NC - Halifax: Halifax County Board of Commissioners

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Halifax County Board of Commissioners

Halifax County Board of Commissioners Vernon J. Bryant, Chairman

J. Rives Manning, Jr., Vice-Chairman Carolyn C. Johnson

Linda A. Brewer Marcelle O. Smith

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T. Patrick W. Qualls

Tony N. Brown County Manager

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Andrea H. Wiggins Clerk to the Board

M. Glynn Rollins, Jr. County Attorney

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Monday October 7, 2019 Regular Meeting 9:30 AM Halifax County Historic Courthouse

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10 North King Street, Post Office Box 38, Halifax, North Carolina 27839 252-583-1131/Fax: 252-583-9921

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www.halifaxnc.com

The mission of the Halifax County Board of Commissioners is to provide leadership and support for an effective county government that seeks to

enhance the quality of life for the people of Halifax County.

Call to Order Chairman Vernon J. Bryant

Invocation and Pledge of Allegiance

Adoption of the Agenda

Conflict of Interest Chairman Vernon J. Bryant

In accordance with the Halifax County Board of Commissioners Rules of Procedures and N. C. G. S. Sec.153A-44, it is the duty of every member present

to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the remaining Board members will vote to consider the requested excuse.
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1. Consent Agenda County Commissioners

A. Approval of Minutes

B. Budget Amendments

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C. Property Tax Refund and Releases - September 2019

Tagged Passions:taxes, Taxes, property, and property tax

2. Special Recognition

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A. 2019 NCACC Risk Management Frank Bonner Scholarship Award - Roland Tellier, Fire Marshal

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Bob Carruth, NCACC Risk Control Manager

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3. Public Comment Period N. C. G. S. 153A - 52.1

A. Public Comment Period

4. Agenda Items

A. North Carolina Department of Transportation, Division of Highways, Request for Addition to the State Maintained Secondary Road System Resolutions

Regarding Lee's Point Drive and Klausner Lumber Drive
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Kristin Barnes, North Carolina Department of Transporation

B. Halifax County Convention and Visitors Bureau Annual Report Lori R. Medlin, President/CEO C. EMS Billing and Collections Process Phil Ricks,

Emergency Services
Tagged Passions:services, emergency, conventions, and EMS

Director and John Turnage, Southern Credit Adjusters

D. 2020 Schedule of Values C. Shane Lynch, Tax Assessor E. Petition for Election to Increase Maximum School Tax Rate for

Tagged Passions:voting, taxes, Taxes, election, and education

Weldon City Schools M. Glynn Rollins, Jr., County Attorney

Tagged Passions:legal and education

F. Resolution Related to Livestock Running At Large M. Glynn Rollins, Jr., County Attorney

Tagged Passions:legal and livestock

5. Board Appointments

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A. Board Appointments County Commissioners

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6. Economic Development Report

Tagged Passions:economic development, development, and Development

7. County Manager s Report

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8. County Attorney s Report

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9. Other Business County Commissioners

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10. Closed Session County Commissioners

A. Approval of Closed Session Minutes

11. Adjourn Until The October 21, 2019 Regular Meeting County Commissioners

*** Accommodations for individuals with disabilities may be arranged by contacting

the County Manager's office at 252-583-1131 at least 48 hours prior to the meeting. ***

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AGENDA Halifax County Board of Commissioners

Regular Meeting

TO: Halifax County Board of Commissioners

FROM: Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager

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SUBJECT: Approval of Minutes

DATE: October 7, 2019 Regular Meeting

SUPPORTING INFORMATION: Attached, please find draft minutes for your review.

ATTACHMENTS: Description August 12, 2019 Regular Meeting August 14, 2019 Special Meeting

TOTAL COST: COUNTY COST:

REQUEST: Approve the draft minutes.

August 12, 2019 Regular Meeting Book 41, Page 374

MINUTES

HALIFAX COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING AUGUST 12, 2019

Note to Reader: Although the printed agenda document for this Board meeting is not part of these minutes, the agenda document provides background

information on most all of the items discussed by the Board at this meeting. The Clerk to the Board maintains the agenda document in accordance with the laws of North Carolina. One may see a copy of the agenda for this meeting by contacting the Clerk to the Board.

The Halifax County Board of Commissioners held a Regular Meeting on Monday,

August 12, 2019, at 9:30 A. M. in the Historic Courthouse, Halifax, North Carolina.

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PRESENT: Honorable J. Rives Manning, Jr., Vice Chairman Honorable Carolyn C. Johnson Honorable Vernon J. Bryant, Chairman Honorable T. Patrick W.

Qualls Honorable Linda A. Brewer
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OTHERS: Tony N. Brown, County Manager Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager M. Glynn Rollins, Jr., County

Attorney
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Cathy A. Scott, Economic Development Director Dia H. Denton, Deputy County Manager Mary W. Duncan, Finance Director Ian M. Bumgarner, Senior

Management Analyst
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Michelle F. Moseley, Paralegal

ABSENT: Honorable Marcelle O. Smith Renee Perry, Human Resources Management Director

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Call to Order

Chairman Bryant called the meeting to order.

Invocation and Pledge of Allegiance

Commissioner Qualls provided the invocation and the Pledge of Allegiance was then recited.

Adoption of the Agenda

August 12, 2019 Regular Meeting Book 41, Page 375

Chairman Bryant requested that the agenda be amended to move Item 6B. Halifax County 911 Public Safety Answering Point and Regional Back-up Center

Project - Architect Contract to Item 13. and that all other items be numbered subsequently.
Tagged Passions:911, contract, and public safety

Commissioner Brewer moved to adopt the agenda as amended. Commissioner Manning seconded the motion, which passed unanimously by voice vote.

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Conflict of Interest

There was no conflict of interest noted by any member of the Board. Chairman Bryant

stated that E. Glenn Echerd, Easterseals UCP Program Supervisor, would be making a presentation to the Board and they both worked part-time at Heaton

Real Estate, Inc.
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1. Consent Agenda

Commissioner Johnson moved to approve the following items on the consent agenda. Commissioner Brewer seconded the motion, which passed unanimously by

voice vote.
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A. Approval of Minutes

Andrea H. Wiggins, Clerk to the Board/Assistant to the County Manager, requested that the Board approve the draft minutes of the May 6, 2019 Board of

Equalization and Review Meeting, May 6, 2019 Regular Meeting, May 20, 2019 Regular Meeting, June 3, 2019 Regular Meeting, and June 17, 2019 Regular Meeting.
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B. Budget Amendments

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Mary W. Duncan, Finance Director, requested that the Board approve a list of budget amendments and carry forward budget amendments from FY 2018-2019

into FY 2019-2020, which is attached to these minutes as Attachment A.
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C. Property Tax Refunds and Releases - July 2019

Tagged Passions:taxes, Taxes, property, and property tax

Doris B. Hawkins, Halifax County Tax Coordinator and Collector, requested that the Board approve the property tax refunds and releases in accordance

with N. C. G. S. 105-380 and N. C. G. S. 105-381.
Tagged Passions:taxes, Taxes, property, and property tax

2. Public Comment Period N. C. G. S. 153A - 52.1

Reverend Timothy Hutchins, 35493 Highway 561, Hollister, addressed the Board and

voiced concerns regarding the nuisance of an illegal all-terrain vehicle park adjacent to his property that caused dust, noise, and trespassers on

his property.
Tagged Passions:parks, property, and noise

Travis Smith, 35935 Highway 561, Hollister, addressed the Board and echoed the

sentiments of Reverend Timothy Hutchins as his property was also adjacent to the illegal all-

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August 12, 2019 Regular Meeting Book 41, Page 376

terrain vehicle park that had caused a great deal of noise, dust, and altered the quality of life for his family.

Tagged Passions:parks and noise

Bishop Shelton C. Daniel, Greater Joy North Church, 1711 East 10th Street, Roanoke Rapids, invited the Board to attend the 2019 Community for Unity

Festival that would be held on September 7, 2019 from 9:00 A. M. until 2:00 P. M. at the T. J. Davis Recreation Center in Roanoke Rapids.
Tagged Passions:streets, church, festival, and recreation

Sherry Herzing, 1137 Occanecchie Trail, Ebony, Virginia, provided information

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regarding the Lake Gaston 911 Community Task Force, a new non-profit organization. It was the mission of the Task Force to raise awareness and save

lives during 911 emergencies and to partner with the five bordering counties of Lake Gaston to establish a team to provide better emergency response.
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3. Public Hearing

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A. Halifax Linen Service, Inc., Economic Development Incentive Grant

Tagged Passions:grant, economic development, development, Development, and incentive

Cathy A. Scott, Economic Development Director, addressed the Board stating that

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Halifax Linen Service, Inc., was considering an expansion of its operations in the County. The company had requested assistance with this expansion

under the County's Economic Development Incentive Grant Program. Pursuant to N. C. G. S. 158-7.1(c), a public hearing was required concerning the proposed incentive grant. Under consideration was a cash grant in the amount of 89,000 payable in five annual installments of 17,800. Halifax Linen Service, Inc., must meet a minimum ad valorem taxable investment in the amount of 5,470,000 and maintain that level of taxable investment, less depreciation, over the term of the grant agreement. In addition, the company must maintain its current number of fulltime employees and maintain an average hourly wage that was at or greater than the average hourly wage in the County. Appropriate forfeiture and claw back provisions would apply if the investment, job, and wage levels were not met and maintained. It was requested that the Board adopt the resolution authorizing an Economic Development Incentive Grant to Halifax Linen Service, Inc., which is attached to these minutes as Attachment B, and approve the Economic Development Incentive Grant Agreement.
Tagged Passions:grant, expansion, economic development, development, program, Development, investment, hearing, ad valorem, and incentive

Chairman Bryant inquired if there were any questions from the Board regarding the Halifax Linen Service, Inc., Economic Development Incentive Grant.

With there being no questions from the Board, Commissioner Johnson moved to open the public hearing. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.
Tagged Passions:alcohol, grant, economic development, development, Development, hearing, and incentive

Chairman Bryant inquired if there were any questions from the public regarding the

Halifax Linen Service, Inc., Economic Development Incentive Grant.

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With there being no comments from the public, Commissioner Brewer moved that the

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public hearing be closed. Commissioner Qualls seconded the motion, which passed unanimously by voice vote.

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August 12, 2019 Regular Meeting Book 41, Page 377

4. Agenda Item

A. Sylvan Heights Bird Park Presentation

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Brent Lubbock, Sylvan Heights Bird Park Director of Operations, addressed the Board and provided a brief PowerPoint presentation regarding the Sylvan

Heights Bird Park. A pavilion with deck had been added that would allow for more events and educational programs. A caf was in the process of opening to provide visitors a wider selection of food options such as sandwiches and hotdogs. The Sylvan Heights Bird Park received approximately 60,000 visitors each year and the gift shop had been expanded to accommodate the visitors. East Carolina University and Sylvan Heights Bird Park had established a great partnership and now the park was considered a research facility for the university. In partnership with the Halifax County Public Schools, Soaring into Science Programs were offered to middle school students. The Wings of Tropics exhibit had been updated and was now a greenhouse that housed tropical birds and plants all year round, which was of great benefit to visitors during the winter months. The Sylvan Heights Bird Park was continually adding and improving bird exhibits that would be beneficial to the birds and visitors. Mr. Lubbock stated that the next fundraising project would be a penguin exhibit that would include an educational building. He thanked the Board for their continued support of the Sylvan Heights Bird Park.
Tagged Passions:facility, events, program, plant, parks, university, education, selection, fundraising, and students

5. Action on Public Hearing

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A. Halifax Linen Service, Inc., Economic Development Incentive Grant

Tagged Passions:grant, economic development, development, Development, and incentive

Commissioner Qualls moved to adopt the resolution authorizing an Economic Development Incentive Grant to Halifax Linen Service, Inc., and to approve

the Economic Development Incentive Grant Agreement. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.
Tagged Passions:alcohol, grant, economic development, development, Development, and incentive

6. Agenda Items

A. Halifax County Jail Expansion Project Presentation

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Dan Mace, Vice President of Moseley Architects, addressed the Board stating that a meeting was held with County staff, Sheriff s Office staff, and

Moseley Architects on May 14, 2019 to discuss the scope in rebidding the Halifax County Jail Expansion Project. The revised scope included the following: The site would follow the 2013 design with an impound lot and security fencing encompassing the back of the facility. The Sheriff s Office addition and renovation in the previous design would not be part of the 2019 design. The jail addition consisted of a two-tier housing unit with outdoor recreation, 94 new beds; dorm unit with outdoor recreation, 40 new beds, and one isolation cell, one new bed. The total new bed capacity included 135 beds. Jail upgrades included the following: The current cells would include smoke control and sprinklers to meet jail standards, video visitation infrastructure, security system upgrades, and the existing outdoor recreation area would be renovated to meet jail standards. Mr. Mace reviewed the site plan which included a new first and second floor jail addition. The proposed project schedule was as follows: August 12, 2019 Board of Commissioners Halifax
Tagged Passions:facility, expansion, security, public safety, parks, jail, recreation, and housing

August 12, 2019 Regular Meeting Book 41, Page 378

County Jail Expansion Project presentation, September 26, 2019 project submission to the State, November 12, 2019 project ready for bid process, and

December 17, 2019 receive bids. The total estimated project budget was in the amount of 12,234,337.50.
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Sheriff S. Wes Tripp, Sheriff s Office, addressed the Board and reviewed the daily

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population of the Halifax County Detention Center.

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Commissioner Manning moved to approve moving forward with the Halifax County Jail

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Expansion Project and to meet with representatives of Moseley Architects to discuss the project. Commissioner Brewer seconded the motion.

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The votes were as follows:

Commissioner Manning Aye Commissioner Johnson No Commissioner Bryant Aye Commissioner Qualls Aye Commissioner Brewer Aye

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B. Proposed Lease or Other Disposition of County Property, 1710 Watkins Drive,

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Weldon

E. Glenn Echerd, Easterseals UCP Program Supervisor, addressed the Board stating that Easterseals had been serving approximately 120 individuals with

developmental disabilities in the facility located at 1710 Watkins Drive, Weldon, for over 30 years. The goal of Easterseals was to provide the individuals served with a meaningful day that included structured activities inside the facility and within the community as follows: Daily support for individuals and groups to teach self-help, socialization, prevocational, and adaptive skills. Adult Day Vocational Services provide organized activities to help individuals prepare to live and work as independently as possible in the community. Employment Services assist individuals with choosing, acquiring, and maintaining competitive employment. Mr. Echerd thanked the Board for their support and proposed a five-year lease, with a five-year extension option, at a rate of 1,800 per month, 21,600 per year.
Tagged Passions:facility, leasing, vocational education, services, program, and employment

M. Glynn Rollins, Jr., County Attorney, addressed the Board stating that Easterseals UCP North Carolina and Virginia, Inc., had proposed a new lease

for property located at 1710 Watkins Drive, Weldon. The last lease for this property terminated on June 30, 2008, with lease payments in the amount of 1.00 per month. Easterseals had been a holdover tenant since July 1, 2008. On May 7, 2019, the County provided notice to stop the holdover tenancy and vacate the property by June 30, 2019, unless Easterseals desired to make an offer to purchase the property or lease the property on new terms. The County extended the deadline to August 31, 2019, to allow time for an appraisal on the property and to provide time for Easterseals to propose a new lease. The property was appraised in the amount of 226,000. The estimated gross rental rate was 4.00 per square foot, annual gross rent in the amount of 41,200. Easterseals proposed a five-year lease, with a five-year extension option, at a rate of 1,800 per month, 21,600 per year. Attorney Rollins stated that the acceptance of a lease with a ten-year term would require an
Tagged Passions:legal, leasing, purchasing, rental, and property

August 12, 2019 Regular Meeting Book 41, Page 379

upset bid process. He stated that a local business had expressed interest in purchasing the property which would also require the usual upset bid

process. A brief discussion was held regarding decreasing the number of years in the proposed lease and including verbiage that would allow the County to take advantage of economic development opportunities.
Tagged Passions:rfp, RFP, business, leasing, economic development, development, purchasing, Development, and property

Commissioner Manning moved to authorize that the County Attorney negotiate a lease

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with Easterseals UCP. Commissioner Qualls seconded the motion, which passed unanimously by voice vote.

C. Sheriff Office s Budget Donation Line Creation and Acceptance of Donations

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Sheriff S. Wes Tripp, Sheriff s Office, addressed the Board requesting the creation of a new donation line for the purchase of canine ballistic

vests. The funds would be carried forward each year and appropriated when needed. Currently, all six canines had ballistic vests; however, the average life expectancy of a vest was three to five years. It was requested that the Board approve the creation of a new donation line to purchase canine ballistic vests and to receive the donation in the amount of 425 in memory of Robert Graydon Morris.
Tagged Passions:funding, donation, public safety, Donation, and purchasing

Commissioner Manning moved to approve the creation of a new donation line to

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purchase canine ballistic vests and to receive the donation in the amount of 425 in memory of Robert Graydon Morris. Commissioner Qualls seconded the

motion, which passed unanimously by voice vote.
Tagged Passions:donation, Donation, and purchasing

D. Sheriff s Office Cell Reception Booster Lease

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Mary W. Duncan, Finance Director, addressed the Board stating that U. S. Cellular had offered to install equipment in the Sheriff's Office at no cost

for a period of five years based on an agreement to maintain the current service contract with the company. The equipment would remain the property of U. S. Cellular and the company would provide the installation and maintenance. Approval was required by the Board because the Sheriff s Office Cell Reception Booster Lease exceeded 12 months. It was requested that the Board approve the U. S. Cellular lease for five years to improve wireless phone service for the Sheriff s Office.
Tagged Passions:equipment, finance, leasing, contract, public safety, property, wireless, and Wireless

Commissioner Brewer moved to approve the U. S. Cellular lease for five years to improve wireless phone service for the Sheriff s Office. Commissioner

Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Passions:alcohol, leasing, public safety, wireless, and Wireless

E. Waiver of Occupancy Penalty for Red Roof Inn

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Mary W. Duncan, Finance Director, addressed the Board stating that Red Roof Inn had requested a waiver of the assessed 10 penalty in the amount of

573.90 regarding the June 2019 Occupancy Tax return to be collected and disbursed to the three school districts per State statute. The tax return and payment were received by the date required; however, the check was written off a closed account. Once this matter was brought to the attention of Red Roof Inn, a valid replacement check was issued. It was requested that the Board waive the occupancy penalty for Red Roof Inn in the amount of 573.90.
Tagged Passions:finance, taxes, Taxes, hotel, education, and penalty

August 12, 2019 Regular Meeting Book 41, Page 380

Commissioner Johnson moved to waive the occupancy penalty for Red Roof Inn in the

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amount of 573.90. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.

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F. Hazard Mitigation Grant Program Design and Engineering Services Contract

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Chris D. Rountree, Planning and Development Services Director, addressed the Board stating that the County advertised a request for qualifications

for design and engineering services for the elevation project feasibility in connection with the Hazard Mitigation Grant Program. The bid date was July 17, 2019 and requests were mailed to eight firms and one response was received from Appian Consulting Engineers, PA. The County applied for and received grant funding through the Hazard Mitigation Grant Program DR 4285, Hurricane Matthew, in 2018 for the elevation of one dwelling. The funding was provided by FEMA 75 and the State 25 . The County requested that the firm perform a feasibility study to determine if the dwelling was structurally sound and capable of being elevated safely, along with an evaluation of the existing septic system on the property. It was requested that the Board authorize County staff to negotiate a contract with Appian Consulting Engineers, PA, to provide design and engineering services for a feasibility study in connection with the Hazard Mitigation Grant Program.
Tagged Passions:rfp, planning, RFP, funding, grant, development, contract, advertising, services, program, Development, property, disaster management, and FEMA

Commissioner Qualls moved to authorize County staff to negotiate a contract with

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Appian Consulting Engineers, PA, to provide design and engineering services for a feasibility study in connection with the Hazard Mitigation Grant

Program. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Passions:grant, services, program, and disaster management

G. Halifax County Code of Ordinances, Chapter 26, Civil Emergencies, Repeal and Replacement

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Buddy Wrenn, Emergency Management Coordinator, addressed the Board stating that

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during its 2012 Legislative Session, the North Carolina General Assembly enacted S. L. 2012- 12, known as the Modernize North Carolina Emergency

Management Act, effective October 1, 2012. As a result of this legislation, it was apparent that numerous County ordinances set forth in Chapter 26 of the Halifax County Code of Ordinances was or may be inconsistent with the provisions of State law. The Emergency Management Coordinator and the County Attorney proposed a complete rewrite of the County ordinances regarding emergency management to comply with technical and substantive provisions of State law. The resolution to repeal the old ordinance and adopt the new ordinance is attached to these minutes as Attachment C. It was requested that the Board adopt the resolution to repeal Chapter 26 of the Halifax County Code of Ordinances entitled Civil Emergencies and replace it with a new ordinance enumerated as Chapter 26A entitled Civil Emergencies.
Tagged Passions:ordinance, legal, and emergency

Commissioner Johnson moved to adopt the resolution to repeal Chapter 26 of the Halifax

County Code of Ordinances entitled Civil Emergencies and replace it with a new ordinance enumerated as Chapter 26A entitled Civil Emergencies.

Commissioner Brewer seconded the motion.
Tagged Passions:alcohol and ordinance

The votes were as follows:

August 12, 2019 Regular Meeting Book 41, Page 381

Commissioner Manning No Commissioner Johnson Aye Commissioner Bryant Aye Commissioner Qualls Aye Commissioner Brewer Aye

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7. Board Appointments

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Voluntary Agriculture District Board

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Commissioner Manning moved to waive the term limit and reappoint Troy Fulkerson and Mike Hale to serve on the Voluntary Agriculture District Board,

terms expiring August 31, 2022. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.
Tagged Passions:alcohol, appointments, and agriculture

8. Economic Development Report

Tagged Passions:economic development, development, and Development

Cathy A. Scott, Economic Development Director, addressed the Board and provided a brief PowerPoint presentation regarding the monthly Halifax County

Economic Development Commission Activity Report.
Tagged Passions:economic development, boards and commissions, development, and Development

9. County Manager s Report

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A. EMS Advisory Board

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Tony N. Brown, County Manager, addressed the Board requesting that the Board

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dissolve the EMS Advisory Board. He reviewed the EMS Advisory Board attendance roster which showed that approximately eight meetings had been

cancelled each year due to the lack of a quorum for FY 2017-2018 and FY 2018-2019. The EMS Advisory Board had dwindled over time and the membership was down to two members whose terms expired last month. The third member did not wish to be reappointed as he had served on the board for many years and wanted to free up that time for other obligations. It was requested that the Board dissolve the EMS Advisory Board. A brief discussion was held regarding this matter.
Tagged Passions:appointments and EMS

Commissioner Manning moved to direct the County Manager and staff to review and

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recommend suggested changes to the bylaws of all County advisory boards regarding the definition of a quorum. Commissioner Johnson seconded the

motion, which passed unanimously by voice vote.

Chairman Bryant moved to dissolve the EMS Advisory Board. Commissioner Qualls

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seconded the motion.

The votes were as follows:

Commissioner Manning No Commissioner Johnson No Commissioner Bryant Aye

August 12, 2019 Regular Meeting Book 41, Page 382

Commissioner Qualls Aye Commissioner Brewer Aye

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10. County Attorney s Report

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A. Ratification of a Resolution regarding a Community Development Block Grant Application related to JBB Packaging, LLC

Tagged Passions:grant, development, Development, cdbg, and community development

M. Glynn Rollins, Jr., County Attorney, addressed the Board stating that he reviewed a

Tagged Passions:legal

number of documents related to the North Carolina Department of Commerce application for the approval of a Community Development Block Grant

regarding JBB Packaging, LLC. One of the documents that was approved for execution by Chairman Bryant was a resolution regarding the Halifax County application for Community Development Block Grant funding for the JBB Packaging Building Renovation Project. Unfortunately, the resolution was misread to be a certification that the Board had conducted the appropriate public hearings held on September 4, 2018 and April 29, 2019 and authorized an application for the grant on April 29, 2019 further certifying that the County would comply with all grant requirements. Based upon the County Attorney s review and approval of the application documents as a whole, Chairman Bryant signed the document; however, the document was actually a resolution which required adoption by the Board. It was requested that the Board adopt a resolution to ratify and affirm a prior resolution related to an application to the North Carolina Department of Commerce for Community Development Block Grant funding to benefit JBB Packaging, LLC, which is attached to these minutes as Attachment D.
Tagged Passions:funding, grant, legal, development, Development, hearing, cdbg, and community development

Commissioner Brewer moved to adopt a resolution to ratify and affirm a prior resolution

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related to an application to the North Carolina Department of Commerce for Community Development Block Grant funding to benefit JBB Packaging, LLC.

Commissioner Qualls seconded the motion, which passed unanimously by voice vote.
Tagged Passions:funding, grant, development, Development, cdbg, and community development

11. Other Business

Tagged Passions:business

Chairman Bryant provided the Board with a copy of a thank you note from Senator Thom Tillis, United States Senate, for allowing his Regional

Representative, Trey Lewis, to attend the Halifax County Intergovernmental Association Meetings.
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12. Closed Session

Commissioner Brewer moved that Closed Session be entered pursuant to N. C. G. S. 143-318.11(a) to discuss (4) Economic Development and (3) Legal

Matters. Commissioner Qualls seconded the motion, which passed unanimously by voice vote.
Tagged Passions:alcohol, legal, economic development, development, and Development

Chairman Bryant moved to return to Regular Session. Commissioner Qualls seconded

the motion, which passed unanimously by voice vote.

Commissioner Johnson moved to adopt the authorizing resolution for the North Carolina

Department of Commerce Building Reuse Program, which is attached to these minutes as

Tagged Passions:program

August 12, 2019 Regular Meeting Book 41, Page 383

Attachment E. Commissioner Manning seconded the motion, which passed unanimously by voice vote.

13. Halifax County 911 Public Safety Answering Point and Regional Back-up Center

Tagged Passions:911 and public safety

Project - Architect Contract

Tagged Passions:contract

Dia H. Denton, Deputy County Manager, addressed the Board stating that staff had been negotiating with the selected architect, Stewart-Cooper-Newell,

to secure a contract with pricing for architectural and engineering services for the Halifax County 911 Public Safety Answering Point and Regional Back-up Center Project in the amount of 377,891 and 15,000 for reimbursable expenses. The funds were already set aside in the General Fund to cover the cost of the contract. The services would include standard architectural, civil, structural, plumbing, mechanical, and electrical design as required. The contract would also include assistance in obtaining necessary surveys, geotechnical evaluations, fire protection design, site lighting design, and interior design. It was requested that the Board authorize the appropriate staff to execute contract documents with Stewart-Cooper-Newell to provide architectural and engineering services for the Halifax County 911 Public Safety Answering Point and Regional Back-up Center Project.
Tagged Passions:funding, 911, contract, public safety, services, administrator, and manager

After a brief discussion was held, it was the consensus of the Board to defer action on this

matter until all members of the Board were in attendance and to schedule a Special Meeting.

14. Adjournment

Commissioner Johnson moved to adjourn the meeting. Commissioner Brewer seconded

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the motion, which passed unanimously by voice vote.

_________________________________ Vernon J. Bryant, Chairman Halifax County Board of Commissioners

_____________________________________________ Andrea H. Wiggins, MMC, NCCCC, Clerk to the Board Halifax County Board of Commissioners

August 12, 2019 Regular Meeting Book 41, Page 384

Attachment A

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Attachment A

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Attachment A

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Attachment B

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Attachment B

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Attachment C

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Attachment C

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Attachment C

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Attachment C

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Attachment C

August 12, 2019 Regular Meeting Book 41, Page 394

Attachment C

August 12, 2019 Regular Meeting Book 41, Page 395

Attachment C

August 12, 2019 Regular Meeting Book 41, Page 396

Attachment C

August 12, 2019 Regular Meeting Book 41, Page 397

Attachment C

August 12, 2019 Regular Meeting Book 41, Page 398

Attachment D

August 12, 2019 Regular Meeting Book 41, Page 399

Attachment D

August 12, 2019 Regular Meeting Book 41, Page 400

Attachment E

August 14, 2019 Special Meeting Book 41, Page 401

MINUTES

HALIFAX COUNTY BOARD OF COMMISSIONERS

SPECIAL MEETING AUGUST 14, 2019

Note to Reader: Although the printed agenda document for this Board meeting is not part of these minutes, the agenda document provides background

information on most all of the items discussed by the Board at this meeting. The Clerk to the Board maintains the agenda document in accordance with the laws of North Carolina. One may see a copy of the agenda for this meeting by contacting the Clerk to the Board.

The Halifax County Board of Commissioners held a Special Meeting on Wednesday,

August 14, 2019, at 5:30 P. M. in the Historic Courthouse, Halifax, North Carolina.

Tagged Passions:historic

PRESENT: Honorable J. Rives Manning, Jr., Vice Chairman Honorable Carolyn C. Johnson Honorable Marcelle O. Smith Honorable Vernon J. Bryant, Chairman

Honorable T. Patrick W. Qualls Honorable Linda A. Brewer
Tagged Passions:alcohol

OTHERS: Tony N. Brown, County Manager

Tagged Passions:administrator and manager

Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager M. Glynn Rollins, Jr., County Attorney

Tagged Passions:legal, administrator, and manager

Dia H. Denton, Deputy County Manager Ian M. Bumgarner, Senior Management Analyst

Tagged Passions:administrator and manager

Michelle F. Moseley, Paralegal

ABSENT: Mary W. Duncan, Finance Director Renee Perry, Human Resources Management Director

Tagged Passions:finance and human resources

Call to Order

Chairman Bryant called the meeting to order.

Invocation and Pledge of Allegiance

Commissioner Smith provided the invocation and the Pledge of Allegiance was then recited.

Adoption of the Agenda

August 14, 2019 Special Meeting Book 41, Page 402


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