CA - Los Angeles: BOARD OF PUBLIC WORKS

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BOARD OF PUBLIC WORKS

AGENDA BOARD OF PUBLIC WORKS

Tagged Passions:Public Works and public works

FRIDAY, SEPTEMBER 20, 2019 10:00 AM

Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California 90012

Tagged Passions:streets

Members: Kevin James, President Cecilia Cabello, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Aura Garcia Jessica Caloza

(Dr. Fernando Campos, Executive Officer 213-978-0261) Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing: 213-621-CITY (Metro), 818-904-9450 (Valley), 310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

Live audio on-line at https://www.lacity.org/your-government/departments- commissions/boards-and-commissions/board-public-works-meetings
Tagged Passions:boards and commissions

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
Tagged Passions:disability, services, and program

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between

the hours of 8:00 a.m. and 4:00 p.m.
Tagged Passions:streets

Board of Public Works Meeting - September 20, 2019 - PAGE 1

Tagged Passions:Public Works and public works

PUBLIC INPUT AT BOARD MEETINGS:

An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative

total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.

The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to

two (2) minutes per person for a cumulative total of up to ten (10) minutes.

Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer

prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

Tagged Passions:voting

Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
Tagged Passions:events

The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the

adjournment of the regular Board meeting following the date of the Board action. A motion to send an item forthwith , if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.

Board of Public Works Meeting - September 20, 2019 - PAGE 2

Tagged Passions:Public Works and public works

PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS

Tagged Passions:council and neighborhood

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk

which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).
Tagged Passions:ordinance, council, Public Works, public works, and neighborhood

APPROVAL OF THE MINUTES FROM

WEDNESDAY, SEPTEMBER 11, 2019

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS PRESENTATION

Certificate of Appreciation for National Hispanic Heritage Month

AGENDA ITEMS

BIDS BPW-2019-0747 (1)

Tagged Passions:rfp and RFP

Executive Officer to formally report on bids received, opened, and declared September 18, 2019 at 10:00 a.m. as authorized by the Board for the

following Public Works projects:
Tagged Passions:rfp, RFP, Public Works, and public works

1. Sherman Way Streetscape Improvements Wilbur Avenue to Lindley Avenue project Estimated Amount: 2,215,374 W.O. E1908414 CD 3

Tagged Passions:streets and streetscape

2. Vermont Stormwater Capture Green Street Phase 2 project Estimated Amount: 1,638,000 W.O. EW40075F CD 8

Tagged Passions:streets and stormwater

BUREAU OF ENGINEERING BPW-2019-0748 (2)

Board of Public Works Meeting - September 20, 2019 - PAGE 3

Tagged Passions:Public Works and public works

CD 11 TASK ORDER SOLICITATION NO. 54 - HARRIS ASSOCIATES, INC. - PRE-QUALIFIED ON-CALL CIVIL DESIGN SERVICES LIST

Tagged Passions:services and solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue the Task Order Solicitation No. 54 to Harris, with a budget authority of 2,117,090 for B-Permit plan check

services, for the Landside Access Modernization Project.
Tagged Passions:budget, services, and solicitation

(W.O. ER400482, C-115235)

BPW-2019-0749 (3)

CD 14 REVISED TASK ORDER SOLICITATION NO. 033 - PERSHING SQUARE IMPLEMENTATION PHASE 1 AND PHASE 2

Tagged Passions:solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue a revision of the Task No. 033 to Gruen Associates, increasing the budget authority from 1,500,000 to

4,000,000 for architectural design services.
Tagged Passions:budget and services

(W.O. E1908536, E1908537; C-124702)

BUREAU OF SANITATION BPW-2019-0750 (4)

Tagged Passions:solid waste

CD ALL TASK ORDER SOLICITATION NO. SN-44 AMENDMENT NO. 1 - LARRY WALKER ASSOCIATES - PRE-QUALIFIED ON-CALL CONSULTANTS LIST

Tagged Passions:services and solicitation

Recommending the Board:

1. AUTHORIZE the Director of the Bureau of Sanitation (BOS) or his designee to issue Amendment No. 1 to the existing Task Order Solicitation SN-44;

and
Tagged Passions:solid waste and solicitation

2. AUTHORIZE the Director of BOS or his designee to extend Task Order Solicitation SN-44 for a 5-year term, with an annual expenditure of 800,000.

Tagged Passions:solicitation

BUREAU OF STREET SERVICES

Tagged Passions:streets and services

Board of Public Works Meeting - September 20, 2019 - PAGE 4

Tagged Passions:Public Works and public works

BPW-2019-0751 (5)

CD 5 TREE REMOVAL - 1309 NORTH DAVIES DRIVE

Tagged Passions:trees

Recommending the Board:

1. FIND that this project is categorically exempt under Article Ill, Section 1, Class 3, Category 1 and 6; and Class 32 of the City's Environmental

Quality Act (CEQA) guidelines, there is no substantial evidence the proposed project will have significant effect on the environment, and is in compliance with CEQA;
Tagged Passions:Conservation, environment, and compliance

2. FIND that none of the exceptions to the use of categorical exemption as set forth in Section 15300 of State CEQA Guidelines apply;

3. SPECIFY that the Bureau of Street Services, Urban Forestry Division, located at 1149 South Broadway, is custodian of the documents or other

material that constitute the record of proceedings upon which the Board's decision is based; and
Tagged Passions:streets, services, and Forestry

4. REVIEW and APPROVE the request for a fee permit for six Coast Live Oak (Quercus Agrifolia) and four California Black Walnut (Juglans Californica)

trees. Tree replacements are required.
Tagged Passions:trees

BPW-2019-0709 (6)

ADVISEMENT 1 CD 11 TREE REMOVAL - 1830 NORTH MANGO WAY

Tagged Passions:trees

Recommending the Board:

1. FIND that this project is categorically exempt under Section 15332, Class 32 of the City's Environmental Quality Act Guidelines and there is no

substantial evidence the proposed project will have significant effect on the environment and is in compliance with the California Environmental Quality Act (CEQA);
Tagged Passions:Conservation, environment, and compliance

2. FIND that none of the exceptions to the use of categorical exemption as set forth in Sections 15332 of State CEQA Guidelines apply;

3. SPECIFY that the Bureau of Street Services, Urban Forestry Division, located at 1149 South Broadway, is custodian of the documents or other

material that constitute the record of proceedings
Tagged Passions:streets, services, and Forestry

Board of Public Works Meeting - September 20, 2019 - PAGE 5

Tagged Passions:Public Works and public works

upon which the Board's decision is based; and

4. REVIEW and APPROVE the request for a fee permit for three * six * Coast Live Oaks. Tree replacements are required.

Tagged Passions:trees

(CONTINUED FROM FRIDAY, SEPTEMBER 13, 2019, ORIGINAL MEETING DATE: FRIDAY, SEPTEMBER 6, 2019)

EXECUTIVE OFFICES BPW-2019-0658 (7)

ADVISEMENT 2 CD 5 SEWER SERVICE CHARGE APPEAL - 9955 BEVERLY GROVE

Tagged Passions:sewer, utility, and Utility

DRIVE

Recommending the Board:

1. DENY Ms. Bell's appeal of Bureau of Sanitation's determination that denied her request for a residential Sewer Service Charge refund to her

account. Bureau of Sanitation's determination was based on the Los Angeles Municipal Code and the California Government Code Section 911.2.
Tagged Passions:sewer, 911, utility, solid waste, and Utility

(CONTINUED FROM FRIDAY 13, 2019, CONTINUED FROM ORIGINAL BOARD DATE: WEDNESDAY, AUGUST 14, 2019)

JOINT REPORT(S) BPW-2019-0752 (8)

BOE + BOS CD 6 SOLE SOURCE PROCUREMENT - ROTORK CONTROLS, INC.

Tagged Passions:purchasing

(ROTORK) ACTUATORS

Recommending the Board:

1. AUTHORIZE the City Engineer to sole source the selection of Rotork actuators for an amount not-to-exceed 250,000; and

Tagged Passions:selection

2. AUTHORIZE the City Engineer to negotiate a price agreement with Rotork for the above referenced actuators which will be procured and installed by

the general contractor awarded the Donald C. Tillman Reclamation Plant (DCTWRP) - Capital Improvement Project (CIP)
Tagged Passions:capital spending, Capital Spending, and plant

Board of Public Works Meeting - September 20, 2019 - PAGE 6

Tagged Passions:Public Works and public works

6231 - Additional Valley Outfall Relief Sewer and East Valley Interceptor Sewer Gates Replacement and CIP 6234 - Screw Pumps Inlet Gates projects.

Tagged Passions:sewer, utility, capital spending, Utility, and Capital Spending

(W.O. SZD11324, SZD11329)

BPW-2019-0753 (9)

BOE + BOS CD 15 CONTRACT AWARD - TERMINAL ISLAND WATER

Tagged Passions:utility, Utility, contract, and water

RECLAMATION PLANT (TIWRP) ADVANCED WASTEWATER PURIFICATION FACILITY (AWPF) CAPITAL IMPROVEMENT PROJECT 5259 TIWRP AWPF PHASE 2 MICROFILTRATION UNIT

ADDITION
Tagged Passions:facility, sewer, capital spending, Capital Spending, and plant

Recommending the Board:

1. AWARD a contract to the approved sole source supplier, Evoqua Water Technologies, LLC (Evoqua), for an amount of 2,000,000 to provide the

fabrication and installation of membrane modules, one additional Advanced Wastewater Purification Facility Phase 2 microfiltration unit and controls required for integration of these units for the Terminal Island Water Reclamation Plant Advanced Wastewater Purification Facility Phase 2 Microfiltration Unit Addition Project; and
Tagged Passions:facility, sewer, utility, Utility, contract, water, and plant

2. AUTHORIZE the President or two members of the Board to execute the contract for this project, including the Supplemental Agreement to the General

Conditions approved by the City Attorney.
Tagged Passions:legal and contract

(W.O. SZT11420)

BPW-2019-0754 (10)

CD 6 SOLE SOURCE PROCUREMENT - DONALD C. TILLMAN WATER RECLAMATION PLANT (DCTWRP) EQUALIZATION AND EMERGENCY BACKUP POWER PROJECT, DCTWRP ADVANCED

WATER PURIFICATION FACILITY PRIMARY EQUALIZATION BASIN CAPITAL IMPROVEMENT PROJECTS 6888 6145
Tagged Passions:facility, utility, capital spending, Utility, Capital Spending, emergency, water, purchasing, and plant

Recommending the Board:

1. AUTHORIZE the City Engineer to sole source the selection of the

Tagged Passions:selection

Board of Public Works Meeting - September 20, 2019 - PAGE 7

Tagged Passions:Public Works and public works

following equipment for an amount not-to-exceed 1,040,000 for the DCTWRP AWPF CIP 6888:

Tagged Passions:equipment, capital spending, and Capital Spending

Matala FSM365 (AFRAS AF365) L.L. Polyethylene Full Sheet Blue Size 78 inches long by 39 inches wide by 1.5 inches tall (Matala) for two Odor Control

System Biotrickling Filters (BTFs), estimated total quantity of 5,070 cubic-feet and the selection of Afras Industries, Inc., supplier of Matala BTF media;
Tagged Passions:selection

Nineteen Rotork actuators;

Two Krohne magnetic flow meters; one 36-inch-diameter and one 6-inch-diameter;

Three Rockwell Automation's Allen Bradley Local Control Panel/Programmable Logic Controller; (LCP/PLC); two CompactLogix and one ControlLogix systems

respectively

Two Rockwell Automation's Allen Bradley Variable Frequency Drives (VFDs);

Tagged Passions:fire departments and districts

2. AUTHORIZE the City Engineer to sole source the selection of the following equipment for an amount not-to-exceed 345,000 for the DCTWRP CIP 6145:

Tagged Passions:equipment, capital spending, Capital Spending, and selection

One Rockwell Automation's Allen Bradley LCP/PLC

General Electric Multilin 8 Series platform of relays for advanced management, protection and control for generator and feeder protection; three

Multilin 889 for generator management and controls and four Multilin 850 for feeder protection.
Tagged Passions:electric

3. AUTHORIZE the City Engineer to negotiate a price agreement with Afras Industries, Inc., Rotork, Rockwell Allen Bradley, and General Electric for

the above referenced Matala BTF media, actuators, LCP/PLCs, VFDs, valves, and instruments, which will be procured and installed by the general contractor awarded the construction project.
Tagged Passions:construction, fire departments and districts, and electric

(W.O. SZD11134)

BPW-2019-0755 (11)

Board of Public Works Meeting - September 20, 2019 - PAGE 8

Tagged Passions:Public Works and public works

CD 1,2,4,5, 6,7,8,9 10,11,12, 13,14,15

CONTRACT AWARD - VISION ZERO PHASE 2B, METRO - BLUE LINE IMPROVEMENTS AND HIGHWAY-RAIL GRADE CROSSINGS IMPROVEMENTS, AND I-5 CORRIDOR TRANSPORTATION

IMPROVEMENTS
Tagged Passions:strategic, contract, transportation, and corridor

Recommending the Board:

1. DECLARE KDC, Inc. dba Dynalectric (Dynalectric), first low bidder, to be the lowest responsive, responsible bidder, and award Dynalectric a

contract for this project for 6,711,542; and
Tagged Passions:rfp, RFP, and contract

2. AUTHORIZE the President or two members of the Board of Public Works to execute the contract after approval as-to-form has been obtained from the

City Attorney.
Tagged Passions:legal, contract, Public Works, and public works

(W.O. E1908463, E1908481, E1908482)

MOTION(S) BPW-2019-0724 (12)

ADVISEMENT 3 CD 14 AFE - OZONE CLEAN TECHNOLOGIES, INC.

Bureau of Sanitation (BOS) and Office of Accounting requesting Board approval and execution of an Authority for Expenditure in the amount of 45,000

for a pilot program in which BOS utilized the services of Ozone Clean Technologies for clean-up and disinfection services utilizing ozonation in Skid Row for six weeks. Services provided include the rental of an Ozone Clean Technologies' Trailer System and the clean-up and disinfection was carried out by BOS personnel. The City shall pay to the vendor the amount not to exceed 90,000. This AFE will provide half of the funding ( 45,000).
Tagged Passions:funding, personnel, solid waste, services, program, and rental

(AE20760760M, Fund No. 760 - Sewer Construction and Maintenance Fund, Dept No. 50, Appropriation Unit No. 50RX82)

Tagged Passions:funding, construction, sewer, utility, and Utility

(CONTINUED FROM WEDNESDAY, SEPTEMBER 11, 2019)

BPW-2019-0756 (13)

CD ALL AFE - SOUTH COAST AIR QUALITY MANAGEMENT

Board of Public Works Meeting - September 20, 2019 - PAGE 9

Tagged Passions:Public Works and public works

Bureau of Sanitation and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of 50,000 to

encumber funds for South Coast Air Quality Management District (SCAQMD) fees and related expenses for clean water collection division generators. Term from July 1, 2019 to June 30, 2020.
Tagged Passions:funding, utility, solid waste, Utility, and water

(AE 20760597M, Fund No 760 - Sewer Operations and Maintenance Fund, Dept No. 50, Appropriation Unit 50SX82)

Tagged Passions:funding, sewer, utility, and Utility

ADMINISTRATIVE ITEM(S) BPW-2019-0757 (14)

CD ALL The Mayor and City Council have approved and authorized the Board of Public Works, on behalf of the Bureau of Sanitation, to execute the

proposed First Amendment to the contract with USA Waste of California, Inc dba Waste Management El Sobrante Landfill to provide landfill disposal services of residential municipal solid waste for a period of five years, retroactively from March 17, 2019 through March 16, 2024.
Tagged Passions:council, landfill, utility, solid waste, Utility, contract, services, Public Works, and public works

(C-123735)

BPW-2019-0758 (15)

CD ALL The Mayor has approved and authorized the Board of Public Works, on behalf of the Bureau of Sanitation, to execute the Memorandum of Agreement

with Las Virgenes Municipal Water District regarding the Bureau of Sanitation's commitment for cost-sharing a runoff diversion and integrated water management study for a cost not to exceed 56,000 and a term of two years.
Tagged Passions:utility, solid waste, Utility, water, Public Works, and public works

ORAL REPORT(S) BPW-2019-0759 (16)

Status Update on Solvents, Automotives, Flammable, Electronic Wastes (S.A.F.E) Collection Centers - Bureau of Sanitation

Tagged Passions:solid waste

BPW-2019-0760 (17)

Status Update on Major Upcoming Street Improvement Projects.

Tagged Passions:streets

Board of Public Works Meeting - September 20, 2019 - PAGE 10

Tagged Passions:Public Works and public works

- Bureau of Street Services BPW - September 20, 2019

Tagged Passions:streets and services

*** END ***

Board of Public Works Meeting - September 20, 2019 - PAGE 11

Tagged Passions:Public Works and public works

BPW Meeting - Item

WEDNESDAY, SEPTEMBER 11, 2019

Board of Public Works Meeting - September 20, 2019 - PAGE 12

Tagged Passions:Public Works and public works

BPW Meeting - Item

Certificate of Appreciation for National Hispanic Heritage Month

Board of Public Works Meeting - September 20, 2019 - PAGE 13

Tagged Passions:Public Works and public works

BPW Meeting - Item (1)

BPW-2019-0747

Executive Officer to formally report on bids received, opened, and declared September 18, 2019 at 10:00 a.m. as authorized by the Board for the

following Public Works projects:
Tagged Passions:rfp, RFP, Public Works, and public works

1. Sherman Way Streetscape Improvements Wilbur Avenue to Lindley Avenue project Estimated Amount: 2,215,374 W.O. E1908414 CD 3

Tagged Passions:streets and streetscape

2. Vermont Stormwater Capture Green Street Phase 2 project Estimated Amount: 1,638,000 W.O. EW40075F CD 8

Tagged Passions:streets and stormwater

Board of Public Works Meeting - September 20, 2019 - PAGE 14

Tagged Passions:Public Works and public works

BPW Meeting - Item (2)

BPW-2019-0748

CD 11

TASK ORDER SOLICITATION NO. 54 - HARRIS ASSOCIATES, INC. - PRE-QUALIFIED ON-CALL CIVIL DESIGN SERVICES LIST

Tagged Passions:services and solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue the Task Order Solicitation No. 54 to Harris, with a budget authority of 2,117,090 for B-Permit plan check

services, for the Landside Access Modernization Project.
Tagged Passions:budget, services, and solicitation

(W.O. ER400482, C-115235)

ATTACHMENTS: Description BOE 1 BOE 1 TR 1

Board of Public Works Meeting - September 20, 2019 - PAGE 15

Tagged Passions:Public Works and public works

Department of Public Works

Tagged Passions:Public Works and public works

Bureau of Engineering Report No. 1

September 20, 2019 CD No. 11

REQUEST FOR AUTHORITY TO ISSUE THE TASK FOR SOLICITATION (TASK) NO. 54 TO HARRIS ASSOCIATES, INC. (HARRIS), CONTRACT NO. C-115235, FROM THE CIVIL

DESIGN SERVICES PRE-QUALIFIED ON-CALL (PQOC) CONSULTANTS LIST TO PROVIDE PLAN CHECK ENGINEERING SUPPORT SERVICES FOR THE LOS ANGELES WORLD AIRPORT S (LAWA) LANDSIDE ACCESS MODERNIZATION PROJECT (LAMP) - WORK ORDER NO. ER400482
Tagged Passions:airport, contract, services, and solicitation

RECOMMENDATION

Authorize the City Engineer to issue the Task Order Solicitation (TOS) No. 54 to Harris, with a budget authority of 2,117,090.00 for B-Permit plan

check services, for the LAMP project.
Tagged Passions:budget, services, and solicitation

TRANSMITTAL

Copy of TOS No. 54 titled, B-Permit plan check engineering support services - LAWA LAMP for the Development Services Program, dated April 9, 2019.

Tagged Passions:development, services, program, and Development

DISCUSSION

Background

The Bureau of Engineering (BOE) is in partnership, described in a Memorandum of Understanding (MOU) with LAWA and other City Departments which

includes a cooperative process for coordinating a streamlined and expedited design and construction process.
Tagged Passions:construction

The LAMP Project, administered by LAWA, includes a new Automated People Mover, Consolidated Rental Car Facility, and Intermodal Transportation

Facilities. The BOE issues permits for public right-of-way improvements and public infrastructure associated with these developments. The MOU with LAWA provides for initial BOE review of submitted B-permit plans for this work to be completed by BOE in an expedited time of 20 days, in lieu of the usual 30 days.
Tagged Passions:facility, development, transportation, Development, and rental

Due to the urgent need for LAWA to initiate this work, and the expedited plan review schedule, the BOE is utilizing the services of an Engineering

Consulting Firm (Consultant) to augment the BOE staff in reviewing development plans for the issuance of permits for the Project.
Tagged Passions:development, services, and Development

Board of Public Works Meeting - September 20, 2019 - PAGE 16

Tagged Passions:Public Works and public works

Report No. 1

Page 2

TOS Description The services provided under this TOS include plan checking, estimating and processing of street, sewer, storm drain, grading, and

erosion control plans, and construction documentation such as interim change authorizations, permit closeout tasks, coordination of communication and documentation.
Tagged Passions:construction, sewer, streets, utility, Utility, services, communications, Communications, and grading

Summary of Selection and Negotiations

Tagged Passions:selection

On December 10, 2008, the Board of Public Works established and approved a PQOC list of consultants to provide civil engineering services for the

Street Improvement Program. Harris demonstrated qualifications to perform said services and was therefore selected by City staff, and placed on the list. A contract with Harris was executed on December 10, 2008, and will expire on March 17, 2022.
Tagged Passions:streets, contract, services, program, Public Works, and public works

On April 9, 2019, the BOE issued a TOS to the nine firms on the PQOC Civil Design Services Contract List (Transmittal), as well as to the 24 firms on

the PQOC Wastewater and Environmental Engineering Services List. To avoid conflict of interest, only firms which are not involved with the LAMP program were considered for the TOS. The deadline for submitting proposals was April 25, 2019. Five firms submitted proposals: Cordoba Corporation, E.W. Moon, Inc., Harris Associates, MARRS Services, Inc., and Psomas. A panel of BOE employees, Mati Laan - Principal Civil Engineer, and Jim Burman - Senior Civil Engineer, selected Harris. Documentation supporting the selection of the consultant, as well as a record of the negotiations has been included in the project file.
Tagged Passions:sewer, contract, services, program, environment, and selection

BOE issued an NTP under City Engineer authority for B-Permit plan check engineering support services to consultant Harris on May 10, 2019, in the

amount of 140,000. Harris has not, and will not, exceed the City Engineer authorized amount of 140,000 without Board approval of a higher budget authority.
Tagged Passions:budget and services

Harris is currently reviewing plans, calculations, reports and other documents to ensure that all City engineering standards, codes, and project

requirements are met. Harris is working under BOE supervision and is assisting BOE staff in the review and approval of design plans and construction documents.
Tagged Passions:construction

The BOE respectfully requests authorization for an additional 1,977,090.00, for a total of 2,117,090.00, to continue these services. The additional

funding will provide consultant services through March 17, 2022.
Tagged Passions:funding and services

Minority Business Enterprise/Women Business Enterprise/Other Business Enterprise (MBE/WBE/OBE) Subcontractor Outreach Program

Tagged Passions:business and program

This contract is subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12.00

percent and 2.00 percent for MBE/WBE participation, respectively. For this Task, the Consultant is
Tagged Passions:contract, services, and program

Board of Public Works Meeting - September 20, 2019 - PAGE 17

Tagged Passions:Public Works and public works

Department of Public Works Bureau of Engineering Report No. 1

Tagged Passions:Public Works and public works

September 20, 2019 Page 3

pledging a MBE participation level of 12.08 percent and a WBE participation level of 2.05 percent.

On this particular Task, the following MBE, WBE, and OBE firms are proposed to be utilized by the Consultant: Gender/Ethnicity Codes:

Tagged Passions:services and gender

AA = African American HA = Hispanic American APA = Asian Pacific American SAA = Subcontinent Asian American

NA = Native American C = Caucasian M = Male F = Female

Subconsultants Gender/ Ethnicity

Tagged Passions:gender

MBE/WBE/ OBE

( ) of Base Task Task ( ) Amount

California Watershed Engineers SAA MBE 12.08 255,769.00

Tagged Passions:watershed

Civil Works Engineers HA WBE 2.05 43,351.00

OBE 0.00 0.00

Total MBE Participation 12.08 255,769.00

Total WBE Participation 2.05 43,351.00

Total OBE Participation 0.00 0.00

Subtotal Subconsultant Participation 14.13 299,120.00

Prime Participation 85.87 1,817,970.00

Total Task Budget Authority 100.00 2,117,090.00

Tagged Passions:budget

The following is a summary of the subconsultant utilization pledged by the Consultant by business enterprise:

Tagged Passions:business and services

Total Subconsultant Participation

Pledged MBE WBE SBE* EBE** DVBE*** OBE

( ) of Base Task 12.08 2.05 0.00 0.00 0.00 0.00

( ) Amount 255,769.00 43,351.00 0.00 0.00 0.00 0.00 *SBE = Small Business Enterprise **EBE = Emerging Business Enterprise ***DVBE = Disabled Veteran

Business Enterprise
Tagged Passions:business, disability, and small business

Contractor Performance Evaluation

Tagged Passions:performance

In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the

quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the
Tagged Passions:personnel, contract, services, and performance

Board of Public Works Meeting - September 20, 2019 - PAGE 18

Tagged Passions:Public Works and public works

Report No. l

Page 4

Bureau of Contract Administration, Special Research Investigation Section upon termination of the contract.

Tagged Passions:contract

STATUS OF FUNDING

Tagged Passions:funding

There is no impact to the General Fund. Funding for this project will be provided through B-Permits fees which are billed against deposits by the

permit applicants.
Tagged Passions:funding

The City's liability under this task shall only be to the extent of the permit funding identified. However, if the City shall appropriate additional

funds for any succeeding years, the City's liability shall be to the extent of such appropriation, subject to the terms and conditions of the contract.
Tagged Passions:funding and contract

Report reviewed by:

BOE (ADM and SSD)

Report prepared by:

LAMP Division

Mati Laan Division Engineer Phone No. (213) 798-591 0 M L/06-20 19-01 09. LM P. gva

Questions regarding this report may be referred to: Mati Laan, Principal Civil Engineer Phone No. (213) 798-5910 E-mail: Mati.Laan@lacity.org

( ML RMK SC TA )

Respectfully submitted,

4cuyw/nwy Gary Lee Moore, PE, ENV SP City Engineer

Board of Public Works Meeting - September 20, 2019 - PAGE 19

Tagged Passions:Public Works and public works

040919 -LAWA LAMP/BPermit Plan Check Consultant/Task Order

Tagged Passions:services

City of Los Angeles Department of Public Works

Tagged Passions:Public Works and public works

Bureau of Engineering

Pre-Qualified On-Call Consultant List Civil Engineering Services

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Task Order Solicitation (TOS) No. 54 B-Permit Plan Check Engineering Support Services LAWA LAMP

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For the Development Services Program

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April 9, 2019

1. Introduction

The City of Los Angeles, Bureau of Engineering (BOE), Development Services Program proposes to utilize the services of an Engineering Consulting Firm

(Consultant) to augment BOE staff in reviewing development plans for the issuance of permits for the Los Angeles World Airport s Landside Access Modernization Project (LAMP) at LAX. The BOE is in partnership, described in a Memorandum of Understanding with Los Angeles World Airports (LAWA), and other City Departments which includes a cooperative process for coordinating a streamlined and expedited design and construction process. The selected Consultant will work under BOE supervision and assist BOE staff in the review and approval of design plans and construction documents.
Tagged Passions:construction, airport, development, services, program, and Development

The primary work location to coordinate work and assignments will be the BOE District Office located at 1828 Sawtelle Boulevard, Los Angeles, CA,

90025, or City provided office space in the vicinity of Los Angeles International Airport (LAX). Plans can be reviewed electronically from Consultant s office. Visits to project sites will be required; work assignments at, and in other locations may be required. Although this TOS targets specific skills and assignments, additional skill sets and assignments may be added or deleted as the need dictates.
Tagged Passions:sites, airport, grocery, streets, and services

The Consultant will review B-Permits required for major improvements in the public right of way, and land under private development. Such

improvements include such improvements such as widening of streets, changing of existing street grade, installation of sewers, storm drains, street lights, traffic control signals. B-Permit plans are prepared by a Private Engineer (Engineer) hired by the LAWA LAMP developers (Applicant).
Tagged Passions:sewer, streets, utility, development, Utility, services, streetscape, Development, and traffic

Please note To avoid conflict of interest, only firms which are not currently involved with the LAMP program will be considered for this TOS.

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2. Scope of Services

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The Consultant shall review B-Permit plans, documents, and other permits to ensure that all City engineering standards, codes and project

requirements are met. The services will include estimating, plan checking and processing of street, sewer, storm drain, grading, and erosion control plans, and construction documentation such as Interim Change Authorizations (ICA s), permit closeout tasks, coordination of communication and documentation.
Tagged Passions:construction, sewer, streets, utility, Utility, services, communications, Communications, and grading

TRANSMITTALBoard of Public Works Meeting - September 20, 2019 - PAGE 20

Tagged Passions:Public Works and public works

040919 -LAWA LAMP/BPermit Plan Check Consultant/Task Order

Tagged Passions:services

The selected Consultant will be responsible for providing plan check services for individual projects, from the time plans are first submitted to the

BOE by the Applicant, to completion of construction by the Applicant, as follows:
Tagged Passions:construction and services

Review submitted B-Permit plan and documentation to verify that plans meet all written design criteria including the City s design manuals, Standard

Plans, checklists and Special Orders, which can be found at BOE s online Technical Document Center (http://eng.lacity.org/techdocs/); and that the plans meet project requirements.

Review completed appropriate BOE supplied checklists to demonstrate completeness of plan check.

Participate in meetings between BOE, LAWA representatives, the Consultant, Engineer, Applicant, and other agencies.

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Verify permit application complies with discretionary conditions of approval and code requirements.

Develop estimates, review project documentation, and review submittals.

3. Term of Engagement

The term of engagement is anticipated to be up to the term of the Pre-Qualified On-Call Consultant Civil Design Services Contract.

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4. Projected Costs

The dedicated individuals shall be paid on a Cost Reimbursement Billing Salary Rate Basis for Consultant Personnel Located in the Consultant s Office

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Consultant will be given specific B-permits and other permits and documents to review, and shall submit timesheets each week specifying daily time

charges to specific B- permits reviewed. The initial projected total budget for this Task shall not exceed 140,000, unless the Consultant is notified in writing by BOE. Consultant shall send notice to BOE when 50 and 75 of the budget has been exhausted.
Tagged Passions:budget and services

5. Solicitation Schedule

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