MN - Scott: Mental Health Local Advisory Council

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Mental Health Local Advisory Council

SCOTT COUNTY BOARD OF COMMISSIONERS

SHAKOPEE, MINNESOTA NOVEMBER 5, 2019

IMMEDIATELY FOLLOWING THE COMMUNITY HEALTH BOARD MEETING

(1) CONVENE COUNTY BOARD MEETING
Tagged Passions:health

(2) AMENDMENTS TO THE AGENDA

No additional detail provided

(3) APPROVE MINUTES OF OCTOBER 15, 2019 COUNTY BOARD MEETING

(4) RECOGNITION OF INTERESTED CITIZENS Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to approach the microphone for the benefit of viewers and interested citizens. (5) NEW EMPLOYEE INTRODUCTION
Tagged Passions:recognition

(6) CONSENT AGENDA

Customer Service: Creating a Customer Experience That is Respectful, Responsive and Solution-Oriented

6.1 Approve the Request for an Interim Use Permit to Add a Detached Mobile Home for Full-Time Farm Employment and Infirmed Family Member (Richard and Michelle Marschall, Applicants and Property Owners) in Section 11 of Sand Creek Township (No fiscal impact)

Tagged Passions:agriculture, employment, and property

6.2 Approve the Request for Preliminary and Final Plat of Plehal First Addition Consisting of 1 Lot on 10.5 Acres (Plehal Properties, LLC, Applicant and Estate of Lester Malkerson, Property Owner) in Section 16 of Louisville Township and Four-Way Development Agreement (Developer, Jackson and Louisville Townships, and County) (No fiscal impact)

Tagged Passions:development, zoning, Development, and property

6.3 Approve the Request for a Conditional Use Permit to Construct and Operate a Multi-Tenant Contract Yard to Include Office, Warehouse, Shop/Maintenance Facility, and Outside Storage (Plehal Properties, LLC, Applicant and Estate of Lester Malkerson, Property Owner) in Section 16 of Louisville Township (No fiscal impact)

Tagged Passions:facility, contract, rental, and property

Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and

Communicating Its Value to the Public 6.4 Approve Acceptance of Family Group Decision Making (FGDM) Grant Funds in the Amount of

Tagged Passions:funding, grant, and investment

80,749.12 for FGDM Services January 1, 2020 Through June 30, 2020 (No fiscal impact) 6.5 Adopt Resolution No. 2019-156; Approving a Contract Increase of 376,345.39 to Ames

Construction, Inc. for the Trunk Highways 169/41 and County Highways 78/14 Freight Mobility Project in Jackson and Louisville Townships (No fiscal impact) 6.6 Adopt Resolution No. 2019-158; Approving the Basic Sale Price of a Tax Forfeited Parcel, Approving a Private Land Sale to Adjacent Land Owners, and Establishing the Date of the Private Sale (No fiscal impact)
Tagged Passions:construction, sale, taxes, Taxes, contract, services, and property

Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals 6.7 Adopt Resolution No. 2019-154; Approving Entering Into a Joint Powers Agreement Between

Tagged Passions:program and volunteer

Scott and Dakota Counties for a Pass-Through of Grant Funds for Projects in the Vermillion Watershed in Scott County (Additional revenue to be determined)

Leadership: Anticipating Changes and Managing Challenges Based on Reliable Information and Citizen Input 6.8 Adopt Resolution No. 2019-157; Authorizing Submittal of Comments on the Transportation Advisory Board Proposed Regional Solicitation Criteria (No fiscal impact) Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe, Healthy and Livable Community 6.9 Adopt Resolution No. 2019-149; Amending the Compensation Plan Policy, in Compliance with IRS Section 451 and a Tax Doctrine Known as Constructive Receipt, and Rescinding Resolution No. 2018-194 (No fiscal impact) 6.10 Adopt Resolution No. 2019-150; Adopting the Emergency Medical Leave Sharing Program Policy and Rescinding the Transfer of Vacation-Paid Time Off (PTO) Policy and Resolution No. 90070 (No fiscal impact) 6.11 Adopt Resolution No. 2019-151; Amending the Leaves of Absence Policy and Rescinding Resolution No. 2016-224 (No fiscal impact) 6.12 Adopt Resolution No. 2019-152; Amending the Juvenile Alternative Facility Program Supervisors and Facility Probation Officers Essential, Non-Exempt Policy and Rescinding Resolution No. 2016-219 (No fiscal impact) 6.13 Adopt Resolution No. 2019-153; Amending the Termination of Employment Policy and Rescinding Resolution No. 2006-030 (No fiscal impact)
Tagged Passions:compensation, funding, grant, facility, taxes, Taxes, transportation, program, emergency, employment, watershed, solicitation, compliance, policy, and workforce

6.14 Approve Payroll Processing of Personnel Actions (No fiscal impact)

(7) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE DELIVERY 7.1 Adopt Resolution No. 2019-155; Proclaiming November 13, 2019 as GIS Day in Scott County (No fiscal impact) (8) COMMITTEE REPORTS AND COMMISSIONER UPDATES (9) COUNTY ADMINISTRATOR UPDATE
Tagged Passions:GIS, personnel, and administrator

(10) RECESS FOR ATTORNEY/CLIENT MEETING

(11) ADJOURN FOLLOWING THE MEETING THE COUNTY BOARD WILL MEET IN A WORKSHOP SETTING

Tagged Passions:legal

TO RECEIVE FOUNDATIONAL INFORMATION ON HOUSING IN SCOTT COUNTY

UPCOMING MEETINGS McColl Pond Environmental Center, Savage
Tagged Passions:environment and housing

Lezlie A. Vermillion County Administrator

(952) 496-8100 MINUTES
Tagged Passions:administrator

BOARD OF COMMISSIONERS

COUNTY OF SCOTT

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present: Commissioner Weckman Brekke, presiding, Commissioner Wolf, Commissioner Beard, Commissioner Beer and Commissioner Ulrich.

(2) County Staff Present:

Tagged Passions:alcohol

A.
Lezlie Vermillion, County Administrator B. Ron Hocevar, County Attorney C. Danielle Fox, Adult Services Manager D. Terry Raddatz, Clinical Director Mental Health Services E. Luke Hennen, Sheriff F. Jody Kieser-Kisting, Assistant County Attorney G. Steve Brown, Social Work Supervisor H. Lorie Reller, Social Work Supervisor I. Chris Harder, Quality Improvement Manager J. Scott Haas, Sheriff s Captain K. Cindy Geis, Community Services Director L. Jen Schwarz, Administrative Services Director M. Suzanne Arntson, Child Welfare Manager N. Lisa Brodsky, Public Health Director O. Claire Robling, Legislative and Communications Coordinator P. Sandy Mader, Social Work Case Manager Q. Pam Selvig, Health and Human Services Director R. Barb Dahl, Social Services Director S. Evan Cole, Management Analyst T. Brad Davis, Planning and Resource Management Director U. Lisa Freese, Transportation Services Director V. Kris Lage, Operations Analyst W. Jake Grussing, Library Director X. Doug Schnurr, Sheriff s Captain Y. Jessie Rudi, Data and Research Analyst Z. Danny Lenz, Chief Financial Officer/Deputy County Administrator AA. Molly Bruner, Community Corrections Director AB. Erin Oelrich, Social Work Case Manager AC. Amanda Fraser, Social Work Case Manager AD. Kay DeKruif, Social Work Case Manager AE. Sue Gehrke Marquardt, Social Work Case Manager AF. Nichole Smith, Social Work Case Manager AG. Heidi Schultz, Social Work Case Manager AH. Tori Haider, Victim/Witness Assistant AI. Allen Anderson, Law Clerk AJ. Derek Farwell, Assistant Veterans Service Officer AK. Bryce Ehrman, Assistant County Attorney AL. Ryan Holzer, Water Resources Scientist AM. Paul Nelson, Natural Resource and Environmental Service Manager AN. Melissa Bokman, Senior Planner AO. Debra Brazil, Deputy Clerk to the Board

Tagged Passions:planning, health, finance, veterans, legal, social services, utility, Utility, public safety, transportation, services, water, environment, communications, administrator, manager, Communications, mental health, jail, and library

(3) Guests Present: A. Beth Scheetz, Guild Incorporated B. Karen Jensen, Canvas Health C. Lloyd Erbaugh, Scott County Mental Health Local Advisory Council D. Renee Levesque, Guild Incorporated E. Jason Swenson F. Judge Christian Wilton

(4) Recognition of Interested Citizens: Chair Weckman Brekke announced Law Librarian Mary Freyberg passed away over the weekend. Chair Weckman Brekke and County Administrator Lezlie Vermillion spoke of Ms. Freyberg s dedication and commitment to Scott County and its residents. (5) Minutes: On a motion by Commissioner Wolf, seconded by Commissioner Beard, the Minutes of October 1, 2019 were approved on a vote of four ayes with Commissioner Weckman Brekke abstaining. (6) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving Service and Reducing the Long Term Cost of Service Delivery: The County Board participated in the Scott County Delivers panel discussion regarding mental health- mobile crisis and residential intensive treatment services.

Tagged Passions:health, recognition, council, legal, services, administrator, mental health, judge, and library

Chair Weckman Brekke recessed the meeting at 10:23 a.m. and reconvened at 10:30 a.m.

(7) Consent Agenda:

A.
Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize Amendment No. 2 to the Child and Teen Checkups Grant Contract for 2020. The motion carried unanimously.

No additional detail provided

Tagged Passions:grant and contract

B.
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Minnesota Department

of Health Master Grant Contract for Community Health Boards effective January 1, 2020 through December 31, 2024. The motion carried unanimously.

Tagged Passions:grant, health, and contract

C.
Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-144;

Authorizing Entering Into a Contract With the Board of Water and Soil Resources for the 2020 Natural Resources Block Grant in the Amount of 143,120. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

Tagged Passions:grant, utility, Utility, contract, water, and administrator

D.
Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-145;

Authorizing Final Payment to Egan Company for the County Highway 83 Traffic Management System Contract in the Amount of 27,612.36. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

Tagged Passions:contract, administrator, and traffic

E.
Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-146; Authorizing Annual Agreements With Foster Appraisals, Inc. and Kelly Lindstrom for Appraisal Review Consulting Services. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

No additional detail provided

Tagged Passions:services and administrator

F.
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Record of

Disbursements and approve claims made to Scott County September 1, 2019 through September 30, 2019 in the amount of 15,486,300.46. The motion carried unanimously.

G.
Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize staff to issue a Solid Waste

License to Lloyd s Construction Services, Inc. at 6528 County Road 101 E in Shakopee, MN 55379. The motion carried unanimously.

Tagged Passions:construction, streets, utility, solid waste, Utility, services, and license

H.
On the recommendation of the Credit River Town Board and the Planning Advisory Commission,

Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Final Plat of Lake Estates (Thompson Land LLC, applicant and property owner) consisting of 16 lots and 1 outlot on 75.32 acres in Sections 19 and 30 of Credit River Township, a Three-Way Development Agreement (Developer, Township, County) and Conservations Easements. This action is in accordance with Chapters 42 and 70 of Scott County Zoning Ordinance No 3 based on the criteria listed for approval. The motion carried unanimously.
Tagged Passions:planning, ordinance, boards and commissions, development, zoning, Conservation, watershed, Development, property, and easement

I.
On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by

Tagged Passions:administrator

Commissioner Wolf to approve the payroll processing of personnel actions indicated below and certified by the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota Statutes 375.56 - 375.71 and the Scott County Merit Personnel System: 1. Separation of employment for Annemarie Poole, FT Child Protection Worker, Health and Human Services

Division, effective 10/11/19. 2. Separation of employment for Yushica Bryant, FT Eligibility Specialist, Health and Human Services Division, effective 11/01/19. 3. Separation of employment for Theresa Larson, FT Social Work Case Manager, Health and Human

Tagged Passions:health, appointments, personnel, services, employment, compliance, and manager

Services Division, effective 11/29/19. 4. Separation of employment for Eunice Quade, FT Principal Accounting Technician, Transportation

No additional detail provided

Tagged Passions:transportation, services, and employment

Services Division, effective 12/02/19. 5. Separation of employment for Sylvia Stoehr, Intermittent (34 FTE) Office Aide-Unclassified, Health and

Human Services Division, effective 09/27/19. 6. FT Probationary employment for Stefanie Demeule, Administrative Specialist, Sheriff s Office, effective

Tagged Passions:health, public safety, services, and employment

09/30/19. 7. FT Probationary employment for Victoria Drohman, Senior Administrative Specialist, Sheriff s Office,

effective 09/30/19. 8. FT Probationary employment for Nathan Dingler, Facility Probation Officer, Health and Human Services Division, effective 10/07/19. 9. FT Probationary employment for Alexander McDonald, Assistant County Attorney II, Attorney s Office, effective 10/14/19. 10. PT (80 FTE) Temporary employment for Benjamin Picone, Program Delivery Seasonal, Transportation

Tagged Passions:health, legal, facility, public safety, transportation, services, program, and employment

Services Division, effective 10/08/19. 11. Intermittent (34 FTE) employment for Christopher Collins, Library Aide-Unclassified, Administration

Division, effective 10/08/19. 12. Promotion for Patti Stockton, FT Principal Accounting Technician, Health and Human Services Division to FT Probationary Senior Accountant, Office of Management and Budget, effective 10/14/19. 13. Promotion for Cynthia Schultz, FT Social Worker I to FT Probationary Social Work Case Manager, Health and Human Services Division, effective 10/07/19. 14. The recognition of the following individuals as volunteers which will enable them to be covered for liability insurance purposes in accordance with the insurance contracts currently in force with Scott County: Add Delete Richard Gunderson Callie Henry Jacqueline Barth Carly Hendrickson Lauren Spranger Erin Mulvany-Mankowski Zachary Watermolen Amanda Mahoney Grace Jia Jessica Cook

Tagged Passions:health, recognition, budget, contract, services, insurance, employment, manager, volunteer, and library

Motion carried unanimously.

(8) Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe, Health and Livable Community: Vice Chair Beer presented Natural Resource and Environmental Service Manager Paul Nelson with a plaque in recognition of his upcoming retirement from his employment with Scott County.
Tagged Passions:alcohol, health, recognition, retirement, seniors, environment, employment, manager, and workforce

Chair Weckman Brekke recessed the meeting at 10:59 a.m. for a reception in honor of Mr. Nelson and reconvened at 11:14 a.m.

(9) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and Communicating its Value to the Public:

Tagged Passions:investment

A.
Law Clerk Allen Anderson, Victim/Witness Assistant Tori Haider, and Judge Christian Wilton presented the request to accept an Adult Drug Court Discretionary Grant from the U. S. Department of Justice. This four- year Grant, in the total amount of 500,000, will allow Scott County to run a dedicated Veteran s court as part of its regular criminal justice program.

Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-148; Authorizing Acceptance of a Fiscal Year 2019 Adult Drug Court Discretionary Grant From the U. S. Department of Justice in the Amount of 500,000. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

Tagged Passions:drugs, grant, legal, program, administrator, judge, and court

B.
Water Resources Scientist Ryan Holzer requested approval of a contract with Sunram Construction, Inc. for the Sand Creek Near Channel Sediment Reduction Phase IV Project. Between 2017 and 2018 four similar stabilization projects were completed as part of this same effort. Mr. Holzer explained in addition to the five bids listed in the Request for Board Action, a sixth bid was received from Minnesota Native Landscapes, which was the third lowest bid and does not change the award.

Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-147; Awarding a Contract to Sunram Construction, Inc. for the Sand Creek Near Channel Sediment Reduction Phase IV Project in Helena Township in the Amount of 180,244. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. (10) Committee Reports and Commissioner Updates: A. Commissioner Wolf attended the New Market Town Board meeting on October 1. B. Commissioner Wolf attended the Cedar Lake Water and Sanitary Sewer District Board meeting on October 2. C. Commissioner Wolf attended the Sand Creek Town Board meeting on October 3. D. Commissioners Wolf and Beard assisted with the Spirit of Scott Employee Appreciation Luncheons on October 7 and 8. E. Commissioner Wolf attended the Prior Lake-Spring Lake Watershed District tour on October 7. F. Commissioner Wolf attended the Prior Lake City Council workshop and meeting on October 7. G. Commissioner Wolf attended the Credit River Town Board meeting on October 7. H. Commissioner Wolf attended the Cedar Lake Town Board meeting on October 7. I. Commissioner Wolf met with County Public Works staff regarding road projects on October 8. J. Commissioner Wolf attended the Metropolitan Emergency Services Board meeting on October 9. K. Commissioner Wolf attended the I35W Solutions Alliance meeting on October 10. L. Commissioners Wolf, Beer, and Ulrich attended the Families and Individuals Sharing Hope (FISH) annual meeting on October 10. M. Commissioner Wolf attended the Elko New Market City Council meeting on October 10. N. Commissioner Wolf attended the Spring Lake Town Board meeting on October 10. O. Commissioners Wolf, Beard, and Ulrich attended the Scott County Association for Leadership and Efficiency (SCALE) meeting on October 11. P. Commissioner Beer met with County Administrator Lezlie Vermillion on October 1. Q. Commissioner Beer attended the Scott County Justice Steering Committee meeting on October 3. R. Commissioner Beer attended the Prior Lake-Spring Lake Watershed District Board of Managers meeting on October 8. S. Commissioner Beer attended the Live, Learn, Earn Establishing Post Secondary Subcommittee meeting on October 9. T. Commissioner Beer assisted with the Spirit of Scott Employee Appreciation Luncheon on October 9.

Tagged Passions:rfp, RFP, alcohol, construction, sewer, market, streets, utility, Utility, contract, services, emergency, water, watershed, Public Works, public works, buildings and grounds, administrator, manager, and government efficiency

U.
Commissioner Beard attended the Minnesota Transportation Alliance Board meeting on October 2. V. Commissioner Beard attended the Scott-Carver-Dakota Community Action Program meeting on October 8. W.Commissioners Beard and Ulrich attended the Minnesota Inter-County Association meeting on October 9. X. Commissioner Beard met with representatives of Beacon Interfaith Housing Alliance on October 9. Y. Commissioner Beard attended the House Bonding Committee tour on October 10. Z. Commissioner Beard met with the Library Director on October 14. AA. Commissioner Beard met with Ms. Vermillion on October 14. AB. Commissioner Ulrich met with representatives of Beacon Interfaith Housing Alliance on October 2. AC. Commissioner Ulrich attended the FISH Executive Committee meeting on October 3. AD. Commissioner Ulrich met with Ms. Vermillion on October 8. AE. Commissioner Ulrich and Ms. Vermillion met with the Savage Mayor and City Administrator on October 10. AF. Commissioner Weckman Brekke met with the Health and Human Services Director on October 15.

On a motion by Commissioner Wolf, seconded by Commissioner Beer, the meeting adjourned at 11:49 a.m.

Tagged Passions:alcohol, health, bond, transportation, services, program, administrator, poverty, library, and housing

Barb Weckman Brekke Chair

Lezlie A. Vermillion County Administrator Clerk of the Board

Tagged Passions:administrator

Debra K. Brazil Deputy Clerk to the Board

AGENDA 6.1 SCOTT COUNTY, MINNESOTA

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT:

Planning Res Mgmt. Zoning Administration

CONSENT AGENDA: Yes No
Tagged Passions:planning and zoning

PRESENTER: Greg Wagner - 8360 ATTACHMENTS:

Yes No PROJECT: Marschall IUP TIME REQUESTED: N/A ACTION REQUESTED: Approve the Request for an Interim Use Permit to Add a Detached Mobile Home for Full-Time Farm Employment and Infirmed Family Member (Richard and Michelle Marschall, Applicants and Property Owners) in Section 11 of Sand Creek Township

Tagged Passions:agriculture, employment, and property

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to approve the request for an Interim Use Permit to add a detached mobile home for full-time farm employment and infirmed family member (Richard and Michelle Marschall, applicants and property owners) in Section 11 of Sand Creek Township. This action was recommended by the Scott County Planning Advisory Commission on October 14, 2019 in accordance with Chapters 2, 7, and 25 of Scott County Zoning Ordinance No. 3 based on the criteria for approval listed below. Fiscal Impact: None SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION Richard and Michelle Marschall, Applicants and Property Owners Interim Use Permit Criteria for Approval:
Tagged Passions:planning, ordinance, boards and commissions, agriculture, zoning, employment, property, administrator, and instruction

1.
The use will not create a burden on public facilities and utilities, which serve or are proposed to serve the area.

The proposed use will not have a significant impact to the public facilities that serve the property and the surrounding area.
Tagged Passions:utility, Utility, and property

2.
The use will be sufficiently compatible with, or separated by sufficient distance from, or screened from adjacent agricultural or residential land uses so that there will be no deterrence to the use or development of adjacent land and uses.

The mobile home will be located adjacent to the existing farm home and farm buildings, which are over 700 feet off of the public road.
Tagged Passions:streets, agriculture, development, and Development

3.
If improvements are made, they shall be so designated and constructed that they are not unsightly in appearance to the extent that it will hinder the orderly and harmonious development of the district wherein proposed.

No additional detail provided

Tagged Passions:development and Development

Mobile homes are allowed both for full time farm employment and for infirmed family members. The mobile home is designed to look like a small residence.

Tagged Passions:agriculture, employment, and mobile homes

4.
Adequate measures have been taken to provide ingress and egress so designed as to minimize traffic congestion, provide adequate access to public roads, and provide on-site parking.

The property will continue to use the existing driveway to Zumbro Avenue.

Tagged Passions:streets, property, traffic, and parking

5.
Adequate water supply, Individual Sewage Treatment System facilities, erosion control, and stormwater

No additional detail provided

Tagged Passions:utility, Utility, water, and stormwater

management are provided in accordance with applicable standards.

Adequate water supply and sewage treatment are available on site. The mobile home will be connected to an existing well and will be connected to the existing home s septic drainfield system with a new septic tank added for the mobile home. 6. All buildings/structures must meet the intent of the State Building Code and/or fire codes. The mobile home will require a building permit and will be reviewed by the County Building Official for State Building Code requirements.
Tagged Passions:utility, Utility, water, and building codes

Conditions of Approval: 1. This IUP is issued to Richard Michelle Marschall for a mobile home for farm employment and an

infirmed family member.
Tagged Passions:agriculture and employment

2.
The applicants are to file with the Scott County Planning Office in January of each year a statement indicating that they are in compliance with the conditions of this Interim Use Permit. This shall include an annual verification that the persons living in the mobile home are working on the family farm.

3. This IUP may be annually reviewed by the Township at a time and in a manner as prescribed by the Sand Creek Township Board.
Tagged Passions:planning, agriculture, and compliance

4.
The applicants shall pay an annual inspection fee for the IUP, if and when the County adopts an

inspection fee ordinance.

No additional detail provided

Tagged Passions:ordinance

5.
The mobile home shall be connected to a compliant septic drain field system as required by County Ordinance and Scott County Environmental Services.

Tagged Passions:ordinance, services, and environment

6.
The structure utilized for the mobile home shall meet the requirements of the Scott County Building Official and the State Building Code.

No additional detail provided

Tagged Passions:building codes

7.
The IUP shall be reviewed for termination when the property is sold, further subdivided, rezoned, or

upon notification that the mobile home is no longer occupied by a family member as outlined in condition 1 above. 8. Upon termination of the IUP the mobile home shall be removed from the property. And noting that the Town Board of Sand Creek has recommended approval of the Interim Use Permit. AGENDA 6.2 SCOTT COUNTY, MINNESOTA
Tagged Passions:zoning and property

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT:

Planning Res Mgmt. Zoning Administration

CONSENT AGENDA: Yes No
Tagged Passions:planning and zoning

PRESENTER: Marty Schmitz - 8349 ATTACHMENTS:

No additional detail provided

Yes No PROJECT: Plehal First Addition

Preliminary and Final Plat TIME REQUESTED: N/A ACTION REQUESTED: Approve the Request for Preliminary and Final Plat of Plehal First Addition Consisting of 1 Lot on 10.5 Acres (Plehal Properties, LLC, Applicant and Estate of Lester Malkerson, Property Owner) in Section 16 of Louisville Township and Four-Way Development Agreement (Developer, Jackson and Louisville Townships, County)
Tagged Passions:development, zoning, Development, and property

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to approve the request for Preliminary and Final Plat of Plehal First Addition consisting of 1 lot on 10.5 acres (Plehal Properties, LLC, applicant and Estate of Lester Malkerson, property owner) in Section 16 of Louisville Township and Four-Way Development Agreement (Developer, Jackson and Louisville Townships, County). This action was recommended by the Scott County Planning Advisory Commission on October 14, 2019 in accordance with Chapters 2 and 60 of Scott County Zoning Ordinance No. 3 based on the criteria for approval listed below. Fiscal Impact: None SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION Plehal Properties LLC, Applicant and Estate of Lester Malkerson, Property Owner Preliminary and Final Plat of Plehal First Addition Criteria for Plat Approval: 1. Adequate Drainage the proposed plat will meet all stormwater drainage requirements as
Tagged Passions:planning, ordinance, boards and commissions, development, zoning, Development, property, administrator, instruction, and stormwater

identified in Chapter 6 of the zoning ordinance prior to County Board consideration.

Tagged Passions:ordinance and zoning

2.
Adequate Potable Water Supply the proposed plat, utilizing an individual well, meets the requirements of the zoning and subdivision ordinances.

No additional detail provided

Tagged Passions:ordinance, utility, Utility, zoning, subdivision, and water

3.
Adequate Roads or Highways to Serve the Subdivision the property has frontage to Highway 41 Frontage Road, a paved Jackson Township road. Any existing accesses shall be removed from US Highway 41.

No additional detail provided

Tagged Passions:streets, zoning, subdivision, and property

4.
Adequate Waste Disposal Systems the proposed lot will meet all requirements of the individual sewage treatment system ordinance prior to County Board consideration.

5. Consistency with the Comprehensive Plan the proposed plat conforms to the goals and policies contained in the 2040 Comprehensive Plan for development in the Commercial/Industrial Area.

Tagged Passions:ordinance, strategic, development, industrial, zoning, Development, and commercial

6.
Public Service Capacity the proposed development does not adversely impact the public service capacity of local service providers.

7. Consistency with the Minnesota Environmental Quality Board's Policies- the proposal does not require any environmental review and is therefore consistent with the policies of the Minnesota Environmental Quality Board. 8. Consistency with Capital Improvement Plans the proposed plat is not requiring any county funded road improvements; therefore it is consistent with the County's capital improvement plan.

Tagged Passions:streets, development, capital spending, zoning, Capital Spending, environment, and Development

And noting the Louisville and Jackson Town Boards recommended approval of the project at their October 2019 meetings.

AGENDA 6.3 SCOTT COUNTY, MINNESOTA

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT:

Planning Res Mgmt. Zoning Administration

CONSENT AGENDA: Yes No
Tagged Passions:planning and zoning

PRESENTER: Marty Schmitz - 8349 ATTACHMENTS:

Yes No PROJECT: Plehal Properties CUP TIME REQUESTED: N/A

ACTION REQUESTED: Approve Request for a Conditional Use Permit to Construct and Operate a Multi-Tenant Contractor Yard to Include Office, Warehouse, Shop/Maintenance Facility, and Outside Storage (Plehal Properties, LLC, Applicant and Estate of Lester Malkerson, Property Owner) in Section 16 of Louisville Township

No additional detail provided

Tagged Passions:facility, rental, and property

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to approve request for a Conditional Use Permit to construct and operate a multi-tenant contractor yard to include office, warehouse, shop/maintenance facility, and outside storage (Plehal Properties, LLC, applicant and Estate of Lester Malkerson, property owner) in Section 16 of Louisville Township. This action was recommended by the Scott County Planning Advisory Commission on October 14, 2019 in accordance with Chapters 2 and 60 of the Scott County Zoning Ordinance No. 3 based on the criteria for approval listed below. Fiscal Impact: None SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION Plehal Properties, LLC, Applicant and Estate of Lester Malkerson, Property Owner Conditional Use Permit Criteria for CUP Approval (Chapter 2-6-1): 1. The proposed use does not create an excessive burden on public facilities.
Tagged Passions:planning, ordinance, facility, boards and commissions, zoning, rental, property, administrator, and instruction

2.
The proposed use is compatible with industrial uses on adjacent lots.

Tagged Passions:industrial

3.
The proposed structures will be designed of materials that are not unsightly in appearance.

Tagged Passions:materials

4.
The use is consistent with the purpose of the 1-1 Zoning District.

Tagged Passions:zoning

5.
The use is not in conflict with the Scott County 2040 Comprehensive Plan.

Tagged Passions:strategic

6.
Adequate measures have been taken to provide ingress and egress, access to public roads and on site parking.

No additional detail provided

Tagged Passions:streets and parking

7.
Adequate water supply, sewage treatment systems, erosion control and storm water facilities have been approved by County Staff.

No additional detail provided

Tagged Passions:utility, Utility, water, and stormwater

8.
The proposed buildings will need to meet all Building Code requirements.

Tagged Passions:building codes

Conditions of Approval: 1. The applicant is to file with the Scott County Planning Office in January of each year a statement

stating that they are in compliance with the conditions of the Conditional Use Permit. Failure to do so may be a basis for revocation of the Conditional Use Permit.
Tagged Passions:planning and compliance

2.
This Conditional Use Permit is specifically issued to Plehal properties LLC, applicant, to construct and operate a multi-tenant contractor yard to include office, warehouse, shop/maintenance facility and outside storage as described in the application narrative.

No additional detail provided

Tagged Passions:facility and rental

3.
If the property is sold or the use changes within the structure, and/or a new user is considered said changes shall be reviewed by the Scott County Zoning Administration, Building Inspections and Environmental Health Departments and by the Louisville Town Board to determine if the Conditional use Permit needs to be updated or amended.

Tagged Passions:health, zoning, environment, and property

4.
The Louisville Town Board may conduct an annual review of the business to ensure that they are in compliance with the CUP conditions.

No additional detail provided

Tagged Passions:business and compliance

5.
The applicant shall pay an annual inspection fee for the CUP, if and when the County adopts an inspection fee ordinance.

Tagged Passions:ordinance

6.
The property shall be developed according to the approved project plans; any modifications to the approved plans must be reviewed and approved by Scott County Zoning Administration and by the Louisville Town Board.

Tagged Passions:zoning and property

7.
All signage shall comply with the Scott County Sign Ordinance. 8. Oils, solvents and other hazardous wastes shall be managed in accordance with the Scott County

Hazardous Waste Management Ordinance. A hazardous waste license and a solid waste license shall be obtained as required by Scott County Environmental Health.

Tagged Passions:health, ordinance, utility, Fossil Fuels - Oil, solid waste, Utility, advertising, signage, environment, and license

9.
All outside storage shall be located as permitted by the Scott County Zoning Ordinance and shall be screened, fenced, or landscaped as shown on the approved plans. Any dead or dying plant shall be removed and replaced.

No additional detail provided

Tagged Passions:drugs, ordinance, zoning, plant, and buildings and grounds

10.
The property shall be maintained in a neat and orderly manner.

Tagged Passions:property

11.
A Scott County Solid Waste License is required for any asphalt or concrete recycling facilities on the site. Conditions may be placed on the license limiting volumes, stockpile height, stockpile location, or any other conditions the County or Township considers necessary to protect the interest and views of the surrounding area and roads.

Tagged Passions:streets, utility, solid waste, Utility, recycling, and license

12.
Concrete and asphalt crushing activities shall be limited to 7am to 6 pm Monday through Saturday.

No additional detail provided

13.
Material stockpile heights shall be limited to 30 feet and not more than 50,000 total tons of any type of

material may be stored on the entire property at any time.

Tagged Passions:property and commercial

14.
As shown on the Site Plan, a minimum of 100 feet of right-of-way shall be provided from the centerline of Hwy

41.
The right-of-way may be dedicated in easement form.

Tagged Passions:easement

And noting the Louisville and Jackson Town Boards recommended approval of the project at their October 2019

meetings. AGENDA 6.4 SCOTT COUNTY, MINNESOTA

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Health Human Services CONSENT AGENDA: Yes No PRESENTER: Suzanne Arntson, Child Welfare Manager x8212 ATTACHMENTS:
Tagged Passions:health, services, and manager

Yes No PROJECT: TIME REQUESTED:

ACTION REQUESTED: Approve Acceptance of Family Group Decision Making (FGDM) Grant Funds in the Amount of 80,749.12 for FGDM Services January 1, 2020 Through June 30, 2020

Tagged Passions:funding, grant, and services

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:
Tagged Passions:administrator and instruction

Denied: Pam Selvig Suzanne Arntson

Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to approve acceptance of Family Group Decision Making (FGDM) Grant Funds in the amount of 80,749.12 for FGDM services January 1, 2020 through June 30, 2020. FGDM is a staff guided decision-making process whereby families develop their own plans to ensure child safety, allow for a child to safely return home, or to identify a forever family for a child. The Scott County Board, in 2004, approved the original grant application to the Department of Human Services (DHS) for FGDM services. This was and remains a four-County grant application and collaboration of services with Carver, Le Sueur, McLeod, and Scott Counties. Scott County has acted as the fiscal host for this FGDM collaborative since 2004. This four-County collaboration affords Counties the opportunity to provide this critical service to children and families involved in the child welfare system. FGDM services enhance Counties abilities to partner with families to develop plans that will assure the safety, permanency, and wellbeing needs of children. FGDM services are focused on helping families develop a network of support which may include extended family and friends to help keep children safe. The grant will be used to: safely divert children from out of home placement; and successfully return children home; and reduce time children spend in foster care, and
Tagged Passions:funding, grant, services, and Immigration

support older youth transitioning out of foster care.

Fiscal Impact: No fiscal impact. Scott County will continue to act as the fiscal agency for Carver, Le Sueur, McLeod, and Scott Counties. This Grant has been used to fund a 1.1 full-time equivalent (FTE) position, purchase contract services, and pay all additional program costs in the four Counties. This grant amount is included in the 2020 budget. The next grant award term is set to begin July 1, 2020 through June 30, 2022. AGENDA 6.5 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION
Tagged Passions:grant, budget, contract, services, program, purchasing, and youth

MEETING DATE: NOVEMBER 5, 2019 ORIGINATING DIVISION:

ORIGINATING DEPARTMENT: Transportation Services Program Delivery

CONSENT AGENDA: Yes No PRESENTER: Lisa Freese-8363 ATTACHMENTS: Yes No PROJECT: CP T169-06 TIME REQUESTED: N/A
Tagged Passions:transportation, services, and program

ACTION REQUESTED: Adopt Resolution No. 2019-156; Approving a Contract Increase of 376,345.39 to Ames Construction, Inc. for the Trunk Highway 169/41 and County Highways 78/14 Freight Mobility Project in Jackson and Louisville Townships

No additional detail provided

Tagged Passions:construction and contract

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-156; Approving a Contract Increase of 376,345.39 to Ames Construction, Inc. for the Trunk Highway 169/41 and County Highways 78/14 Freight Mobility Project in Jackson and Louisville Townships. Ames Construction, Inc. is the contractor on this project and their original contract amount of 43,680,112.58 was approved by the County Board on August 21, 2018. The Trunk Highway (TH) 169 and 41 Interchange Project (CP T169-06) constructs an interchange at TH 169, TH 41, and County Highway (CH) 78; an overpass and acceleration lanes at CH 14; and Township frontage roads converting TH 169 from CH 69 south 1.5 miles to a freeway. Scott County is the lead agency in partnership with the Minnesota Department of Transportation (MnDOT) and in consultation with Jackson and Louisville Townships. The construction is progressing on schedule to meet project completion by the fall of 2020. Since the beginning of the project, a number of items have been discovered that were not known initially from the design work, and have or will result in change orders to the Contract. These items that have led to cost changes include:
Tagged Passions:construction, streets, contract, zoning, transportation, administrator, and instruction

Additional traffic control along TH 169 for bridge construction. Cost 5,056.00.

Tagged Passions:construction and traffic

The removal and disposal for miscellaneous debris and garbage encountered in excavation areas. We anticipate we will find more debris on the project and this number will increase. Cost 78,712.16.

The removal of asbestos and regulated waste at several sites. Cost 24,875.00.
Tagged Passions:sites

Change in piles for a bridge abutment after two of the original piles did not develop the needed strength. Cost 18,715.00.

A delay in bridge abutment construction due to the height and location of relocated power lines. The relocated power lines were planned for the overpass height, but not for the needed overhead construction. Cost 57,891.66.

Tagged Passions:construction

Some of the private utilities that were relocated were not installed in the correct location and/or depth. This requires the contractor to perform extra work to locate the utilities. Cost 47,095.57.

Additional business signage to help the local business direct patrons to their stores during detours on the new road network. Cost 16,000.00.
Tagged Passions:business, streets, utility, Utility, advertising, signage, and commercial

Additional left and right turn lanes on CH 14 into Severs Fall Festival through a Development Agreement (RBA 2019-140). These turn lanes are additional work added to the project. Cost 128,000.00.

The total cost of these approved or pending change orders included in this request is for an amount up to 376,345.39. The new contract amount is 44,056,457.97. If the cumulative cost of the change orders meet or exceed 250,000, the County Board must authorize additional spending authority as required by the contract authority established for the County Engineer by the Board with the original contract approval. The project had 47,002,100.00 programmed for construction in the 2018-2027 Transportation Improvement Program (TIP) for 2018, 2019 and 2020. This larger project and the TH 169 median crossover project awarded on June 19, 2018 totaled 44,436,004.00. The remaining programmed funds after this contract amendment is 2,566,096. These funds will continue to be held in reserve to cover necessary change orders or supplemental agreements until project closeout. These funds primarily come from the transportation sales tax. 70,000.00 of funding will be repaid to the County for the Severs turn lane through a special assessment as part of the Developers Agreement. Fiscal Impact: None

Tagged Passions:funding, construction, sale, taxes, Taxes, development, contract, transportation, program, Development, and festival

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-156

Motion by Commissioner:

Seconded by Commissioner: RESOLUTION NO. 2019-156; APPROVING A CONTRACT INCREASE OF 376,345.39 TO AMES CONSTRUCTION, INC. FOR THE TRUNK HIGHWAY 169/41 AND COUNTY HIGHWAYS 78/14 FREIGHT MOBILITY PROJECT IN JACKSON AND LOUISVILLE TOWNSHIPS
Tagged Passions:construction and contract

WHEREAS, on August 21, 2018, the County Board approved an exception to the Contingency

Guidelines for the Trunk Highways 169/41 Project; and

WHEREAS, County Board approval for additional contract authority is required for Change Order or

Tagged Passions:contract

Supplement Agreements cumulatively exceeding the 250,000 on this contract; and

WHEREAS, total cost of these approved or pending change orders included in this request is for an amount up to 376,345.39. The new contract amount is 44,056,457.97. NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott, Minnesota, that the Chairperson of the Board is authorized to increase the Contract in the amount of 376,345.39 with Ames Construction, Inc. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain

Tagged Passions:alcohol, construction, and contract

State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5

th day of November, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 5 th day of November, 2019. County Administrator Administrator's Designee AGENDA 6.6 SCOTT COUNTY, MINNESOTA
Tagged Passions:appointments and administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Community Services Property and Taxation Services CONSENT AGENDA: Yes No PRESENTER: Laurie Peck -8773 ATTACHMENTS:
Tagged Passions:taxes, Taxes, services, and property

Yes No PROJECT: TIME REQUESTED: N/A

ACTION REQUESTED: Adopt Resolution No. 2019-158; Approving the Basic Sale Price of a Tax Forfeited Parcel, Approving a Private Land Sale to Adjacent Land Owners, and Establishing the Date of the Private Sale

No additional detail provided

Tagged Passions:sale, taxes, Taxes, and property

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Laurie Peck Tax Specialist Ellen Paulsen Taxation Supervisor Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-158; Approving the Basic Sale Price of a Tax Forfeited Parcel, Approving a Private Land Sale to Adjacent Land Owners, and Establishing the Date of the Private Sale. The subject property forfeited in May 2019 due to failure by the owner to pay the property taxes. The property was offered to New Market Township, who declined the purchase. However, they have no objection to a private sale to adjacent land owners and have approved the classification of non-conservation. A private sale is held when the parcel of tax-forfeited land cannot be improved because it does not comply with the local ordinances regarding minimum area, shape, frontage, or access. This means the owner would not be allowed to construct buildings on the parcel. This parcel cannot be improved with a structure that would meet required county setbacks. The highest and best use of the land can be achieved by adding it to an adjoining parcel.
Tagged Passions:ordinance, market, sale, taxes, Taxes, zoning, Conservation, purchasing, property, administrator, instruction, and property tax

Parcel No. 089010090, is legally described as:

That part of the West Half of the Southwest Quarter of Section 1, Township 113, Range 21, Scott County, Minnesota, described as follows:

Tagged Passions:property

Commencing at the northeast corner of said West Half of the Southwest Quarter of Section 1, thence North 88 degrees 53 minutes 20 seconds West, assumed bearing, along the north line of said West Half of the Southwest Quarter of Section 1, a distance of 526.80 feet to the point of beginning of the parcel to be described; thence South 01 degree 06 minutes 40 seconds West, a distance of 581.88 feet; thence North 88 degrees 53 minutes 20 seconds West to the west line of said West Half of the Southwest Quarter of Section 1; thence North 00 degrees 25 minutes 02 seconds West, along said west line of the West Half of the Southwest Quarter of Section 1, to the northwest corner of said West Half of the Southwest Quarter of Section 1; thence South 88 degrees 53 minutes 20 seconds East, along said north line of West Half of the Southwest Quarter of Section 1 to the point of beginning.

Subject to right-of-way over, under and across the above described property for U.S. Interstate Highway No. 35W, and for County Road No. 29.
Tagged Passions:streets, transportation, and property

This request is to have the Scott County Board of Commissioners approve the basic minimum bid price for Parcel No. 089010090 of 100.00.

Tagged Passions:rfp, RFP, and property

In addition, the Scott County Board of Commissioners is requested to establish the date for private sale auction as Tuesday, November 26, 2019, at 2:30 p.m. in Room GC112 at the Scott County Government Center.

Fiscal Impact: None
Tagged Passions:sale and auction

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-158

Motion by Commissioner:

Seconded by Commissioner: RESOLUTION 2019-158; APPROVING THE BASIC SALE PRICE OF A TAX-FORFEITED PARCEL, APPROVING A PRIVATE LAND SALE TO ADJACENT LAND OWNERS, AND ESTABLISHING THE DATE OF THE PRIVATE SALE
Tagged Passions:sale, taxes, Taxes, and property

WHEREAS, M.S. 282.01 provides for the classification, appraisal, and sale of land becoming the property of the State of Minnesota due to non-payment of property taxes; and

WHEREAS, the time for redemption of property bid in for the State of Minnesota for non-payment of taxes has expired and the parcel has forfeited to the State of Minnesota, due to non-payment of property taxes; and the highest and best use of the land can be achieved by adding it to an adjoining parcel and returning it to the tax rolls; and WHEREAS, the parcel has been classified as non-conservation land; and WHEREAS, the Scott County Property and Taxation Services Department has done an assessment of the parcel and has appraised the parcel at 100.00; and WHEREAS, the County Board of Commissioners in and for the County of Scott, State of Minnesota, desires to offer for sale of land that has forfeited to the State of Minnesota for non-payment of real estate taxes; and WHEREAS, the Scott County Property and Taxation Services Department requests the Scott County Board of Commissioners to approve the minimum bid price of Parcel 089010090 at 100.00; and WHEREAS, the Scott County Property and Taxation Services Department requests the Scott County Board of Commissioners to establish the date for the private auction to adjacent land owners commencing at 2:30 p.m., Tuesday, November 26, 2019. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners in and for the County of Scott, Minnesota, hereby approves the minimum bid price of Parcel 089010090 at 100.00.
Tagged Passions:rfp, RFP, sale, taxes, Taxes, services, Conservation, auction, property, and property tax

BE IT FINALLY RESOLVED, that the Board of Commissioners authorizes the sale of said property at a private auction to adjacent land owners commencing at 2:30 p.m., Tuesday, November 26, 2019.

COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain

Tagged Passions:alcohol, sale, auction, and property

State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5th day of November, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 5th day of November, 2019.

County Administrator Administrator's Designee AGENDA 6.7 SCOTT COUNTY, MINNESOTA
Tagged Passions:appointments and administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Planning Res. Mgmt. Natural Resources CONSENT AGENDA: Yes No
Tagged Passions:planning

PRESENTER: Melissa Bokman - 8887 ATTACHMENTS:

Yes No PROJECT: Vermillion Watershed Based Funding Grant TIME REQUESTED: N/A

Tagged Passions:funding, grant, and watershed

ACTION REQUESTED: Adopt Resolution No. 2019-154; Approving Entering Into a Joint Powers Agreement Between Scott and Dakota Counties for Pass-Through of Grant Funds for Projects in the Vermillion Watershed in Scott County

No additional detail provided

Tagged Passions:funding, grant, and watershed

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-154; Approving Entering Into a Joint Powers Agreement Between Scott and Dakota Counties for Pass-Through of Grant Funds for Projects in the Vermillion River Watershed in Scott County. As part of the Clean Water Funding appropriation in 2017, the Minnesota Legislature approved funding of a pilot program to provide funding for implementing State-approved Watershed Management Plans. The intent is to pilot this type of funding as an alternative to competitively awarding grants. The Vermillion River Watershed Joint Powers Organization has a State-approved Watershed Management Plan and is eligible to receive funding for items included in its Plan. Efforts receiving funding need to be completed by the end of 2021, and need a 10 local match. Four percent of the Vermillion River Watershed is located in Scott County. After a review of the Vermillion River Watershed Management Organization s Plan, along with discussion with the other Watershed Organizations and local partners in Scott County, the Board of Water Soil Resources (BWSR) identified three efforts that could be funded with the new grant program. These efforts are briefly described in the following table. Some will be led and implemented by Scott County, others will be led and implemented by local partners, with Scott County serving only to pass through the funding. The total grant amount to the Scott County portion of the Vermillion River Watershed is 92,630. Effort Description Grant Amount Local Lead Webster Wetland Restoration Restore a 6-acre, partially drained wetland located in the highest tributary to the Vermillion River. The wetland area to be restored is located in an outlot owned by the City.
Tagged Passions:funding, grant, utility, Utility, program, water, watershed, administrator, and instruction

67,000 City of Elko New Market

No additional detail provided

Tagged Passions:market

Technical Assistance and Cost Share Program

This effort consists of expanding outreach efforts directed at bacteria in surface waters. 17,630 Scott Soil and Water Conservation District (SWCD) Imminent Health Threat Septic Systems The Vermillion River is impaired for bacteria. In 2017, the Vermillion Joint Powers Organization (JPO) did DNA testing along the river to try to find the source of the bacteria impairment. Human DNA likely from a failing septic system was found in two different locations in the river. This effort will provide 4,000 each to a low-income qualified applicant towards replacement of their failing systems.

Tagged Passions:health, utility, Utility, program, water, Conservation, watershed, and poverty

8,000 Scott County

The original Joint Powers Agreement between Scott and Dakota Counties for the Vermillion River Watershed does not cover pass-through of State grant funds from one County to another. Therefore, a separate Joint Powers Agreement for the Watershed Based Grant Funds is needed. Fiscal Impact: This action will bring in additional revenue from the State over the next three years. The Grant needs to be matched locally by at least 10 - or 9,263. This local match will be provided through a combination of Vermillion JPO levy, cost share contributions from land owners implementing practices and upgrading their septic systems, and the City of Elko New Market.

Tagged Passions:funding, grant, market, and watershed

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-154

Motion by Commissioner:

Seconded by Commissioner: RESOLUTION NO. 2019-154; APPROVING ENTERING INTO A JOINT POWERS AGREEMENT BETWEEN SCOTT AND DAKOTA COUNTIES FOR PASS-THROUGH OF GRANT FUNDS FOR PROJECTS IN THE VERMILLION WATERSHED IN SCOTT COUNTY WHEREAS, the Vermillion River Watershed Joint Powers Organization (VRWJPO) has a State approved Watershed Management Plan, adopted June 2016, that includes efforts deemed eligible for the Watershed Based Funding by the Minnesota Board of Water Soil Resources (BWSR); and WHEREAS, the original Joint Powers Agreement between Scott and Dakota Counties does not cover
Tagged Passions:funding, grant, utility, Utility, water, and watershed

pass-through of State grant funds from one County to another; and

WHEREAS, the fiscal impact for the local matching funds ( 9,263):
Tagged Passions:funding and grant

Are available through a combination of Vermillion JPO levy, cost share contributions from land owners implementing practices and upgrading septic systems, and the City of Elko New Market; and

Tagged Passions:market

Are for efforts in the approved Vermillion River Watershed Management Plan, and does not obligate the Scott County to any additional levy.

NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of

Tagged Passions:watershed

Scott, Minnesota, hereby authorizes the Chairperson of the Board to enter into a Joint Powers Agreement with Dakota County for pass-through of grant funds in the amount of 92,630 subject to approval by the County Attorney s Office as to form.

COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5th day of November, 2019 now on file in my office, and have found the same to be a true and correct copy thereof.

Tagged Passions:alcohol, funding, grant, legal, appointments, and administrator

Witness my hand and official seal at Shakopee, Minnesota, this 5th day of November, 2019.

County Administrator Administrator's Designee AGENDA 6.8 SCOTT COUNTY, MINNESOTA
Tagged Passions:administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Transportation Services- Program Delivery CONSENT AGENDA: Yes No PRESENTER: Lisa Freese- 8363 ATTACHMENTS:
Tagged Passions:transportation, services, and program

Yes No PROJECT: TIME REQUESTED: N/A

ACTION REQUESTED: Adopt Resolution No. 2019-157; Authorizing Submittal of Comments on the Transportation Advisory Board Proposed Regional Solicitation Criteria

No additional detail provided

Tagged Passions:transportation and solicitation

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-157; Authorizing Submittal of Comments on the Transportation Advisory Board s Proposed Regional Solicitation Criteria. Every two years the Transportation Advisory Board (TAB) conducts a regional solicitation to distribute federal transportation funds to locally initiated projects that meet regional transportation needs. TAB s Draft Regional Solicitation was released for public comment on September 18, 2019. The draft solicitation comment period closes at 5 p.m. on Wednesday, November 6. The 2020 regional solicitation is for fiscal years 2024 and 2025. Applications will be due on April 16, 2020. The solicitation has an estimated 180 million available in three primary modal categories:
Tagged Passions:funding, transportation, solicitation, administrator, and instruction

1.
Roadways including Multimodal Elements 2. Transit and Travel Demand Management (TDM) Projects 3. Bicycle and Pedestrian Facilities

County staff has reviewed the proposed solicitation criteria changes and is recommending comments on three general areas of concern:

Tagged Passions:travel, solicitation, Bicycles, Pedestrian, and bicycles

1.
Shifting funding away from highways and bridges which is the primary mode of travel in the region; and 2. Process utilized in the development of the Regional Solicitation Application criteria; and 3. Development of a Bus Rapid Transit (BRT) program that excludes some BRT lines in the

Transportation Policy Plan from eligibility. Fiscal Impact: None

Tagged Passions:funding, travel, development, Public Transit, transportation, program, Development, solicitation, and policy

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-157

Motion by Commissioner:

Seconded by Commissioner: RESOLUTION NO. 2019-157; AUTHORIZING SUBMITTAL OF COMMENTS ON THE 2020 TRANSPORTATION ADVISORY BOARD S PROPOSED REGIONAL SOLICITATION CRITERIA
Tagged Passions:transportation and solicitation

WHEREAS, every two years the Transportation Advisory Board conducts a regional solicitation to distribute federal transportation funds to locally initiated projects that meet regional transportation needs; and

No additional detail provided

Tagged Passions:funding, transportation, and solicitation

WHEREAS, the Transportation Advisory Board in concert with the Metropolitan Council is the Twin Cities Metropolitan Planning Organization (MPO); and

No additional detail provided

Tagged Passions:planning, council, and transportation

WHEREAS, the Transportation Advisory Board Draft Regional Solicitation was released for public comment on September 18, 2019; and

No additional detail provided

Tagged Passions:transportation and solicitation

WHEREAS, the Transportation Advisory Board is asking for input on the Regional Solicitation prior to its release; and

WHEREAS, Scott County Board has prepared comments on the Regional Solicitation. NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott, Minnesota, hereby approves the submittal of the comments on the Transportation Advisory Board s Regional Solicitation. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain

Tagged Passions:alcohol, transportation, and solicitation

State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5

th day of November, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 5 th day of November, 2019. County Administrator Administrator's Designee AGENDA 6.9 SCOTT COUNTY, MINNESOTA
Tagged Passions:appointments and administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Lori Huss ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: ---

ACTION REQUESTED: Adopt Resolution No. 2019-149; Amending the Compensation Plan Policy, in Compliance With IRS Section 451 and a Tax Doctrine Known as Constructive Receipt, and Rescinding Resolution No. 2018-194

No additional detail provided

Tagged Passions:compensation, taxes, Taxes, compliance, and policy

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Monica Siegle, Employee Relations Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-149; Amending the Compensation Plan Policy, in Compliance With IRS Section 451 and a Tax Doctrine Known as Constructive Receipt, and Rescinding Resolution No. 2018-194.
Tagged Passions:compensation, taxes, Taxes, administrator, compliance, policy, and instruction

Discussion was had at the Board workshop on October 15, 2019, during which information was shared about a tax doctrine known as constructive receipt. The County was made aware of a legal compliance issue related to IRS section 451 and is making practice changes as a result. The policy changes accompanied with this action shall be effective January 1, 2020. Action now enables time for communication of the change with affected employees. Click here to view the Compensation Plan Policy.

Fiscal Impact: None in 2019 and included in the 2020 budget.

Tagged Passions:compensation, legal, budget, taxes, Taxes, communications, compliance, policy, and Communications

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-149

Motion by Commissioner:

Seconded by Commissioner:

RESOLUTION NO. 2019-149; AMENDING THE COMPENSATION PLAN POLICY, IN COMPLIANCE WITH IRS SECTION 451 AND A TAX DOCTRINE KNOWN AS

No additional detail provided

Tagged Passions:compensation, taxes, Taxes, compliance, and policy

CONSTRUCTIVE RECEIPT, AND RESCINDING RESOLUTION NO. 2018-194

WHEREAS, it is the intent of the Board of Commissioners that Scott County be compliant with Federal regulations; and WHEREAS, the County was made aware of a legal compliance issue related to IRS section 451; and WHEREAS, the County is making practice changes as a result; and WHEREAS, the policy changes accompanied with this action shall be effective January 1, 2020; and WHEREAS, action now enables time for communication of the change with affected employees. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott, State of Minnesota, that effective January 1, 2020, amendments to the Compensation Plan Policy, in compliance with IRS section 451, shall be adopted. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the _5th_ day of _November_, 2019 now on file in my office, and have found the same to be a true and correct copy thereof.

Tagged Passions:compensation, alcohol, regulation, legal, appointments, communications, administrator, compliance, policy, and Communications

Witness my hand and official seal at Shakopee, Minnesota, this _5th_ day of _November_, 2019.

County Administrator Administrator s Designee AGENDA 6.10 SCOTT COUNTY, MINNESOTA
Tagged Passions:administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Lori Huss ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: ---

ACTION REQUESTED: Adopt Resolution No. 2019-150; Adopting the Emergency Medical Leave Sharing Program Policy and Rescinding the Transfer of Vacation-Paid Time Off (PTO) Policy and Resolution No. 90070

No additional detail provided

Tagged Passions:program, emergency, and policy

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Monica Siegle, Employee Relations Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-150; Adopting the Emergency Medical Leave Sharing Program Policy and Rescinding the Transfer of Vacation-Paid Time Off (PTO) Policy and Resolution No. 90070. The County was made aware of a legal compliance issue related to IRS section 451 and a tax doctrine known as constructive receipt. Discussion was had at the Board Workshop on October 15, 2019, during which time information was shared about policy and program changes that would be recommended. The policy changes accompanying this action shall be effective January 1, 2020. Board action now enables time for communication of the change with affected employees. Policies will be posted with edits shown to enable current policy to go forward through the end of 2019 and edits will be removed effective January 1, 2020.
Tagged Passions:legal, taxes, Taxes, program, emergency, communications, administrator, compliance, policy, Communications, and instruction

Click here to view the Emergency Medical Leave Sharing Program Policy.

Fiscal Impact: None in 2019 and included in the 2020 budget.

Tagged Passions:budget, program, emergency, and policy

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-150

Motion by Commissioner:

Seconded by Commissioner:

RESOLUTION NO. 2019-150; ADOPTING THE EMERGENCY MEDICAL LEAVE SHARING PROGRAM POLICY AND RESCINDING THE TRANSFER OF

Tagged Passions:program, emergency, and policy

VACATION-PAID TIME OFF (PTO) POLICY AND RESOLUTION NO. 90070

WHEREAS, it is the intent of the Board of Commissioners that Scott County be compliant with Federal regulations; and WHEREAS, the County was made aware of a legal compliance issue related to IRS section 451; and WHEREAS, the County is making practice changes as a result; and WHEREAS, the policy changes accompanied with this action shall be effective January 1, 2020; and WHEREAS, action now enables time for communication of the change with affected employees. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott, State of Minnesota, that effective January 1, 2020, the Emergency Medical Leave Sharing Program Policy shall be adopted and the Transfer of Vacation-Paid Time Off (PTO) Policy and Resolution No. 90070 shall be rescinded. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the _5th_ day of _November_, 2019 now on file in my office, and have found the same to be a true and correct copy thereof.

Tagged Passions:alcohol, regulation, legal, appointments, program, emergency, communications, administrator, compliance, policy, and Communications

Witness my hand and official seal at Shakopee, Minnesota, this _5th_ day of _November_, 2019.

County Administrator Administrator's Designee AGENDA 6.11 SCOTT COUNTY, MINNESOTA
Tagged Passions:administrator

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Lori Huss ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: ---

ACTION REQUESTED: Adopt Resolution No. 2019-151; Amending the Leaves of Absence Policy and Rescinding Resolution No. 2016-224

No additional detail provided

Tagged Passions:policy

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Tagged Passions:program, volunteer, and workforce

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery

No additional detail provided

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Monica Siegle, Employee Relations Tabled: Other: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-151; Amending the Leaves of Absence Policy and Rescinding Resolution No. 2016-224. There are two drivers behind the policy changes being recommended: 1) The County was made aware of a legal compliance issue related to IRS section 451 and a tax doctrine known as constructive receipt; and, 2) The County seeks to remain competitive in a tight labor market, as well as to create a meaningful Total Rewards Program that provides value to and promotes retention of employees. Policy changes related to 1) IRS section 451 include: a. Changes to the Extended Sick Leave Program and the transfer of Paid Time Off (PTO); and b. Changes to the PTO cash-out election process; and c. Changes to deferred holiday bank provisions and processing. These changes will be effective January 1, 2020. Policy changes related to 2) remaining competitive in a tight labor market with meaningful Total Rewards include:
Tagged Passions:legal, market, voting, taxes, Taxes, election, program, administrator, compliance, policy, holiday, and instruction

a.
Enabling faster accrual of PTO by changing/shortening years of service needed for PTO earned. This schedule recognizes and allows for increasing and varied needs for time-off, to include but not be limited to, vacation time, sick time, time for religious observances, personal time, time for family needs, etc. (Effective with the pay period beginning January 6, 2020); and

Tagged Passions:recognition

b.
Increasing the PTO maximum accrual to 480 hours to align with the Federal Family Medical Leave Act (FMLA). (Effective with the pay period beginning January 6, 2020); and

No additional detail provided

c.
Maintaining separation pay practice related to PTO. (Effective with the pay period beginning January 6, 2020); and

No additional detail provided

d.
Adding one week of paid Parental Leave for the birth or adoption of a child to support the needs of child care. (Effective January 1, 2020)

No additional detail provided

Tagged Passions:Child Care

Discussion was held at the Board Workshop on October 15, 2019, during which time information was shared about these policy changes and recommendations. The policy changes accompanying this action shall be effective as noted above and in the attachment. Board action now enables time for communication of the change with affected employees. Policies will be posted with edits shown to enable current policy to go forward through the end of 2019 and edits will be removed as 2020 effective dates are reached.

No additional detail provided

Tagged Passions:communications, policy, and Communications

Click here to view the Leaves of Absence Policy.

No additional detail provided

Tagged Passions:policy

Fiscal Impact: 2019: N/A 2020: To be included in 2020 budget.

Faster PTO accrual soft costs; Compensated absences liability increase Increasing PTO maximum and separation pay practice = 23,000 Parental Leave = 63,000

Tagged Passions:budget

BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA

Date: November 5, 2019

Resolution No.: 2019-151

Motion by Commissioner:

Seconded by Commissioner:

RESOLUTION NO. 2019-151; AMENDING THE LEAVES OF ABSENCE POLICY AND RESCINDING RESOLUTION NO. 2016-224

WHEREAS, the County was made aware of a legal compliance issue related to IRS section 451 and a tax doctrine known as constructive receipt; and WHEREAS, it is the intent of the Board of Commissioners to remain competitive in a tight labor market; and WHEREAS, the County seeks to create a meaningful Total Rewards Program that provides value to and promotes retention of employees; and WHEREAS, the County determined to make changes to the Extended Sick Leave Program and the

Tagged Passions:legal, market, taxes, Taxes, program, compliance, and policy

transfer of Paid Time Off (PTO), the PTO cash-out election process, and to deferred holiday bank provisions and processing; and

WHEREAS, the County is seeking to enable faster accrual of PTO, increase the PTO accrual maximum, maintain separation pay practices related to PTO, and add one week of paid Parental Leave; and WHEREAS, the policy changes accompanied with this action shall be effective January 1, 2020; pay period beginning January 6, 2020; and WHEREAS, action now enables time for communication of the change with affected employees. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott, State of Minnesota, the Leaves of Absence Policy shall be amended and Resolution No. 2016-224 shall be rescinded. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the _5th_ day of _November_, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this _5th_ day of _November_, 2019. County Administrator Administrator's Designee AGENDA 6.12 SCOTT COUNTY, MINNESOTA
Tagged Passions:alcohol, appointments, voting, election, communications, administrator, policy, Communications, and holiday

REQUEST FOR BOARD ACTION MEETING DATE: NOVEMBER 5, 2019

ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Lori Huss ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: ---

ACTION REQUESTED: Adopt Resolution No. 2019-152; Amending the Juvenile Alternative Facility Program Supervisors and Facility Probation Officers Essential, Non-Exempt Policy and Rescinding Resolution No. 2016-219

No additional detail provided

Tagged Passions:facility, program, and policy

CONTRACT/POLICY/GRANT:

County Attorney Review Risk Management Review FISCAL: Finance Review Budget Change ORGANIZATIONAL VALUES:
Tagged Passions:grant, finance, legal, budget, contract, risk, and policy

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

No additional detail provided

Tagged Passions:investment

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Tagged Passions:program and volunteer

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