SC - Florence: Florence County Council Meeting

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Florence County Council Meeting

Florence County Council Agenda

Revised October 15, 2019

i AGENDA (Revised) FLORENCE COUNTY COUNCIL REGULAR MEETING COUNTY COMPLEX

Tagged Passions:council

180 N. IRBY STREET

COUNTY COMPLEX COUNCIL CHAMBERS, ROOM 803 FLORENCE, SOUTH CAROLINA THURSDAY, OCTOBER 17, 2019

Tagged Passions:streets

9:00 A. M.

No additional detail provided

I.
CALL TO ORDER: WAYMON MUMFORD, CHAIRMAN

No additional detail provided

II.
INVOCATION: MITCHELL KIRBY, SECRETARY/CHAPLAIN

No additional detail provided

III.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG: WILLARD DORRIETY, JR., VICE CHAIRMAN

No additional detail provided

IV.
WELCOME: WAYMON MUMFORD, CHAIRMAN

No additional detail provided

V.
MINUTES:

No additional detail provided

MINUTES OF THE SEPTEMBER 19, 2019 REGULAR MEETING Council Is Requested To Approve The Minutes Of The September 19, 2019

Tagged Passions:council

Regular Meeting Of County Council.

Tagged Passions:council

H.
Steven DeBerry, IV

District 6 Waymon Mumford District 7

James T. Schofield

District 8 Willard Dorriety, Jr. District 9

Jason M. Springs

District 1

Roger M. Poston

District 2 Alphonso Bradley District 3 Mitchell Kirby District 4

Kent C. Caudle

District 5 Florence County Council Agenda

Revised October 15, 2019

ii

VI.
PUBLIC HEARINGS: Council Will Hold Public Hearing To Receive Public Comment With Regard To

The Following: ORDINANCE NO. 04-2019/20

Tagged Passions:ordinance, council, and hearing

An Ordinance Authorizing The Execution And Delivery Of A Fee-In-Lieu Of Tax

And Incentive Agreement By And Between Florence County And McCall Farms, Inc. (Formerly Known As Project Can Can) Providing For Payments Of Fees In

Tagged Passions:ordinance, agriculture, taxes, Taxes, Fee-in-lieu, and incentive

Lieu Of Ad Valorem Taxes, The Issuance Of Special Source Revenue Credits,

No additional detail provided

Tagged Passions:taxes, Taxes, and ad valorem

And Addressing Other Matters Relating Thereto.

VII.
APPEARANCES:

No additional detail provided

A.
PAUL BEARD, GENERAL MANAGER FLORENCE CENTER Mr. Beard Requests To Appear Before Council To Present A Brief Summary

Of The Progress Of The Florence Center Since Opening The New Convention Center Addition.

Tagged Passions:council, conventions, and manager

B.
PEE DEE COALITION AGAINST DOMESTIC AND SEXUAL ASSAULT Hope Hanna, MA - Florence County Domestic Violence Services Coordinator

No additional detail provided

Tagged Passions:services, sexual harassment, sexual assault, and domestic violence

And Shonette Dargan-Richardson Shelter Director For Pee Dee Coalition

Against Domestic And Sexual Assault Request To Appear Before Council
Tagged Passions:council, sexual harassment, and sexual assault

Regarding The Pee Dee Coalition, Its Services And Domestic Violence

Awareness And To Make A Brief Presentation On The 30 th Anniversary Of Its Emergency Safe Shelter.
Tagged Passions:services, emergency, and domestic violence

VIII.
COMMITTEE REPORTS: (Items assigned to the Committees in italics.)

Administration Finance (Chairman Mumford, Councilmen Kirby, Schofield and Dorriety) CPST Reimposition: It Is The Recommendation Of The Committee

Tagged Passions:finance

That Council Move Forward With The Creation Of The Capital

Project Sales Tax Commission. (Resolution No. 05-2019/20 is on the Agenda for consideration.) Old Landfill Building: It Is The Recommendation Of The Committee

Tagged Passions:council, boards and commissions, sale, landfill, taxes, Taxes, and solid waste

That Council Declare The Building Surplus And Move Forward With

No additional detail provided

Tagged Passions:council and surplus

Disposal By Sealed Bid. (Ordinance No. 06-2019/20 is on the Agenda

for consideration.) Florence County Council Agenda
Tagged Passions:rfp, RFP, and ordinance

Revised October 15, 2019

iii Clerk s Office Update: It Is The Recommendation Of The Committee That Council Authorize The Administrator To Move Forward With The Digitization Of Documents At An Estimated Cost Of 47,350.00

Tagged Passions:council, administrator, information technology, and Information Technology

To Be Funded From General Fund Fund Balance.

Personnel Items:
Tagged Passions:personnel

Finance/Facilities: It Is The Recommendation Of The Committee That Council Approve A Budget Neutral 5 Within-Grade

No additional detail provided

Tagged Passions:finance, council, and budget

Adjustment For An Area Supervisor (Slot 420-001), A Budget

Neutral Reclassification For One Position (Slot 420-008) From An
Tagged Passions:budget

Office Manager Hourly (Grade 12) To An Office Coordinator

(Grade 16), Hiring A Senior Facilities Coordinator (Slot 420-005) At 30 Above The Entry Level For This Position, And Hiring A Buildings/Grounds Superintendent (Slot 420-010) At 10 Above The Entry Level For This Position To Be Funded From Facilities Department Funds. Sheriff s Office and Detention Center: It Is The Recommendation Of The Committee That Council Authorize An Increase In Salary
Tagged Passions:funding, council, public safety, superintendent, manager, and detention

For Two (2) Clerk II/Analyst Positions (Slots 122 And 123) In

The Sheriff s Office To Be Funded From FY20 Budgeted Funds;
Tagged Passions:funding, budget, and public safety

AND Authorize A Promotion To A Custodian III Position (Slot

No additional detail provided

180) In The Detention Center And Pay The Promoted Employee

No additional detail provided

Tagged Passions:detention

16.7 Above The Minimum For The Grade Of The Position, To

Be Funded From FY20 Budgeted Funds. (Requests Are Budget Neutral.) Emergency Management Department: It Is The Recommendation Of The Committee That Council Approve The Deletion Of An Existing Part-Time Position (Slot 100-005) Within The Department And Reassign Its Duties To Four Other Positions
Tagged Passions:funding, council, budget, and emergency

Within The Department (Slots 100-003, 100-004, 200-001, 200-

007) And Approve A Budget Neutral In-Grade Pay Adjustment For These Four Positions To Be Funded From Emergency Management Funds. Emergency Medical Services: It Is The Recommendation Of The Committee That Council Authorize Budget Neutral Salary
Tagged Passions:funding, council, budget, services, and emergency

Changes For Two Positions In The Emergency Medical Services

Tagged Passions:services and emergency

Department: Clerk III, Slot 13; Secretary III, Slot 14.

Administration: It Is The Recommendation Of The Committee That Council Approve A 10 Within Grade Increase In Pay For The Clerk To Council (Slot 007) To Be Funded From Contingency Funds. Florence County Council Agenda

Tagged Passions:funding

Revised October 15, 2019

iv Complete Count Committee: It Is The Recommendation Of The Committee That Council Move Forward With Committee Appointments. Civic Center Proposed Renovations: It Is The Recommendation Of The Committee That Council Approve The Expenditure Of Up To

Tagged Passions:council and appointments

176,150 For Renovations At The Florence Center, To Be Funded

From The City Of Florence ( 88,075), And The Fund Balance Of The

Florence County Local Accommodations Tax Fund ( 88,075),
Tagged Passions:accommodations tax, taxes, and Taxes

Contingent Upon The City Funding Its Share.

Tagged Passions:funding

Water: The Committee Received Updated Information From The

County Administrator With Regard To The Water Project. (No Action
Tagged Passions:utility, Utility, water, and administrator

Of Council Is Required At This Time.)

Public Services County Planning (Councilman Dorriety/Chair, Councilmen Bradley and Springs) Justice Public Safety (Councilman DeBerry/Chair, Councilmen Poston and Springs)

Tagged Passions:planning, council, public safety, services, Public Works, and public works

Education, Recreation, Health Welfare

(Councilman Springs/Chair, Councilmen Kirby, and Bradley) Agriculture, Forestry, Military Affairs Intergovernmental Relations (Councilman Poston/Chair, Councilmen Kirby and Caudle)

Tagged Passions:health, agriculture, Forestry, education, military, intergovernmental, and recreation

IX.
RESOLUTIONS/PROCLAMATIONS:

No additional detail provided

Tagged Passions:recognition

A.
RESOLUTION NO. 05-2019/20 A Resolution To Create A Commission Pursuant To The Capital Project Sales

Tax Act, S.C. Code Ann. 4-10-300, Et Seq.: To Provide For The Appointment, Composition, Duties And Responsibilities Of Such Commission And To Provide For Other Matters Relating Thereto. Florence County Council Agenda

Tagged Passions:boards and commissions, sale, appointments, taxes, Taxes, capital spending, and Capital Spending

Revised October 15, 2019

v

B.
RESOLUTION NO. 06-2019/20 A Resolution For The Naming Of A Private Road In The Florence Area Located

Off McLaurin Drive, As Shown On Florence County Tax Map Number 00076,

Tagged Passions:streets, taxes, and Taxes

C.
RESOLUTION NO. 07-2019/20 A Resolution Identifying A Project To Satisfy The Requirements Of Title 12,

No additional detail provided

Chapter 44 Of The South Carolina Code, So As To Allow Investment

Expenditures Incurred By A Company Known To The County As Project Wealth To Qualify As Expenditures Eligible For A Fee-In-Lieu Of Tax

Tagged Passions:taxes, Taxes, investment, and Fee-in-lieu

Arrangement With Florence County, South Carolina; And Other Matters

Related Thereto.

D.
RESOLUTION NO. 08-2019/20 A Resolution Identifying A Project To Satisfy The Requirements Of Title 12,

No additional detail provided

Chapter 44 Of The South Carolina Code, So As To Allow Investment

Expenditures Incurred By A Company Known To The County As Project Star To Qualify As Expenditures Eligible For A Fee-In-Lieu Of Tax Arrangement With Florence County, South Carolina; And Other Matters Related Thereto.

Tagged Passions:taxes, Taxes, investment, and Fee-in-lieu

E.
RESOLUTION NO. 09-2019/20 A Resolution Consenting To An Assignment Of Interests In That Certain

Infrastructure Credit Agreement Dated July 19, 2012 From W. Lee Flowers And Company, Inc. To MDI Management, LLC, And Addressing Other Matters Related Thereto.

F.
RESOLUTION NO. 10-2019/20 A Resolution To Amend Section 4 Of Resolution No. 5-2009/10 In Order To

No additional detail provided

Increase The Limit For One Participant In The South Carolina Procurement

Card Program. Florence County Council Agenda
Tagged Passions:program and purchasing

Revised October 15, 2019

vi

X.
ORDINANCES IN POSITION:

No additional detail provided

Tagged Passions:ordinance

A.
THIRD READING

ORDINANCE NO. 04-2019/20 (Public Hearing)

Tagged Passions:ordinance and hearing

An Ordinance Authorizing The Execution And Delivery Of A Fee-In-Lieu

No additional detail provided

Tagged Passions:ordinance and Fee-in-lieu

Of Tax And Incentive Agreement By And Between Florence County And

Tagged Passions:taxes, Taxes, and incentive

McCall Farms, Inc. (Formerly Known As Project Can Can) Providing For

Payments Of Fees In Lieu Of Ad Valorem Taxes, The Issuance Of Special Source Revenue Credits, And Addressing Other Matters Relating Thereto.

Tagged Passions:agriculture, taxes, Taxes, and ad valorem

B.
SECOND READING

No additional detail provided

1.
ORDINANCE NO. 22-2018/19 (Deferral) An Ordinance To Provide For The Issuance And Sale Of A General

Obligation Bond Or Bonds Of Florence County, South Carolina, In An Amount Not To Exceed 7,500,000, To Prescribe The Purposes For

Tagged Passions:ordinance, sale, and bond

Which The Proceeds Of Said Bond Or Bonds Shall Be Expended, To

Tagged Passions:bond

Provide For The Payment Of Said Bond Or Bonds, And Other Matters

Relating Thereto.
Tagged Passions:bond

2.
ORDINANCE NO. 05-2019/20 An Ordinance To Rezone Property Owned By Palmetto Properties Of

Conway Located Near The Intersection Of East Palmetto Street And Freedom Boulevard, Florence, SC, Tax Map Number 00241, Block 01, Parcels 009 And 054-056; Consisting Of Approximately 116 Acres From

Tagged Passions:ordinance, streets, taxes, Taxes, zoning, and property

Unzoned To PD, Planned Development District; And Other Matters

Related Thereto. (Planning Commission Approved 7 to 0)(Council District 6)
Tagged Passions:planning, council, boards and commissions, development, and Development

C.
INTRODUCTION

No additional detail provided

1.
ORDINANCE NO. 06-2019/20 An Ordinance To Declare Property Located At 2616 Papermill Road,

Florence, South Carolina TMP 00368-01-003 As Surplus Property And To Allow For The Disposal Of Said Property By Sealed Bid; And Other

Tagged Passions:rfp, RFP, ordinance, streets, surplus, and property

Matters Related Thereto.

Florence County Council Agenda

Revised October 15, 2019

vii

2.
ORDINANCE NO. 07-2019/20 An Ordinance To Amend A Previously Approved Planned Development

District, PD 16-1, Requested By Chandler Pointe, LLC For Property Located Off Of West Palmetto Street, Florence, SC, As Shown On Florence County Tax Map Number 00076, Block 01, Parcel 205; Consisting Of Approximately 20.1 Acres; And Other Matters Related Thereto. (Planning Commission Approved 7 to 0)(Council District 4)

Tagged Passions:planning, ordinance, council, boards and commissions, streets, taxes, Taxes, development, Development, and property

3.
ORDINANCE NO. 08-2019/20 An Ordinance To Amend A Previously Approved Planned Development

District, PD 18-2, Requested By Chandler Investment Prop Inc. Located

Tagged Passions:ordinance, development, Development, and investment

Off Of Pisgah Road, Florence, SC, As Shown On Florence County Tax

Map Number 00097, Block 01, Parcel 104; Consisting Of Approximately

Tagged Passions:streets, taxes, Taxes, and property

31.402 Acres; And Other Matters Related Thereto.

(Planning Commission Approved 7 to 0)(Council District 3)

Tagged Passions:planning, council, and boards and commissions

4.
ORDINANCE NO. 09-2019/20 An Ordinance For Text Amendments To The Florence County Code Of

Ordinances, Chapter 7, BUILDING REGULATIONS, ARTICLE II.

Tagged Passions:regulation, ordinance, and building codes

STANDARDS FOR CONSTRUCTION, INSTALLATIONS AND

MAINTENANCE, DIVISION 1. GENERALLY, Section 7-11.

Tagged Passions:construction

Building Code Administration, To Comply With The International

Tagged Passions:building codes

Building Code Adopted; And Other Matters Related Thereto.

No additional detail provided

Tagged Passions:building codes

5.
ORDINANCE NO. 10-2019/20 An Ordinance Authorizing The Execution And Delivery Of A Fee-In-

Lieu-Of-Tax Agreement By And Between A Company Identified As Project Wealth (The Company ) And Florence County, South Carolina (The County ) To Provide For The Payment Of Certain Fees In Lieu Of

Tagged Passions:ordinance, taxes, and Taxes

Taxes, The Issuance Of Certain Special Source Revenue Credits, And

Tagged Passions:taxes and Taxes

Other Matters Related Thereto.

6.
ORDINANCE NO. 11-2019/20 (By Title Only) An Ordinance Authorizing The Execution And Delivery Of A Fee-In- Lieu

No additional detail provided

Tagged Passions:ordinance

Of Tax Agreement By And Between A Company Or Companies Known

For The Time Being As Project Star (The Company ) And Florence County, South Carolina (The County ), Whereby The County Will Enter Into A Fee-In-Lieu Of Tax Agreement With The Company Providing For
Tagged Passions:taxes, Taxes, and Fee-in-lieu

Payment By The Company Of Certain Fees-In-Lieu Of Ad Valorem Taxes;

And Other Matters Relating Thereto. Florence County Council Agenda
Tagged Passions:taxes, Taxes, and ad valorem

Revised October 15, 2019

viii

7.
ORDINANCE NO. 12-2019/20 (By Title Only) An Ordinance To Develop A Jointly Owned And Operated

Industrial/Business Park In Conjunction With Darlington County, Such Industrial/Business Park To Be Geographically Located In Florence

Tagged Passions:ordinance, business, industrial, and parks

County And Darlington County And Established Pursuant To Sec. 4-1-170

Of The Code Of Laws Of South Carolina 1976, As Amended; To Provide

For A Written Agreement With Darlington County To Provide For The

Expenses Of The Park, The Percentage Of Revenue Application, And The Distribution Of Fees In Lieu Of Ad Valorem Taxation; And Other Matters Related Thereto.
Tagged Passions:taxes, Taxes, parks, and ad valorem

XI.
APPOINTMENTS TO BOARDS COMMISSIONS:

No additional detail provided

Tagged Passions:boards and commissions and appointments

A.
BOARD OF ZONING APPEALS Approve The Appointment Of Wallace Smith To Serve On The Board Of

Zoning Appeals Representing Council District 8 With Appropriate Expiration Term.

Tagged Passions:council, appointments, and zoning

B.
COMPLETE COUNT COMMITTEE Council Is Asked To Appoint Members To The Complete Count Committee To

Develop And Implement A 2020 Census Awareness Campaign Based Upon

Tagged Passions:council and appointments

Knowledge Of The Local Community To Encourage Response.

C.
CITY-COUNTY HISTORICAL COMMISSION Approve The Nomination Of David Caldwell To The Governor For

Appointment To The City-County Historical Commission, Representing Florence County With Appropriate Expiration Term. D. MUSEUM BOARD Approve The Appointment Of Franklin Gamble To Serve On The Museum Board, Representing Council District 1 With Appropriate Expiration Term. Florence County Council Agenda

Tagged Passions:boards and commissions, appointments, and historical

Revised October 15, 2019

ix

E.
SENIOR CENTER COMMISSION Approve The Appointment Of Craig R. Addison To Serve On The Senior

No additional detail provided

Tagged Passions:boards and commissions and appointments

Center Commission, Representing Council District 7 With Appropriate

Expiration Term.
Tagged Passions:council and boards and commissions

F.
SENIOR CENTER COMMISSION Approve The Appointment Of Dorothy McClam To Serve On The Senior

No additional detail provided

Tagged Passions:boards and commissions and appointments

Center Commission, Representing Council District 1 With Appropriate

Expiration Term.
Tagged Passions:council and boards and commissions

G.
CAPITAL PROJECT SALES TAX COMMISSION Approve The Appointments Of The Following Individuals To Serve On The

Capital Project Sales Tax III Commission: Scotty Campbell, William Kelley and Raleigh Ward.

Tagged Passions:boards and commissions, sale, appointments, taxes, Taxes, capital spending, and Capital Spending

XII.
REPORTS TO COUNCIL:

No additional detail provided

Tagged Passions:council

A.
ADMINISTRATION

No additional detail provided

1.
MONTHLY FINANCIAL REPORTS Monthly Financial Reports Are Provided To Council For Fiscal Year 2020

Through August 31, 2019 As An Item For The Record.

Tagged Passions:finance, council, and financial report

2.
WEST FLORENCE FIRE DEPARTMENT Authorize The Use Of Capital Project Sales Tax II Interest Earnings In

The Amount Of 450,000 To Assist With The Construction Of A Fire

Tagged Passions:construction, sale, taxes, Taxes, capital spending, fire departments and districts, and Capital Spending

Station For West Florence Fire Department.

Florence County Council Agenda
Tagged Passions:fire departments and districts

Revised October 15, 2019

x

B.
EMS/PROCUREMENT

COOPERATIVE PURCHASING AGREEMENT Authorize The Use Of The Savvik Cooperative Purchasing Agreement Awarded To Wheeled Coach Industries To Purchase Three Ambulances With Required Options And Up-Fits In The Total Amount Of 521,902.77

Tagged Passions:purchasing and EMS

(Including 1,500.00 Vehicle Tax) From Select Custom Apparatus Of

Falkland, North Carolina, An Authorized Regional Representative For

Tagged Passions:taxes and Taxes

Wheeled Coach Industries To Be Funded From FY19-20 Departmental

Budgeted Funds And Insurance Proceeds.
Tagged Passions:funding, budget, and insurance

C.
PROCUREMENT

No additional detail provided

Tagged Passions:purchasing

N.
DARGAN STREET SIDEWALK PROJECT Authorize The Hiring Of Transystems From The On-Call Engineering List

For The Design Of The North Dargan Street Sidewalk Project, To Include

Tagged Passions:streets and Pedestrian

Acquisition Of The Required Right Of Way, In The Amount Of

259,980.00 To Be Funded From Council District 3 CPST II Funds.
Tagged Passions:funding and council

D.
PROCUREMENT/PUBLIC WORKS

No additional detail provided

Tagged Passions:purchasing, Public Works, and public works

AWARD BID NO. 03-19/20 Award Bid No. 03-19/20, Sidewalk Repair For Briarleigh Drive To C. R.

Jackson Of Florence, SC In The Amount Of 62,110.00 To Be Funded

Tagged Passions:rfp, RFP, streets, and Pedestrian

From Previously Approved Council District 9 Road System Maintenance

Tagged Passions:council and streets

Fee (RSMF) Funds. (2 Compliant Bids Received)

Tagged Passions:rfp, RFP, and funding

E.
RECREATION/PROCUREMENT

No additional detail provided

Tagged Passions:purchasing and recreation

1.
LAKE CITY PARK PLAYGROUND EQUIPMENT Approve The Use Of OMNIA Partners/ National IPA Cooperative

No additional detail provided

Tagged Passions:equipment and parks

Purchasing Program Contract No. R170303 To Procure Various

Playground Equipment In The Amount of 88,738.23 (Including Tax) From Bliss Products of Lithia Springs, Georgia To Be Funded From Lake

Tagged Passions:equipment, taxes, Taxes, contract, program, purchasing, and parks

City Park Project Grant Funds.

Florence County Council Agenda
Tagged Passions:funding, grant, and parks

Revised October 15, 2019

xi

2.
LAKE CITY PARK RUBBERIZED SURFACE Approve The Use Of GoodBuy Cooperative Purchasing Program Contract

No additional detail provided

Tagged Passions:contract, program, purchasing, and parks

No. 18-19 4K000 To Procure 5,066 SF Of Rubberized Playground Surface

No additional detail provided

Tagged Passions:parks

Material In The Amount Of 93,011.76 (Including Tax) From Bliss

No additional detail provided

Tagged Passions:taxes and Taxes

Products Of Lithia Springs, Georgia To Be Funded From Lake City Park

Tagged Passions:parks

Project Grant Funds.

Tagged Passions:funding and grant

F.
ADMINISTRATION

No additional detail provided

1.
SCDOT/CITY OF FLORENCE US 76 TRUCK ROUTE PROJECT Approve The Submittal Of A Letter To The South Carolina Department

No additional detail provided

Tagged Passions:transportation

Of Transportation Requesting The Relocation Of City Of Florence

Tagged Passions:transportation

Utilities On The US 76 Truck Route Project In The Amount Of

187,139.45 Be Funded From The Project Funds.
Tagged Passions:funding, utility, Utility, and transportation

2.
SCDOT/DUKE ENERGY SC 51 ROAD WIDENING PROJECT Approve The Submittal Of A Letter To The South Carolina Department

No additional detail provided

Tagged Passions:streets, transportation, electric, natural gas, and energy

Of Transportation Requesting The Relocation Of Duke Utilities On The

SC 51 Widening Project At The Bass Road Intersection In The Amount Of 36,981.27 To Be Funded From The Project Funds.
Tagged Passions:funding, streets, utility, Utility, and transportation

XIII.
OTHER BUSINESS:

No additional detail provided

Tagged Passions:business

A.
INFRASTRUCTURE

No additional detail provided

1.
CLERK OF COURT ROD DIVISION Approve The Expenditure Of Up To 12,000.00 From Council District 6

Infrastructure Funding Allocation To Assist The Clerk Of Court s Office

Tagged Passions:funding, council, legal, and court

With The Purchase Of A Model 3000 ScanPro Microfilm Batch Scanning

Tagged Passions:purchasing

Machine For The ROD Division.

Florence County Council Agenda

Revised October 15, 2019

xii

2.
ELMER DELARA HOFFMEYER ROAD PROJECT Approve The Expenditure Of Up To 6,000.00 From Council District 9

Infrastructure Funding Allocation For Elmer DeLara To Do Handwork On The Detention Pond At The New Fire Station On Hoffmeyer Road.

Tagged Passions:funding, council, streets, fire departments and districts, and detention

3.
ELMER DELARA DISTRICT 9 DRAINAGE Approve The Expenditure Of Up To 6,725.00 From Council District 9

Infrastructure Funding Allocation For Elmer DeLara To Cut Vegetation, Clearing Debris Blockages And Haul All Debris To Road For The Following Ditches: Ditch Parallel To Harriet Drive, Ditch Parallel To Jane s Lane, Ditch On Dunwoody Road, Ditch On Thicket Place, And Ditch Parallel To Arundel Drive.

Tagged Passions:funding, council, streets, and stormwater

4.
JOHNSONVILLE ATHLETIC COMPLEX SIGNS Approve The Expenditure Of Up To 14,000.00 from Council Districts

No additional detail provided

Tagged Passions:council and athletics

Infrastructure Funding Allocation (Approximately 1,556 From Each

District) To Purchase Two Entrance Signs For The New Johnsonville Athletic Complex Located In Johnsonville.

Tagged Passions:funding, purchasing, and athletics

5.
RED DOE ROAD Approve The Expenditure Of Up To 160,000.00 From Council District 6

RSMF Funding Allocation For Reclamation Cement And Paving Of Red Doe Road. 6. VETERANS PARK Approve The Expenditure Of Up To 10,000 From Council Districts

Tagged Passions:funding, veterans, council, streets, and parks

Infrastructure Funding Allocations ( 2,000 From Council District 5 And

1,000 From Each Remaining Council District) To Assist With Sidewalk Improvements At Veterans Park, Contingent Upon The City s Approval Of Matching Funding In The Amount Of 10,000. Florence County Council Agenda

Tagged Passions:funding, veterans, streets, parks, and Pedestrian

Revised October 15, 2019

xiii

B.
ROAD SYSTEM MAINTENANCE FEE (RSMF)

1. FRIARS GATE Approve The Expenditure Of Up To 49,087.50 From Council District 8 RSMF Funding Allocation To Pay For Reclamation And Resurfacing On Friars Gate. 2. HAM ROAD Approve The Expenditure Of Up To 78,955.00 From Council District 4 RSMF Funding Allocation To Pave Ham Road.

Tagged Passions:funding, council, and streets

3.
RIVER NECK ROAD Approve The Expenditure Of Up To 60,000.00 From Council District 6

RSMF Funding Allocation For Rocking Of Part Of River Neck Road.

Tagged Passions:funding, council, streets, and watershed

XIV.
EXECUTIVE SESSION:

Pursuant To Section 30-4-70 Of The South Carolina Code Of Laws 1976, As

Amended To Discuss Economic Development Matters.

Tagged Passions:economic development, development, and Development

XV.
INACTIVE AGENDA

XVI.
ADJOURN:

FLORENCE COUNTY COUNCIL MEETING October 17, 2019

AGENDA ITEM: Minutes

DEPARTMENT: County Council ISSUE UNDER CONSIDERATION:
Tagged Passions:council

Council is requested to approve the minutes of the September 19, 2019 regular meeting of

County Council. OPTIONS: 1. Approve minutes as presented.

Tagged Passions:council

2.
Provide additional directive, should revisions be necessary.

ATTACHMENTS:

Copy of proposed Minutes.

1
REGULAR MEETING OF THE FLORENCE COUNTY COUNCIL, THURSDAY, SEPTEMBER 19, 2019, 6:00 P.M., LAKE CITY MUSEUM, 111 HENRY STREET, LAKE CITY, SOUTH CAROLINA

Tagged Passions:council and streets

PRESENT: Waymon Mumford, Chairman Willard Dorriety, Jr., Vice Chairman Mitchell Kirby, Secretary-Chaplain Alphonso Bradley, Council Member James T. Schofield, Council Member Roger M. Poston, Council Member Kent C. Caudle, Council Member Jason M. Springs, Council Member H. Steven DeBerry, IV, Council Member K. G. Rusty Smith, Jr., County Administrator D. Malloy McEachin, Jr., County Attorney Connie Y. Haselden, Clerk to Council

ALSO PRESENT: Representative Roger Kirby Mayor Lovith Anderson, City of Lake City City of Lake City Councilman Scott Kenneth Barnes, Congressman Jim Clyburn s Office A.D. Jordan, U. S. Senator Tim Scott s Office Arthur C. Gregg, Jr., Public Works Director Joe W. King, Economic Development Partnership Executive Director Suzanne S. King, Administrative Services Director Kevin V. Yokim, Finance Director Dusty Owens, Emergency Management Department Director Ronnie Pridgen, Parks Recreation Department Director Shawn Brashear, Planning Director Jamie Floyd, Tax Assessor Mitch Fulmore, 911 Central Dispatch Manager Samuel K. Brockington, Jr., Fire/Rescue Services Coordinator Perry B. Strickland, Assistant to the Administrator Alan Smith, Library Director Matthew Christian, Morning News Staffwriter A notice of the regular meeting of the Florence County Council appeared in the September 18, 2019 edition of the MORNING NEWS. In compliance with the Freedom of Information Act, copies of the meeting Agenda were provided to members of the media, members of the public requesting copies, posted in the lobby of the County Complex and The Bean Market, provided for posting at the Doctors Bruce and Lee Foundation Public Library, all branch libraries, and on the County s website (www.florenceco.org).
Tagged Passions:planning, finance, council, legal, market, economic development, 911, taxes, Taxes, development, services, emergency, parks, Development, Public Works, public works, administrator, compliance, manager, Freedom of Information Act (FOIA), library, and recreation

2
CALL TO ORDER/INVOCATION/PLEDGE/WELCOME: Chairman Mumford called the meeting to order. Secretary/Chaplain Kirby provided the invocation and Vice Chairman Dorriety led the Pledge of Allegiance to the American Flag. Chairman Mumford welcomed everyone attending the meeting. On behalf of County Council, Chairman Mumford expressed appreciation to Lauren Smith with The Bean Market for her hospitality in hosting Council for the meeting, as well as the provision of refreshments.

Tagged Passions:council and market

Chairman Mumford recognized several individuals present at the meeting: Kenneth Barnes with Congressman Jim Clyburn s office, A.D. Jordan, with U.S. Senator Tim Scott s office, and Lake City Mayor Lovith Anderson.

No additional detail provided

Tagged Passions:recognition

RECONSIDERATION: TIMMONSVILLE RESCUE SQUAD REQUEST Councilman Schofield made a motion Council Reconsider Approval Of Funding Timmonsville Rescue Squad 73,000 In Additional Direct Assistance Funds To Be Funded From Contingency Funds As Presented At The August 15, 2019 Regular Meeting Of Council. Councilman Kirby seconded the motion, which was approved unanimously. Councilman Springs stated he thought he understood why this item was voted down at the August meeting and there was a lot of misunderstanding of the issue. He expressed that in his opinion this item needed to be included in the budget process for the next fiscal year because it seemed to come up after the budget was approved each year. Councilman DeBerry made a motion Council approve Funding Timmonsville Rescue Squad 73,000 In Additional Direct Assistance Funds To Be Funded From Contingency Funds. Councilman Kirby seconded the motion, which was approved unanimously.

Tagged Passions:funding, council, and budget

APPROVAL OF MINUTES: Councilman Caudle made a motion Council Approve The Minutes Of The August 15, 2019 Regular Meeting Of County Council. Councilman Springs seconded the motion, which was approved unanimously.

Tagged Passions:council

PUBLIC HEARINGS: There Were No Public Hearings Scheduled Or Held.

Tagged Passions:hearing

APPEARANCES: There Were No Appearances Scheduled.

COMMITTEE REPORTS: ADMINISTRATION FINANCE: Chairman Mumford announced that a meeting had been scheduled for Tuesday morning, October 1, 2019 At 8:00 A.M. for the Committee on Administration Finance.
Tagged Passions:finance

3
EDUCATION, RECREATION, HEALTH WELFARE: Councilman Springs announced that the County Parks Recreation Department had begun the installation of new handicap accessible swings at the Lake City Park. He anticipated that within the next couple of weeks a ribbon cutting ceremony would be scheduled to commemorate the event.

Tagged Passions:health, events, parks, education, and recreation

RESOLUTIONS/PROCLAMATIONS:

HEROES DAY PROCLAMATION The Clerk published the title of the Heroes Day Proclamation: A Proclamation Proclaiming October 3, 2019 Heroes Day In Florence County. Councilman Springs made a motion Council approve the Proclamation as presented. Councilman Dorriety seconded the motion, which was approved unanimously. RESOLUTION NO. 04-2019/20 The Clerk published the title of Resolution No. 04-2019/20: A Resolution Agreeing To The Responsibilities And Requirements Of A USDA Rural Development Community Facilities Grant In Order To Receive Further Consideration Of A Grant Application In The Amount Of 50,000 For Assistance With The Purchase Of A Bookmobile For The Florence County Library. Councilman Dorriety made a motion Council approve the Proclamation as presented. Councilman Springs seconded the motion, which was approved unanimously. ORDINANCES IN POSITION: ORDINANCE NO. 02-2019/20 THIRD READING The Clerk published the title of Ordinance No. 02-2019/20: An Ordinance To Rezone Property Owned By The City Of Johnsonville Located At 117 East Broadway Street, Johnsonville, SC, Tax Map Number 50006, Block 08, Parcel 009; Consisting Of Approximately 0.523 Acres From R-3A, Single-Family Residential District, To B-4, Central Commercial District; And Other Matters Related Thereto. Councilman Poston made a motion Council approve Third Reading of the Ordinance. Councilman Dorriety seconded the motion, which was approved unanimously. ORDINANCE NO. 03-2019/20 THIRD READING The Clerk published the title of Ordinance No. 03-2019/20: An Ordinance To Amend Ordinance No. 01-2019/20 And Other Matters Related Thereto. Councilman Schofield made a motion Council approve Third Reading of the Ordinance. Councilman Poston seconded the motion, which was approved unanimously. ORDINANCE NO. 22-2018/19 SECOND READING DEFERRED Chairman Mumford stated Second Reading of Ordinance No. 22-2018/19 was deferred: An Ordinance To Provide For The Issuance And Sale Of A General Obligation Bond Or Bonds Of Florence County, South Carolina, In An Amount Not To Exceed 7,500,000, To Prescribe The Purposes For Which The Proceeds Of Said Bond Or Bonds Shall Be Expended, To Provide For The Payment Of Said Bond Or Bonds, And Other Matters Relating Thereto.
Tagged Passions:grant, rural, ordinance, recognition, council, streets, sale, taxes, Taxes, development, bond, zoning, purchasing, Development, property, commercial, and library

4
ORDINANCE NO. 04-2019/20 SECOND READING The Clerk published the title of Ordinance No. 04-2019/20: An Ordinance Authorizing The Execution And Delivery Of A Fee-In-Lieu Of Tax And Incentive Agreement By And Between Florence County And Project Can Can Providing For Payments Of Fees In Lieu Of Ad Valorem Taxes, The Issuance Of Special Source Revenue Credits, And Addressing Other Matters Relating Thereto. Councilman Caudle made a motion Council approve Second Reading of the Ordinance. Councilman Springs seconded the motion, which was approved unanimously.

ORDINANCE NO. 05-2019/20 INTRODUCED BY TITLE ONLY The Clerk published the title and the Chairman declared Ordinance No. 05-2019/20 Introduced By Title Only: An Ordinance To Rezone Property Owned By Palmetto Properties Of Conway Located Near The Intersection Of East Palmetto Street And Freedom Boulevard, Florence, SC, Tax Map Number 00241, Block 01, Parcels 009 And 054-056; Consisting Of Approximately 116 Acres From Unzoned To PD, Planned Development District; And Other Matters Related Thereto.

Tagged Passions:ordinance, council, streets, taxes, Taxes, development, zoning, Development, property, Fee-in-lieu, ad valorem, and incentive

APPOINTMENTS TO BOARDS AND COMMISSIONS:

Tagged Passions:boards and commissions and appointments

PEE DEE WORKFORCE DEVELOPMENT BOARD Councilman Schofield made a motion Council Approve The Recommendation Of The Pee Dee Workforce Development Board For The Appointment Of Jeffrey DeLung To Serve On The Board As A Representative Of Economic Development, With Term To Expire June 30, 2023 (This Will Fill The Unexpired Term Of The Vacant Seat Through June 30, 2020 And Extend For One Additional Three Year Term). Councilman Dorriety seconded the motion, which was approved unanimously.

CITY-COUNTY HISTORICAL COMMISSION Councilman Springs made a motion Council Approve The Nomination Of Richard Myers Woody Truluck To The Governor For Appointment To The City-County Historical Commission, With Appropriate Expiration Term. Councilman Dorriety seconded the motion, which was approved unanimously. COUNCIL DISTRICT 5 APPOINTMENTS Councilman Caudle made a motion Council Approve The Re-Appointments Of The Following Individuals Representing Council District 5 On The Various Boards And Commissions, With Appropriate Expiration Terms: Board of Zoning Appeals Craig Floyd Commission on Litter Prevention Beautification Margaret Waddell Museum Board John S. Harrell Planning Commission Cheryl Floyd Councilman Dorriety seconded the motion, which was approved unanimously.
Tagged Passions:planning, council, economic development, boards and commissions, appointments, historical, development, zoning, Development, workforce development, and workforce

5
REPORTS TO COUNCIL:

ADMINISTRATION ADMINISTRATOR S REPORT Mr. Smith stated that Council had been provided with the most recent updates for the Capital Project Sales Tax (CPST) I and II, as well as notes from department heads. Mr. Smith presented the following information for the public s edification with regard to the CPST I II: A preconstruction meeting was held to establish procedures with all parties concerned to kick off the much anticipated truck route on US 76. On Section 1 2 of the SC 51 project, the City of Florence was relocating an undetected sewer line near Yancey Drive before the contractor proceeded with storm drain relocations in this area. Traffic had been shifted between Cato Road and Flowers Road to work on culvert and storm drain. On Section 3 4, sidewalk work was completed in the Town of Pamplico and, due to extreme heat, sod would be installed at end of summer. Contractor was almost complete with mucking and placing base material. Installation of culverts near Shirley Road was completed and the roadway opened. Final surface procedure was expected to start on Section 4 in October of this year. The original SCDOT estimate for the SC 51 widening project was 151,533,817 and the current projected total cost was 130,437,513 for a potential savings of over 20 million.
Tagged Passions:council, sewer, streets, sale, taxes, Taxes, utility, capital spending, Utility, Capital Spending, transportation, procedure, administrator, Pedestrian, traffic, and stormwater

Right of way acquisition and utility coordination was underway for the widening on the US 301 Bypass and was expected to be bid out in the Spring of 2020. Utilities were almost complete with relocations for Section 1. Mucking operations and storm drainage installations were underway.

Improvements had been completed on 466 roads under Section XIII of the CPST II. The Koppers/Estate Road project was substantially complete and the Brookgreen Subdivision project was finished. District 1 had one (1) dirt to pave road and three (3) roads for resurfacing under construction and three (3) roads for rocking were complete. District 2 had eleven (11) roads for rocking that were under construction. The Sopkin Avenue Sidewalk project was 90 complete. The contractor would address noted items documented from the CEI team and a final inspection would be scheduled with SCDOT in the next few weeks. District 4 had one (1) dirt to pave road under construction and two (2) roads for rocking were complete. District 5 had three (3) dirt to pave roads that were under construction and three (3) roads for rocking that were complete. District 6 had four (4) dirt to pave roads under construction. The resurfacing of six (6) District 7 roads was underway. Resurfacing of eight (8) District 9 roads was under construction. A dirt to pave bid package for the remaining roads in Districts 1, 5, and 6 was anticipated to be ready for bidding by the end of October.
Tagged Passions:rfp, RFP, construction, streets, utility, Utility, transportation, subdivision, Pedestrian, and stormwater

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As was suggested to Council at its August meeting, in an effort to continue the momentum of progress realized from the previous two CPST impositions in Florence County, staff had begun developing a resolution for Council s consideration when appropriate to move forward with the formation of the Capital Project Sales Tax Commission for reimposition. This was scheduled to be on the Agenda for the Administration Finance Committee meeting on October 1st.

The litter detail crew cleaned 18.8 miles of roadway during the month of August with a total of 13,492 pounds of litter collected and one citation written. The department also assisted in the rescue of 143 animals.
Tagged Passions:finance, council, boards and commissions, sale, taxes, Taxes, capital spending, and Capital Spending

Mr. Smith stated he would like to take the opportunity to recognize and congratulate Clerk of Court Doris Poulos O Hara, the Florence County Family Court staff and the County IT Department for ensuring the County was federally compliant with new Federal regulations. As one of the counties that was inspected to ensure compliance with new Federal regulations, Florence County passed the inspection with flying colors. South Carolina was now fully Federally Certified and Mrs. O Hara had led her staff to a new level of efficiency that would make an enduring positive and powerful impact on children and families being served by the Florence County Family Court for generations to come.

He advised that the Museum had been awarded a National Endowment for the Arts grant in the amount of 10,000. This grant would provide funding for necessary materials for the planting, growing, harvesting and processing of indigo at the Florence County Museum. Indigo dye was a major export from South Carolina during the 18th century, second only to rice. Through hands-on, multi-disciplinary art projects, museum visitors of all ages would have the opportunity to create works of textile art using the indigo dye.

Tagged Passions:funding, grant, regulation, recognition, legal, arts, materials, plant, compliance, government efficiency, and court

As we quickly approach the decade mark for another Census to be completed, one of the components of completing the process in an effective and efficient manner was the appointment of the Complete Count Committee. The typical size of the Committee was 20 people and one of the main objectives for the Committee was to promote awareness of the census and its benefits. It was suggested that the Committee membership be comprised of representatives from government, education, faith-based, media, community-based organizations, as well as a Chamber rep.

No additional detail provided

Tagged Passions:appointments, religion, and education

Mr. Smith apprised Council of some of the additional items on the Agenda for discussion at the October 1st meeting of the Committee on Administration Finance. Several items requested by Council were placed on that Agenda to provide the opportunity for Council to review and study the issues to possibly provide staff with a more definitive direction on Council s preference in handling certain items prior to those items appearing on a meeting Agenda for Council vote and action. Items for discussion included budget neutral personnel items for several departments, the reimposition of the Capital Project Sales Tax, leasing and/or sale of the old landfill building, and issues related to the provision of the rural water service. The Complete Count Committee would also be a topic for discussion at that meeting.

Tagged Passions:rural, finance, council, leasing, budget, sale, landfill, taxes, Taxes, utility, capital spending, personnel, solid waste, Utility, Capital Spending, and water

7
MONTHLY FINANCIAL REPORTS Monthly Financial Reports Were Provided To Council For Fiscal Year 2020 Through July 31, 2019 As An Item For The Record.

CONTRACT MODIFICATION MEAD AND HUNT, INC. Councilman Springs made a motion Council Approve Contract Modification One Recommended By SCDOT With Mead And Hunt, Inc. For Additional Construction Engineering Services Necessary On The SC 51 Widening Project Due To Extended Construction Time Through December 2020 In An Amount Not To Exceed 2,351,253.85 To Be Paid From Capital Project Sales Tax I Funds Within The Project Budget. Councilman Schofield seconded the motion. Councilman Caudle stated he read over the item in the Agenda packet and it appeared to him that taxpayers had already been charged 300,000 a mile for inspection services and due to the contract taking longer to fulfill by the contractor, an additional 100,000 per mile was being added. He said he knew it was under budget but he still took issue with having to spend an extra 2.3 million because of construction delays and he did not think it was a wise use of taxpayer s money. Mr. Smith stated that according to the SCDOT Project Manager Brian Dix, the timeframe for the project completion had been extended to December 2020. Mead and Hunt had been providing the construction engineering inspection services for the project and in order to maintain momentum SCDOT was recommending approval. The original contract was not a lump sum contract but was based on a specific time period, which started in December 2016. Mead and Hunt was the original contractor for construction with 6.9 million, with an ending date of three years later. The project that they were supervising was 82.8 million and the contractor handling the project was Palmetto Paving and Goodson Construction Company. Mead and Hunt was contractually required to mobilize staff to be on site at all times. Many of the problems and delays were due to utility relocations, water/sewer issues, power, major drainage problems in the Pamplico area and also Charlie Cade Road, plus the fact that Hurricane Florence and Hurricane Matthew had major implications as to the delay on this project. Councilman Dorriety stated that it disturbed him that this much additional funding needed to be allocated but he would not vote against it because he would like the project to continue. Chairman Mumford stated he agreed with Councilman Dorriety. The motion was approved with an eight (8) to one (1) vote. Voting in the affirmative were Chairman Mumford and Councilmen Schofield, Poston, DeBerry, Dorriety, Kirby, Springs and Bradley. Voting No was Councilman Caudle. EASEMENT - SCDOT Councilman Dorriety made a motion Council Authorize The County Administrator To Execute An Easement To South Carolina Department Of Transportation (SCDOT) In Order To Relocate Overhead Signal Control Lines In Front Of The Judicial Center. Councilman Springs seconded the motion, which was approved unanimously.

Tagged Passions:funding, construction, finance, council, sewer, streets, budget, sale, voting, taxes, Taxes, utility, capital spending, Utility, contract, Capital Spending, transportation, services, water, administrator, manager, financial report, easement, and stormwater

8
PROCUREMENT

Tagged Passions:purchasing

DECLARATION OF SURPLUS PROPERTY Councilman Caudle made a motion Council Declare Four (4) Trucks, One (1) Mower, One (1) Sand Pro, One (1) Wheel Loader, And One (1) Motorgrader As Surplus Property For Disposal Through Public Internet Auction Via GovDeals. Councilman Dorriety seconded the motion, which was approved unanimously.

ADMINISTRATION/PROCUREMENT DAVIS AND FLOYD CONTRACT EXTENSION Councilman Caudle made a motion Council Approve An Extension Of The Existing Davis And Floyd Program Management Services Contract For Nine (9) Months To Continue Management Of Section XIII Projects Of The Capital Project Sales Tax II For A Lump Sum Fee Of 185,000 To Be Funded From Capital Project Sales Tax II Funds. Councilman Dorriety seconded the motion, which was approved unanimously. ADMINISTRATION
Tagged Passions:funding, council, sale, taxes, Taxes, capital spending, contract, Capital Spending, transportation, surplus, services, program, purchasing, auction, and property

EASEMENT DOMINION ENERGY OF SOUTH CAROLINA, INC. Councilman Dorriety made a motion Council Approve The Granting Of An Easement To Dominion Energy South Carolina, Inc. In Order To Place A Regulating Station With Ingress And Egress Rights On The West Florence Fire Department Property Located At 3180 W. Hoffmeyer Road, TMP 00098-01-036, And In Exchange Dominion Energy Will Provide Decorative Fencing And Landscaping Around The Regulating Station And Compensate The County In The Amount Of Ten Thousand Dollars ( 10,000). Councilman Schofield seconded the motion, which was approved unanimously.

OTHER BUSINESS: INFRASTRUCTURE LEATHERMAN SENIOR CENTER Councilman Caudle made a motion Council Approve The Expenditure Of Up To 1,100 From Council District 5 Infrastructure Funding Allocation To Pay For The Re-Striping Of The Parking Lot At The Leatherman Senior Center To Include All Lines For Parking Spots, Cross Outs And The Addition Of Two Handicap Spots Along With Appropriate Signage. Councilman Dorriety seconded the motion, which was approved unanimously. ROAD SYSTEM MAINTENANCE FEE (RSMF) BRIARLEIGH DRIVE Councilman Dorriety made a motion Council Approve The Expenditure Of Up To 80,000 From Council District 9 RSMF Funding Allocation To Pay For Variable Milling, 6 Full Depth Patch And 1 Surface On Briarleigh Drive. Councilman Springs seconded the motion, which was approved unanimously.
Tagged Passions:funding, grant, business, council, streets, utility, Utility, fire departments and districts, advertising, signage, electric, natural gas, property, energy, easement, and parking

9
PARK ROAD Councilman Caudle made a motion Council Approve The Expenditure Of Up To 10,000 From Council District 5 RSMF Funding Allocation To Pay For 329 Tons Of MBC Stone To Be Put On Park Road In Coward, SC. Councilman Dorriety seconded the motion, which was approved unanimously.

FLORENCE COUNTY SCHOOL DISTRICT TWO Councilman Poston made a motion Council Approve The Expenditure Of Up To 75,000.00 From Council District 2 RSMF Funding Allocation To Assist Florence County School District Two With Repaving The Parking Area At The New Tennis Courts. Councilman Dorriety seconded the motion. Councilman DeBerry made a motion to Amend The Expenditure To Include That 25,000 Of The 75,000 To Be Paid From Council District 6. Councilman Poston seconded the motion, which was approved unanimously. The Motion As Amended was approved unanimously.
Tagged Passions:funding, council, legal, streets, education, parking, and court

HEROES DAY PROCLAMATION: Chairman Mumford stated he believed he missed the Heroes Day Proclamation and wanted to return to that item for approval. Councilman Dorriety made a motion to Approve. Councilman Springs seconded the motion, which was approved unanimously. Chairman Mumford stated this would be a very special day and expressed his appreciation.

There being no further business to come before Council, Councilman Caudle made a motion to adjourn. Councilman Springs seconded the motion, which was approved unanimously. COUNCIL MEETING ADJOURNED AT 6:31 P.M. MITCHELL KIRBY CONNIE Y. HASELDEN SECRETARY-CHAPLAIN CLERK TO COUNTY COUNCIL
Tagged Passions:recognition and business

10
FLORENCE COUNTY COUNCIL October 17, 2019

AGENDA ITEM: Public Hearings DEPARTMENT: County Council ISSUE UNDER CONSIDERATION:
Tagged Passions:council and hearing

An Ordinance Authorizing The Execution And Delivery Of A Fee-In-Lieu Of Tax

And Incentive Agreement By And Between Florence County And McCall Farms, Inc. (Formerly Known As Project Can Can) Providing For Payments Of Fees In Lieu Of Ad Valorem Taxes, The Issuance Of Special Source Revenue Credits, And

Tagged Passions:ordinance, agriculture, taxes, Taxes, Fee-in-lieu, ad valorem, and incentive

Addressing Other Matters Relating Thereto.

No additional detail provided

11
FLORENCE COUNTY COUNCIL MEETING October 17, 2019

AGENDA ITEM: Appearances Before Council Paul Beard, General Manager Florence Center DEPARTMENT: County Council ISSUE UNDER CONSIDERATION:

Tagged Passions:manager

Mr. Beard Requests To Appear Before Council To Present A Brief Summary Of The

No additional detail provided

Tagged Passions:council

Progress Of The Florence Center Since Opening The New Convention Center Addition.

ATTACHMENTS: A copy of the request to appear.
Tagged Passions:conventions

12
Connie Haselden

From: Sent: To: Subject: Hi Connie Paul Beard Wednesday, August 7, 2019 10:04 AM Connie Haselden October council agenda If possible I would like to be put on the October County Council agenda. This would be a brief PowerPoint summary of the Florence Center's progress since opening the new convention center addition. I would be bringing our Director of Finance Lisa Holmes along to address any financial budget questions that may come up. Thanks Paul Beard General Manager Florence Center p: (843) 679-9417 f: (843) 679-9429 e: pbeard@florencecenter.com 3300 W. Radio Dr., Florence, SC 29501 florencecenter.com al Florence UICenter

Tagged Passions:finance, radio, budget, conventions, and manager

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13

FLORENCE COUNTY COUNCIL MEETING October 17, 2019 AGENDA ITEM: Appearances Before Council Pee Dee Coalition Hope Hanna, MA Domestic Violence Services Coordinator Shonette Dargan-Richardson, Shelter Director DEPARTMENT: County Council ISSUE UNDER CONSIDERATION:
Tagged Passions:services and domestic violence

Hope Hanna, MA - Florence County Domestic Violence Services Coordinator And

Shonette Dargan-Richardson Shelter Director For Pee Dee Coalition Against Domestic And Sexual Assault Request To Appear Before Council Regarding The Pee Dee

Tagged Passions:council, services, sexual harassment, sexual assault, and domestic violence

Coalition, Its Services And Domestic Violence Awareness And To Make A Brief

No additional detail provided

Tagged Passions:services and domestic violence

Presentation On The 30 th

Anniversary Of Its Emergency Safe Shelter. ATTACHMENTS: 1. A copy of the request to appear from Hope Hanna. 2. A copy of the request from Ellen Hamilton for Shonette Dargan-Richardson to appear.
Tagged Passions:emergency

14
Connie Haselden

From: Sent: To: Cc: Subject:

Dear Chairman Mumford,

Ellen Hamilton Monday, October 7, 2019 12:00 PM Waymon Mumford Connie Haselden; Annette Reynolds; Shonette Dargan-Richardson; K. G. (Rusty) Smith October Agenda As you know October is National Domestic Violence Awareness Month. Unfortunately South Carolina remains in the top 5 in the nation for the deaths of women by their male partners.
Tagged Passions:domestic violence

We are requesting time on October lih's agenda to make a brief presentation on the 30th Anniversary of our Emergency Safe Shelter. As I'm sure you remember, the opening of the Shelter in May of 1989 was a momentous occasion enabled by Council as well as many others. Shelter Advisory Chair Annett Reynolds and Shelter Director Shonette Dargan- Richardson will be presenting if approved.

Thank you so much for the almost 33 years of Council's support for the Coalition's work and we look forward to being with you on the 17th. Ellen
Tagged Passions:council and emergency

Ellen C. Hamilton, Executive Director Pee Dee Coalition POB 1351 Florence.SC 29503 843.669.4694 crisis center 803.968.2594 cell 1.800.273.1820(24-hr crisis line) www.peedeecoalition.org CONFIDENTIAlllY NOTICE: This transmittal may contain confidential or privfleged information. If yau have received this communication in error, please notify sender and delete immediately. Thank you in advance for your cooperation and assistance.

No additional detail provided

Tagged Passions:communications and Communications

Like us 1 jlf)) Make A Difference - Donate 1 Get Help 24-Hour Crisis Line 1-800-273-1820 Pee Dee Coalition is a non-profit volunteer organization dedicated to the reduction of sexual assault, family violence, and child

abuse and to serving the needs of victims.

Tagged Passions:sexual harassment, sexual assault, volunteer, and domestic violence

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15

Connie Haselden From: Sent: To: Cc: Subject:

Dear Chairman Mumford,

Ellen Hamilton Monday, October 7, 2019 12:00 PM Waymon Mumford Connie Haselden; Annette Reynolds; Shonette Dargan-Richardson; K. G. (Rusty) Smith October Agenda

As you know October is National Domestic Violence Awareness Month. Unfortunately South Carolina remains in the top 5 in the nation for the deaths of women by their male partners.
Tagged Passions:domestic violence

We are requesting time on October 17th,s agenda to make a brief presentation on the 30th Anniversary of our Emergency Safe Shelter. As I'm sure you remember, the opening of the Shelter in May of 1989 was a momentous occasion enabled by Council as well as many others. Shelter Advisory Chair Annett Reynolds and Shelter Director Shonette Dargan- Richardson will be presenting if approved.

Thank you so much for the almost 33 years of Council's support for the Coalition's work and we look forward to being with you on the 17th_ Ellen
Tagged Passions:council and emergency

Ellen C. Hamilton, Executive Director Pee Dee Coalition POB 1351 Florence.SC 29503 843.669.4694 crisis center 803.968.2594 cell 1.800.273.1820(24-hr crisis line) www .peedeecoalition.org CONFIDENTIALITY NOTICE: This transmittal may contain confidential or privileged information. If you have received this communication in error, please notify sender and delete immediately. Thank you in advance for your cooperation and assistance.

No additional detail provided

Tagged Passions:communications and Communications

11
Like us I PI) Make A Difference - Donate 1 Get Help 24-Hour Crisis Line 1-800-273-1820 Pee Dee Coalition is a non-profit volunteer organization dedicated to the reduction of sexual assault, family violence, and child

abuse and to serving the needs of victims.

Tagged Passions:sexual harassment, sexual assault, volunteer, and domestic violence

1
16

FLORENCE COUNTY COUNCIL MEETING October 17, 2019 AGENDA ITEM: Committee Reports

Clerk of Court Office Update

Tagged Passions:legal and court

DEPARTMENT: Administration

ISSUE UNDER CONSIDERATION:

It Is The Recommendation Of The Committee That Council Authorize The Administrator

To Move Forward With The Digitization Of Documents At An Estimated Cost Of 47,350.00 To Be Funded From General Fund Fund Balance OPTIONS: 1) Approve as presented.

Tagged Passions:council, administrator, information technology, and Information Technology

2) Provide an alternate directive.

ATTACHMENTS:

Copy of the request from Clerk of Court Doris Poulos O Hara, including the proposed

Tagged Passions:legal and court

contract for the digitization of documents.

Tagged Passions:contract, information technology, and Information Technology

17
I

,. -- ; .. , - - -.-

Date: September 17, 2019

No additional detail provided

RE: Register of Deeds Digitizing

No additional detail provided

Mr. Smith,

No additional detail provided

DORIS POULOS O'HARA Clerk of Court Judicial Center

Tagged Passions:legal and court

181 N. Irby Street Suite 1100 Florence, SC 29501

843-665-3031 The Register of Deeds Division of the Clerk of Courts' office is using Dex Imaging readers for viewing and printing documents from microfilm reels and aperture cards. We have a total of nine printers. Of the nine, only four of the printers are functioning. Parts and ink cartridges for the printers have been discontinued. This is a problem for my Register of Deeds Office, Civil Division, attorneys, researchers and the public. They are not capable of printing from the reels/aperture cards. The reels/aperture cards contain important information such as mortgages, deeds, judgment rolls, etc. The information is vital to the attorneys who practice in real estate, my staff, and the citizens of Florence County. We asked the Procurement Office in July for their assistance in locating the ink cartridges. After months of diligently searching they were able to find only two last week. In addition, I had a discussion with Kathy Nephew about searching for grants to help the ROD Division. She was unsuccessful in finding grants or funds to assist us.

Tagged Passions:funding, grant, legal, streets, purchasing, and court

Please review the attached contract from Cott System and allow them to digitize the remainder of the microfilm in the ROD Division. I am also asking for one new Scan Pro 3000 machine for viewing and printing. The cost to digitize the remainder of the reels is 47,350 and the Scan Pro is 11,183.40. The total is 58,533.40.

Tagged Passions:contract

18
The ROD Division is currently paying 8,996.13 a year for maintenance on the Dex Imaging equipment. Allowing the digitization of reels would eliminate that maintenance agreement with Dex Imaging. We would only have to pay 1,150.00 a year to maintain the new ScanPro machine, saving the County 7,846.13 a year.

I've also attached FY 18/19 which shows 271,688.37 in Reserves that I did not spend. I spoke with Kevin Yokim and he confirms this money goes back into the General Fund Account. I have attached a copy of the Proposal for the Scan Pro machine and a copy of the contract from Cott Systems for your review.

Tagged Passions:equipment, contract, information technology, and Information Technology

If you have any questions please do not hesitate to call me.

Sincerely, h/J61Jlh<1 Doris P. O'Hara

19
Palmetto Microfilm Systems, Inc. PO Box 893 202 North Lake Drive Lexington, SC 29072

PROPOSAL Proposal Number: Proposal Date: Complete By: Page:

PPL404 Aug 22, 2019 Aug 22, 2019 1

SC State Contract 4400016688

No additional detail provided

Tagged Passions:contract

County of Florence County of Florence Clerk of Court Finance Department

Tagged Passions:finance, legal, and court

City-County Complex,MSC-H Florence, SC 29501

No additional detail provided

180 North Irby Street Rm B-5 Florence, SC 29501

No additional detail provided

Tagged Passions:streets

1.00 Install Train 1.00 OnSite

Important Notes:

On-Site Installation and Training On-Site Annual Maintenance

Subtotal Sales Tax Customer to provide monitor or purchase from PMSI Customer to provide PC with minimal specifications which include US83 port Lamp replacement and software upgrades are free for the life of the unit Leasing is available 1,200.00 1,150.00 1,200.00 1,150.00 10,355.00 828.40 0.00

Tagged Passions:leasing, sale, taxes, Taxes, purchasing, training, information technology, and Information Technology

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COLI ' igstem i

Contract for Cott Systems, Inc. 2800 Corporate Exchange Dr. Coiumbus, OH 43231

Tagged Passions:contract

Deeds Mortgages Backfile Services Florence County, South Carolina Doris O'Hara, Register of Deeds

(800) 234-2688 www.Cottsystems.com 21
Tagged Passions:services

Deeds Mortgages Backfile Services i Florence County, South Carolina

ADDENDUM FOR IMAGE SERVICES This Addendum for Image Services ( Addendum ) is by and between Cott Systems, Inc. ( Cott ) and
Tagged Passions:services

Florence County, South Carolina ( Customer''). This Addendum is being Executed (signed) under the Terms and Conditions of Cott' s Master Agreement for Products and Services.

Tagged Passions:services

1
Service. Cott will electronically capture record books, where applicable and provide a software program that will allow automated import of electronically captured images of record books into Customer's base Resolution3 system, and/or will allow automated linking of images to the associated index data within the Customer's base Resolution3 system as specified in the Schedule. The automated import and link program will track the actual number of images imported and/or linked and will expire upon the completion of the project as outlined in the Schedule.

Tagged Passions:program, information technology, and Information Technology

2
Source. The source of record book images, may include, though is not limited to, microfilm, microfiche, aperture cards, CD/DVDs containing data in .TIF format and original hardcopy record books. Project efforts may include onsite scanning from original books, and if so, would be specified in the Schedule. While Cott will use reasonable efforts to provide a quality image, Customer is responsible for ensuring that the quality of captured record books pages is acceptable. If Customer is responsible for providing the original images, additional costs may apply to correct problems with quality.

Tagged Passions:TIF, taxes, and Taxes

3
Third Party Processing. Customer acknowledges Cott may utilize a third party for processing source documents.

4
Fees. The fees are set forth in the Fees and Payments sections.

No additional detail provided

5
Early Termination. Customer may terminate this service and this Addendum by providing written notice to Cott. Cott is entitled to recover from Customer all fees associated with images imported or linked to the date that Cott receives the notice.

6 Ownership. Cott and Customer acknowledge the Customer owns all rights and privileges to the images made available through this service. Cott will not remarket or claim ownership of the images.

7
Disclaimer of Warranty. EXCEPT AS SPECIFICALLY SET FORTH HEREIN, NEITHER COTT NOR ANY OF ITS VENDORS MAKES ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE IMAGES MADE AVAILABLE THROUGH THIS SERVICE OR THE OTHER PRODUCTS OR SERVICES PROVIDED BY COTT OR THE PERFORMANCE, RELIABILITY, COMPLETENESS, TIMELINESS, SECURITY OR RESULTS OF USE THEREOF. WITHOUT LIMITING THE FOREGOING, EXCEPT AS SPECIFICALLY SET FORTH HEREIN, NEITHER COTT NOR ANY OF ITS VENDORS WARRANTS THAT THE IMAGES OR THE OTHER PRODUCTS OR SERVICES PROVIDED BY COTT OR THE OPERATION THEREOF ARE OR Will BE COMPLETE, ACCURATE, ERROR-FREE, UNINTERRUPTED OR SECURE OR MEETS OR WILL MEET CUSTOMER'S REQUIREMENTS.

The terms of this Addendum govern the provision of image services by Cott.

Tagged Passions:security, public safety, services, and performance

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No additional detail provided

22
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No additional detail provided

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