NC - Halifax: Halifax County Board of Commissioners

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Halifax County Board of Commissioners

Halifax County Board of Commissioners Vernon J. Bryant, Chairman

J. Rives Manning, Jr., Vice-Chairman Carolyn C. Johnson

Linda A. Brewer Marcelle O. Smith

Tagged Interests: alcohol

T. Patrick W. Qualls

Tony N. Brown County Manager

Tagged Interests: administrator and manager

Andrea H. Wiggins Clerk to the Board

M. Glynn Rollins, Jr. County Attorney

Tagged Interests: legal

Monday January 6, 2020 Regular Meeting 9:30 AM Halifax County Historic Courthouse

Tagged Interests: historic

10 North King Street, Post Office Box 38, Halifax, North Carolina 27839 252-583-1131/Fax: 252-583-9921

Tagged Interests: streets

www.halifaxnc.com

The mission of the Halifax County Board of Commissioners is to provide leadership and support for an effective county government that seeks to

enhance the quality of life for the people of Halifax County.

Call to Order Chairman Vernon J. Bryant

Invocation and Pledge of Allegiance

Adoption of the Agenda

Conflict of Interest Chairman Vernon J. Bryant

In accordance with the Halifax County Board of Commissioners Rules of Procedures and N. C. G. S. Sec.153A-44, it is the duty of every member present

to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the remaining Board members will vote to consider the requested excuse.
Tagged Interests: procedure

1. Consent Agenda County Commissioners

A. Approval of Minutes

B. Budget Amendments

Tagged Interests: budget

C. Property Tax Releases - December 2019

Tagged Interests: taxes, Taxes, property, and property tax

D. Homeland Security Grant Program FY2020 Project 1 and 2

Tagged Interests: grant, security, and program

E. 2020 Seniors Health Insurance Information Program

Tagged Interests: health, seniors, program, insurance, and health insurance

F. 2020 Rural Operating Assistance Program

Tagged Interests: rural and program

2. Special Recognitions

Tagged Interests: recognition

A. Retirement Resolution - Phyllis L. Caine, Social Services County Commissioners B. Retirement Resolution - Bealuh K. Turner, Social Services County

Commissioners C. Retirement Resolution - Jean H. Cobb, Health Department County Commissioners D. Retirement Resolution - Brenda M. Pearson, Social Services County Commissioners
Tagged Interests: health, retirement, social services, seniors, services, and curriculum

3. Public Comment Period N. C. G. S. 153A - 52.1

A. Public Comment Period

4. Agenda Items

A. Roanoke Rapids Graded School District Lottery Funds Release Robbie Clements, Director of

Tagged Interests: funding, gambling, and education

Request Operations RRGSD B. Red Carpet Entertainment, LLC C. Shane Lynch, Tax Assessor C. Audit Contract for June 30, 2019 - Amended Mary W. Duncan,

Finance Director D. Lease of County Property to Harris Family Farms, LLC M. Glynn Rollins, Jr., County Attorney
Tagged Interests: finance, legal, leasing, agriculture, taxes, Taxes, contract, property, and audit

5. Board Appointments

Tagged Interests: appointments

A. Board Appointments County Commissioners

Tagged Interests: appointments

6. Economic Development Report

Tagged Interests: economic development, development, and Development

7. County Manager s Report

Tagged Interests: administrator and manager

A. Retirement Resolution - Tammy H. Rodwell - Health Department

Tagged Interests: health, retirement, and seniors

Tony N. Brown, County Manager

Tagged Interests: administrator and manager

B. Retirement Resolution - Beverly B. Acree, Health Department Tony N. Brown, County Manager

Tagged Interests: health, retirement, seniors, administrator, and manager

8. County Attorney s Report

Tagged Interests: legal

9. Other Business County Commissioners

Tagged Interests: business

10. Closed Session County Commissioners

A. Approval of Closed Session Minutes

11. Special Recognition

Tagged Interests: recognition

A. Proclamation Honoring the Services Rendered By M. L. Stallings

Tagged Interests: recognition and services

County Commissioners

12. Adjourn Until The January 21, 2020 Regular Meeting County Commissioners

*** Accommodations for individuals with disabilities may be arranged by contacting

the County Manager's office at 252-583-1131 at least 48 hours prior to the meeting. ***

Tagged Interests: administrator and manager

AGENDA Halifax County Board of Commissioners

Regular Meeting

TO: Halifax County Board of Commissioners

FROM: Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager

Tagged Interests: administrator and manager

SUBJECT: Approval of Minutes

DATE: January 6, 2020 Regular Meeting

SUPPORTING INFORMATION: Attached, please find draft minutes for your review.

ATTACHMENTS: Description October 21, 2019 Regular Meeting November 4, 2019 Regular Meeting

TOTAL COST: COUNTY COST:

REQUEST: Approve the draft minutes.

October 21, 2019 Regular Meeting Book 41, Page 472

MINUTES

HALIFAX COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING OCTOBER 21, 2019

Note to Reader: Although the printed agenda document for this Board meeting is not part of these minutes, the agenda document provides background

information on most all of the items discussed by the Board at this meeting. The Clerk to the Board maintains the agenda document in accordance with the laws of North Carolina. One may see a copy of the agenda for this meeting by contacting the Clerk to the Board.

The Halifax County Board of Commissioners held a Regular Meeting on Monday, October

21, 2019, at 5:30 P. M. in the Historic Courthouse, Halifax, North Carolina.

Tagged Interests: historic

PRESENT: Honorable J. Rives Manning, Jr., Vice Chairman Honorable Carolyn C. Johnson Honorable Marcelle O. Smith Honorable Vernon J. Bryant, Chairman

Honorable T. Patrick W. Qualls Honorable Linda A. Brewer
Tagged Interests: alcohol

OTHERS: Tony N. Brown, County Manager M. Glynn Rollins, Jr., County Attorney

Tagged Interests: legal, administrator, and manager

Cathy A. Scott, Economic Development Director Dia H. Denton, Deputy County Manager Mary W. Duncan, Finance Director

Tagged Interests: finance, economic development, development, Development, administrator, and manager

Renee Perry, Human Resources Management Director Ian M. Bumgarner, Senior Management Analyst Michelle F. Moseley, Paralegal Mary Anderson-Faison,

Deputy Clerk
Tagged Interests: human resources

ABSENT: Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager

Tagged Interests: administrator and manager

Call to Order

Chairman Bryant called the meeting to order.

Invocation and Pledge of Allegiance

Commissioner Manning provided the invocation and the Pledge of Allegiance was then recited.

Adoption of the Agenda

October 21, 2019 Regular Meeting Book 41, Page 473

M. Glynn Rollins, Jr., County Attorney, requested that Item 3D. JBB Packaging Rail Spur

Tagged Interests: legal and transportation

Contract Award be removed from the agenda.

Tagged Interests: contract

Commissioner Johnson moved to adopt the agenda as amended. Commissioner Manning

seconded the motion, which passed unanimously by voice vote.

Conflict of Interest

There was no conflict of interest noted by any member of the Board.

1. Consent Agenda

Commissioner Brewer moved to approve the following items on the consent agenda. Commissioner Smith seconded the motion, which passed unanimously by

voice vote.
Tagged Interests: alcohol

A. Blue Cross and Blue Shield of North Carolina, Meals on Wheels of North Carolina Senior Hunger Grant

Tagged Interests: grant and seniors

Rose B. Lewis, Human Resources Management, Aging Program Coordinator, requested that the Board approve the receipt of 4,454 from the Blue Cross and

Blue Shield of North Carolina, Meals on Wheels of North Carolina Senior Hunger Grant.
Tagged Interests: grant, seniors, program, and human resources

B. Family Caregiver Support Group Expenditures Grant

Tagged Interests: grant

Rose B. Lewis, Human Resources Management, Aging Program Coordinator, requested that the Board approve the receipt of funds in the amount of 225 from

the Upper Coastal Plain Area Agency on Aging for the Family Caregiver Support Group Program.
Tagged Interests: funding, program, and human resources

C. FY 2019 Homeland Security Grant Program Project 1

Tagged Interests: grant, security, and program

Buddy Wrenn, Emergency Management Coordinator, requested that the Board approve the receipt of funds in the amount of 15,000 from the FY 2019

Homeland Security Grant Program Project 1 and to authorize the appropriate staff to execute the documents.
Tagged Interests: funding, grant, security, program, and emergency

D. FY 2019 Homeland Security Grant Program Project 2

Tagged Interests: grant, security, and program

Buddy Wrenn, Emergency Management Coordinator, requested that the Board approve the receipt of funds in the amount of 40,000 from the FY 2019

Homeland Security Grant Program Project 2 and to authorize the appropriate staff to execute the documents.
Tagged Interests: funding, grant, security, program, and emergency

E. RFA A367 - Family Planning Services Grant

Tagged Interests: planning, grant, and services

Bruce L. Robistow, Health Director, requested that the Board approve the submission of the RFA A367 - Family Planning Services Grant application, the

receipt of funds if awarded, and to authorize the appropriate staff to execute the documents.
Tagged Interests: planning, funding, grant, health, and services

October 21, 2019 Regular Meeting Book 41, Page 474

2. Special Recognition

Tagged Interests: recognition

A. Sons of the American Revolution Life Saving Medals

Ken Wilson, Sons of the American Revolution, recognized and presented Corporal Jacob J. Pignanello, Halifax County Law Enforcement Officer, and

Lieutenant Michael Manning, Davie Volunteer Fire Department, with the Sons of the American Revolution Life Saving Medal for outstanding performance and dedication to duty. The Sons of the American Revolution Life Saving Medal is intended to recognize the actions of any person who is directly responsible for the saving of a human life or who prolonged a human life to the extent that the victim was still alive upon transfer to the care of medical authorities.
Tagged Interests: recognition, public safety, fire departments and districts, performance, and volunteer

3. Agenda Items

A. Roanoke Rapids Graded School District Request, Lease of Property for use as a School Facility

Tagged Interests: facility, leasing, property, and education

M. Glynn Rollins, Jr., County Attorney, addressed the Board and reviewed the Roanoke

Tagged Interests: legal

Rapids Graded School District proposal to enter into a lease agreement with the City of Roanoke Rapids for the use of tennis courts at the T. J.

Davis Recreation Center for tennis team practice, competition, and other school-related activities. The lease was one of a number of agreements between the school system and the city related to the repair, maintenance, and use of the tennis courts for a term of more than three years. In accordance with N. C. G. S. 115C-530(a), the lease must be approved by a resolution adopted by the board of county commissioners, which is attached to these minutes as Attachment A. It was requested that the Board adopt the resolution approving the lease between the Board of Trustees of the Roanoke Rapids Graded School District and the City of Roanoke Rapids.
Tagged Interests: legal, leasing, education, court, and recreation

Commissioner Smith moved to adopt the resolution approving the lease between the Board of Trustees of the Roanoke Rapids Graded School District and

the City of Roanoke Rapids. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.
Tagged Interests: alcohol, leasing, and education

B. Animal Control Ordinance Amendments

Tagged Interests: ordinance, pets, and animal control

Bruce L. Robistow, Health Director, addressed the Board and stated that local boards of health were responsible for evaluating the need for the

adoption or amendment of local rules or ordinances to protect the health of the public. On September 23, 2019, the Halifax County Board of Health approved the revised No-Tethering Ordinance amendments without funding from the People for the Ethical Treatment of Animals, PETA. A resolution to amend Article I, Chapter 14, of the Halifax County Code of Ordinances entitled Animals, along with amendments to the Animal Welfare Ordinance, was provide to the Board for review and discussion. It was requested that the Board adopt the Animal Control Ordinance along with the resolution to amend Article I, Chapter 14, of the Halifax County Code of Ordinances entitled Animals. After a brief discussion was held, Chairman Bryant requested that this matter be placed on the November 4, 2019 Regular Meeting agenda for further review based on the discussion held by the Board regarding the Animal Control Ordinance amendments.
Tagged Interests: funding, health, ordinance, pets, animal control, and animal rights

October 21, 2019 Regular Meeting Book 41, Page 475

C. Emergency Management Performance Grant and Tier II Grant

Tagged Interests: grant, performance, and emergency

Buddy Wrenn, Emergency Management Coordinator, addressed the Board regarding the FY 2020 Emergency Management Performance Grant and Tier II

Noncompetitive Grant applications. The Emergency Management Performance Grant was in the amount of 41,250 with an in-kind match in the amount of 20,625. The grant included optional work activities to earn additional funding that was historically in the amount of 15,000 to 17,000. The Tier II Noncompetitive Grant was provided by the County s local Emergency Preparedness Committee which allowed up to 1,000 to be reimbursed by the State in support of the County s local Emergency Planning Committee.
Tagged Interests: planning, funding, grant, performance, and emergency

Commissioner Qualls moved to approve the submission of the Emergency Management Performance Grant and Tier II Grant applications, the receipt of

funds, if awarded, and to authorize the appropriate staff to execute the documents. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Interests: funding, grant, performance, and emergency

D. Easter Seals UCP North Carolina and Virginia, Inc., Lease of County Property

Tagged Interests: leasing and property

M. Glynn Rollins, Jr., County Attorney, addressed the Board stating that a lease had been negotiated between the County and Easter Seals UCP North

Carolina and Virginia, Inc., regarding property located at 1710 Watkins Drive, Weldon, that was owned by the County. The lease was for an initial 24-month term with monthly payments in the amount of 1,800 effective July 1, 2019 until June 30, 2021. The lease also provided for successive renewal terms of 24 months with a 5 increase in rent for each renewal term with the last renewal term ending on or before June 30, 2029. The lease may be terminated by the County with 180 days prior notice. It was requested that the Board adopt the resolution authorizing the lease of property for more than one year pursuant to N. C. G. S. 160A-272(a) and (a1), located at 1710 Watkins Drive, Weldon, North Carolina, which is attached to these minutes as Attachment B.
Tagged Interests: legal, leasing, and property

Commissioner Qualls moved to adopt the resolution authorizing the lease of property for more than one year pursuant to N. C. G. S. 160A-272(a) and

(a1), located at 1710 Watkins Drive, Weldon, North Carolina. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Interests: leasing and property

4. Other Business

Tagged Interests: business

Commissioner Smith requested an update regarding a letter received from Joseph Scherer, Roanoke Rapids City Manager, that expressed concerns

regarding the operation and staffing of E- 911 Central Communications. It was further requested that the County Manager provide information in the Weekly Update regarding a contingency plan, current staffing levels, and the number of vacancies.
Tagged Interests: 911, communications, administrator, manager, human resources, and Communications

Commissioner Manning provided an update regarding the Charters of Freedom Time

Capsule Ceremony that would be held in 2020.

5. Closed Session

October 21, 2019 Regular Meeting Book 41, Page 476

There were no Closed Session matters for discussion.

6. Adjourn until the November 4, 2019 Regular Meeting

Commissioner Smith moved to adjourn the meeting until the November 4, 2019 Regular

Meeting. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.

Tagged Interests: alcohol

____________________________________

Vernon J. Bryant, Chairman Halifax County Board of Commissioners

_____________________________________________ Andrea H. Wiggins, MMC, NCCCC, Clerk to the Board Halifax County Board of Commissioners

October 21, 2019 Regular Meeting Book 41, Page 477

Attachment A

October 21, 2019 Regular Meeting Book 41, Page 478

Attachment A

October 21, 2019 Regular Meeting Book 41, Page 479

Attachment B

November 4, 2019 Regular Meeting Book 41, Page 480

MINUTES

HALIFAX COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING NOVEMBER 4, 2019

Note to Reader: Although the printed agenda document for this Board meeting is not part of these minutes, the agenda document provides background

information on most all of the items discussed by the Board at this meeting. The Clerk to the Board maintains the agenda document in accordance with the laws of North Carolina. One may see a copy of the agenda for this meeting by contacting the Clerk to the Board.

The Halifax County Board of Commissioners held a Regular Meeting on Monday,

November 4, 2019, at 9:30 A. M. in the Historic Courthouse, Halifax, North Carolina.

Tagged Interests: historic

PRESENT: Honorable J. Rives Manning, Jr., Vice Chairman Honorable Carolyn C. Johnson Honorable Marcelle O. Smith Honorable Vernon J. Bryant, Chairman

Honorable T. Patrick W. Qualls Honorable Linda A. Brewer
Tagged Interests: alcohol

OTHERS: Tony N. Brown, County Manager M. Glynn Rollins, Jr., County Attorney

Tagged Interests: legal, administrator, and manager

Cathy A. Scott, Economic Development Director Dia H. Denton, Deputy County Manager Mary W. Duncan, Finance Director Renee Perry, Human Resources

Management Director Ian M. Bumgarner, Senior Management Analyst
Tagged Interests: finance, economic development, development, Development, administrator, manager, and human resources

Michelle F. Moseley, Paralegal Mary Anderson-Faison, Deputy Clerk

ABSENT: Andrea H. Wiggins, MMC, Clerk to the Board/Assistant to the County Manager

Tagged Interests: administrator and manager

Call to Order

Chairman Bryant called the meeting to order.

Invocation and Pledge of Allegiance

Chairman Bryant provided the invocation and the Pledge of Allegiance was then recited.

Adoption of the Agenda

November 4, 2019 Regular Meeting Book 41, Page 481

Tony N. Brown, County Manager, addressed the Board and requested that Item 5E. JBB

Tagged Interests: administrator and manager

Packaging Rail Spur Contract Award be removed from the agenda.

Tagged Interests: contract and transportation

Commissioner Brewer moved to adopt the agenda as amended. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.

Tagged Interests: alcohol

Conflict of Interest

There was no conflict of interest noted by any member of the Board.

1. Consent Agenda

Commissioner Johnson moved to approve the following items on the consent agenda. Commissioner Smith seconded the motion, which passed unanimously by

voice vote.

A. Approval of Minutes

Andrea H. Wiggins, Clerk to the Board/Assistant to the County Manager, requested that the Board approve the draft minutes of the September 3, 2019

Regular Meeting, September 16, 2019 Regular Meeting, and October 7, 2019 Regular Meeting.
Tagged Interests: administrator and manager

B. Property Tax Refunds and Releases - October 2019

Tagged Interests: taxes, Taxes, property, and property tax

Doris B. Hawkins, Halifax County Tax Coordinator and Collector, requested that the Board approve the property tax refunds and releases in accordance

with N. C. G. S. 105-380 and N. C. G. S. 105-381.
Tagged Interests: taxes, Taxes, property, and property tax

C. Budget Amendments

Tagged Interests: budget

Mary W. Duncan, Finance Director, requested that the Board approve a list of budget amendments, which is attached to these minutes as Attachment A.

Tagged Interests: finance and budget

2. Special Recognitions

Tagged Interests: recognition

A. Retirement Resolution - Katrina Baker, Halifax County Jail

Tagged Interests: retirement, seniors, and jail

Commissioner Smith read the retirement resolution in recognition of Katrina Baker,

Tagged Interests: recognition, retirement, and seniors

Halifax County Jail, which is attached to these minutes as Attachment B.

Tagged Interests: jail

Commissioner Smith moved to adopt the retirement resolution honoring Katrina Baker, Halifax County Jail. Commissioner Manning seconded the motion,

which passed unanimously by voice vote.
Tagged Interests: recognition, retirement, seniors, and jail

B. Retirement Resolution - Deborah Barrow, Public Health Department

Tagged Interests: health, retirement, and seniors

November 4, 2019 Regular Meeting Book 41, Page 482

Commissioner Johnson read and presented the retirement resolution in recognition of

Tagged Interests: recognition, retirement, and seniors

Deborah Barrow, Public Health Department, which is attached to these minutes as Attachment C.

Tagged Interests: health

Commissioner Johnson moved to adopt the retirement resolution honoring Deborah Barrow, Halifax County Public Health. Commissioner Brewer seconded the

motion, which passed unanimously by voice vote.
Tagged Interests: alcohol, health, recognition, retirement, and seniors

C. Retirement Resolution - June R. Wollett, Emergency Services Department

Tagged Interests: retirement, seniors, services, and emergency

Commissioner Qualls read and presented the retirement resolution in recognition of June

Tagged Interests: recognition, retirement, and seniors

R. Wollett, Emergency Services Department, which is attached to these minutes as Attachment D.

Tagged Interests: services and emergency

Commissioner Qualls moved to adopt the retirement resolution honoring June R. Wollett, Emergency Services Department. Commissioner Smith seconded the

motion, which passed unanimously by voice vote.
Tagged Interests: recognition, retirement, seniors, services, and emergency

3. Public Comment Period N. C. G. S. 153A - 52.1

There were no public comments.

4. Public Hearing

Tagged Interests: hearing

A. 2020 Halifax County Schedule of Values

C. Shane Lynch, County Assessor, addressed the Board stating that the purpose of the public hearing was to receive public comments regarding the 2020

Halifax County Schedule of Values. During the October 7, 2019 Regular Meeting, the Board accepted the Halifax County 2020 Schedule of Values and approved the proposed timeline.
Tagged Interests: hearing

With there being no comments from the Board, Commissioner Brewer moved to declare the public hearing open. Commissioner Manning seconded the motion,

which passed unanimously by voice vote.
Tagged Interests: alcohol and hearing

Chairman Bryant inquired if there was anyone from the public that wished to comment

regarding the 2020 Schedule of Values.

With there being no comments from the public, Commissioner Smith moved that the

public hearing be closed. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.

Tagged Interests: hearing

5. Agenda Items

A. Comprehensive Annual Financial Report Award

Tagged Interests: finance and financial report

November 4, 2019 Regular Meeting Book 41, Page 483

Jeff McCauley, Greenville Utilities Commission, addressed the Board and presented the

Tagged Interests: boards and commissions, utility, and Utility

Certificate of Achievement for Excellence in Financial Reporting that had been awarded to Halifax County by the Government Finance Officers

Association of the United States and Canada for its comprehensive annual financial report for fiscal year ending June 30, 2018. This was the 19th consecutive year the County had received this prestigious award which was the highest form of recognition in the area of governmental accounting and financial reporting. The receipt of this award was a significant accomplishment by the County and its management.
Tagged Interests: recognition, finance, and financial report

Mary W. Duncan, Finance Director, accepted the June 30, 2018 Certificate of Achievement for Excellence in Financial Reporting that was presented by

the Government Finance Officer s Association.
Tagged Interests: finance and financial report

B. Halifax Community College HVAC System

Tagged Interests: university

Dr. Michael A. Elam, Halifax Community College President and CEO, addressed the Board regarding the Halifax Community College HVAC system that was

located in the Dr. Phillip W. Taylor Complex that was not operating properly and could not be resolved by using the current allocation of capital outlay funds provided by the County for FY 2019-2020. The Halifax Community College staff no longer had the ability to manually override the HVAC system to provide comfortable room temperatures during student instruction. It was reported that Envirocon, Inc., was the only provider that could be used for the buildings on campus with proprietary HVAC controls; therefore, a proposal was received in the amount of 196,620. The College did not outsource the repairs to other vendors as Envirocon, Inc., had installed the system and had proprietary interests. The proposal from Envirocon, Inc., only addressed the controls and not the mechanical failure of 15 of the 50 total variable air volume units used in the Dr. Phillip W. Taylor Complex; therefore, a quote was received from Heat Transfer Solutions, Inc., to replace 15 variable air volume units at 7,800 per unit in the total amount of 117,000 along with another quote to replace 50 variable air volume units in the amount of 390,000. It was requested that the Board approve one of the three options as follows: Option 1 consisted of replacing the HVAC controls in the amount of 196,620 and replace all 50 variable air volume units in the amount of 390,000 for a total amount of 586,620. Option 2 consisted of replacing the HVAC controls in the amount of 196,620 and replace 25 variable air volume units in the amount of 195,000 for a total amount of 391,620. Option 3 consisted of replacing the HVAC controls in the amount of 196,620 and replace the 15 non-functioning variable air volume units in the amount of 117,000 for a total amount of 313,620. It was reported that the estimated option amounts did not include the repair or replacement of air handlers, dampers, and chiller that supported the Dr. Phillip W. Taylor Complex.
Tagged Interests: Homebuilder, funding, university, and instruction

A discussion was held regarding Dr. Elam s request to the Board for additional funding

Tagged Interests: funding

without first presenting the request to the Halifax Community College Board of Trustees, the use of Connect NC Bond funds to construct an additional

building when there was consistently a deficit in funds regarding the operational expenses on its current buildings, the use of Connect NC Bond funds to repair the HVAC system in the Dr. Phillip W. Taylor Complex, and the importance and timeliness of adequate heat and air conditioning temperatures during student instruction.
Tagged Interests: Homebuilder, funding, bond, university, and instruction

November 4, 2019 Regular Meeting Book 41, Page 484

Commissioner Qualls moved to deny the Halifax Community College request.

Tagged Interests: university

Commissioner Brewer seconded the motion.

Tagged Interests: alcohol

The votes were as follows:

Commissioner Manning Aye Commissioner Johnson Nay Commissioner Smith Aye Commissioner Bryant Aye Commissioner Qualls Aye Commissioner Brewer Aye

Tagged Interests: alcohol

C. State Employees Credit Union Late Brownfields Application

Tagged Interests: environment

C. Shane Lynch, County Assessor, addressed the Board stating that pursuant to North

Carolina General Statute 105-277.13. Qualifying improvements on brownfields properties are designated a special class of property under Article V,

Sec. 2(2) of the North Carolina Constitution and shall be appraised, assessed, and taxed in accordance with this section. An owner of land is entitled to the partial exclusion provided by this section for the first five taxable years beginning after completion of qualifying improvements made after the later of July 1, 2000, or the date of the brownfields agreement. After property has qualified for the exclusion provided by this section, the assessor for the county in which the property is located shall annually appraise the improvements made to the property during the period of time that the owner is entitled to the exclusion. Mr. Lynch reported that the State Employees' Credit Union submitted a late application for a partial exclusion for parcel 09-20684 for the 2019 tax year. A letter was provided to the Board from Jamie Applequist, State Employees' Credit Union Chief Administrative Officer, requesting that the Board accept the late application. He reported that a timely application would have been due by the end of January 2019; however, there was some miscommunication between the State Employees' Credit Union and the Tax Department. He further reported that if the application had been received by the deadline, the application would have been approved. He further reported that if the application was accepted and approved, the partial exclusion would be applied as year two on the table outlined in the exclusion statute.
Tagged Interests: taxes, Taxes, environment, and property

Commissioner Qualls moved to approve the State Employees' Credit Union 2019 late

application request for a partial exclusion for parcel 09-20684. Commissioner Johnson seconded the motion, which pass unanimously by voice vote.

Tagged Interests: property

D. June W. Bunn 2019 Late Elderly or Disabled Exclusion Application

Tagged Interests: disability

C. Shane Lynch, County Assessor, addressed the Board regarding June W. Bunn 2019 late elderly or disabled exclusion application. North Carolina

excluded from property taxes a portion of the appraised value of a permanent residence owned and occupied by North Carolina residents who were at least 65 years of age or were totally and permanently disabled and whose income does not exceed 30,200. Applications for the elderly or disabled exclusion were due June 1st of the tax year; however, Ms. Bunn's application for exemption was received by the Tax Department on October 8, 2019. The application and the letter requesting consideration for late
Tagged Interests: disability, taxes, Taxes, property, and property tax

November 4, 2019 Regular Meeting Book 41, Page 485

approval was provided for the Board s review. The Tax Department had reviewed the application and if the application had been received before the

deadline it would have been approved.
Tagged Interests: taxes and Taxes

Commissioner Manning moved to approve June W. Bunn 2019 late elderly or disabled

Tagged Interests: disability

exclusion application. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.

Tagged Interests: alcohol

E. North Carolina Association of County Commissioners Soft Body Armor Reimbursement Program

Tagged Interests: program

Sheriff S. Wes Tripp, Sheriff's Office, requested that the Board approve the submission of the Soft Body Armor Reimbursement application which was

offered by the North Carolina Association of County Commissioners Workers Compensation Pool Soft Body Armor Reimbursement Program. The Soft Body Armor Reimbursement Program would reimburse members up to 100 of the cost of police body armor, subject to a maximum of 500 per garment. The Sheriff s Office was eligible to receive reimbursement for a maximum of three ballistic vests per fiscal year. The total cost was in the amount of 1,900 and the County cost was in the amount of 400.
Tagged Interests: compensation, public safety, and program

Commissioner Qualls moved to approve the submission of the Soft Body Armor

Reimbursement application which was offered by the North Carolina Association of County Commissioners Workers Compensation Pool Soft Body Armor

Reimbursement Program. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Interests: compensation and program

F. Southern Software Records Management Software and Jail Management Software

Tagged Interests: information technology, jail, and Information Technology

Sheriff S. Wes Tripp, Sheriff's Office, addressed the Board and requested approval to

Tagged Interests: public safety

purchase the Southern Software Records Management Software and Jail Management Software Package to replace outdated TriTech Records Management

Software and Jail Management Software Package. The total cost was in the amount of 215,837.95, with the County cost in the amount 172,670.36. The purchase would be financed over five years with the first payment provided from drug forfeiture funds in the amount of 43,167.59.
Tagged Interests: drugs, funding, finance, purchasing, information technology, jail, and Information Technology

Commissioner Manning moved to approve the request to purchase Southern Software Records Management Software and Jail Management Software Package

which would be financed over five years with the first payment provided from drug forfeiture funds in the amount of 43,167.59. Commissioner Brewer seconded the motion, which passed unanimously by voice vote.
Tagged Interests: drugs, alcohol, funding, finance, purchasing, information technology, jail, and Information Technology

G. Informational Projections of Ancillary Costs for Jail Expansion Project

Tagged Interests: expansion and jail

Sheriff S. Wes Tripp, Sheriff's Office, addressed the Board and provided a brief

Tagged Interests: public safety

PowerPoint presentation regarding the proposed Jail Expansion Project. The expansion would increase from 85 beds to 220 beds; therefore, 25

additional personnel would be needed as follows: 24 Detention Officer I, Grade 64 - Step 3, at 840,570 and a Population Manager,
Tagged Interests: expansion, personnel, manager, jail, and detention

November 4, 2019 Regular Meeting Book 41, Page 486

Grade 69 - Step 3, 44,900. These figures do not include overtime, longevity, bonus, holiday pay, or insurance. There were currently five detention

officers on each shift at a ratio of 17 inmates per detention officer which would increase to five additional detention officers on each shift at a ratio of 22 inmates per detention officer. Uniforms and equipment in the amount of 12,000 would cost an additional 9,375. Detention officer training in the amount of 2,885 would cost an additional 2,250. Inmate supplies in the amount of 30,000 would cost an additional 47,520. Sanitary and household supplies in the amount of 12,000 would cost an additional 19,035. Laundry supplies in the amount of 6,100 would cost an additional 9,720. Meals in the amount of 250,000 would increase to 648,000. Medical contract with Southern Health Partners in the cost 309,000 would cost up to 398,000 yearly. The County could generate revenue by renting 40 of the 135 beds to the State Misdemeanant Program at 40 per day for a total amount of 584,000. The County could also generate additional revenue by housing inmates from other counties at 50 per day. It currently cost the County an average 356,208 for housing, personnel, and travel costs for special-out inmates each year. If the County used the State Misdemeanant Program along with the special-out population savings, revenue and cost savings would generated an approximate amount of 940,208. The Jail Expansion Project would increase the current budget in the amount of 770,162.
Tagged Interests: health, equipment, expansion, budget, travel, personnel, contract, program, insurance, training, jail, holiday, detention, and housing

H. Halifax County Jail Expansion Project

Tagged Interests: expansion and jail

Ian M. Bumgarner, Senior Management Analyst, addressed the Board and stated that

Moseley Architects had completed updating the Jail Expansion Plan and was ready to begin the bid process. The Jail Expansion Project Budget Ordinance

was provided for the Board s review. It was requested that the Board approve proceeding with the Jail Expansion Project and authorize Moseley Architects and County staff to begin the bid process.
Tagged Interests: rfp, RFP, ordinance, expansion, budget, and jail

Commissioner Qualls moved to approve proceeding with the Jail Expansion Project and

Tagged Interests: expansion and jail

to authorize Moseley Architects and County staff to begin the bid process once the Jail Expansion Plan was approved by the State. Commissioner

Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Interests: rfp, RFP, expansion, and jail

6. Board Appointments

Tagged Interests: appointments

Choanoke Public Transportation Authority

Tagged Interests: transportation

Commissioner Qualls moved to appoint Allen Purser to fill the unexpired term of Caleb Eller on the Choanoke Public Transportation Authority, term

expiring March 31, 2020. Commissioner Johnson seconded the motion, which passed unanimously by voice vote.
Tagged Interests: appointments and transportation

Eastern Carolina Livestock Arena Board

Tagged Interests: livestock

Commissioner Manning moved to waive the term limit and reappoint William Scott West to serve on the Eastern Carolina Livestock Arena Board, term

expiring November 30, 2023. Commissioner Qualls seconded the motion, which passed unanimously by voice vote.
Tagged Interests: appointments and livestock

7. Economic Development Report

Tagged Interests: economic development, development, and Development

November 4, 2019 Regular Meeting Book 41, Page 487

Cathy A. Scott, Economic Development Director, addressed the Board and provided a

Tagged Interests: economic development, development, and Development

brief PowerPoint presentation regarding the monthly Halifax County Economic Development Commission Activity Report.

Tagged Interests: economic development, boards and commissions, development, and Development

8. County Manager s Report

Tagged Interests: administrator and manager

A. Halifax County Intergovernmental Association Legislative Goals

Tagged Interests: intergovernmental

Tony N. Brown, County Manager, addressed the Board and confirmed that there were no changes to the Halifax County Intergovernmental Association

Legislative Goals that would be discussed at the Halifax County Intergovernmental Association Meeting on November 20, 2019.
Tagged Interests: administrator, manager, and intergovernmental

B. Retirement Resolution - Dennis C. Richardson, Department of Social Services

Tagged Interests: retirement, social services, seniors, and services

Tony N. Brown, County Manager, addressed the Board stating that the job title on the 2010 retirement resolution honoring Dennis C. Richardson was

inaccurate and needed to be changed from Income Maintenance Caseworker II to Income Maintenance Investigator I. It was requested that the Board adopt the amended retirement resolution in recognition of Dennis C. Richardson, Department of Social Services, which is attached to these minutes as Attachment E.
Tagged Interests: recognition, retirement, social services, seniors, services, administrator, and manager

Commissioner Johnson moved to adopt the amended retirement resolution honoring

Tagged Interests: recognition, retirement, and seniors

Dennis C. Richardson, Department of Social Services. Commissioner Manning seconded the motion, which passed unanimously by voice vote.

Tagged Interests: social services and services

C. Northampton County Board of Commissioners Joint Meeting

Tony N. Brown, County Manager, addressed the Board stating that the joint meeting with

Tagged Interests: administrator and manager

the Northampton County Board of Commissioners would be held at the Halifax Community College, Ervin V. Griffin, Sr. Centre, on November 7, 2019 at

6:00 P. M.
Tagged Interests: university

9. County Attorney s Report

Tagged Interests: legal

M. Glynn Rollins, Jr., County Attorney, addressed the Board stating that he was recently contacted by Rod Malone, Tharrington Smith, LLP, Weldon City

Schools Board of Education Attorney, regarding Weldon High School. He advised that once he had more information from Mr. Malone, he would update the Board.
Tagged Interests: legal and education