NC - Hope Mills, NC: Board of Commissioners Regular Meeting

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Board of Commissioners Regular Meeting

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING

MONDAY, SEPTEMBER 9, 2019 7:00 P.M. BILL LUTHER BOARD MEETING ROOM ________________________________________________________________________

CALL TO ORDER Mayor Warner

INVOCATION Reverend Ellen McCubbin, Hope Mills United Methodist Church

Tagged Passions:church

PLEDGE OF ALLEGIANCE Mayor Warner

1.
APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

No additional detail provided

2.
PRESENTATIONS.

No additional detail provided

a.
Proclamation of 9/11 National Day of Service and Remembrance. TAB 1

No additional detail provided

Tagged Passions:recognition

b.
Proclamation of American Gold Star Mother s and Family s Day, September 29,

2019. TAB 2

Tagged Passions:recognition

c.
Tier 1 informational presentation. TAB 3

No additional detail provided

3.
MANAGER S REPORT.

No additional detail provided

Tagged Passions:manager

4.
PUBLIC HEARINGS. NONE

No additional detail provided

Tagged Passions:hearing

5.
PUBLIC COMMENTS.

Each speaker is asked to limit comments to three (3) minutes, and the total comment period will be 30 minutes or less. Citizens should sign up with the Town Clerk to speak prior to the start of the meeting. Please direct comments to the full board, not to an individual board member or staff member. Although the Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subject matter brought up during the Public Comment segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.

Tagged Passions:hearing

6.
CONSENT AGENDA:

No additional detail provided

a.
Consideration of Approval of Regular Meeting Minutes from August 19, 2019. TAB 4

No additional detail provided

b.
Consideration of Approval of Closed Session Meeting Minutes from July 15, 2019.

No additional detail provided

c.
Resolution 2019-18 Acceptance of The Donation of Personal Property to The Hope Mills Police Department. The US Military s Law Enforcement Support Program has donated an Oshkosh M-ATV with a value of 767,360.00 at no cost to the Town. TAB 5

No additional detail provided

Tagged Passions:donation, public safety, Donation, program, property, military, and ATV

d.
Consideration of Authorizing the Town Manager to Execute an Interlocal Agreement with the Cumberland County Board of Education. Hope Mills Parks and Recreation shall provide athletic and recreational programming, and routine maintenance at Hope Mills Middle, South View Middle, South View High, Baldwin Elementary, C. Wayne Collier Elementary and Rockfish Elementary Schools. Maintenance costs are included in current budget. TAB 6

No additional detail provided

Tagged Passions:budget, parks, manager, education, athletics, and recreation

e.
Consideration of Authorizing the Town Manager to Execute a Jet Rodding Contract for Continuous Annual Storm Drain Maintenance. The amount is 30,000.00 and is included in the current budget. TAB 7

All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. If a member of the governing body requests discussion of an item, the item will be removed from the Consent Agenda and considered separately under New Business.

Tagged Passions:business, budget, contract, and manager

END OF CONSENT AGENDA

7.
OLD BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Case No. P17-45. Rezoning of 10.42+/- acres from R6A Residential to C(P) Planned Commercial or to a more restrictive zoning district; located on the east side of SR 1138 (Applebury Lane) across from the intersection of Cumberland Bay Drive; submitted by Albert Norton, Jr on behalf of Ole Bluff LLC (Owner). (Hope Mills). TAB 8

No additional detail provided

Tagged Passions:zoning and commercial

8.
NEW BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Case No. 18-020. Consideration of the Nickoy Grey; C(P) Site Plan Review; Hope Mills Zoning Ordinances; Zoned: C(P); Acreage: 0.43 ac. +/-; Located at 3121 N Main Street (NC HWY 59); submitted by Nickoy Grey (Developer). TAB 9

No additional detail provided

Tagged Passions:ordinance and zoning

b.
Consideration of an Amendment to the Town of Hope Mills Subdivision Ordinance

tied to sidewalk requirements in residential subdivisions. TAB 10

Tagged Passions:ordinance, streets, subdivision, and Pedestrian

c.
Consideration of A Request to Execute A Memorandum of Understanding with NC Commerce for A Study of The Hope Mills Municipal Influence Area. The estimated cost is 2,077.00 and is currently budgeted. TAB 11

d. Consideration of Authorizing Town Manager Adams to Execute Contract and Adoption of Budget Amendment 2019-2020 1. This is to provide electrical repair to the Episcopal Church at a cost of 5,900.00. The budget amendment includes previously requested tree removal next to the Parish House in the amount of 3,750.00 for a total 9,650.00. TAB 12

Tagged Passions:budget, contract, church, trees, and manager

e.
Consideration and Possible Action Relating to Memorandum of Understanding for the Golf Course Parking Lot in the Amount of 4,800.00. (As requested by MPT Mitchell) TAB 13

No additional detail provided

Tagged Passions:golf and parking

f.
Discussion of Commissioner Larson s Public Records Request of Bill Bowman s E-mails. (As requested by Commissioner Larson) TAB 14

No additional detail provided

Tagged Passions:public records

g.
Discussion of Open Meetings Law. (As requested by Mayor Warner) TAB 15

No additional detail provided

9.
REPORTS AND INFORMATION ITEMS:

No additional detail provided

a.
Reminders. Wednesday, September 11, 2019 5:00 PM Historic Preservation

Commission meeting at the Parks and Recreation Building. Tuesday, September 17, 2019 6:00 PM Lake Advisory Committee

Tagged Passions:boards and commissions, historic, parks, preservation, and recreation

meeting at the Parks and Recreation Building. Thursday, September 12, 2019- 5:00 PM RESCHEDULED Food Truck

No additional detail provided

Tagged Passions:transportation, parks, food trucks, and recreation

Rodeo, at the Municipal Park Complex. Saturday, September 14. 2019 -9:00 AM RESCHEDULED Good 2 Grow

Farmers Market, at the Hope Mills Municipal Complex. Monday, September 23, 2019 6:30 PM Parks and Recreation Committee meeting at the Parks and Recreation Building. Monday, September 23, 2019 7:00 PM Board of Commissioners Regular Meeting in the Luther Board Room at Town Hall. Tuesday, September 24, 2019 6:30 PM Appearance Commission Meeting CANCELLED in lieu of attending Heritage Park Master Plan meeting. Thursday, September 26, 2019- Heritage Park Master Plan Public Input meeting.
Tagged Passions:market, boards and commissions, agriculture, parks, farmers market, and recreation

b.
Committee Liaisons update on Committee Activities. (Liaisons to give a brief

No additional detail provided

update on their respective committee activities, if a meeting was not attended or there is nothing to report an update is not necessary.)

Mayor Pro Tem Mitchell - Historic Preservation Commission Municipal

Advisory Committee. Commissioner Edwards Lake Advisory Committee Mid-Carolina Aging Advisory Council. Commissioner Legge Appearance Committee Festival Committee. Commissioner Larson Parks Recreation Committee.

Tagged Passions:council, boards and commissions, historic, parks, preservation, festival, and recreation

Commissioner Bellflowers - Veterans Committee and RLUAC. Mayor Warner

Tagged Passions:veterans

10.
STAFF COMMENTS.

No additional detail provided

11.
OFFICIAL COMMENTS.

No additional detail provided

12.
ADJOURNMENT.

No additional detail provided

Office of the Mayor Town of Hope Mills, NC

Proclamation In observance of the 18th anniversary of the September 11, 2001 attacks on America, we hereby adopt the following Proclamation in tribute to those lost and injured on 9/11, and the many who gave of themselves in service to their communities and to this country in the aftermath of the attacks: WHEREAS, people of all ages and walks of life, across America, and around the world, collectively witnessed an event of immense tragedy on September 11, 2001; and WHEREAS, September 11, 2001 will never, and should never be just another day in the hearts and minds of all Americans; and WHEREAS, the Patriot Day Proclamation officially and permanently designated September 11th as a National Day of Service and Remembrance, the flying of the flag of the United States at half-staff, as well as community service and charitable activities in tribute and remembrance. NOW, THEREFORE I, Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim September 11th, as a voluntary Day of Service and Remembrance, and furthermore, call upon all citizens and organizations to consider joining in this observance and to engage in activities of tribute, solemn remembrance and charitable service. This the 9th day of September, 2019. ______________________________ Jackie Warner, Mayor
Tagged Passions:recognition and events

OFFICE OF THE MAYOR TOWN OF HOPE MILLS, NC

PROCLAMATION
Tagged Passions:recognition

WHEREAS, the service rendered the United States by the American mother and family is the greatest source of the Country s strength and inspiration; and

WHEREAS, the American mother and family are doing so much for the moral and spiritual uplift of the people of the United States and hence so much for good government and humanity; and

WHEREAS, American Gold Star Mothers and Families suffered the supreme sacrifice in the loss of their sons and daughters in wars and conflicts through the years; and

WHEAREAS, On June 23, 1936, a joint congressional resolution designated the last Sunday in September as Gold Star Mother s Day and in 2011, President Barack Obama amended the day to Gold Star Mother s and Family s Day. NOW, THEREFORE, BE IT RESOLVED that I, Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim September 29, 2019, Gold Star Mother s and Family s Day. in the Town of Hope Mills in tribute and urge all citizens to join in the expression of appreciation to the many Gold Star Mother s and Family s in our community who have given so much on our behalf in times of both war and peace. This the 9th day of September, 2019.

___________________________ Jackie Warner, Mayor

No additional detail provided

190820 J Regional Opportunity Framework 1

Cumberland County Tier Strategic Framework
Tagged Passions:strategic

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9:30 Welcome, Invocation, Introductions

9:45 Tier Overview

9:50 Cumberland County Tier Framework

10:00 Project Update and Workgroups (Table Groups) 10:30 Project Backbriefs and Discussion 10:50 Closing Comments Agenda

190820 J Regional Opportunity Framework

z Cities Fayetteville Hope Mills Spring Lake Cumberland County Schools Cumberland County
Tagged Passions:education

Fayetteville State

University Local Government

Tagged Passions:university

Education Cape Fear Valley Health Systems

North Carolina Department of Commerce Ft Bragg FCEDC CCWDB FTCC Development Health Military Private Sector Realtors
Tagged Passions:health, development, Development, education, and military

Tier Team Cumberland

County Citizens

190820 J Regional Opportunity Framework 4

Challenge: Cumberland County NC rated Tier 1 (20 of 100)(118 of 400) (One of the 40 most distressed counties in NC based on)

No additional detail provided

> Annual Median Household Income (54 of 100) > Annual Average Unemployment Rate (21 of 100) > 3 Year Population Growth (31 of 100) > Annual Property Value per capita (12 of 100)

Tagged Passions:property and growth

Opportunity: To collectively shape our future

Outcome: A Framework to achieve and sustain Tier 3 status (Vision, Mission, Values, Priorities, Projects)

Tier 1 Overview

Tagged Passions:strategic

190820 J Regional Opportunity Framework 5

190820 J Regional Opportunity Framework 6

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework

Working Together Bacteria: a single cell organism, communicates, assembles and works together Naturally Occurring Communicating Acting Cumberland County: Communicate, Collaboration, and Acting together Quorum Sensing

190820 J Regional Opportunity Framework 8

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 9

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 10

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 11

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 12

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 13

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 14

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 15

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 16

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 17

Acting Together Shaping Our Best Future

No additional detail provided

190820 J Regional Opportunity Framework 18

The future next door: Cyber, Drones, Robotics, Data Management --- the US Army
Tagged Passions:drone and military

190820 J Regional Opportunity Framework 19

190820 J Regional Opportunity Framework 20

Vision: What we seek to be
Tagged Passions:strategic

Mission: Essential tasks to realize our Vision

No additional detail provided

Tagged Passions:strategic

Values: Principles that guide our activities

Strategic Framework
Tagged Passions:strategic

Priorities: Objectives that provide focus

Projects: Actions that move us forward

190820 J Regional Opportunity Framework 21

Framework Update A - Vision

future B - Mission key tasks C - Values principles D - Priorities focus E - Projects actions Become a Tier III community of opportunity Conduct economic development, community development, individual development and strategic communication to advance quality of life and place.

Tagged Passions:economic development, strategic, development, Development, communications, Communications, and community development

1.
Intregrity: honest, truthful, accurate in words and actions

No additional detail provided

2.
Equity: being fair; equal in outcomes

3. Collaboration: Working together to reach a goal (ecosystem approach)

4.
Opportunity: a set of circumstances that make it possible to accomplish something

1.
Attract Industry: Recruiting; Infrastructure; Economic Development

No additional detail provided

Tagged Passions:economic development, development, and Development

2.
Career Opporunity: Education; Workforce Development

No additional detail provided

Tagged Passions:development, Development, education, workforce development, and workforce

3.
Reduce Poverty: Education; Individual Development

No additional detail provided

Tagged Passions:development, Development, education, and poverty

1.Recruit Industry a. Industural Site Prep b. Branding c. Airport Zones d. Design Tech Lab e. Expand Broadband f. Small City Pilots 2. Develop Workforce a. ID Future Careers b. Expungement c. Veteran Transition d. Youth Programs 3. Community a. Improve Livability b. Population Growth c. Fix Childcare Deserts

No additional detail provided

Tagged Passions:airport, program, Internet Access, Child Care, youth, workforce, and growth

Presenter Presentation Notes Economic Development: Community Development: a process where community members come together to take collective action and generate solutions to common problems. It is a broad concept, applied to the practices of civic leaders, activists, involved citizens, and professionals to improve various aspects of communities, typically aiming to build stronger and more resilient local communities. Individual Development: activities that improve awareness and identity, develop talents and potential, build human capital and facilitate employability, enhance the quality of life and contribute to the realization of dreams and aspirations over the course of a person's entire life. Strategic Communication: communicating a concept, a process, or data that satisfies a long term strategic goal of an organization by allowing facilitation of advanced planning,

Tagged Passions:planning, economic development, strategic, development, Development, communications, Communications, and community development

190820 J Regional Opportunity Framework

Acting Together Best Outcomes PRIVATE SECTOR EDUCATIONPUBLIC SECTOR Policy People Projects Framework Vision Mission Values Priorities Projects
Tagged Passions:strategic and policy

190820 J Regional Opportunity Framework 23

VISION - MISSION - VALUES - PRIORITIES - PROJECTS Individual - Economic - Community Development

TIER Tier 1 Tier 2 Tier 3 YEARS 2020 2030

Tagged Passions:strategic, development, Development, and community development

Quality of Life

and PlaceRaise Median Household Income Lower Unemployment Rate

Increase Population Growth

Raise Property Value Cumberland County Framework
Tagged Passions:property and growth

190820 J Regional Opportunity Framework 24

Cumberland County Tier Framework a. Vision: Become a Tier III community of opportunity b. Mission: Conduct economic development, community development, individual development and strategic communication to advance quality of life and place. c. Values: Intregrity; Equity; Collaboration; Opportunity d. Priorities: Attract Industry: Recruit; Infrastructure; Development Career Opportunity: Education; Workforce Development Reduce Poverty: Education; Individual Development
Tagged Passions:economic development, strategic, development, Development, communications, education, poverty, Communications, workforce development, workforce, and community development

e.
Projects: Economic, Community, Individual, Strat Commo f. Future:

No additional detail provided

17
Sep 2019: Framework Input; Strategic Update; Advance Tier Projects 16 Oct 2019: Public Input; Project Update 19 Nov 2019: Public Input; Framework Update; Project Update

No additional detail provided

Tagged Passions:strategic

190820 J Regional Opportunity Framework 25

1.
Economic Development 3. Workforce Development 2. Attract and Retain Talent a. Expand TECH design and learning lab b. Establish high-risk loan pool c. Improve port access via NC87 d. Draw basic service to smaller towns e. Extend Infrastructure to top industrial sites f. Create Airport Development Zone Aviation

a.
Increase expungement efforts: consider mobile and satellite

No additional detail provided

b.
Expand re-entry programs c. Employer connected training

No additional detail provided

Tagged Passions:program and training

programs d. Address child care deserts , especially 2nd and 3rd shifts

No additional detail provided

Tagged Passions:program and Child Care

a.
Top performing HS near Bragg b. Promote STEM in early college

and careers c. Construct Ft Bragg HR HQ (location for employer link-ups)

Tagged Passions:STEM and university

4.
Broadband Access/Infrastructure 5. Other Projects a. Joint Broadband Project b. Extend to unserved underserved areas c. Affordable access students and those in

No additional detail provided

Tagged Passions:Internet Access and students

poverty d. Small city pilot programs linking PWC,

Transit, Public Safety, Traffic, Energy e. Incentivize innovation technologies f. Build team of partners: SEGRA, Century Link, Spectrum, AT T, PWC and others
Tagged Passions:public safety, Telecommunications, program, telecommunications, poverty, energy, and traffic

a.
Expand Youth Employment Opportunities b. Expand FSI recruitment, leveraging international community c. Fund flood mitigation, invest in critical infrastructure d. Regional Water and Sewer Infrastructure e. Natural Gas to Spring Lake f. Develop a support services/customer service incubator g. Launch a comprehensive talent retention and recruitment

Tier 1 Criteria: Unemployment Rate; Population Growth; Median HH Income; Tax Base Per Capita

Tagged Passions:sewer, taxes, Taxes, utility, Utility, services, water, employment, natural gas, flooding, youth, and growth

Potential Tier 1 Projects

No additional detail provided

190820 J Regional Opportunity Framework 26

Expand Broadband A - Activity C - Current

No additional detail provided

Tagged Passions:Internet Access

1.
Activity: Expand Broadband Infrastructure and implementation of Smart City Technologies 2. Purpose: Increase educational, entrepreneurial and innovation opportunities 3. Outcome: Eliminate physical and cost barriers, allowing individuals and businesses to access next generation technologies

No additional detail provided

Tagged Passions:business and Internet Access

1.
Active conversations regarding grants to expand infrastructure and access. New providers considering locating in Fayetteville and Cumberland County. City Staff working to further expand technological innovation within the City. 2. FCEDC launched the CORE with a new announcement combining June 27th. 3. FTCC and FSU continue to earn accolades for the work they are doing in this sector. 4. Next: Organize partners to pursue new platforms for advancement, and programs for youth, workforce and entrepreneur development. 5. Future: Public and Private partnerships create an ecosystem that supports testing of new platforms, fosters innovation and allows for the testing of cutting edge technologies and concepts.

No additional detail provided

Tagged Passions:grant, development, program, Development, youth, and workforce

B
- Background 1. History: Our community possesses many of the raw assets needed, including PWC s dark fiber, new infrastructure, and innovative local government, which has begun utilizing advanced data tools, incorporating them into daily. 2. Lead Participants: FCEDC lead; PWC, City of Fayetteville, Cumberland County, Providers (SEGRA, AT T, Spectrum, Others) FSU, FTCC, Technology and Innovation companies,

Tagged Passions:Telecommunications, Technology, telecommunications, technology, and history

Presenter Presentation Notes Change the segment headings and provide words as appropriate. Goal: One slide that can be used as an executive summary to build, report and advance a project. What should be the standard prompts and how would you describe them for broadband. A1. Expand Broadband Infrastructure and implementation of Smart City Technologies A2. Increase educational, entrepreneurial and innovation opportunities for citizens A3. Eliminate physical and cost barriers, allowing individuals and businesses to access next generation technologies B1. (Lengthy) B2. Our community possesses many of the raw assets and components required to deploy and expand access to these technologies, including PWC s dark fiber, new infrastructure building out, and innovative local government, which has begun utilizing advanced data tools, incorporating them into daily operations. B3. FCEDC, PWC, City of Fayetteville, Cumberland County, Providers (SEGRA, AT T, Spectrum, Others) FSU, FTCC, Technology and Innovation companies, Next Gen Broadband innovators C1. Active conversations are being had regarding possible grants to expand infrastructure and access. New providers are considering locating in Fayetteville and Cumberland County, City Staff is working to further expand technological innovation within the City s operations. FCEDC has launched the CORE with a new announcement combining June 27th. FTCC and FSU continue to earn accolades for the work they are doing in this sector. C2. Organize partners to pursue new platforms for advancement, grants for funding, and programs for youth, workforce and entrepreneur development. C3. Public and Private partnerships create an ecosystem that supports testing of new platforms, fosters innovation and allows for the testing of cutting edge technologies and concepts.

190820 J Regional Opportunity Framework 27

Project Workgroups

Task: Record ongoing, planned and needed projects

Name: Purpose: Lead: Status:

Example: Name: Expand Broadband Purpose: Economic Development Lead: FCEDC Status: Ongoing

No additional detail provided

Tagged Passions:economic development, development, Development, and Internet Access

190820 J Regional Opportunity Framework 28

Cumberland County Tier 1: Our 2019 Timeline >Develop CC Regional Opportunity Framework to inform 2020-2030 outcomes >Identify, organize and advance Tier 1 projects (maximize Tier 1 resources) May 21 Jun 18 Aug 20 Sep 17 Oct 16 Nov 19 May 21 Identify Framework Outline Highlight Tier 1 Projects Jun 18 Refine Framework Organize Tier 1 Projects

Aug 20 Coordinate Framework Advance Tier 1 Projects

Sep 17 Framework Public Input Advance Tier 1 Projects Oct 16 Framework Public Input Assess Tier 1 Projects Nov 19 Framework Update Advance Tier 1 Projects

1
Volume 30 Regular Meeting August 19, 2019

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING MINUTES

MONDAY, AUGUST 19, 2019 7:00 P.M. BILL LUTHER BOARD MEETING ROOM

Mayor Jackie Warner called the regular meeting of the Hope Mills Board of Commissioners to order on Monday, August 19, 2019 at 7:00 p.m.

GOVERNING BOARD MEMBERS PRESENT Mayor Jackie Warner, Mayor Pro Tem Mike Mitchell, Commissioners Jessie Bellflowers, Pat Edwards, Meg Larson and Jerry Legge. STAFF PRESENT Town Manager Melissa Adams, Town Clerk Jane Starling, Finance Director Drew Holland, Parks Recreation Director Lamarco Morrison, Police Chief Joel Acciardo, Deputy Fire Chief Steve Lopez, Chief Building Inspector Ray Reeves, Deputy Public Works Director Bruce Clark, Development Planning Administrator Chancer McLaughlin and Stormwater Administrator Beth Brown. Also present was Town Attorney Dan Hartzog, Jr.

Tagged Passions:planning, finance, legal, development, public safety, parks, Development, Public Works, public works, administrator, manager, recreation, and stormwater

INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Pastor Michael McGill, Grace Place Christian Church, followed by the Pledge of Allegiance led by Mayor Jackie Warner.

Tagged Passions:church

1.
APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

Motion made by Mayor Pro Tem Mitchell and carried unanimously, to approve the agenda as presented with the addition of a closed session pursuant to NCGS 143-318.11 (a)(3) to consult with the Attorney on matters within the Attorney-Client privilege relating to the parking lot at the former golf course property.

Tagged Passions:legal, property, golf, and parking

2.
PRESENTATIONS.

No additional detail provided

a.
Pat Caulder Award Presentation for 2018 and 2019.

Mayor Pro Tem Mitchell and Commissioner Legge awarded Caleb Holland and Jacob Sports with the 2018 and 2019 Pat Caulder Awards on behalf of the Historic Preservation Commission.

Tagged Passions:boards and commissions, historic, preservation, and sports

b.
Suicide Awareness Month Proclamation 2019.

No additional detail provided

Tagged Passions:recognition and suicide

TOWN OF HOPE MILLS PROCLAMATION RECOGNIZING

SUICIDE PREVENTION AWARENESS MONTH
Tagged Passions:recognition and suicide

2
Volume 30 Regular Meeting August 19, 2019

WHEREAS, on average, 20 active-duty service members, veterans, and members of the National Guard and Reserve die by suicide each day many of whom have risked their lives to protect our freedom while deployed, often multiple times, to areas of prolonged conflict. WHEREAS, rates for our countries First Responders are approximately 20 higher than that of the general public and throughout the general public nationally, there is a suicide attempt every 28 seconds. WHEREAS, suicide is a public health challenge that causes immeasurable pain among individuals, families, and communities across the country. WHEREAS, connecting veterans and first responders with each other, with civilians, and with their communities through a range of activities, including physical activity, community service, and disaster response efforts promoting a stronger sense of belonging and purpose. WHEREAS, mental health and crisis support services are critical for people showing signs of suicide risk in their thoughts or behavior, requiring involvement from the broader community to reach Veterans where they live and thrive before they reach a crisis point.
Tagged Passions:health, veterans, risk, services, military, mental health, suicide, rates, and behavior

WHEREAS, Veterans and their loved ones can call the Veterans Crisis Line at 1-800- 273-8255 and Press 1, or chat online at VeteransCrisisLine.net, or send a text message to 838255 to receive free, confidential support 24 hours a day, 7 days a week, 365 days a year.

WHEREAS, if you or someone you know is in an emergency, call 911 immediately. Or, if you are in crises or are experiencing difficult suicidal thoughts, call the National Suicide Hotline at 1-800-273-8255. NOW, THEREFORE, BE IT RESOLVED that I, Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim September, 2019, as Suicide Prevention Awareness Month in the Town of Hope Mills encouraging all citizens to look out for their family, friends and neighbors and urging those who are experiencing a crisis to seek help. This the 19th day of August, 2019 JACKIE WARNER, Mayor

Tagged Passions:veterans, 911, emergency, and suicide

c.
Update on the John W. Hodges Public Safety Building.

Finance Director Drew Holland provided an update on the John W. Hodges combined Police and Fire Public Safety Building. Finance Director Holland commented staff is currently awaiting build-design quotes for the temporary Police station. Initially staff planned to utilize funds from the USDA Loan to renovate the temporary Police Station but determined the funds would not be available unless the same contractor was used to build the Public Safety Facility as well. Fortunately, the lease for the temporary Police Station

Tagged Passions:funding, finance, facility, leasing, and public safety

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Volume 30 Regular Meeting August 19, 2019

can be covered by the USDA Loan. The final submittal for the USDA Loan is October of 2019.

No additional detail provided

Finance Director Holland commented the current construction cost for the Public Safety building alone is estimated to be 12,885,500. In total the project will be around 16 million, though Finance Director Holland is actively working to lower the costs. Once deigns have been finalized, project bids will be advertised in December with construction projected to begin in January or February 2020.

Commissioner Bellflowers inquired the initial proposed, monthly payment for the Public Safety Facility. Finance Director Holland responded originally when the project was projected to cost around 12 million the payment would have been roughly 717,000 per year, for 25 years. If the final cost is 15 million, the yearly payment for 35 years would be 750,000 at 3.5 . Commissioner Larson inquired a plan of action if bids are higher than 16 million. Finance Director Holland responded staff would have to opt for value engineering or other ways to cut costs.

Tagged Passions:rfp, RFP, construction, finance, facility, public safety, and advertising

3.
MANAGER S REPORT.

Town Manager Adams provided an update on the following items: Rockfish Road Sidewalk Project: A meeting was held today, Monday August 19th with representatives of McGill Associates, Charles Hughes Construction, and NCDOT. McGill Associates is working with the Contractor to rewrite the change order, which will be validated by NCDOT. McGill is working on the scheduling and traffic control plan, which must be reviewed and approved by NCDOT. Fountain Lane House: We are still awaiting a response from the notification of demolition from the State DHHS before proceeding with obtaining bids for demolition. Trade Street Museum Update: A drawing has been completed in order to make the building ADA compliant and has been reviewed by the HPC. The next step is completing a Request for Proposals (RFP) and then to obtain proposals. I have identified this project as a top priority moving forward this budget year. Now that the Public Works Department has a Deputy Public Works Director, it will remove some of the burden from Public Works Director Don Sisko and things should be able to move a little more expeditiously on this project.

Tagged Passions:rfp, RFP, construction, streets, budget, disability, Public Works, public works, demolition, manager, trade, Pedestrian, and traffic

Maintenance for the Episcopal Church property: Public Works has removed some limbs from some of the trees around the property and has removed a tree directly next to the Parish House that has been causing some damage. Scan Electric conducted an inspection of the electrical components at the Episcopal Church on Thursday, August 8th, in order to have the electricity turned on. This is required when a property has had power off for more

Tagged Passions:electric, church, trees, Public Works, public works, and property

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Volume 30 Regular Meeting August 19, 2019

No additional detail provided

than six months. There are a number of items identified by Scan Electric that will need to be completed before electricity may be reconnected. Scan Electric has submitted a proposal for the required work; we are in the process of obtaining another quote.

Parish House Update: Public Works has completed all demolition requested by Lysaght Associates. Mark Blankinship of Lysaght Associates will be here Tuesday, August 20, 2019 at 8:30 a.m. to meet with Public Works Director Don Sisko to complete the structural inspection of the Parish House. Heritage Park Master Plan: The Board of Commissioners accepted the proposal from McAdams for the Heritage Park Master Plan at the Monday, July 15, 2019 Regular Meeting. A Public Kick Off Meeting involving the HPC, Appearance Committee and the Parks Recreation Committee is tentatively scheduled for Thursday, September 26th at 6:00 p.m. at the Parks Recreation Center. Currently the Parks Recreation Department is creating a flyer for public information and to market this meeting to as many of the citizens as possible. The flyer will be emailed to the Sunshine List , placed on the Town s Website and Social Media pages, marquees, as well as, placed at different locations around town. Parks Recreation Director Lamarco Morrison has completed a draft of an RFP to partner with a company that rents canoes, kayaks and paddle boats to operate at Town Lake. We are hoping to place this item on the September 9, 2019 Agenda for discussion and possible consideration.

Tagged Passions:rfp, RFP, market, electric, parks, boating, Public Works, public works, demolition, social media law, and recreation

Parks Recreation staff has sent out a survey to the participants of the 2019 Parks Recreation Summer Camp Program. The survey results will assist staff in determining the future planning, additions to, or adjustments for the program. This is following one of the recommended actions within our recently completed Parks Recreation Comprehensive Plan.

Tagged Passions:planning, strategic, program, parks, and recreation

The Parks Recreation Staff has prepared a Fall Sports Revenue Report. Soccer participation has increased from 321 participants in FY 2018-2019 to 372 participants for FY 2019-2020; an increase in revenue of 1,530.00. Fall baseball has increased from 101 participants to 115 participants; an increase in revenue 420.00. Football participation has increased from 82 participants to 98 participants; an increase in revenue of 480.00. Cheerleading participation has increased from 51 participants to 55 participants; an increase in revenue of 120.00. The total increase in revenue from FY 2018-2019 to 2019- 2020 Fall Sports is 2,550.00. We anticipate growth will continue in greater numbers for all sports and programs with the implementation of the online registration later on this year.

Town Staff clears drains before adverse weather and after heavy rain events to make certain that the roadways stay clear of debris and rainwater. Staff has noticed a tremendous amount of lawn debris entering the roadways. With over 6000 inlets in Town, we would like to request that residents remove yard debris and dispose of it properly. This debris can create a roadway safety issue and keep drains from flowing freely during rain events. We

Tagged Passions:events, program, parks, sports, growth, and recreation

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Volume 30 Regular Meeting August 19, 2019

are in the process of conducting a public awareness campaign. The Town maintains drains throughout the year by cleaning the lines however some pipes are smaller sized and take longer to drain.

ADA Transition program - Stewart, Inc.: Representatives of Stewart have completed their assessments. Public Notices have been completed and posted. The public surveys are active on social media and the website. Staff is in the process of completing our self- assessments for facilities and programs which will be submitted to Stewart, Inc.

Rockfish/C. Wayne Collier flooding issue: We have scheduled a follow-up meeting with all parties to discuss options and see if they have any recommendations on Thursday, August 29th.

Tagged Passions:disability, program, flooding, and social media law

Update on the new phone system: All phones were installed on Wednesday, August 14th and we went live with the new system on Thursday, August 15th.

The new carpet for Town Hall is scheduled to be installed over the Labor Day Holiday. Due to the potential issues with having staff and public in the building while carpet is being taken up and new carpet installed, which will begin on Friday, August 30th, the Town Hall only, will be closed for business that day - Friday, August 30th. The Public Works Department, Fire Department, Police Department and Parks Recreation Department will all remain open on Friday, August 30th. Notices will be posted tomorrow, Tuesday, August 20th to our social media pages, website and on the building, so that the public will be made aware of the closing. A meeting was held on Thursday, August 15th with Grace Lawrence and other representatives from the Rural Planning Center Division of NC Department of Commerce, and included staff, Mayor Warner, Mayor Pro Tem Mitchell, as well as members from FCEDC, Cumberland County Planning staff, and Ms. Pat Hall as the representative of the Joint Planning Board. The next steps in the process will be; the Rural Planning Center will send the Town a MOU and a Resolution of Support to approve and adopt. Representatives will schedule a tour of the focus areas to take place in September; and the first initial meeting of the working group will take place in October. The purpose of the first initial meeting is an introduction to the process and general outline of process and plan. More specifically to; define the areas; plan objectives and mission statement; and begin discussion of land use categories. Sidewalks and Mother-In-Law suites: Staff is currently working with Cumberland County staff to draft language to address redundant sidewalk regulations in residential subdivisions as well as how to address mother in law suites in the zoning code.
Tagged Passions:planning, regulation, rural, business, public safety, fire departments and districts, zoning, subdivision, parks, Public Works, public works, social media law, Pedestrian, holiday, and recreation

Code Enforcement: Staff contacted several businesses in Hope Mills over the past few days to notify them of code enforcement violations tied to flag signs and outdoor displays and are working with business owners to come into compliance. A recent code violation off of

Tagged Passions:business, compliance, and codes enforcement

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Volume 30 Regular Meeting August 19, 2019

Labonte Drive for a fence that was installed without a permit was brought into compliance when the homeowner was approved for a zoning and building permit. Political Campaign Signs: Staff issued the Explanation of Political Campaign Signs to all candidates for the upcoming election cycle that provides information on the placement of campaign signs within the Town of Hope Mills limits on Friday August 16th.
Tagged Passions:voting, election, zoning, and compliance

NCDOT Grant: Staff submitted the grant application for the NCDOT Bicycle and Pedestrian Grant for the fall 2019 cycle. The grant is an 80/20 match and is a request to facilitate funds for a planning study for pedestrian connectivity throughout the Town of Hope Mills.

No additional detail provided

Tagged Passions:planning, funding, grant, Bicycles, Pedestrian, and bicycles

FAMPO Grant: Staff is also gearing up for the submission of the annual FAMPO Transportation Alternatives Grant for sidewalks. This is the grant that has produced the Rockfish Road, Johnson Street, and Main Street (across from the lake) sidewalk projects. Staff will coordinate with Public Works to determine the location of the next sidewalk project when the application period opens in a few months.

The recently awarded grant across from Hope Mills Lake is for a total of 445,540 and includes:
Tagged Passions:grant, streets, transportation, Public Works, public works, and Pedestrian

a.
The installation of a new sidewalks along the southwest side of N. Main Street (across from the lake) from the intersection of Johnson Sts/Fountain Lane and Main and the intersection of Trade Street/Lakeview Road and Main.

No additional detail provided

Tagged Passions:streets, trade, and Pedestrian

b.
The installation of a new cross walks at the intersection of Johnson Street/Fountain Lane and Main.

No additional detail provided

Tagged Passions:streets

c.
Full pedestrian upgrades at the intersection of Trade Street/Lakeview Road and Main including crosswalks, pedestrian signalization, and stop lights.

No additional detail provided

Tagged Passions:streets, trade, and Pedestrian

d.
A raised midblock pedestrian crosswalk.

Last week was the official launch of the Hartzog Law Group. Congratulations to our Town Attorney, Dan Hartzog, Jr.

Tagged Passions:legal and Pedestrian

On Friday, August 16, 2019, Best Lawyers in America (c) recognized HLG Attorneys for their accomplishments. Best Lawyers selects its recipients based on an exhaustive peer- review survey and has become recognized as the definitive guide to legal excellence. Dan Hartzog Jr. was recognized by Best Lawyers in the field of Municipal Law.

On August 3, 2019, Dan Hartzog Jr. was elected to serve on the Board of Directors for the North Carolina Association of Municipal Attorneys. The Association seeks to encourage cooperation among municipal attorneys, provide opportunities to exchange information and experiences, and keep members informed on current issues and developments in municipal law.
Tagged Passions:recognition, legal, development, and Development

4.
PUBLIC HEARINGS.

Tagged Passions:hearing

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Volume 30 Regular Meeting August 19, 2019

No additional detail provided

a.
Case No. P19-34: Rezoning of 1.38+/- acres from R6A Residential to C(P) Planned Commercial or to a more restrictive zoning district; located in the northeastern quadrant of the intersection of SR 1138 (Applebury Lane) SR 1141 (Cumberland Road); submitted by Roy and William Player on behalf of the Mary Elaine Player estate (owner). (Hope Mills).

Development Planning Administrator Chancer McLaughlin presented this item. The subject properties exist as 3 parcels that comprise a total of 1.38 acres of land located along the northeastern portion of the intersection of Cumberland Road and Applebury Lane. Mayor Warner opened the public hearing at 7:43 p.m. Mayor Warner called for comments for or against Case P19-34.

Tagged Passions:planning, development, zoning, Development, property, hearing, commercial, and administrator

Mr. Roy Player, 2811 Southwinds Circle, Sevierville, NC and William Player, 501 Whippoorwill Lane, Raeford, NC, spoke in favor of the rezoning. Mr. Roy Player commented his family has owned the property since 1964. Roy and his brother William took the property over in 2017 after their mothers passing. The Player s would like the property to be put to good use and help the community grow

No additional detail provided

Tagged Passions:zoning and property

Mr. Albert Norton, 2936 George Owen Road, Fayetteville, NC, spoke in favor of the proposed rezoning. Mr. Norton commented he owns 13 acres of land behind the Circle K gas station at the corner of Hope Mills Road and Cumberland Road. A piece of that property abuts to the Player s property. Mr. Norton was denied rezoning of his property in the past and urged the Board to allow the proposed rezoning in an effort to help the Town grow and place money in the Town coffers.

Mayor Warner called for comments against Case P19-34. There were none. Motion made by Commissioner Legge and carried unanimously, to close the public hearing for Case P19-34. Mayor Warner closed the public hearing at 7:50 p.m. Motion made by Commissioner Edwards and carried unanimously, to approve Case P19- 34 rezoning from R6A Residential to C(P) Planned Commercial and find the request is consistent with the adopted Southwest Cumberland Land Use Plan (2014) which calls for heavy commercial at this location, C(P) Planned Commercial is designated as a heavy commercial district; and further find that approval of the request is reasonable and in the public interest because the distric requested is in harmony with the surrounding zoning and existing land uses and may provide further access to the large adjacent C(P) zoned tract to the north.

Tagged Passions:zoning, property, hearing, and commercial

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Volume 30 Regular Meeting August 19, 2019

Motion made by Commissioner Legge and carried unanimously, to reconsider the rezoning for Mr. Norton s property, previously Case P17-45, to be heard at the September 9, 2019 regular meeting.
Tagged Passions:zoning and property

5.
PUBLIC COMMENTS.

Beth Cooper, 4413 Goldenrod Ct, Parkton, NC. Ms. Cooper commented on her concern for the articles and social media posts in which Board members have placed blame on the Mayor for delaying projects when in fact they have striped her of any power.

Tagged Passions:social media law

6.
CONSENT AGENDA:

No additional detail provided

a.
Consideration of Approval of Regular Meeting Minutes from August 5, 2019.

No additional detail provided

b.
Consideration of Approval of Parks and Recreation Senior Staff (Lamarco Morrison, Stephen Kessinger and Anne Evanco) attending the 2019 North Carolina/South Carolina Recreation and Park Association (NCRPA) Joint Conference in Myrtle Beach, South Carolina. Cost is 1,729.78 and is currently budgeted.

No additional detail provided

Tagged Passions:budget, beach, parks, and recreation

c.
Consideration of Approval of Ernie Fisher (DBA Southeastern Athletic Officials

Association) contract for 2019-2020 to provide athletic officials; funding was approved in the 2019-2020 fiscal budget.

Tagged Passions:funding, budget, contract, and athletics

d.
Consideration of a Third-Party Encroachment Agreement for sidewalks tied to a proposed Chick-Fil-A.

e. Acceptance of the July 2019 Financial Statements.

Tagged Passions:finance, streets, restaurants, financial report, encroachment, and Pedestrian

END OF CONSENT AGENDA

Motion made by Commissioner Legge and carried unanimously, to approve the consent agenda as read.

7.
OLD BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Update from Police Chief regarding a traffic/speed study for Thoroughbred Trail

and Jockey Whip Lane in Steeplechase Subdivision.

Tagged Passions:public safety, subdivision, trails, and traffic

Town Manager Adams commented the Board of Commissioners voted to table this item at the August 5, 2019 meeting in order for the Police Chief to gather further information; specifically, the length of the Street was requested. Additional signage is currently in the process of being installed. The Police Departments recorded data does not meet the minimum threshold of the guidelines for installation of speed calming devices. Therefore, staff does not recommend going against our own policy.

No additional detail provided

Tagged Passions:streets, public safety, advertising, signage, manager, and policy

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Volume 30 Regular Meeting August 19, 2019

b.
Discussion and consideration in moving forward with a driveway permit and

parking lot with a survey on the Golf Course Property along with an engineered design to be submitted to NCDOT with a cap of 25.000; previously approved at the February 18, 2019 meeting. Town Manager Adams commented a map was included in the agenda packet that featured the proposed location of the temporary driveway and parking lot, as well as, an area to be comprised of crush and run, which would allow access to the storage building on the property from the cart path. The highlighted area was approved by the Department of Transportation as it is the flattest area on the property and would not require earthen or grading work.

Tagged Passions:transportation, property, manager, golf, grading, and parking

Mayor Warner inquired if the proposed area was included in the plan in which NCDOT recommended placement of a driveway. Town Manager Adams responded it would be a temporary driveway with the option to make the location permanent. The area NCDOT identified was farther down Golfview Road.

No additional detail provided

Tagged Passions:streets and manager

Commissioner Edwards suggested the Board delay any actions on the temporary driveway in order to allow the future Board to make the decision. Town Manager Adams commented this item needs to be addressed soon.

Commissioner Larson commented in favor of moving forward with a temporary driveway as residents will have a green space to walk in. Commissioner Bellflowers and Mayor Pro Tem Mitchell were also in agreement in moving forward with the temporary driveway in order to access the storage building on the property and as access to the property was promised to residents. Motion made by Commissioner Legge to approve moving forward with the temporary driveway permit and parking lot survey along with an engineered design to be submitted to NCDOT with a cap of 25,000 and the motion carried 4 to 1, with Commissioner Edwards voting against.

Tagged Passions:voting, property, manager, and parking

8.
NEW BUSINESS:

No additional detail provided

Tagged Passions:business

a.
(Non-Public Hearing Item) Case No. 19-080: Consideration of the Thomas Foldesi Property; C3 Site Plan Review; Hope Mills Zoning Ordinances; Zoned: C3; Acreage: 1.15 ac. +/-; Located at 2727 2731 Hope Mills Road (NC HWY 59); submitted by Thomas Foldesi (Owner) and George Rose (Engineer). (Hope Mills).

Development and Planning Administrator Chancer McLaughlin presented this item. Mr. McLaughlin commented the subject property is a 1.15-acre tract located at 2727 and 2731 Hope Mills Road and developed with the existing Cape Fear Flooring establishment and

Tagged Passions:planning, ordinance, development, zoning, Development, property, hearing, and administrator

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Volume 30 Regular Meeting August 19, 2019

an existing 1,300+ square foot, one-story frame vacant commercial structure. The applicant is proposing to utilize the vacant one-story commercial structure on the existing Cape Fear Flooring site for motor vehicle sales, office space for equipment rental, and a thrift store. Motion made by Commissioner Bellowers and carried unanimously, to approve Case No. 19-080 Consideration of the Thomas Foldesi Property; C3 Site Plan Review; Hope Mills Zoning Ordinances; Zoned: C3; Acreage: 1.15 ac. +/-; Located at 2727 2731 Hope Mills Road (NC HWY 59); submitted by Thomas Foldesi (Owner) and George Rose (Engineer). (Hope Mills).

Tagged Passions:ordinance, equipment, sale, zoning, rental, property, and commercial

9.
REPORTS AND INFORMATION ITEMS:

No additional detail provided

a.
Reminders.

No additional detail provided

September 2, 2019 Labor Day Holiday-Town Hall Closed. September 5, 2019 at 5:00 - 8:00 p.m. Food Truck Rodeo at the Municipal

Complex. September 7, 2019 at 9:00 a.m. - 1:00 p.m. Good2Grow Farmers Market at the Municipal complex. September 9, 2019 at 5:30 p.m. Tree Ordinance Workshop in the Luther Board Room at Town Hall. September 9, 2019 at 6:00 p.m. Festival Committee Meeting in the front conference room at Town Hall. September 9, 2019 at 7:00 p.m. Board of Commissioners Regular Meeting in the Luther Board Room at Town Hall.

Tagged Passions:ordinance, market, agriculture, transportation, trees, food trucks, farmers market, holiday, and festival

b.
Department Monthly Reports

Fire Department, July 2019 Police Department, July 2019 Inspections Department, July 2019 Parks Recreation, July 2019 Stormwater Department, July 2019 Public Works Department, July 2019

Tagged Passions:public safety, fire departments and districts, parks, Public Works, public works, recreation, and stormwater

o
Sanitation o Service Garage o Buildings Grounds o Streets

All Monthly Reports

Tagged Passions:streets and solid waste

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Volume 30 Regular Meeting August 19, 2019

No additional detail provided

10.
STAFF COMMENTS.

No additional detail provided

Town Clerk Starling requested the Board s permission to allow her to empty the file cabinet in the Commissioner s Room in preparation for the installation of new carpeting in Town Hall.

The consensus of the Board was to allow Town Clerk Starling to empty the contents of their file cabinet.

11.
OFFICIAL COMMENTS.

Commissioner Legge apologized for his absence at the August 5, 2019 meeting as he lost a close friend. Commissioner Legge congratulated Attorney Hartzog on his new law office and the Pat Caulder Award recipients. Mayor Pro Tem Mitchell encouraged citizens to assist Town staff in clearing storm drains after heavy rain events and congratulated Attorney Hartzog on his recent award as Best Lawyer in Municipal Law.

Tagged Passions:legal and events

Commissioner Bellflowers thanked everyone for attending the meeting and congratulated Attorney Hartzog.

Tagged Passions:legal

Mayor Warner inquired if the added closed session was appropriate to discuss in closed session. Attorney Hartzog commented it would be dependent upon the subject matter and he will determine if it is appropriate for a closed session.

No additional detail provided

Tagged Passions:legal

12.
CLOSED SESSION.

No additional detail provided

a.
Conduct a closed session pursuant to NCGS 143-318.11 (a)(5) concerning the acquisition of real property and pursuant to NCGS 143-318.11 (a)(3) to consult with the Attorney on matters within the Attorney-Client privilege relating to the parking lot at the former golf course property.

Motion made by Mayor Pro Tem Mitchell and carried unanimously, to conduct a closed session pursuant to NCGS 143-318.11 (a)(5) concerning the acquisition of real property and pursuant to NCGS 143-318.11 (a)(3) to consult with the Attorney on matters within the Attorney-Client privilege relating to the parking lot at the former golf course property. Mayor Warner instructed the Board to assemble in the Front Conference Room at 8:22 p.m. At 8:47 p.m. Mayor Warner called the regular meeting back to order.

Tagged Passions:legal, property, golf, and parking

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Volume 30 Regular Meeting August 19, 2019

Motion made by Mayor Pro Tem Mitchell to seal the minutes of the closed session until such time as the release of the information would no longer frustrate the purpose of the closed session and further no action was taken.

13.
ADJOURNMENT.

Motion made by Commissioner Legge and carried unanimously, to adjourn the meeting. Mayor Warner adjourned the meeting at 8:47 p.m.

_______________________ Jackie Warner, Mayor ATTEST:

__________________________ Jane G. Starling, CMC, NCCMC Town Clerk A RESOLUTION BY THE TOWN OF HOPE MILLS BOARD OF COMMISSIONERS AUTHORIZING ACCEPTANCE OF THE DONATION OF PERSONAL PROPERTY TO THE HOPE MILLS POLICE DEPARTMENT Resolution No. 2019-18 WHEREAS, a city may accept the donation of personal property from another governmental unit within the United States, a sister city, a nonprofit organization, or an individual, including supplies, materials and equipment. WHEREAS, the US Military s Law Enforcement Support (LESS) 1033 Program has donated certain personal property to the Town of Hope Mills Police Department. WHEREAS, there are no outstanding charges due to the Town of Hope Mills for this property; and WHEREAS, the Town of Hope Mills is interested in obtaining the Oshkosh M-ATV serial number 2355-01-623-0967 valued at: 767,360.00; and WHEREAS, the Hope Mills Town Board desires to accept the donation of this property for use by the Hope Mills Police Department. NOW, THEREFORE, BE IT RESOLVED that the Hope Mills Board of Commissioners accepts said property as a donation to the Hope Mills Police Department and authorizes the
Tagged Passions:equipment, donation, public safety, Donation, materials, program, property, military, ATV, and sister city

Police Department to use as they deem necessary.

ADOPTED and approved this the 9th day of September, 2019. ____________________________ JACKIE WARNER, MAYOR ATTEST: ______________________

Tagged Passions:public safety

Jane G. Starling, CMC, NCCMC

Town Clerk

Meeting Date: September 9, 2019

This agenda form has been reviewed by: Initial Date

Town Manager MA 9/4/19 Finance Director Town Attorney Department Head (s) LMM 8/28/19 Town Clerk JGS 8/28/19

AGENDA FORM TO: Melissa P. Adams, Town Manager FROM: Lamarco M. Morrison, Parks and Recreation Director
Tagged Passions:finance, legal, parks, manager, and recreation

SUBJECT: Consideration of Authorizing the Town Manager to Execute

No additional detail provided

Tagged Passions:manager

an Interlocal Agreement with the Cumberland County Board of Education

BACKGROUND INFORMATION: On August 22, 2019, the Cumberland County Board of Education approved the Interlocal Agreement between Cumberland County Schools and the Town of Hope Mills. Through this continued partnership, Hope Mills Parks and Recreation shall provide athletic and recreational programming, and routine maintenance at Hope Mills Middle, South View Middle, South View High, Baldwin Elementary, C. Wayne Collier Elementary and Rockfish Elementary Schools. STAFF RECOMMENDATION, IF APPLICABLE: Execute the Interlocal Agreement between the Town of Hope Mills and the Cumberland County Board of Education. RECOMMENDED ACTION: Authorize the Town Manager to execute the Interlocal Agreement between the Cumberland County Board of Education and the Town of Hope Mills for the use of facilities by the Parks and Recreation Department.

Tagged Passions:parks, manager, education, athletics, and recreation

FISCAL IMPACT: There is no cost to use the referenced Cumberland County Schools facilities. The cost to provide athletic programming and maintain the facilities were approved in the FY 2019 20 budget.

ATTACHMENTS: Attached is the Interlocal Agreement between the Cumberland County Board of Education and the Town of Hope Mills. Meeting Date: 9/9/2019 This agenda form has been reviewed by: Initial Date
Tagged Passions:budget, education, and athletics

Town Manager MA 9/4/19 Finance Director Town Attorney Department Head (s) EAB 9/1/19 Town Clerk JGS 8/28/19

AGENDA FORM TO: Melissa P. Adams, Town Manager
Tagged Passions:finance, legal, and manager

FROM: Elisabeth A. Brown, Stormwater Administrator

No additional detail provided

Tagged Passions:administrator and stormwater

SUBJECT: Jet Rodding Contract (Storm drain cleaning)

No additional detail provided

Tagged Passions:contract

BACKGROUND INFORMATION: Storm drain maintenance is a very important part of the systems functional ability. Many of the systems in Town are older and small sized piping. During heavy rain events, drains can become clogged with yard debris and sediment washing from private property. Last years cleaning contract proved to be very beneficial during flash flooding events.

Tagged Passions:contract, events, flooding, and property

Staff request board approval of the attached pricing to begin a continuous level of maintenance annually. The money is currently budgeted in FY 2019-2020.

STAFF RECOMMENDATION, IF APPLICABLE: Approval RECOMMENDED ACTION: Same FISCAL IMPACT: 30,000 budgeted in FY 18-19 ATTACHMENTS: Email from T2 Contracting NORTH CAROLINA CONTRACT FOR __T2 Contracting Inc.__ COUNTY OF CUMBERLAND THIS CONTRACT, made and entered into this the _9th_ day of __September__, 2019, by and between the TOWN OF HOPE MILLS, a North Carolina municipal corporation (hereinafter referred to as TOWN ) and T2 Contracting Inc._ a sole proprietorship/ corporation/L.L.C./partnership [circle one] organized and existing under the laws of the State of North Carolina (hereinafter referred to as CONTRACTOR ). W I T N E S S E T H: That the Town and the Contractor, for the consideration stated herein, mutually agree as follows: 1. STATEMENT OF WORK. The Contractor shall furnish all supervision, labor, materials, machinery, tools, equipment and services necessary to complete __Storm drain/outfall cleaning and maintenance ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ in an efficient and workmanlike manner, and in accordance with all applicable federal, state or local laws, acts or requirements, etc. (hereafter the Contract Work ). 2. INCORPORATION OF SPECIFICATIONS. The general specifications, technical specifications, information for bidders are a part and parcel of this contract, incorporated by reference hereto and a part hereof to the same extent as if set forth herein in full.
Tagged Passions:rfp, RFP, equipment, budget, contract, materials, services, and property

3.
CONTRACT PRICE. The Town will pay the Contractor for performance of the contract, the sum of Thirty Thousand Dollars ( 30,000_) to be paid as follows: ________Per email pricing 250/hr for Jetter, 275/hr for Vactor __________________The Town, before making any payment, may require the Contractor to furnish releases or receipts from any or all persons performing work and supplying material or services to the Contractor, or any subcontractor, for work under this contract, if this is deemed necessary to protect its interests.

No additional detail provided

Tagged Passions:contract, services, and performance

4.
INDEPENDENT CONTRACTOR. The parties acknowledge that the Contractor is an

No additional detail provided

independent contractor and in no way or for any reason shall be considered an employee of the Town. Except as otherwise provided by this Contract, the Contractor shall have full discretion to determine which tools and methods shall be used and how much time shall be devoted to the completion of the Contract Work. Also, the Contractor shall have full authority and discretion to employ those persons or subcontractors the Contractor deems necessary to complete the Contract Work.

No additional detail provided

Tagged Passions:contract

5.
IRAN DIVESTMENT ACT. Contractor complies that they are not listed on the Final

Divestment List created by the State Treasurer pursuant to N.C.G.S. 143-6A-4. Individuals or companies on the Final Divestment List are ineligible to contract or subcontract with Local Government Units. (N.C.G.S. 143C-6A-5(a). It is each vendor s or contractor s responsibility to monitor its compliance with this restriction. Contracts valued at less than

Tagged Passions:contract, Treasurer, compliance, and TREASURER

2
1,000.00 are exempt from this restriction. (List www.nctreasurer.com/Iran) (Complete Attachment 2 with Contract)

Tagged Passions:contract

6.
PERFORMANCE AND PAYMENT BOND REQUIRED. Concurrent with the execution

of this agreement, and prior to beginning any work hereunder, Contractor shall procure, execute and deliver to the Town, at his own cost and expense, a performance bond equal to one hundred percent (100 ) of the contract price, as security for the faithful performance of the work and for payment of all persons performing labor on the project under this contract, and furnishing materials in connection with this contract. Bonds must be in a form acceptable by the Town of Hope Mills and must be secured by a surety company approved by the State of North Carolina as a surety. A certified copy of the agent's authority to act must accompany all Bonds signed by an agent. Bonds must be valid until one (1) year after completion of the contract.

Tagged Passions:security, bond, contract, materials, and performance

7.
COMPLIANCE WITH ALL PERMITS AND CODES. The contractor shall give all

notices required by, and comply with all applicable codes, ordinances, laws and acts of the United States, State of North Carolina, County of Cumberland and/or the Town of Hope Mills, and shall, at his own expense, secure and pay the fees or charges for all permits required for the performance of the Contract work. 8. CARE OF WORK. The Contractor shall be responsible for and required to make good all damages to persons or property that may occur during the contract period, caused by carelessness, neglect, or want of due precaution on the part of the Contractor, or as a result of his fault or negligence in connection with the prosecution of the work and shall be responsible for the proper care and protection of all work performed until completion and final acceptance of the work by the Town. He shall repair at his own expense in a manner satisfactory to the Town any damage caused by his operations.

Tagged Passions:ordinance, contract, performance, property, and compliance

9.
ACCIDENT PREVENTION. The Contractor shall exercise proper precautions at all times

for the protection of persons or property and shall be responsible for all damages to persons or property, either on or off the site. The safety provisions of applicable laws, acts and building and construction codes shall be observed and the Contractor shall take or cause to be taken such additional safety and health measures as is determined to be reasonably necessary.

Tagged Passions:health, construction, and property

10.
INDEMNIFICATION OF TOWN.

No additional detail provided

(A) The Contractor shall indemnify and hold harmless the Town from liability for any damage to persons or property resulting from prosecution of work under this Contract.

Tagged Passions:contract and property

(B) The Contractor shall indemnify and hold harmless the Town from any and all claims of subcontractors performing services or supplying material to the site.

Tagged Passions:services

(C) The Contractor shall indemnify and hold harmless the Town and the officers and agents thereof from any and all claims, suits and proceedings of every name and description which may be brought against the Town or the officers and agents thereof, for or on account of any injuries or damages to persons or property received or sustained by a person or persons, firm or corporation, of, by or in consequence of any materials used in said work, or by or on account of any improper material or workmanship in its

Tagged Passions:materials and property

3
construction, or by or on account of any accident or of any other act or omission of said Contractor or their agents, employees, servants or workers.

Tagged Passions:construction

11.
INSURANCE.

The work and products to be provided under this Contract shall not commence until the contractor has obtained all required insurance and certificates of insurance have been submitted to and approved by the Town. These certificates shall contain a provision that coverage afforded under the policies will not be canceled, reduced in amount or coverage eliminated until at least thirty (30) days after mailing written notice, by certified mail, return receipt requested to the insured and the Town of such alteration or cancellation. The Town of Hope Mills shall also be named as an additional insured. (A) Workers Compensation and Employer s Liability The contractor shall provide and maintain, during the life of the Contract, workers compensation insurance, as required by law, as well as employer s liability coverage with minimum limits of 1,000,000 for each accident, 1,000,000 disease for each employee, and 1,000,000 disease coverage limit. (B) General Liability Coverage The contractor shall carry comprehensive general liability insurance to protect the contractor and his subcontractors against claims for injury to or death to one, or more than one person due to accidents which may occur or result from operations under the Contract and to protect him and his subcontractors from claims for property damage which might arise from operations under the Contract. Such general liability insurance shall cover the use of all equipment, hoists, and motor vehicles on the site, or hauling materials or debris from the site. Minimum limits of general liability insurance shall be as follows: General Liability - 2,000,000 (Can be 1,000,000 of General Liability with

Tagged Passions:compensation, equipment, contract, materials, insurance, and property

1,000,000 of Umbrella or Excess Coverage) Auto Liability - 2,000,000 (Can be 1,000,000 of Auto Liability with 1,000,000 of

Tagged Passions:transportation

Umbrella or Excess Coverage)

No additional detail provided

All deductibles shall be the responsibility of the Contractor.

No additional detail provided

12.
EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Contract, the

Contractor agrees as follows:

Tagged Passions:contract, performance, and employment

(A) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, religion, sex, age, or handicap. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, creed, color, national origin, religion, sex, age, or handicap. Such action shall include but not be limited to employment, upgrading, demotion, transfer recruitment, or recruitment

Tagged Passions:religion and employment

4
advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post notices setting forth the provisions of this non-discrimination clause in conspicuous places available to employees and applicants for employment.

No additional detail provided

Tagged Passions:compensation, discrimination, advertising, employment, training, rates, and selection

(B) In the event of the Contractor's noncompliance with the non-discrimination clauses of

this Contract or with any of such releases, regulations or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts.
Tagged Passions:regulation, contract, discrimination, and events

13.
E-VERIFY. As a condition of this Contract, the Contractor shall comply with the

No additional detail provided

Tagged Passions:contract

requirement of Article 2 of Chapter 64 of the General Statutes. Further, if Contractor provides the services to the Town utilizing a subcontractor, Contractor shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes as well. Contractor shall verify, by affidavit, compliance of the terms of this section upon request by the Town. (Complete Attachment 1 with Contract)

14. TIME FOR COMPLETION. The work the Contractor is required to perform under this
Tagged Passions:contract, services, and compliance

contract shall be commenced within ______N/A_________ (_____) days after the execution of the Contract and shall be fully completed within _______________ (_____) consecutive calendar days following such commencement.

Tagged Passions:contract

15.
INSPECTION OF WORK. All materials and each part or detail of the work shall be

No additional detail provided

Tagged Passions:materials

subject to inspection by the Town. The Town shall be allowed access to all parts of the work and shall be furnished with such information and assistance by the Contractor as is required to make a complete and detailed inspection.

No additional detail provided

16.
CARE OF EXISTING FACILITIES. In execution the work, the Contractor shall exert

every effort not to injure existing facilities or to break into them. Any damage that is done thereto shall be promptly repaired by the Contractor at his own expense. He shall not interrupt or interfere with operation of the existing facilities during construction except when absolutely necessary. When this is the case, he shall consult with the Town Manager or his or her designee as to procedure, and shall be governed by their decision. Any improvements damaged during construction of the project shall be restored to a condition equal to that existing at the time of award of contract.

Tagged Passions:construction, contract, procedure, and manager

17.
GUARANTEE OF ALL WORK. All work shall be guaranteed by the Contractor and his

Sureties against defects resulting from the use of faulty or inferior materials, equipment, or workmanship for one year from the date of final completion of the work as signified by acknowledgment of receipt of final Payment by the Contractor, or from date of notice of full occupancy of the facility by the Town, whichever is earlier, or from the date of final completion as established by the Town. Additional Warranties/Guarantees:

Tagged Passions:equipment, facility, public safety, and materials

18.
TERMINATION OF CONTRACT.

No additional detail provided

Tagged Passions:contract

5
(A) If the Contractor refuses or fails to prosecute the work with such diligence as will insure its completion within the time specified, the Town may terminate the Contract's rights to proceed with the work. Upon such termination, the Town may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor and his sureties shall be liable to the Town for any additional cost incurred by the Town in its completion of the work and they shall also be liable to the Town for liquidated damages for any delay in the completion of the work as provided below. If the Contractor's right to proceed is so terminated, the Town may take possession of and utilize in completing the work such materials, tools, equipment, and plans as may be on the site of the work and necessary thereof.

Tagged Passions:equipment, contract, and materials

(B) The Town may terminate this Contract at any time for any reason or no reason at all upon five (5) business days written notice to the Contractor. If the Town terminates pursuant to this subsection, it shall pay the Contractor for the reasonable value of the services and materials provided as of the date of termination.

Tagged Passions:business, contract, materials, and services

19.
FORCE MAJEURE. The Contractor shall not be responsible for delays or failures if such

delays or failures arise out of causes beyond its control. Such causes may include, but are not restricted to, acts of God or of the public enemy, fires, floods, epidemics, riots, quarantine restrictions, strikes, freight embargoes, earthquakes, electrical outages, computer or communications failures, and severe weather. Should one of the causes delay the Contractor s completion of the Contract Work within the time specified herein, the parties shall agree to a reasonable extension of the time to complete the Work without penalty to the Contractor.

Tagged Passions:contract, flooding, communications, trade, Communications, and penalty

20.
LIQUIDATED DAMAGES FOR DELAYS. If the work is not completed within the time

stipulated in herein, including any extensions of time granted for excusable delays, the Contractor shall pay to the Town the sum of ________N/A___________ for each calendar day of delay, until the work is satisfactorily completed and the Contractor and his sureties shall be liable to the Town for the amount thereof.

Tagged Passions:grant

21.
CHANGES IN THE WORK. Changes in the scope of work and time under this contract

shall be in writing and mutually executed by the Contractor and the Town. The Contractor shall not be paid for any work requiring a change order unless the Town approves the change order.

Tagged Passions:contract

22.
CHOICE OF LAW. Any and all disputes arising from this Contract or work performed

pursuant to this Contract shall be governed by the laws of the State of North Carolina.

Tagged Passions:contract

6
IN WITNESS WHEREOF, the Town and the Contractor have executed this Contract as of the day and year first above written.

Tagged Passions:contract

TOWN OF HOPE MILLS CONTRACTOR

By: By: Title: ATTEST: _______________________________ Jane Starling , Town Clerk This instrument has been pre-audited in the manner required by the local government budget and fiscal control act. Drew Holland, Finance Director Date
Tagged Passions:finance, budget, and audit

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