NC - Winston Salem: Finance Committee

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Finance Committee

Finance Committee

Tagged Passions:finance

City of Winston-Salem

Agenda

101 North Main Street

Tagged Passions:streets

Winston-Salem, NC 27101

Council Member Robert C. Clark, Chair Council Member Denise D. Adams, Vice Chair

Tagged Passions:council

Mayor Pro Tempore Vivian H. Burke Council Member Jeff MacIntosh

Tagged Passions:council

Committee Room 239, City Hall4:30 PMMonday, October 14, 2019

CALL TO ORDER

C CONSENT AGENDA

C-1. 19-0539 Consideration of Items Pertaining to the 2019 Local Law Enforcement Crime Gun Intelligence Center Integration Initiative:

Tagged Passions:gun control, public safety, Gun Control, and crime

Resolution Authorizing Acceptance of the 2019 Local Law Enforcement Crime Gun Intelligence Center Integration Initiative Grant Award - 699,608.

Tagged Passions:gun control, grant, public safety, Gun Control, and crime

Ordinance Amending the Project Budget Ordinance for the City of Winston-Salem, North Carolina for the Fiscal Year 2019-2020.

Tagged Passions:ordinance and budget

CARF - 2019 CGIC Grant

Tagged Passions:grant

RES - 2019 CGIC Grant

Tagged Passions:grant

PBO - 20219 CGIC

Attachments:

C-2. 19-0545 Resolution Approving TURN Direct Pay Loan in the Amount of 64,254.94 and Approval of a Hazard Reduction Forgivable Loan in the Amount of

45,500 for a Homeowner in the Northeast Ward.

CARF - TURN Rehab and Hazard Reduction.doc

RES - TURN Rehab and Hazard Reduction.docx

Attachments:

C-3. 19-0570 Resolution Approving an Amendment to the Agreement with Brookberry Farm Residential Owners Master Association, Inc. for Additional

Decorative Streetlighting Associated with the Expansion of Brookberry Farm. (West Ward)
Tagged Passions:expansion and agriculture

Page 1 Printed on 10/11/2019

October 14, 2019Finance Committee Agenda

CARF - Brookberry Farm Section 6-7

Tagged Passions:agriculture

RES - Brookberry Farm Section 6-7

Tagged Passions:agriculture

Agreement - Brookberry Farm Section 6-7

Tagged Passions:agriculture

HOA Letter - BrookberryFarm Section 6-7

Attachments:

C-4. 19-0556 Resolution Approving a Contract with EPR Systems USA, Inc. for a New Fire Records Management System - 497,972.

Tagged Passions:contract

CARF - Fire RMS

RES - Fire RMS

Exhibit A - Bid list and Demographics

Tagged Passions:rfp and RFP

Exhibit B - Score sheet - Fire Records Management

Attachments:

C-5. 19-0595 Resolution of the City of Winston-Salem, North Carolina, Approving a Lease Agreement and Related Matters.

Tagged Passions:leasing

CARF - 2020 Equipment Financing 10142019 Option 1A.docx

Tagged Passions:equipment

RES - 2020 Equipment Financing

Tagged Passions:equipment

Exhibit A - Bid list and Demographics.pdf

Tagged Passions:rfp and RFP

Attachments:

C-6. 19-0548 Resolution Awarding Purchase Order for Bucket Truck - Altec Industries, Inc. - 171,154.

Tagged Passions:transportation and purchasing

CARF - Bucket Truck

Tagged Passions:transportation

RES - Bucket Truck

Tagged Passions:transportation

Exhibit A - Workforce Demographics Altec Industries

Tagged Passions:workforce

Attachments:

C-7. 19-0550 Resolution Awarding Contract for Winston-Salem Police Department Uniforms - D E Distributors, Inc., dba Harrisons Workwear - 225,000.

Tagged Passions:contract and public safety

CARF - Uniforms WSPD

RES- Uniforms WSPD

Exhibit A - Bid List and Demographics - WSPD Uniforms

Tagged Passions:rfp and RFP

Attachments:

C-8. 19-0551 Resolution Awarding Purchase Order for Drum Roller - National Equipment Dealers, LLC dba May/RHI - 106,745.

Tagged Passions:equipment and purchasing

Page 2 Printed on 10/11/2019

October 14, 2019Finance Committee Agenda

CARF - Drum Roller

RES - Drum Roller for Recreation

Tagged Passions:recreation

Exhibit A - Workforce Demographics National Equipment Dealers

Tagged Passions:equipment and workforce

Attachments:

C-9. 19-0552 Resolution Awarding Purchase Order for Dodge Chargers - Horace G. Ilderton, LLC - 754,819.

Tagged Passions:purchasing

CARF - (31) Dodge Charger

RES - (31) Dodge Charger

Exhibit A- Replacement (31) Dodge Charger

Exhibit B - Bid List Demographics

Tagged Passions:rfp and RFP

Attachments:

C-10. 19-0553 Resolution Awarding Contracts for Upfit of Police Pursuit Vehicles - Mobile Communications America, Inc. dba Amerizon Wireless and

Hill's Emergency Light Sales LLC - 60,000 and 30,000.
Tagged Passions:sale, contract, public safety, emergency, communications, Communications, wireless, and Wireless

CARF - Police Pursuit Vehicle Upfits

Tagged Passions:public safety

RES - Police Pursuit Vehicle Upfits

Tagged Passions:public safety

Exhibit A - Police Pursuit Vehicle Upfits

Tagged Passions:public safety

Exhibit B- Bid list Demographics-Police Pursuit Vehicle

Tagged Passions:rfp, RFP, and public safety

Attachments:

C-11. 19-0554 Resolution Awarding a Contract for Playground Site Improvements (Sprague Park - Southeast Ward; Greenway Park - North Ward; Fourteenth

Street - East Ward) - W.C. Construction Co., LLC - 115,000.
Tagged Passions:construction, streets, contract, and parks

CARF - Playground Site Improvements 10-14-19.doc

Tagged Passions:parks

RES - Playground Site Improvements

Tagged Passions:parks

Exhibit A - bid list - Playground Site Improvements

Tagged Passions:rfp, RFP, and parks

Attachments:

C-12. 19-0555 Resolution Awarding Contract for Audio/Video Upgrades - Clark-Powell Associates, Inc. - 247,463.

Tagged Passions:contract

CARF - Audio-Video Upgrades

RES - Audio-Video Upgrades

Exhibit A - Clark-Powell - Audio Video Upgrade - Bid list and Workforce Demographics

Tagged Passions:rfp, RFP, and workforce

Exhibit B - Score Sheet - Audio Video Upgrade

Attachments:

C-13. 19-0576 Resolution Awarding On-Call Contract for Pavement Markings Signs Installation - Alamance Striping and Equipment, LLC - 250,000.

Tagged Passions:equipment and contract

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October 14, 2019Finance Committee Agenda

CARF - Pavement Markings Signs Contract

Tagged Passions:contract

RES - Pavement Markings Signs Contract

Tagged Passions:contract

Exhibit A - Bid list and Demographics - Pavement Markings On-call

Tagged Passions:rfp and RFP

Exhibit B - Score Sheet - Pavement Markings

Attachments:

C-14. 19-0587 Resolution Awarding On-Call Contract for Traffic Signal Installations - ALS of North Carolina, LLC - 250,000.

Tagged Passions:contract and traffic

CARF - Traffic Signal Contract

Tagged Passions:contract and traffic

RES - Traffic Signal Contract

Tagged Passions:contract and traffic

Exhibit A - Bid list and Demographics

Tagged Passions:rfp and RFP

Exhibit B - Score Sheet - Traffic Signals Contract

Tagged Passions:contract and traffic

Attachments:

C-15. 19-0559 Resolution Authorizing a Negotiated Settlement with State Employees Credit Union for Acquisitions Related to the Meadowlark Drive

Improvements Project - 84,500. (West Ward)
Tagged Passions:settlement

CARF - Meadowlark Drive Improvements

RES - Meadowlark Drive Improvements

MAP - Meadowlark Drive Improvements

Attachments:

C-16. 19-0560 Resolution Authorizing the Sale of Fee Simple Right-of-Way and Easements to the North Carolina Department of Transportation, an Agency

of the State of North Carolina, Relating to the US Highway 52/Future I-74 Interchange with the Winston-Salem Northern Beltway, Pursuant to N.C.G.S. 160A-274. (Northeast Ward)
Tagged Passions:sale, transportation, and easement

CARF - NCDOT FS ROW and Easement Acquisitions - 1016 Ziglar Road

Tagged Passions:streets and easement

RES - NCDOT FS ROW and Easement Acquisitions- 1016 Ziglar Road

Tagged Passions:streets and easement

EXHIBIT A - NCDOT FS ROW and Easement Acquisitions - 1016 Ziglar Road

Tagged Passions:streets and easement

MAP - NCDOT FS ROW and Easement Acquisitions - 1016 Ziglar Road

Tagged Passions:streets and easement

Attachments:

C-17. 19-0563 Resolution Authorizing Acquisition of Property in the Forum 52 Business Park for a New Police Driving Training Facility - 350,000 from

GO Bonds.
Tagged Passions:business, facility, bond, public safety, training, parks, and property

Page 4 Printed on 10/11/2019

October 14, 2019Finance Committee Agenda

CARF - Acquisition for Police Driving Training Facility-Forum 52 Bus. Pk.

Tagged Passions:facility, public safety, Public Transit, and training

RES - Acquisition for Police Driving Training Facility-Forum 52 Bus. Pk.

Tagged Passions:facility, public safety, Public Transit, and training

EXHIBIT A - Acquisition for Police Driving Training Facility-Forum 52 Bus. Pk.

Tagged Passions:facility, public safety, Public Transit, and training

EXHIBIT B - Acquisition for Police Driving Training Facility-Forum 52 Bus. Pk.

Tagged Passions:facility, public safety, Public Transit, and training

MAP - Acquisition for Police Driving Training Facility-Forum 52 Bus. Pk.

Tagged Passions:facility, public safety, Public Transit, and training

Presentation

Attachments:

C-18. 19-0591 Resolution Authorizing the City Manager to Enter into an Agreement with Aetna for the Provision of a Medicare Advantage Plan for

Retirees.
Tagged Passions:retirement, seniors, health insurance, administrator, and manager

CARF - Medicare Advantage Renewal for 2020

Tagged Passions:seniors and health insurance

RES - Medicare Advantage Renewal for 2020

Tagged Passions:seniors and health insurance

Attachments:

C-19. 19-0569 Resolution Authorizing the City Manager to Approve a Change Order with APAC-Atlantic, Inc., Thompson-Arthur Division for Additional

Construction Services on the 2018 Bond Resurfacing Contract - 832,300.95.
Tagged Passions:construction, streets, bond, contract, services, administrator, and manager

CARF - ResurfacingChangeOrder 2APAC2018Bond. doc

RES - ResurfacingChangeOrder

Attachments:

C-20. 19-0572 Resolution Awarding Purchase Orders for Vehicle Lighting Equipment - West Chatham Warning Devices, Inc. and Ilderton Conversion Company

- 43,293.60 and 80,620.50.
Tagged Passions:equipment and purchasing

CARF -Vehicle Equipment WSPD

Tagged Passions:equipment

RES -Vehicle Equipment WSPD

Tagged Passions:equipment

Exhibit A - Bid list and demographics

Tagged Passions:rfp and RFP

Attachments:

C-21. 19-0575 Resolution Accepting a North Carolina Drinking Water State Revolving Fund Loan for the Neilson Water Treatment Plant Modernization

Project - 40,000,000.
Tagged Passions:utility, Utility, water, and plant

CARF - 2019 October 14 North Carolina Clean Drinking Water State Revolving Loan Neilson

Tagged Passions:utility, Utility, and water

RES - 2019 October 14 North Carolina Clean Drinking Water State Revolving Loan

Tagged Passions:utility, Utility, and water

Attachments:

C-22. 19-0582 Resolution to Enter into an Agreement with West and Stem Architects, PLLC. for Professional Architectural and Engineering Services for

the Design and Construction Oversight for William R. Anderson Community Center Gymnasium Renovation - 50,000.
Tagged Passions:construction, services, STEM, and community center

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October 14, 2019Finance Committee Agenda

CARF-William R. Anderson, Jr. Community Center Gymnasium Renovation

Tagged Passions:community center

RES-William R. Anderson, Jr. Community Center Gymnasium Reservations

Tagged Passions:community center

Exhibit A - Bid list Demographics-William R. Anderson, Jr. Gymnasium Renovations-Architectural and Engineering Services

Tagged Passions:rfp, RFP, and services

Exhibit B - Master Scoring-William R. Anderson, Jr. Gym Renovations-Professional Services 10-21-19

Tagged Passions:services

Attachments:

C-23. 19-0585 Resolution to Enter into an Agreement with McKissick Associates, P.C. for Architectural and Engineering Services for the Design and

Construction Oversight for Belview Recreation Center Replacement - 228,100.
Tagged Passions:construction, services, and recreation

CARF - McKissick - Belview Recreation Center Replacement

Tagged Passions:recreation

RES - McKissick - Belview Recreation Center Replacement

Tagged Passions:recreation

Exhibit A - Bid list Demographics-Belview Recreation Center Replacement - Architectural and Engineering Services

Tagged Passions:rfp, RFP, services, and recreation

Exhibit B Belview Rec Center Master Score Sheet 2019

Attachments:

C-24. 19-0586 Resolution to Enter into an Agreement with Stimmel Associates, P.A. for Professional Architectural and Engineering Services for the

Design and Construction Oversight for Playground Renovations at Brushy Fork and Winston Lake Parks - 75,000.
Tagged Passions:construction, services, and parks

CARF-Brushy Fork and Winston Lake Playground Renovations

Tagged Passions:parks

RES - Playground Renovations for Brushy Fork and Winston Lake Parks 10.14.19 (002)

Tagged Passions:parks

Exhibit A - Bid list Demographics-Brushy Fork and Winston Lake Playground-Architectural and Engineering Services

Tagged Passions:rfp, RFP, services, and parks

Exhibit B - Brushy Fork Winston Lakes Playgrounds Master Scoring

Tagged Passions:parks

Attachments:

C-25. 19-0536 Approval of Finance Committee Summary of Minutes.

Tagged Passions:finance

Finance Summary of Minutes - September 9, 2019.pdfAttachments:

Tagged Passions:finance

G GENERAL AGENDA

G-1. 19-0558 Resolution Authorizing the Sale of Certain Surplus City-Owned Property in the Area of New Hope Lane and East Twenty-First Street

Pursuant to N.C.G.S. 160A-274 (Northeast Ward).
Tagged Passions:streets, sale, surplus, and property

CARF - Property Disposition

Tagged Passions:property

RES - Property Disposition

Tagged Passions:property

EXHIBIT A - Property Disposition

Tagged Passions:property

MAP - Property Disposition

Tagged Passions:property

Attachments:

Page 6 Printed on 10/11/2019

October 14, 2019Finance Committee Agenda

G-2. 19-0583 Resolution Authorizing the Allocation of Revitalizing Urban Commercial Area (RUCA) Funds for a Project in the Waughtown/Thomasville Area

- 208,000 (Southeast Ward).
Tagged Passions:funding and commercial

CARF - RUCA 620 Monmouth

RES - RUCA 620 Monmouth

Map - RUCA 620 Monmouth

RUCA - Program - Summary

Tagged Passions:program

RUCA - Report - Phases I II and III

MAP - RUCA

Attachments:

G-3. 19-0584 Resolution Authorizing the Allocation of Additional Revitalizing Urban Commercial Area (RUCA) Funds for a Project in the West Salem Area

- 735,130 (South Ward).
Tagged Passions:funding and commercial

CARF - RUCA West Salem

RES - RUCA West Salem

MAP - RUCA West Salem Shopping Center

Tagged Passions:commercial

Attachments:

G-4. 19-0594 Information on Resolution Authorizing the Allocation of Commercial Redevelopment of Blighted Areas 2018 Bond Money for a Project in the

College Village Area - 152,000 (West Ward).
Tagged Passions:bond, university, commercial, and blight

INFO - College Village.doc

Tagged Passions:university

Map - College Village

Tagged Passions:university

Attachments:

G-5. 19-0592 Resolution Approving an Agreement with the Winston-Salem State University Foundation for the Lease of Space in Union Station. (East

Ward)
Tagged Passions:leasing, union, and university

CARF - Union Station Lease with WSSU Foundation.doc

Tagged Passions:leasing and union

RES - Union Station Lease with WSSU Foundation.docx

Tagged Passions:leasing and union

Exhibit A - Union Station Lease with WSSU Foundation.docx

Tagged Passions:leasing and union

Attachments:

G-6. 19-0599 Information Regarding Request from Piedmont Land Conservancy to Assist in Acquiring a Conservation Easement on Land at Crossnore School.

(North Ward)
Tagged Passions:Conservation, education, and easement

Page 7 Printed on 10/11/2019

October 14, 2019Finance Committee Agenda

INFO-Piedmont Land Conservancy and Crossnore Children's School Land Conservation Project

Tagged Passions:Conservation and education

Piedmont Land Conservancy and Crossnore Children's School Land Conservation Case Statement

Tagged Passions:Conservation and education

Piedmont Land Conservancy and Crossnore Children's School Land Conservation Project Information

Tagged Passions:Conservation and education

-Boston-Thurmond Letter of Support

Attachments:

G-7. 19-0590 Information Regarding New Qualified Management Agreement for The Benton Convention Center. (North Ward)

Tagged Passions:conventions

INFO-New Benton Qualified Management AgreementAttachments:

ADJOURNMENT

Page 8 Printed on 10/11/2019


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