NC - Durham: Board of County Commissioners Meeting Agenda

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Board of County Commissioners Meeting Agenda

Board of County Commissioners

200 E. Main Street Durham, NC 27701

(919) 560-0025 Commissioners' Chambers7:00 PMMonday, September 9, 2019 Regular Session Public Charge The Board of Commissioners asks its members and citizens to conduct themselves in a respectful, courteous manner, both with the Board and fellow citizens. At any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to the public charge is observed. As a courtesy to others, please turn off cell phones during the meeting.

Tagged Passions:streets

7:00 pm Regular Session

1.
Opening of Regular Session - Pledge of Allegiance (5 min)

No additional detail provided

2.
Agenda Adjustments (5 min)

No additional detail provided

3.
Announcements (5 min)

Announcements19-0438

1.
Cooperative Extension Host: Motherread Baby - This 10-week class is offered for families that are expecting or with babies under 4-months. The focus will be first year development including, nutrition, early brain growth and breastfeeding support.

This class begins September 12, 2019 and is FREE, however registration is required. Please contact Cindy Riley at 919-560-7319 or ckriley@dconc.gov for more information.

Tagged Passions:development, Development, nutrition, and growth

2.
Durham Reads Together: One Month, One Book, One Community - Join the Conversation as Durham Reads Together strives to strengthen the community through a biennial celebration of reading. During the month of September - October, the discussion will be on The Best of Enemies by

Agenda Text:

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September 9, 2019Board of County Commissioners Meeting Agenda

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Osha Gray Davidson with the first discussion being held on September 17th from 6:30pm - 8:30pm at the Stanford L. Warren Branch Library.

Each event is free and open to the public. Please visit www.durhamreadstogether.org for more information on meeting sites for discussion.

Tagged Passions:sites, events, and library

3.
Child Support Amnesty - If you have an active order for arrest for child support in Durham County, there is help for you. Meet a representative on September 25, 2019 between 9:00am - 4:00pm at 510 S. Dillard Street (Courtroom 5B) and bring 500 per case. If the bond is lower than 500 bring that amount and your order of arrest will be recalled.

For more information, please call 919-560-8901 ext. 8900 or 8930.

Tagged Passions:streets and bond

4.
2019 Triangle Kickoff to College Career Event - In collaboration with Art of Cool Fest 2019, this event is All Things Education in NC. Families are invited to attend and take crucial steps in preparing for life after high school. The kickoff includes: College Scholarship Fair, Career Military Showcase and Education Resource Expo.

This event is FREE and will be held on September 28, 2019 from 9:00am - 12:00pm at the Durham Armory located at 212 Foster Street. Please register at www.kickofftocollege.com

Tagged Passions:streets, arts, events, university, education, and military

5.
Durham 150 Closing Ceremony: Tickets are on Sale - The ceremony will take place on November 2, 2019 from 7:30pm - 10:30pm at the Durham Performing Arts Center (DPAC). This event will explore the history of Durham narration, video, live performance and music. Tickets range from 15 - 30 and are available at www.dpacnc.com or at the DPAC ticket office.

No additional detail provided

Tagged Passions:sale, arts, events, performance, and history

4.
Minutes (5 min)

Minutes19-0437

Budget Work Session - June 11, 2019 (Morning Portion)

Regular Session - August 12, 2019 Attachments:

Tagged Passions:budget

5.
Ceremonial Items (20min)

Proclamation - National Preparedness Month (10min)19-0419

The Board is requested to Proclaim September as National Preparedness Month (https://www.ready.gov/september). Agenda Text:
Tagged Passions:recognition

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September 9, 2019Board of County Commissioners Meeting Agenda

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National Preparedness Month is recognized each September to promote family and community disaster and emergency planning now and throughout the year. The 2019 overarching theme Prepared, Not Scare will have weekly themes preparing for a disaster including: Save Early for Disaster Costs , Make a Plan , Youth Preparedness , and Get Involved in Your Community s Preparedness . Residents of Durham County can use this opportunity to join citizens around the United States in preparing their homes, businesses, and communities for any type of emergency, including natural disasters and potential terrorist attacks.

Alignment with Strategic Plan: This proclamation supports Goal 3: Safe Community
Tagged Passions:planning, recognition, business, strategic, emergency, and youth

Resource Persons: Leslie O Connor, Division Chief of Emergency Management

County Manager s Recommendation: The County Manager recommends that the Board proclaim September National Preparedness Month. 2019 National Preparedness Month ProclamationAttachments: Proclamation - Durham Senior Hunger Awareness Week (10min)19-0435 The Board is requested to proclaim September 22-28, 2019 as Durham Senior Hunger Awareness Week. This proclamation is being presented by the Committee on Senior Food Nutrition of Durham Partnership for Seniors as part of a public information campaign designed to create public awareness of and solutions to senior hunger in Durham. Alignment With Strategic Plan: This item aligns with Goal 1: Community Empowerment and Enrichment and Goal 2: Health and Well-Being for All. Resource Persons: Gale Adland, Executive Director of Meals on Wheels; Jacquelyn Blackwell and Betsy Crites, Co-Directors of End Hunger Durham County Manager s Recommendation: The County Manager recommends that the Board proclaim September 22-28, 2019 as Durham Senior Hunger Awareness Week. Agenda Text: Proclamation - Durham Senior Hunger Awareness Week - Sept 2019Attachments:

Tagged Passions:health, recognition, strategic, seniors, emergency, administrator, manager, and nutrition

6.
Consent Agenda (15 min)

Resolution Establishing A Public Art Program19-0363

The Board is requested to approve the attached Resolution Establishing A Public Art Program.

Tagged Passions:arts and program

In December 2017, Commissioners directed Staff to investigate development of a Public Art Policy. A Public Art Study was presented in November 2018 and Staff were directed to investigate the possibility of adopting a joint process with the City of Durham Public Art Program while continuing to maintain separate funding resources.

Agenda Text:
Tagged Passions:funding, arts, development, program, Development, and policy

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County and City Staff collaborated to develop a public art administration strategy that will serve both programs and provide a predictable process for any Artist interested in creating public art in our community. As a result of the collaboration, revisions to the existing City of Durham Resolution To Establish A Public Art Policy, originally approved on November 21, 2011, are scheduled for adoption by the City Council on September 16, 2019.

The Durham County Public Art Program was reviewed by and received the support of the City of Durham Cultural and Public Art Program, the Durham Cultural Arts Board (CAB), the Durham Public Art Committee (PAC), Durham Arts Council, and the North Carolina Arts Council. Alignment with Strategic Plan: This Resolution Establishing A Public Art Program aligns with Strategic Goal 5: Accountable, Efficient and Visionary Government.

Tagged Passions:council, strategic, arts, program, and policy

Resource Persons: Linda Salguero, AIA, CPD, Project Manager, Peri Manns, ASLA, LEED GA, Interim Director of Engineering and Environmental Services, Jay Gibson, P.E., General Manager, and Stacey Poston, Division Manager, City of Durham General Services, Arts, Culture, and Sustainable Communities.

County Manager s Recommendation: The County Manager recommends that the Board approve the Resolution Establishing A Public Art Program. AAF Supplemental.pdf Attachment 1 - DURHAM COUNTY RESOLUTION ESTABLISHING A PUBLIC ART PROGRAM.pdf Attachment 2 - Durham County Public Art Program Manual.pdf Attachments:
Tagged Passions:arts, services, program, environment, administrator, and manager

Execution of Architectural Design Services Agreement with Moseley Architects for the New Durham County Youth Home Project No. 4400DC001

19-0364 The Board is requested to authorize the County Manager to execute a contract with Moseley Architects to provide design services for the New Durham County Youth Home, located at 2432 Broad Street, in the amount of 1,577,825.00. (See Attachment 1, Pages 1-5). This project is the design of a new 36-bed Durham County Youth Home to replace the existing 14-bed facility on the 8.1-acre site currently shared with the Durham County Fire Marshal's and Emergency Management Offices. The new expanded facility will be designed to facilitate best practices and accommodate housing of older juveniles after SB257 Juvenile Justice Reinvestment Act ( Raise the Age Law ) takes effect on December 1, 2019. The design will follow the standards of the North Carolina Administrative Code 10A NCAC 14J, Rules and Laws Governing the Operations, Surveillance, and Monitoring of Jail Facilities, and the American Correctional Association Standards for Juvenile Detention Facilities. The existing Home will be demolished after the new facility is occupied. This project will be Agenda Text:
Tagged Passions:facility, streets, contract, services, emergency, administrator, manager, youth, jail, surveillance, detention, and housing

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pursuing LEED Gold certification. County staff is continuing efforts to secure a direct appropriation from the General Assembly for capital funding for the new facility and establishing a cost-sharing operational agreement with the North Carolina Department of Public Safety. Both of these efforts are ongoing and will continue during the design phase of the project. A request for qualifications (RFQ) for architectural services for the facility was advertised on January 16, 2019. Three (3) responses were received on February 7, 2019 and were evaluated by a selection committee representing the Youth Home, General Services, and County Engineering. Moseley Architects was determined to be the most qualified firm for the project. Moseley Architects is located in Charlotte and Raleigh, NC. For MWBE participation information, see Attachment 2. It is recommended that the County proceed with all work described in the Proposal dated July 23, 2019. Funding for the design and preliminary activities is available in the New Youth Home Capital Project Account. Alignment with Strategic Plan: This request aligns with the County s Strategic Goal 3: Safe Community, Goal 4: Environmental Stewardship Community Prosperity, and Goal 5: Accountable, Efficient and Visionary Government.

Tagged Passions:funding, facility, strategic, capital spending, public safety, Capital Spending, advertising, services, environment, youth, and selection

Resource Persons: Peri D. Manns, ASLA, Interim Director of Engineering and Environmental Services; Jodi Miller, General Manager; Linda Salguero, AIA, CPD, Project Manager; Angela Nunn, Youth Home Director, and Dan Mace, AIA, LEED AP, Moseley Architects.

County Manager s Recommendation: The County Manager recommends that the Board authorize the execution of a contract with Moseley Architects to provide design services for the New Durham County Youth Home. AAF Supplemental Document - Contract Approval Youth Home.pdf

Tagged Passions:contract, services, environment, administrator, manager, and youth

Attachment 1 - New Youth Home Moseley Fee Proposal .pdf

Attachment 2 - MWBE Compliance Review Form-AAF for 19-017 RFQ 062519.pdf DC Youth Home Building Assessment Report
Tagged Passions:compliance and youth

DCYH Program Study 042318 DIGITAL

Tagged Passions:program

New Durham Youth Home Recommendations

Attachments:
Tagged Passions:youth

Request to award Contract for Purchase of a Mini-Caliber Hazardous Device Robot for Sheriff s Office Hazardous Devices Unit.

19-0378 The Board is requested to approve the sole source exemption and authorize the County Manager to enter into a contract with ICOR Technology, in the amount of 62,380, for the purchase of an ICOR Mini-Caliber Robot (). This robot operates on a small unique platform designed specifically for emergency response and hazard missions.
Tagged Passions:contract, public safety, emergency, purchasing, Technology, technology, administrator, and manager

The Durham County Sheriff s Office Hazardous Devices Unit currently utilizes two

Agenda Text:

Tagged Passions:public safety

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September 9, 2019Board of County Commissioners Meeting Agenda

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robotic platforms. The original platform (EOD Performance Vanguard II) was purchased in 2003 and is considered for general purpose Improvised Explosive Devices (IED) response. The other platform (Remotec F6A) is a larger remote vehicle capable of performing advanced tasks in regards to explosive mitigation. Th larger F6A platform cannot fulfill some general purpose missions due to its size and limited abilities entering buildings and other structures. A platform such as the current Vanguard II, due to its smaller size and reduced footprint, can operate in close quarters and perform missions in conjunction with tactical operations. The current Vanguard II has outdated technology, does not meet current standards, and no longer operates as designed due to age and usage.

Tagged Passions:performance, purchasing, Technology, and technology

ICOR Technology Inc. is the exclusive designer, manufacturer and Canadian distributor of the Mini - CALIBER robot. This robot is not manufactured or duplicated by any other manufacturer, nor is there any equivalent robot that resembles or operates similar to the Mini - CALIBER robot.

Alignment with Strategic Plan: This supports Durham County s Strategic Plan: Goal 3 Safe Community Resource Persons: David LaBarre, Durham County Sheriff s Office, Director of Planning Development. County Manager s Recommendation: The County Manager recommends that the Board approve the sole source exemption and authorize the County Manager to enter into a contract with ICOR Technology, Inc. for the Mini-Caliber robot in the amount of 62,380. AAF Supplemental Sole Source - ICOR Robot

Tagged Passions:planning, strategic, development, contract, public safety, Technology, Development, technology, administrator, and manager

ICOR Sole Source - Mini - Durham County Sherriff - NC - July 26 2019

ICOR QUOTE FY20 ICOR Robot Memo Attachments:

Support for a County Application for the Environmental Enhancement Grant Program

19-0379 The Board is requested to provide a letter of support for the County Engineering and Environmental Services Department to apply for a grant from the North Carolina Attorney General s Environmental Enhancement Grant Program. The County will seek 300,000 to develop a watershed management plan in the Lake Michie Watershed. Alignment with Strategic Plan: This agenda item supports Strategic Plan Goal 4: Environmental Stewardship and Community Prosperity.
Tagged Passions:grant, legal, strategic, services, program, environment, and watershed

Resource Persons: Ryan D. Eaves, PE, Stormwater and Erosion Control Division Manager; Jay Gibson, PE, General Manager

County Manager s Recommendation: The County Manager recommends that Agenda Text:

Tagged Passions:administrator, manager, and stormwater

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the Board provide a letter of support for application to the Environmental Enhancement Grant Program.

Tagged Passions:grant, program, and environment

Budget Ordinance Amendment No. 20BCC000007 - Move the Medical Examiner budget to the Department of Social Services budget

19-0383 The current medical examiners system is a statewide program supervised and financed largely at the State level. The County pays a set cost for each examination and autopsy performed on residents who die within the County. Medical Examiner fees were changed by the state legislature in October 2015 and are set at 200 per examination and 1,750 per autopsy. The County s approved FY19/20 budget includes 250,000 for these services. Recent changes at the State (NC General Statute 130A-481) now require that the County provide Medical Examiners a space for the medical examination when residents die within the County. This recent change requires Durham County to enter into an agreement with a local mortuary to provide this service. The Department of Social Services has an existing agreement with Quality Mortuary and this existing agreement will be used to provide the space for the examinations. This Board of County Commissioners action is administrative only and will move what has been a separate Medical Examiner Business Area and place it in the Department of Social Services as a Fund Center. This will provide for oversight of these recent and future changes as well as provide greater flexibility due to the annual variability in these expenditures. Alignment With Strategic Plan: Goal 5, Accountable, Efficient, and Visionary Government

Tagged Passions:ordinance, business, finance, strategic, budget, social services, services, and program

Resource Persons: Keith Lane, Director, Budget Management Services; and David Ades, Assistant Director, Budget Management Services

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 20BCC000007 to move the Medical Examiner budget to the Department of Social Services budget. Agenda Text: AAF-07 Move Medical Examier budget to DSS 250,000
Tagged Passions:ordinance, budget, social services, services, administrator, and manager

County Storage Facility Letter - June 2019

Attachments:

Tagged Passions:facility

Request to Award Contract for Sole Source Purchase of Online Public Catalog from BiblioCommons

19-0388 The Board is requested to provide approval for sole source exemption for the purchase of the BiblioCore online public access catalog from BiblioCommons in the amount of 60,384.14. This Software as a Service product will replace the Library s outdated online catalog. Patrons use the Library s catalog to search for materials, access their accounts, place holds on items, renew items, and pay fines and fees. Agenda Text:
Tagged Passions:contract, materials, purchasing, information technology, library, and Information Technology

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Alignment with Strategic Plan: This request aligns with Strategic Plan Goal 5, Accountable, Efficient and Visionary Government, by providing modern technology systems that enhance customer service to Library patrons at a reduced cost. Resource Persons: Tammy Baggett, Library Director; Katherine Makens, Resources and Finance Officer; Matthew Clobridge, Technology Management Administrator County Manager s Recommendation: The County Manager recommends that the Board approve the sole source exemption and authorize the County Manager to enter into a contract with BiblioCommons in the amount of 60,384.14 for the purchase of the BiblioCore online public catalog and associated modules. BiblioCommons AAF Supplemental BiblioCore Sole Source Letter BiblioCommons Master Agreement Attachments:

Tagged Passions:finance, strategic, contract, purchasing, Technology, technology, administrator, manager, and library

Budget Ordinance Amendment 20BCC00008 for Durham County s FY2020 Home and Community Care Block Grant (HCCBG) Funding Plan and the Department of Social Services to Recognize Additional HCCBG Funds in the Amount of 115,624 which includes the required Durham County DSS Local Match of 74,174. The local match will be funded with a fund balance appropriation

19-0389 The Board is requested to approve The Home and Community Care Block Grant Funding Plan. The Home and Community Care Block Care Grant (HCCBG), as authorized in G.S. 143B-181.1 (a) (11), is designed to improve the planning and coordination of in-home and community-based services provided to North Carolina s older adults. It is also intended to promote the visibility of aging programs at the local level by giving counties increased flexibility with respect to funding aging services available through the Block Grant. The majority of funding comprising the HCCBG is authorized by the federal Older Americans Act. There are federal mandates and priorities established by the Older Americans Act. However, the legislation provides for state and local discretion in the funding of particular services and programs. The Board is also requested to approve the Department of Social Services request to recognize additional Home and Community Care Block Grant (HCCBG) Funds subsequent to adoption of the FY2019-2020 Budget. The Department (DSS) and the Durham Center for Senior Life (DCSL) are co-lead agencies for receiving the HCCBG funds and administering the programs. The goal of services provided under this grant is to enable recipients to stay at home longer; receiving the care and services they need in their own homes, thus reducing the necessity for out of home placement. Services provided are Adult Day Care Services, Congregate Meals, Senior Center Operations, Information and Case Assistance, Transportation, Home Delivered Meals and In-Home Aide Services. Counties are advised to base HCCBG services planning on current year funding levels Agenda Text:
Tagged Passions:planning, funding, grant, ordinance, recognition, budget, social services, transportation, services, program, and Child Care

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when preparing the new fiscal year budget because the HCCBG Funding Plan is not approved by the BOCC until June or later. Therefore, DSS FY2019-20 Adopted Budget was 673,568 which was FY2018-2019 initial funding. The Department recognizes 115,624 which is the difference between the FY2018-19 adopted budget and the FY2019-2020 approved funding plan and 10,012 which is the difference in the funding plan and the department s budget for a total increase of 115,624, which includes a county contribution of 74,174 which will be funded by fund balance appropriation.

Tagged Passions:funding, recognition, and budget

HCCBG Initial Allocation Increase/Decrease Revised Allocation Durham Center for Senior Life 764,836 30,123 794,959

No additional detail provided

Durham Co. Dept. Of Social Services 673,568 115,624 789,192*

TOTAL HCCBG ALLOCATION 1,438,404 145,747 1,584,151

Tagged Passions:social services and services

*DCo DSS Local match of 74,174 included

HCCBG DSS Adopted Budget Increase/Decrease DSS Revised Budget DSS-Expense 673,568 115,624 789,192 DSS-Revenue 609,406 105,612 715,018 Fund Bal App 64,162 10,012 74,174 Alignment with Strategic Plan: Goal 2: Health and Well-being for All which decrease the health disparities within the community.
Tagged Passions:health, strategic, and budget

Resource Persons: Joan Pelletier, Chair, Durham Partnership for Seniors; Judy Kinney, Executive Director, Durham Center for Senior Life; and Janeen Gordon, Assistant Director for Aging and Adult Services, Durham County Department of Social Services.

County Manager s Recommendation: The County Manager recommends that the Board of County Commissioners approve Budget Ordinance Amendment 20BCC00008 to recognize the additional Home and Community Care Block Grant Funds in the amount of 115,624 for the Department of Social Services which includes the required Durham County DSS Local Match of 74,174. The local match will be funded with a fund balance appropriation.

Tagged Passions:funding, grant, ordinance, recognition, budget, social services, seniors, services, administrator, and manager

1a.HCCBG AAF Supplemental Document

1.
HCCBG Initial Plan DCo DSS DCSL

No additional detail provided

AAF-08 Legal Form DSS HCCBG additional funding

Attachments:

Tagged Passions:funding and legal

Budget Ordinance Amendment No. 20BCC00009 - Approval of a Fund Balance Appropriation in the General Fund in the Amount of

19-0393

Tagged Passions:funding, ordinance, and budget

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225,579 for Epic Community Connect Hardware and Interfaces The Board is requested to approve Budget Ordinance Amendment No. 20BCC00009 appropriating fund balance in the General Fund in the amount of 225,579 for the purchase of hardware and interfaces for the Epic Community Connect Electronic Medical Record System. In FY19 Public Health received excess Medicaid Cost Settlement funds over the budgeted total which fell to the General Fund fund balance. The Board of Health has approved this amendment Alignment with Strategic Plan: Goal 5-Accountable, Efficient and Visionary Government

Tagged Passions:funding, health, ordinance, strategic, budget, health insurance, purchasing, and settlement

Resource Persons: Gayle B. Harris, MPH, Health Director

County Manager s Recommendation: The County Manager recommends that the Board of County Commissioners approve Budget Ordinance Amendment No. 20BCC00009 appropriating General Fund fund balance in the amount of 225,579 for the purchase of hardware and interfaces for the Epic Community Connect Electronic Medical Record System. Agenda Text:

Tagged Passions:health, ordinance, budget, purchasing, administrator, and manager

AAF-09 Legal Form PH Epic Community Connect Hardware and Interfaces 225,579

AAF-09 Supplement GF Fund Balance Appropriation for PH Epic Community Connect Hardware and Interfaces Attachments:

Tagged Passions:funding and legal

Budget Ordinance Amendment No. 20BCC000010 to Recognize 5,000 from Duke University Division of Community Health

19-0397 The Board is requested to approve Budget Ordinance Amendment No. 20BCC000010 to recognize 5,000 from the Duke University Division of Community Health. This provides funding to the Durham County Department of Public Health to compensate for food and supplies for specified Men s Health events to include a mini conference, outreach/recruitment and a co-branded program. The Board of Health has approved this amendment.

Tagged Passions:funding, health, ordinance, recognition, budget, events, program, and university

Please note that this amendment requires no additional County funds.

Alignment with Strategic Plan: This grant aligns with Strategic Goal 2: Health and Well-being for All.

Tagged Passions:funding, grant, health, and strategic

Resource Persons: Gayle B. Harris, MPH, Health Director

County Manager s Recommendation: The County Manager recommends that the Board of County Commissioners approve Budget Ordinance Amendment No. 20BCC000010 to recognize 5,000 from the Duke University Division of Agenda Text:

Tagged Passions:health, ordinance, recognition, budget, university, administrator, and manager

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Community Health. AAF-10 Legal Form PH Duke grant for Men's Health events ( 5,000)Attachments:

No additional detail provided

Tagged Passions:grant, health, legal, and events

Budget Ordinance Amendment No. 20BCC000011 to Recognize 2,000 from Duke University Division of Community Health

19-0398 The Board is requested to approve Budget Ordinance Amendment No. 20BCC000011 to recognize 2,000 from the Duke University Division of Community Health. This provides funding to the Durham County Department of Public Health to compensate for the hiring of workers to complete the 2019 Community Health Opinion Survey. The Board of Health has approved this amendment.

Tagged Passions:funding, health, ordinance, recognition, budget, and university

Please note that this amendment requires no additional County funds.

Alignment with Strategic Plan: This grant aligns with Strategic Goal 2: Health and Well-being for All.

Tagged Passions:funding, grant, health, and strategic

Resource Persons: Gayle B. Harris, MPH, Health Director

County Manager s Recommendation: The County Manager recommends that the Board of County Commissioners approve Budget Ordinance Amendment No. 20BCC000011 to recognize 2,000 from the Duke University Division of Community Health. Agenda Text: Payment 2019 Community Survey Expeneses

Tagged Passions:health, ordinance, recognition, budget, university, administrator, manager, and community development

AAF-11 Legal Form PH Duke University Grant to help complete the health opinion survey 2,000

Attachments:

Tagged Passions:grant, health, legal, and university

Budget Ordinance Amendment No. 20BCC000013 - Approval of a Fund Balance Appropriation in the General Fund in the Amount of 125,000 for Jail Medical Care

19-0399 The Board is requested to approve Budget Ordinance Amendment No.20BCC000013 appropriating fund balance in the General Fund in the amount of 125,000 for Jail Medical Care for detainees in the Durham County Detention Center. These funds are to be used to pay for healthcare costs which exceeded the budgeted Cap arrangement of 400,000. The Board of Health has approved this amendment. Alignment with Strategic Plan: This grant aligns with Strategic Goal 2: Health and Well-being for All by providing medical services to detainees in the Durham County Detention Center. Agenda Text:

Tagged Passions:funding, grant, health, ordinance, strategic, budget, services, healthcare, jail, and detention

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Resource Persons: Gayle B. Harris, Public Health Director

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 20BCC000013 appropriating fund balance in the General Fund in the amount of 125,000 for Jail Medical Care for detainees in the Durham County Detention Center AAF-13 Legal Form PH Jail Health contract additional 125,000Attachments: Capital Project Amendment No. 20CPA000003 - Reducing the General Services On-going Roof Replacement Capital Project (4190DC073) by 107,500 and General Services On-Going HVAC Replacement Capital Project (4190DC076) by 160,000 and Appropriating 267,500 to increase the Judicial Annex Renovations Capital Project No. 4730DC141 19-0404 The Board is requested to approve Capital Project Amendment No. 20CPA000003 reducing General Services Capital Project No. 4190DC073 by 107,500 and Capital Project No. 4190DC076 by 160,000 and appropriating 267,500 to increase the capital project for the Judicial Building Annex Renovations. As part of its ongoing maintenance of County facilities, General Services had scheduled upgrades to the elevator and replacement of the roof and rooftop HVAC equipment at the Judicial Building Annex. The planned Judicial Building Annex Renovation project was programmed as an interior renovation of floors 2 and 3 with replacement of the antiquated water heater and fire alarm system. To simplify the replacement/renovation processes, realize some economy of scale, and avoid repeated disruptions to the occupants due to multiple construction projects, Project Management and General Services agreed to add the scheduled replacement projects to the Judicial Annex renovation project. This Capital Project Amendment transfers the funding from General Services Ongoing Roof Replacement and Ongoing HVAC replacement projects which had been allocated for the Judicial Building upgrades into the Judicial Building Annex Renovation project.

Tagged Passions:funding, health, ordinance, construction, equipment, legal, budget, utility, capital spending, Utility, contract, Capital Spending, services, water, administrator, manager, annexation, jail, detention, and economy

Project Current Budget Increase/Decrease Revised Budget Judicial Building Annex (4730DC141) 4,650,427 267,500 4,917,927 General Services (4190DC073) 3,731,273 ( 107,500) 3,623,773 General Services (4190DC076) 2,457,990 ( 160,000) 2,297,990

The decision to have Probation and Parole (Orange St. location) relocate into the floors 2 and 3 of the Judicial Building Annex was determined during the programming effort for the Judicial Building Renovation (Administration Building II). The work involved a full renovation of floors 2 and 3 for the purpose of Probation and Parole operations, and upgrades to the 1st floor lobby. First floor work will install new entry doors and Agenda Text:

Tagged Passions:budget, services, and annexation

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construct a wall to divide the existing lobby, thereby creating separate entrances for the BoE and Adult Probation and Parole. Outdated building services replacement including the water heater, fire alarm system, and building security system were included. The expanded project now includes replacement of the elevator, roof, and HVAC equipment. Alignment with Strategic Plan: This aligns with Goal 3 - Safe and Secure Community as the goals of the NC DPS Adult Probation and Parole Office are to protect the safety of citizens by providing viable alternatives and meaningful supervision to offenders on probation, parole or post-release supervision, to positively affect their behavior and lifestyle patterns, and to help offenders learn to live within the law. This also aligns with both Goal 4 5 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment and by providing more efficient service delivery and better customer service.

Tagged Passions:equipment, strategic, utility, security, Utility, services, performance, water, Conservation, environment, energy, and behavior

Resource Persons: Peri Manns, ASLA, LEED GA, Interim Director of Engineering; James Faress, P.E., Senior Project Manager; Linda C. Salguero, AIA, CPD, Project Manager, Keith Lane, Director of Budget and Management Services, Shawn Swiatocha, Assistant Director of General Services.

County Manager s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No. 20CPA000003 Reducing the General Services On-going Roof Replacement Capital Project No. 4190DC073 by 107,500 and General Services On-going HVAC Replacement Capital Project No. 4190DC076 by 160,000 and appropriating 267,500 to increase the capital project for the Judicial Annex Renovations.

Tagged Passions:budget, capital spending, Capital Spending, services, administrator, manager, and annexation

CPA-03 Legal Form Moving funds from 2 General Services Proejcts to the Jail Annex ProjectAttachments:

No additional detail provided

Tagged Passions:funding, legal, services, annexation, and jail

Budget Ordinance Amendment No. 20BCC000012 - Recognize 38,902 in US DOJ grant revenue for CJRC

19-0413 The Board is requested to approve Budget Ordinance Amendment No.20BCC000012 to recognize 38,902 in grant revenue from the US Department of Justice (US DOJ). The US DOJ in September 2018 awarded the Criminal Justice Resource Center the Integrated Reentry Services: Improving Reentry for Adults with Co-occurring Substance Abuse and Mental Illness grant totaling 749,771. The department will budget 38,902 to satisfy the Planning and Implementation Guide requirement in the grant s first year. Durham County and the Criminal Justice Resource Center will use the grant funding to provide pre-and post-release services to persons in the Durham County Detention Center. The project will establish a comprehensive case planning and reentry coordination process that begins during detention and extends into reentry. Alignment with Strategic Plan: This agenda item aligns with Durham County s Strategic Plan Goal 2: Health and Well Being for All, and Goal 3: Safe Community. Agenda Text:

Tagged Passions:planning, funding, grant, health, ordinance, recognition, strategic, budget, services, mental health, and detention

Page 13 Durham County Printed on 9/6/2019

September 9, 2019Board of County Commissioners Meeting Agenda

Resource Persons: Gudrun Parmer, CJRC Director County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No.20BCC000012 to recognize 38,902 from the US Department of Justice (US DOJ) to be used by CJRC for reentry planning, coordination, and services. AAF Supplemental Document - CJRC Budget Amendment, US DOJ Grant

Tagged Passions:planning, grant, ordinance, recognition, budget, services, administrator, and manager

AAF-12 Legal Form NC DOJ grant for CJRC ( 38,902)

Attachments: Design Services Amendment for Triangle Wastewater Treatment Plant Efficiency and Resiliency Improvement Projects 19-0416 The Board is requested to authorize the County Manager to enter into a contract amendment to increase the existing design consultant contract with Black Veatch International Company (FR 17-832) for the Efficiency and Resiliency Improvements Project (RFQ 17-012) in the amount of 29,900, bringing the total contract amount from 441,500 to 471,400, and to execute any other related contracts, including amendments, not to exceed 500,000. Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community Prosperity .

Tagged Passions:grant, legal, sewer, strategic, contract, services, environment, plant, administrator, manager, and government efficiency

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of Engineering and Environmental Services; Vince Chirichella PE, Senior Project Manager

County Manager s Recommendation: The County Manager recommends the Board to authorize the County Manager to enter into a contract amendment to increase the existing design consultant contract with Black Veatch International Company (FR 17-832) for the Efficiency and Resiliency Improvements Project (RFQ 17-012) in the amount of 29,900, bringing the total contract amount from 441,500 to 471,400, and to execute any other related contracts, including amendments, not to exceed 500,000. Agenda Text: AAF Supplemental Documnet 08.21.2019

Tagged Passions:contract, services, environment, administrator, manager, and government efficiency

Signed Original Contract

Amendment 1 Amendment 2 Amendment 3 Amendment 4 Amendment 5 Amendment 6

Tagged Passions:contract

MWBE Compliance Review Form - AAF

Scope Fee Letter Attachments:

Tagged Passions:compliance

Budget Ordinance Amendment 20BCC000014 - Recognize 297,900 from CCTA Grant and approve contract for same amount with C3

19-0424

Tagged Passions:grant, ordinance, recognition, budget, and contract

Page 14 Durham County Printed on 9/6/2019

September 9, 2019Board of County Commissioners Meeting Agenda

No additional detail provided

Pathways, Inc. The Board is requested to approve Budget Ordinance Amendment 20BCC000014 to recognize 297,900 in Complex Coordinated Terrorist Attack (CCTA) grant revenue, as well as approve a 297,900 contract with C3 Pathways Inc. to provide training on the plan created by Hagerty Consulting Inc.

County Emergency Management was previously awarded a Complex Coordinated Terrorist Attack (CCTA) Federal Grant in the amount of 931,500, which recognized by the BOCC on January 8, 2018 (). Alignment with Strategic Plan: This request aligns with the County s Strategic Goal 3: Safe Community

Tagged Passions:grant, ordinance, recognition, strategic, budget, contract, services, emergency, and training

Resource Persons: Leslie O Connor, Division Chief of Emergency Management

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment 20BCC000014 to recognize 297,900 in Complex Coordinated Terrorist Attack (CCTA) grant revenue, as well as approve a 297,900 contract with C3 Pathways Inc. to provide training on the plan created by Hagerty Consulting Inc. Agenda Text:

Tagged Passions:grant, ordinance, recognition, budget, contract, services, emergency, training, administrator, and manager

AAF_Supplemental Document_ Contract Approval

No additional detail provided

Tagged Passions:contract

C3 Pathways Service Agreement

C3 Pathways Scope of Services

No additional detail provided

Tagged Passions:services

AAF-14 Legal Form CCTA Grant for 297,700

No additional detail provided

Tagged Passions:grant and legal

MWBE Compliance Review Form-AAF for 19-024 RFP 051619

Tagged Passions:rfp, RFP, and compliance

19-024 CCTA Regional Training Development Delivery

Tagged Passions:development, training, and Development

C3 Pathways Proposal

C3 Pathways Proposal Addendum 1

Federal Uniform Guidance

C3 Pathways COI

Attachments: Durham County Support for Refugee Resettlement19-0431 The Board is requested to review and vote on the attached letter of support for resettling refugees in our states and communities. On August 21, it was reported that the administration is considering a policy that would give states and cities the ability to veto the resettlement of refugees in their communities. Current resettlement policies help assure that states and local communities are active, indispensable partners in the resettlement process. Refugee placement, however, has always been under the jurisdiction of the federal government, given their exclusive authority over foreign and immigration policy. Agenda Text:
Tagged Passions:policy and Immigration

Page 15 Durham County Printed on 9/6/2019

September 9, 2019Board of County Commissioners Meeting Agenda

No additional detail provided

If press reports are accurate, the proposed policy would be inconsistent with the Refugee Act of 1980 and even the US Constitution. It would not only seek to prevent the initial resettlement of refugees, but, if taken to its logical conclusion, would require restricting their freedom of movement, and could more broadly impugn the right to freedom of movement of other individuals in the United States - a right held by all legal residents.

Such a policy would improperly disrupt the refugee resettlement program - an important public-private partnership - from carrying out its crucial humanitarian responsibility of protecting refugees and reuniting refugee families.

Tagged Passions:legal, program, and policy

Approved letters must be signed by September 9, 2019 and forwarded to key administration officials and Congress.

Alignment with Strategic Plan: This item aligns with Goal 1: Community Empowerment and Enrichment.
Tagged Passions:strategic

Resource Persons: Wendy Jacobs, Chair, Board of County Commissioners

County Manager s Recommendation: The County Manager recommends that the Board review and vote on the attached letter of support for resettling refugees in our states and communities. Resettlement Letter of supportAttachments:
Tagged Passions:administrator and manager

Resolution Honoring the Life and Legacy of Phil Goodwin Freelon19-0439

The Board is requested to approve a resolution recognizing the extraordinary life and accomplishments of Phil Freelon, an award-winning and nationally-known Architect who made his transition July 9, 2019. He will be remembered for his encouragement, integrity and support which has made a lasting positive impact in Durham County.

Tagged Passions:recognition

Mr. Freelon designed many of our region s buildings including the Durham County s Human Services Building, North Carolina Central University Biomanufacturing Research Institute and the Durham Bulls Athletic Park. He was also a lead Architect on the design team for the Smithsonian Institution's National Museum of African American History and Culture and a long list of other significant cultural, educational and civic projects.

After approval, this resolution will be share at the memorial service. Alignment with Strategic Plan: This item aligns with Strategic Goal 1: Community Empowerment and Enrichment
Tagged Passions:strategic, services, parks, university, athletics, and history

Resource Persons: Wendy Jacobs, Chair, Durham County Board of

Agenda Text:

Page 16 Durham County Printed on 9/6/2019

September 9, 2019Board of County Commissioners Meeting Agenda

Commissioners County Manager s Recommendation: The County Manager recommends that the Board approve a resolution recognizing the life and accomplishments of Phil Goodwin Freelon. Resolution - Phil Goodwin FreelonAttachments:

Tagged Passions:recognition, administrator, and manager

7.
Public Hearings (15min)

Tagged Passions:hearing

Public Hearing to Consider Allocating Economic Development Funds to Policygenius Inc. (15min)

19-0433 The Board is requested to hold a public hearing to consider allocating a total of 188,500 in Economic Development funds to Policygenius Inc. Policygenius, a fast-growing online insurance platform, will locate a new technical and operations center in Durham County, creating at least 377 jobs over the next five years, and will invest nearly 6 million. Policygenius, founded in 2014 with headquarters in New York City, is an independent insurance broker with an online platform that helps people shop and compare insurance plans from a range of providers. The company offers a variety of insurance products, including life, homeowners, and disability insurance. The company is considered an early pioneer in an industry segment know as insuretech, and has attracted notice for its business and workplace innovations. In May of this year, Inc. magazine named the company to its list of 2019 Best Workplaces, and in June Ernst Young named company co-founder Jennifer Fitzgerald its 2019 Entrepreneur of the Year for the New York region. This project will result in Policygenius establishing their second headquarters. Although wages will vary depending on position, the average salary for all the new positions will reach 72,216. The current average wage in Durham County is 68,731. Many of the new positions will not require an advanced degree. With the company s central location in Downtown Durham, they will offer accessibility to the residential community nearby. With approval of the award, Policygenius has agreed to make reasonable effort to participate in the following workforce development partnership engagements: Paid summer internships and jobs to include duplicating their existing paid summer internship program at their New York location; Participating in Educational sessions with students to include Guest Speaking and Career Conversations Work with Durham Public Library STEAM Center to provide Job Awareness programming; Engage Duke s Office of Durham and Regional Affairs to participate in workforce and community activities. Policygenius project in North Carolina will be facilitated, in part, by a Job Agenda Text:

Tagged Passions:funding, business, economic development, disability, development, downtown, program, STEM, insurance, Development, hearing, workforce development, students, workforce, library, and jobs

Page 17 Durham County Printed on 9/6/2019

September 9, 2019Board of County Commissioners Meeting Agenda

Development Investment Grant (JDIG) approved by the state s Economic Investment Committee earlier today. Over the course of the 12-year term of this grant, the project is estimated to grow the state s economy by nearly 1.6 billion. Using a formula that takes into account the new tax revenues generated by the new jobs, the JDIG agreement authorizes the potential reimbursement to the company of up to 4,997,250, spread over 12 years. Durham County payments only occur following performance verification that the company has met its incremental job creation, investment and criteria targets.

Tagged Passions:grant, grocery, taxes, Taxes, development, performance, Development, investment, economy, jobs, and job creation

Staff is recommending that the County provide 188,500 in Economic Development Investment funds subject to certain performance goals being met by Policygenius Inc., related to timing and amount of investment, employment creation and maintenance of the created jobs as well as partnership engagement criteria.

This public hearing has been advertised as required by law. Alignment with Strategic Plan: This item aligns with Goal 4: Environmental Stewardship and Community Prosperity to promote and support the community and economic vitality for all residents.

Tagged Passions:funding, economic development, strategic, development, advertising, performance, environment, employment, Development, investment, hearing, and jobs

Resource Persons: Andy Miracle, Economic Development Officer; Jay Gibson, General Manager Goal 4.

County Manager s Recommendation: The County Manager recommends that the Board hold a public hearing to consider allocating a total of 188,500 in Economic Development Investment funds to Policygenius Inc. that will invest a minimum of 6 million and create 377 jobs.
Tagged Passions:funding, economic development, development, Development, investment, hearing, administrator, manager, and jobs

8.
Items Pulled from the Consent Agenda (20 min)

No additional detail provided

9.
Adjournment

No additional detail provided


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