TX - El Paso: COMMISSIONERS COURT

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COMMISSIONERS COURT

EL PASO COUNTY COMMISSIONERS COURT

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Tagged Passions:court

CARLOS LEON Commissioner, Pct.1

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VINCENT PEREZ Commissioner, Pct.3

DAVID STOUT Commissioner, Pct.2

CARL L. ROBINSON Commissioner, Pct.4

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RICARDO A. SAMANIEGO County Judge

El Paso County Courthouse, County Judge's Conference Room 500 E. San Antonio Street, 3rd Floor, Room 301 El Paso, Texas 79901 Website address: http://www.epcounty.com View live video webcast: http://epcounty.com/video Please place all electronic devices on silent mode to reduce disruption of the meeting.
Tagged Passions:streets and judge

AGENDA Regular Meeting, November 4, 2019 - 9:30 AM

Strategic Plan Priority
Tagged Passions:strategic

1.
OPEN MEETING

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2.
PLEDGE OF ALLEGIANCE

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3.
INVOCATION

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A.
Receive an invocation.

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4.
CONSENT AGENDA

NOTICE TO THE PUBLIC

All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda.

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Tagged Passions:court

All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.

A. Approval of the Minutes of the regular meetings of October 21, 2019 and October 28, 2019 and the special meeting of October 17, 2019. County Administration Department (915) 546-2215
Tagged Passions:court

B.
Pursuant to Texas Local Government Code Section 81.032, accept donation of tickets to members of Commissioners Court and staff provided by the Borderplex Alliance to attend the 2019 U.S.-Mexico Border Summit on November 7, 2019.

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Tagged Passions:donation, Donation, Immigration, and court

Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215

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Tagged Passions:administrator

C.
Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.

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Tagged Passions:audit

Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040

Tagged Passions:audit

D.
Pursuant to Texas Local Government Code Section 81.032, accept a gift of travel expenses from Local Progress (also known as Center for Popular Democracy) for Commissioner David Stout to attend a Local Progress Texas Strategy Meeting in San Antonio, Texas, on November 15, 2019, along with other elected representatives from other political subdivisions pursuant to the El Paso County Code of Ethics Section 9.4.10.

David Stout, Commissioner, Pct. 2 (915) 546-2111

Tagged Passions:strategic, travel, subdivision, and ethics

E.
Approve and adopt a resolution honoring Alicia Cruz, Juan Johnny Fresquez, Marcelino Gomez, Humberto Jaquez, Eric Montes, as Veterans Day Honorees for the San Elizario Veterans Day Parade.

No additional detail provided

Tagged Passions:recognition and veterans

Vincent M. Perez, County Commissioner, Pct. 3 (915) 546-2144

F.
Approve and adopt a resolution honoring Ramon Holguin for his years of service to the United States Army, as well as the San Elizario Community.

No additional detail provided

Tagged Passions:recognition and military

Vincent M. Perez, County Commissioner, Pct. 3 (915) 546-2144

G.
Approve and adopt a resolution honoring Manuel The Sheriff Alvarado for his years of service in the United States Navy, as well as the San Elizario Community.

No additional detail provided

Tagged Passions:recognition, public safety, and military

Vincent M. Perez, County Commissioner, Pct. 3 (915) 546-2144

H.
Approve and authorize the County Judge to sign the FY2019-2020 Community Development Block Grant (CDBG), 44th Year Home Delivered Meal grant agreement between the County of El Paso and the City of El Paso for 2nd year funding in the amount of 46,961 for a term beginning on September 1, 2019 through August 31, 2019. (Contract No. 2019-0802)

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Tagged Passions:funding, grant, development, contract, Development, judge, cdbg, and community development

Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708

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Tagged Passions:services

I.
Approve and authorize the County Judge to accept the El Paso County Constables First Responder grant award in the amount of 32,598 awarded by the Marathon Petroleum Foundation. No County match required. (Contract No. 2019-0838)

No additional detail provided

Tagged Passions:grant, Fossil Fuels - Oil, contract, and judge

Hector Bernal, Constable, Pct. 3 (915) 546-8137

J.
Approve and authorize the County Judge to sign the Tom Lea Institute HOT Event Award Service Agreement to provide up to 5,000 in reimbursement of qualified expenses related to the celebration of Tom Lea Month. Funding is available in SR-TOURPROM-OPS-EXPENSES-GEN. (Contract No. 2019-0754)

No additional detail provided

Tagged Passions:funding, contract, events, and judge

Andrea Adkins-Hutchins, Director, Economic Development (915) 546-2177

Tagged Passions:economic development, development, and Development

K.
Approve and authorize the County Judge to sign the Service Order Form and Cancellation Form as part of Change Order 1 to Contract No. 2019-0361 between the County of El Paso and CenturyLink (dba Level 3 Communications). Funding is available in GF-ITD-COMMUNIC-DATA. (Contract No. 2019-0651)

Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041

Tagged Passions:funding, contract, Telecommunications, Technology, telecommunications, communications, technology, Communications, information technology, judge, and Information Technology

L.
Approve and authorize the County Judge to sign the agreement between the County of El Paso and Carahsoft (Granicus) for NovusAgenda Software and Services. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2019-0773)

Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041

Tagged Passions:funding, contract, services, Technology, technology, information technology, judge, and Information Technology

M.
Approve and authorize the County Judge to sign the Agreement between the County of El Paso and Atalasoft, Inc. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2019-0777)

Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041

Tagged Passions:funding, contract, Technology, technology, information technology, judge, and Information Technology

N.
Approve and authorize the County Judge to sign the Agreement between the County of El Paso and Northwind Ventures, Inc. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2019-0833)

Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041

Tagged Passions:funding, contract, Technology, technology, information technology, judge, and Information Technology

O.
Approve and authorize the County Judge to sign the EMPOWER Program Academic 2019-2020 Contract for Internship of LSPI Student Jocabeth Castro on behalf of the El Paso County Juvenile Probation Department to provide compliance monitor and/or moderator services for program activities from November 1, 2019 through September 30, 2020 in an amount not to exceed 1,000. Funding is available in GF-JPD-PROF SVC-GEN. (Contact No. 2019-0786)

Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500

Tagged Passions:funding, contract, services, program, compliance, and judge

P.
Approve and authorize the County Judge to sign the termination letter, on behalf of the El Paso County Juvenile Probation Department, for the 2009 Memorandum of Understanding for the provision of Court-Related Children Liaison Officers with the El Paso Independent School District (Contract No. 2019-0843). Further, approve and authorize the County Judge to sign a new Memorandum of Understanding for the Provision of Court-Related Children Liaison Officers, on behalf of the El Paso County Juvenile Probation Department, needed for FY 2019-2020 with the El Paso Independent School District. This agreement has been reviewed and approved as to legal form by the County Attorney s Office (Contract No. 2019-0678).

Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500

Tagged Passions:contract, education, judge, and court

Q.
Approve and authorize the County Judge to sign the contract with Thomson Reuters for Westlaw on shy;line legal research services for the Public Defender's Office in the amount of 14,187. Funding is available in GF-PUBLICDEFEND-BOOKS SUBSCRPT and SG-PDMENTH20-OPERATING EXP. (Contract No. 2019-0731)

No additional detail provided

Tagged Passions:funding, contract, services, and judge

William R. Cox, Interim Chief Public Defender, Public Defender's Office (915) 546-8185

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R.
Approve and authorize the County Judge to sign the contract with Thomson Reuters for CLEAR on-line person search services for the Public Defender's Office in the amount of 3,600. Funding is available in GF-PUBLICDEFEND-BOOKS SUBSCRPT. (Contract No. 2019-0732)

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Tagged Passions:funding, contract, services, and judge

William R. Cox, Interim Chief Public Defender, Public Defender's Office (915) 546-8185

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S.
Approve and authorize the County Judge to sign the Addendum to Professional Services Agreement with Tyler Technologies to perform data conversion for the Public Defender's Office in the amount of 4,880. Funding is available in CP-CPOPCAPEQ07-SFTWR-JUDIC ADM. (Contract No. 2019-0734)

No additional detail provided

Tagged Passions:funding, contract, services, Financial Software, and judge

William R. Cox, Interim Chief Public Defender, Public Defender's Office (915) 546-8185

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T.
Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.

Tagged Passions:zoning and compliance

Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015

No additional detail provided

Tagged Passions:Public Works and public works

U.
Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j). See attachment.

Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048

Tagged Passions:surplus, purchasing, and compliance

5.
RESOLUTIONS

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A.
Approve and adopt a resolution recognizing the month of November 2019 as Alzheimer's Awareness Month.

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Tagged Passions:recognition

Vincent M. Perez, County Commissioner, Pct. 3 (915) 546-2144

B.
Approve and adopt a resolution honoring El Paso County's employee veterans.

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Tagged Passions:recognition and veterans

Carl L. Robinson, Commissioner, Pct. 4 (915) 546-2044

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C.
Approve and adopt a resolution recognizing the heroic actions and service of Staff Sergeant Kharisma Ashlee James, as well as honoring her memory by renaming the El Paso Community College Veterans Resource Center to the Kharisma James Veterans Resource Center on November 6, 2019.

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Tagged Passions:recognition, veterans, and university

Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098

Tagged Passions:judge and court

D.
Approve and adopt a resolution declaring the week of November 16-24, 2019, as quot;National Hunger and Homelessness Awareness Week quot; in El Paso County, Texas.

No additional detail provided

Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098

Tagged Passions:judge and court

E.
Approve and adopt a resolution recognizing Mary Kozak for her years of service as the Director of the El Paso County 911 District.

No additional detail provided

Tagged Passions:recognition and 911

Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098

Tagged Passions:judge and court

6.
PUBLIC COMMENT

COUNTY ADMINISTRATION

7.
Approve and authorize the County Judge to sign the Economic Development Program Service Agreement for Census 2020 Community Outreach Efforts with the Paso Del Norte Community Foundation for the coordination and management of financial resources and marketing efforts in the amount of 320,000. This will ensure greater impact and efficiency for an accurate census count and further leverage the Paso del Norte Community Foundation's resources in a neutral convener role. Funding is available in GF-GADM-OPS CONTINGENCIES. (Contract No. 2019-0784)

Joel Bishop, Executive Director, Criminal Justice Community Support (915) 546-2215

Tagged Passions:funding, finance, market, economic development, development, contract, program, Development, government efficiency, and judge

8.
Discuss and take appropriate action regarding the Commissioners Court meeting schedule for November, December and January.

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Tagged Passions:court

Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215

LITIGATION, JUSTICE, AND LAW ENFORCEMENT

Tagged Passions:legal and administrator

9.
Approve and authorize the County Judge to sign the Reimbursement Agreement in the amount of 190,000 between the El Paso County Sheriff's Office (EPCSO) and the Drug Enforcement Administration (DEA) with the Organized Crime Drug Enforcement Task Forces (OCDETF) Strike Force/Strategic Initiative Programs. Funds will be utilized for Investigative Expenses associated with specific OCDETF cases through September 30, 2020. (Contract No. 2019-0826)

Lieutenant Jack Waite, EPCSO-HIDTA Task Force (915) 832-6150 ECONOMIC DEVELOPMENT

Tagged Passions:drugs, funding, economic development, strategic, development, contract, public safety, program, Development, judge, and crime

10.
Approve and authorize the County Judge to sign the Historic Site Tourist Promotion and Preservation Services Agreement with the Concordia Heritage Association, a Texas non-profit organization, for the operation and tourist promotion of the historic Concordia Cemetery in the amount of 87,156, for a term beginning October 1, 2019, through September 30, 2020. Funding is available in SR-TOURPROM-CONCORDIA CEMETERY. (Contract No. 2019-0630)

No additional detail provided

Tagged Passions:funding, historic, contract, services, preservation, and judge

Andrea Adkins-Hutchins, Director, Economic Development Department (915) 546-2177

Tagged Passions:economic development, development, and Development

11.
Receive a presentation and provide feedback on the proposed scope of work for the County Events and Venue Feasibility Study.

No additional detail provided

Tagged Passions:events

Andrea Adkins-Hutchins, Director, Economic Development (915) 546-2177

HUMAN RESOURCES
Tagged Passions:economic development, development, Development, and human resources

12.
Approve the Medicare Advantage Plan Rate Proposal and Renewal provided by Aetna Life Insurance Company for Medicare eligible County retirees and their dependents for plan year 2020. Funding is available in IS-HEALTH-RET MED ADV PLAN FEE. (Contract No. 2019-0796)

Tagged Passions:funding, health, retirement, contract, seniors, insurance, and health insurance

Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218

PUBLIC WORKS

Tagged Passions:Public Works, public works, and human resources

13.
Approve and authorize the County Judge to sign the Interlocal Agreement Project Development Agreement for the John Hayes Street Extension Project (CSJ 0924-06-564) for engineering design services with the Camino Real Regional Authority (CRRMA). (Contract No. 2019-0776)

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Tagged Passions:streets, development, contract, services, Development, and judge

Jose M. Landeros, Director, Planning Development Department (915) 546-2015

PURCHASING

Tagged Passions:planning, development, purchasing, and Development

14.
Pursuant to Texas Local Government Code Section 262.024, approve and authorize the use of an exemption to purchasing procedures that allows a contract for the purchase of a personal or professional service. (Contract No. 2019-0670)

Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048

Tagged Passions:contract, procedure, and purchasing

15.
Approve the purchase of Palo Alto Equipment Maintenance Support using Region 19 Contract 16-7210 awarded to Sigma Technologies Solutions, Inc. of El Paso, TX in the amount of 78,484.12. Purchasing approved on 10/29/2019. Funding is available in GF-ITD-MAINT/REP-SOFTWARE.

Debra Carrejo-Trull, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
Tagged Passions:funding, equipment, contract, purchasing, information technology, and Information Technology

16.
Approve the purchase for the Removal and Installation of a Movable Wall System for Juvenile Justice Center using Region 19 Contract 15-7186 awarded to El Paso Automated, LLC. of El Paso, TX in the amount of 52,943.60. Purchasing approved on 10/25/2019. Funding is available in GF-JPD-CAP OUT-RENOV.

Debra Carrejo-Trull, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
Tagged Passions:funding, contract, and purchasing

17.
Approve the purchase of Asset Management Software for Facilities Management using Sourcewell Contract 110515-SDI awarded to Dude Solutions, Inc. of Cary, NC in the amount of 340,306.91. Purchasing approved on 10/29/2019. Funding is available in CIP19-FACILITIES-IT SOFTWARE.

Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
Tagged Passions:funding, contract, purchasing, information technology, and Information Technology

18.
Approve and authorize the purchase of Flooring for Juvenile Detention Center-Intake Unit using BuyBoard Contract 561-18 awarded to LVR Commercial Flooring, Inc. of El Paso, Texas in the amount of 59,701.63. Purchasing approved on 10/25/2019. Funding is available in JPD-CAP OUT-RENOV.

Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048 GRANT APPLICATIONS Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.

Tagged Passions:funding, grant, contract, purchasing, commercial, detention, and court

19.
Approve and authorize the County Judge to sign the Texas Department of Transportation (TxDOT) grant application for the Airport/Routine Airport Maintenance Program (RAMP) 2020 for the Fabens Airport in the amount of 25,000 with a County match of 25,000. Funding is available in GF-RAMP-XFER OUT-GRANT MATCH. (Contract No. 2019-0721)

No additional detail provided

Tagged Passions:funding, grant, airport, contract, transportation, program, and judge

Jose M. Landeros, Director, Planning Development Department (915) 546-2015

No additional detail provided

Tagged Passions:planning, development, and Development

20.
Approve and authorize the County Public Works Department to apply to the Border 2020: US-Mexico Border Environmental Program for solid waste clean-up events in the amount of 99,225 with a total match of 87,550 for the period of January 1, 2020, through June 30, 2021. (Contract No. 2019-0799)

Norma Rivera Palacios, Public Works Director, Public Works Department (915) 546-2015

Tagged Passions:utility, solid waste, Utility, contract, events, program, environment, Public Works, public works, and Immigration

21.
Approve and authorize the Public Defender s Office to apply for the FY2020 Texas Indigent Defense Commission (TIDC) Formula grant. Further, authorize the County Judge to sign the 2020 Resolution for the Indigent Defense Grant Program and authorize the on-line grant application submission. (Contract No. 2019-0848) 2019

No additional detail provided

Tagged Passions:grant, boards and commissions, contract, program, poverty, and judge

William Cox, Interim Public Defender, Public Defender's Office (915) 546-8185

BUDGET AND FINANCE
Tagged Passions:finance and budget

22.
Approve amendment No. 03 to the County of El Paso s 2019-2020 operating budget. This budgetary amendment will increase Grants by 537,565.44, thus increasing the overall budget of 470,148,025.13 to 470,685,590.57.

Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262

Tagged Passions:grant, budget, and policy

23.
EXECUTIVE SESSION

Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.

Tagged Passions:budget, administrator, audit, and court

A.
Discuss findings regarding persons necessary in Executive Session.

County Attorney's Office (915) 546-2050 B. Discuss a personnel matter concerning El Paso County's re-appointments to the EHN Board of Trustees, pursuant to Texas Government Code sect; 551.074.

Tagged Passions:legal, appointments, and personnel

Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215

No additional detail provided

Tagged Passions:administrator

REGULAR SESSION

24.
Discuss and take appropriate action on the El Paso County EHN Board of Trustees appointments for the term beginning January 1, 2020.

No additional detail provided

Tagged Passions:appointments

Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215

No additional detail provided

Tagged Passions:administrator

ADDENDUM TO THE AGENDA

25.
Approve and authorize the Public Works Department to work with the Paso Del Norte Community Foundation to conduct park cleanups for El Paso Giving Time, to include the use of County labor, materials and equipment. Additionally, allocate funding in an amount not to exceed 2,000 for the disposal of collected waste.

No additional detail provided

Tagged Passions:funding, equipment, materials, parks, Public Works, and public works

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