Barbara improvements.

Total Impact fees 15,541,973 15,541,973 9,610,314 41,486,000 DEBT SERVICE 2010 Gas Tax Revenue Bond 4,078,266 Funding source is transfer from Transportation Fund. 100 Restricted 4,078,266 2011 Special Oblig (Charter) 112,616 Funding source is transfer from Charter School Authority. 100 Restricted 112,616 2012 Lease 1,342,755 Charter 46,577 Funding source is transfer from Charter School Authority. 100 Restricted 46,577 2015 Fire Service Asmt Debt 186,773 Funding source is the FSA tax revenue. 100 Restricted 186,773 Total Debt Service Reserves 4,424,232 4,424,232 - - GENERAL FUND General Fund 42,732,996 Used to account for the activities of the City including general government, public safety, public works, community development, parks and recreation, and transportation. The General Fund is the general operating fund of the City. It is used to account for all financial resources, except those required to be accounted for in another fund.
Tagged Passions:funding, finance, leasing, taxes, Taxes, development, bond, public safety, transportation, parks, Development, Public Works, public works, education, Charter Schools, charter schools, recreation, and community development

2
Months operating expenditures

28,703,994 Disaster 2,000,000, Capital Equipment 1,500,000, Facilities Maintenance 550,000, Economic Development Incentives 54,000
Tagged Passions:equipment, economic development, development, Development, and incentive

4,544,000 7,944,237 Capital Outlay for all General Fund Depts FY20 5,411,886 FY21 5,151,897 FY22 7,058,762 FY23 7,384,922 FY24 5,246,257 Capital Improvement Program FY20 8,583,063 FY21 7,009,643 FY22 12,494,046 FY23 7,332,000 FY24 7,332,000

73,004,476
Tagged Passions:capital spending, Capital Spending, and program

Total General Fund 42,732,996 28,703,994 4,544,000 7,944,237 73,004,476

Fund Balances

3
Fund FY 2019 Amended Budget 1

Tagged Passions:budget

Description of Proper Use Reserve Requirements /Restrictions

Restricted Balances Committed Fund Balance Committed Balances Annual Debt Service Requirements

Proposed and Projected Items Amount

SPECIAL REVENUE FUNDS Building 6,983,009 Used to account for the activities of the building and

permitting services of the Department of Community Development as related to the construction of buildings and related structures within the City of Cape Coral.
Tagged Passions:funding, construction, development, services, Development, and community development

100 Restricted 6,983,009 22,109

Del Prado Mall 127,136 Used to account for the Maintenance of Del Prado Mall Parking Lot

Tagged Passions:commercial and parking

100 Restricted 127,136

All Hazards 1,043,165 Used to account for monies collected by Lee County in the All Hazards Protection District for the funding of shelters, emergency preparedness, and hazardous material response programs.
Tagged Passions:funding, program, and emergency

100 Restricted 1,043,165 Weather STEM, Air Conditioner, Multi-Use Trailer, Hazardous Material Decontamination Trailer, 93,000 annual special ops incentive pay, 572915 annually for EM staff pay and benefits

936,375 ALS Impact 229,204 Used to account for Advances Life Support impact fees which are used for the purchase of capital improvements consisting of land, building, vehicle, and equipment for advanced life supprt program.

Tagged Passions:equipment, capital spending, Capital Spending, program, STEM, purchasing, and incentive

100 Restricted 229,204 Cardiac Monitors (FY 20 FY 21) 164,023

Alarm Fee 12,164 Used to account for fees and fines collected by the City in connection with initial installation and false alarms thereafter.

100 Restricted 12,164 Payroll and Operating Expenses in FY20 ( 108,203)

Transfer Out in FY20 (7,500) 115,703

Do The Right Thing 17,359 This program is sponsored by the police department and rewards the youth population of the community for doing the right thing . This fund was established to account for the program donations that are used to offset the operating expenses.

Tagged Passions:donation, public safety, Donation, program, and youth

100 Restricted 17,359 Operating Expenses in FY20 ( 8,000) 8,000

Police Conf Federal 211,522 Used to account for monies received from federal confiscation cases and used to purchase equipment for the Police Department.

Tagged Passions:equipment, public safety, and purchasing

100 Restricted 211,522 Crime Center @ PD HQ ( 250,000) Operating Expenses in FY20 ( 40,000)

290,000
Tagged Passions:crime

Police Conf State 395,732 Used to account for monies received from the sale of confiscated items in nonfederal cases and used to purchase equipment for the Police Department. This also includes the Police Evidence Fund.

No additional detail provided

Tagged Passions:equipment, sale, public safety, and purchasing

100 Restricted 395,732 Operating Expenses in FY20 ( 20,000) 20,000

Five Cent Gas 15,915,671 Used to account for the New Local Opion tax which is used to fund transportation expenditures needed to meet the requirements of the capital improvement element of the adopted local government comprehensive plan.

Tagged Passions:strategic, taxes, Taxes, capital spending, Capital Spending, and transportation

100 Restricted 15,915,671 Various CIP from 2019 to 2024. See attached table. Grand total to be split between the five cent and six cent gas tas totals 96,609,328

Tagged Passions:capital spending and Capital Spending

Six Cent Gas 7,256,655 Used to account for the Local Option tax which is used for construction of new roads, reconstruction or resurfacing of existing paved roads, and related items.

Tagged Passions:construction, streets, taxes, and Taxes

100 Restricted 7,256,655 Various CIP from 2019 to 2024. See attached table. Grand total to be split between the five cent and six cent gas tas totals 96,609,328

Lot Mowing 526,664 Used to account for the mowing of vacant unimproved property.
Tagged Passions:capital spending, Capital Spending, and property

100 Restricted 526,664 Cash flow and reserves is approximately 950,000 for three months.

Total Special Revenue Funds 32,718,281 32,718,281 - 22,109 1,534,101
Tagged Passions:funding

4
Fund FY 2019 Amended Budget 1

No additional detail provided

Tagged Passions:budget

Description of Proper Use Reserve Requirements /Restrictions

Restricted Balances Committed Fund Balance Committed Balances Annual Debt Service Requirements

Proposed and Projected Items Amount

ENTERPRISE FUNDS Yacht Basin 1,039,168 Used to account for the activities of the City s public marina and docks. 100 Restricted 1,039,168 725,000 Stormwater 6,398,402 Used to account for the activities of the City s stormwater drainage program in compliance with the Environmental Protection Agency, and local and state regulations. This includes any related capital improvements.
Tagged Passions:funding, regulation, capital spending, Capital Spending, program, environment, watershed, boating, compliance, and stormwater

2
Months ( 4,528,345) operating expenditures for renewal and replacement, Remainder is 100 Restricted

6,398,402 228,471 Environmental/ Land Acquisition 550,000 Storm Drain Improvements 8,832,386 UEP Debt 4,649,000 UEP Cash 5,500,000 Flood Prevention 4,250,000 Weir Improvements 6,000,000 Chiqutia Lock 500,000 30,281,386 W S Impact CIAC 79,441,520 Payment of the cost of expansion of the respective system, and to the payment of any bonds to which contributions in aid of construction shall have been pledged or may be legally used per City Code of Ordinances 2-24.
Tagged Passions:ordinance, construction, expansion, bond, environment, and flooding

100 Restricted 79,441,520 18,807,079 Funds will be used to pay transmission construction costs for UEP Project North 2and portion of projects in water and sewer CIP .

No additional detail provided

Tagged Passions:funding, construction, sewer, utility, capital spending, Utility, Capital Spending, and water

W
S Operations 11,052,200 Provide funds to fund the costs incidental to the operation of the utility system.

Tagged Passions:funding, utility, and Utility

25
of operation /maintenance of annual budget, 5 of prior fiscal years gross revenue to the repair and replacement fund, Remainder is 100 Restricted

11,052,200 15,655,708 Various projects in 2020 - 2022 submitted CIP budget. See attached water and sewer CIP tab. 31,554,882
Tagged Passions:sewer, budget, utility, capital spending, Utility, Capital Spending, and water

W
S Spec Assmt Const 18,681,914 Used to address the needs for additional capital funds to support the orderly expansion of the city s water system, wastewater system, and irrigation system to meet the burdens imposed by new users. Proceeds may not be used for the cost of operation, maintenance, repair, replacement, rehabilitation, renewal, updating, or bringing the present system into compliance with any change in laws. Proceeds may be used for upgrading of systems it related to capacity.

Tagged Passions:funding, sewer, expansion, utility, Utility, water, and compliance

100 Restricted 18,681,914 12,583,824

Total Enterprise Funds 116,613,204 116,613,204 47,275,082 62,561,268

Tagged Passions:funding

5
Fund FY 2019 Amended Budget 1

Tagged Passions:budget

Description of Proper Use Reserve Requirements /Restrictions

Restricted Balances Committed Fund Balance Committed Balances Annual Debt Service Requirements

Proposed and Projected Items Amount

INTERNAL SERVICE FUNDS Risk - Property Libability 2,370,146 Used to fund costs related to liability insurance for City

owned assets. 100 Restricted 2,370,146 Risk - Workers Comp 4,011,024 Used to fund costs related to paying Workers Compensation claims and associated costs.

Tagged Passions:compensation, funding, risk, insurance, and property

100 Restricted 4,011,024

Health Self-Insurance Fund 7,200,590 For the Payment of Claims and associated Health Insurance costs of participating City and Charter School employees and covered dependents.

Tagged Passions:health, insurance, health insurance, education, Charter Schools, and charter schools

2
Months operating expenditures ( 3,524,067), Remainder is 100 Restricted

7,200,590 In-house clinic contribution 750,000 Total Internal Service Funds 13,581,760 13,581,760 - - 750,000 GRAND TOTAL 225,612,446 211,583,444 4,544,000 64,851,742 179,335,845 Questions by Council for the August 20, 2019 Budget Workshop Attachment B (Question 36) Special Events Revenue and Expenditures
Tagged Passions:funding, council, budget, and events

6
MAJOR FACTORS: -- Loss of large cash sponsors (Fuccillo, LCEC, Suncoast Beverage, Storm Smart --Street venues increase cost due to need for infrastructure and life safety -- Increase in entertainment/production costs --Reviewing events for ability to move to venue with infrastructure in place -- Addressing through diversifying revenue streams across all events to reduce costs --Adverse effects on several events due to inclement weather

Tagged Passions:streets and events

Specifications of sponsorship display

Sponsorship value revenue and/or in kind Parties entering agreement and term period of agreement Events to be sponsored under agreement
Tagged Passions:events

Sample of Sponsorship packet:

Questions by Council for the August 20, 2019 Budget Workshop Attachment C (Question 38)
Tagged Passions:council and budget

7
8 Questions by Council for the August 20, 2019 Budget Workshop Attachment D (Question 45) Department Position Title Vacancy (-ies)

Budgeted Wages per FTE Budgeted Wages Total Vacant Since Job Posting Dates Comments

Tagged Passions:council and budget

Utilities Dept Senior Engineer Hydrogeologist Util Admi 1 56,056.00 56,056.00 10/1/2018

Interview questions created for the new position and submitted to HR. Working on completing the job description for the new position. Position will be posted when the job description is finalized. Utilities Dept CAD GIS Design Specialist-Utilities Admi 1 40,809.60 40,809.60 7/24/2017
Tagged Passions:GIS, utility, and Utility

Position was advertised, interviews conducted, number one candidate and offered position, however, salary was inadequate. Same issue with second candidate. A position control change request has been submitted to change the position to a GIS Analyst.

City Manager Quality Assurance Project Coordinator 1 44,990.40 44,990.40 10/1/2018 Position will be pushed to FY2020 141,856.00 City Attorney Paralegal I 1 46,945.60 46,945.60 10/1/2016 3/12/19 - 4/08/19 Candidate declined verbal offer based on salary. - Position has been posted again - 08/13/19 - 08/26/19 Community Development Building Inspector 1 2 Family Lic 2 54,683.20 109,366.40 7/28/2018
Tagged Passions:legal, GIS, development, advertising, Development, administrator, manager, and community development

1
Vacancy being reclassified to Bldg Inspector - Structural 1 Vacancy On Hold - Employee in that role is Acting Interim Building Official

Community Development Building Official 1 74,672.00 74,672.00 8/15/2018 Interim Building Official in place Financial Services Accountant 1 52,083.20 52,083.20 10/6/2018 6/24/19 - 7/8/19 Using Eligibility List from Sr. Accountant posting Information Tech Associate Programmer Analyst 1 53,955.20 53,955.20 9/15/2018 7/30/19 - 8/12/19 Offer extended to candidate of choice; waiting on final decision Public Works Facilities Manager 1 74,672.00 74,672.00 10/1/2018
Tagged Passions:finance, development, services, Development, Public Works, public works, manager, and community development

Internal Services Fund - Public Works is developing a proposed reorganization of the department for approval by the City Manager s office resulting in possible reclassification of this position.

Public Works Fleet Mechanic PW 4 38,854.40 155,417.60 Pre 10/1/2017 3/15/19 - 4/25/19 Internal Services Fund 1 in hiring process. 1 pending transfer to Inventory Specialist. 1 transferred to Stormwater in FY 20 budget. 1 proposed to be transferred in FY 20 but not approved. Public Works Principal Engineer-Facilities Proj Admin 1 69,056.00 69,056.00 10/1/2018

Tagged Passions:budget, services, Public Works, public works, administrator, manager, and stormwater

Internal Services Fund This position is replacing an individual who retired that was managing all the City s new building construction and HVAC/Energy systems. This position was posted and we received only 5 applications that did not meet the requirements. Public Works is working with Human Resources to rewrite the position requirements and repost.

Public Works Project Manager PW Trans Capital Project 1 56,056.00 56,056.00 10/1/2018 7/02/19 - 7/30/19 Transportation Fund. The hiring manager is completing interviews on Friday, August 16, 2019. Public Works Security Specialist 1 44,990.40 44,990.40 9/1/2018 7/30/19 - 8/12/19 Internal Services- Posting has been extended out two more weeks to expand the candidate pool through 08/26/19.

Tagged Passions:construction, retirement, security, capital spending, Capital Spending, transportation, services, Public Works, public works, manager, human resources, and energy

No requisition to fill/hold until FY20

Active requisitions Questions by Council for the August 20, 2019 Budget Workshop Attachment D (Question 45)

Tagged Passions:council and budget

9
Department Position Title Vacancy (-ies)

Budgeted Wages per FTE Budgeted Wages Total Vacant Since Job Posting Dates Comments Public Works Sr Equipment Oper Weir/Outfall 1 40,809.60 40,809.60 10/1/2018 Stormwater Hiring process is underway. Vacant Sr. Operators are promoted from internal qualified Operators and then those Operator positions are filled from the internal qualified laborer positions. These positions are typically the largest turnover in Public Works with Sr. Operators retiring each year. This year, Public Works and Human Resources is updating our testing and interview scoring process for filling the Sr. Operator and Operator positions. This specific position is in the cycle for promotion. Public Works Sr Fleet Mechanic PW 1 40,809.60 40,809.60 Pre 10/1/2017
Tagged Passions:equipment, budget, Public Works, public works, human resources, and stormwater

Internal Services Fund The Fleet Manager s analysis of the department has determined the Sr. Fleet Mechanic is not required to repair vehicles but is recommending that this position be used to hire a dedicated generator mechanic to maintain all the City s portable and permanent standby generators. Presently an outside company maintains all the generators. A cost/benefit analysis is being completed.

Public Works SW Operations Supervisor 1 54,683.20 54,683.20 10/1/2018 Stormwater - Developing a proposed reorganization of the department for approval by the City Manager s office resulting in possible reclassification of this position.

Tagged Passions:services, Public Works, public works, administrator, manager, and stormwater

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