SC - City of Georgetown: REGULAR MEETING OF CITY COUNCIL

Get alerted when your passions are being discussed in City of Georgetown, Georgetown, Greenville County School District and more for free

Issues discussed this meeting include:

Get Alerts On New Meetings
Sign Up

REGULAR MEETING OF CITY COUNCIL

REGULAR MEETING OF CITY COUNCIL JANUARY 16, 2020 5:30 PM

Tagged Passions:council

MUNICIPAL COURTROOM GEORGETOWN, SOUTH CAROLINA

Notice of this meeting has been made in accordance with the

South Carolina Code of Laws as amended.

1. CALL TO ORDER

2. ANNOUNCEMENT CONCERNING ELECTRONIC DEVICES

3. INVOCATION PLEDGE OF ALLEGIANCE

4. OATHS OF OFFICE

5. NOMINATIONS AND VOTE FOR MAYOR PRO TEMPORE TO SERVE A TWO YEAR PERIOD

6. PUBLIC COMMENTS

7. INTRODUCTION OF NEW EMPLOYEES

8. PRESENTATION

A. Presentation of the Comprehensive Annual Financial Report (CAFR) for the

Tagged Passions:finance and financial report

Fiscal Year Ended June 30, 2019 by the Audit Firm of Greene Finney LLP.

Tagged Passions:audit

Attachments:

1 COG - PowerPoint - 2019 (PDF)

B. Quarterly Update from Georgetown County Chamber of Commerce.

9. EXECUTIVE SESSION

A. Motion to adjourn Regular Meeting and enter into Executive Session pursuant to Section 30-4-70 (a)(1)(2)(5) to discuss appointments to

Construction Board of Appeals and KGB; to discuss employment and compensation for the open position in the Administration Department for Human Resources and Risk Management; to receive quarterly legal update from the City Attorney on pending and adjudicated cases and Opioid litigation update; and to discuss matters relating to the proposed location of and provision of services to the Hotel George project in the City.
Tagged Passions:compensation, construction, legal, appointments, hotel, risk, services, employment, human resources, and opioid abuse

B. Motion to adjourn Executive Session and reconvene Regular Meeting.

C. NO FORMAL ACTION WAS TAKEN IN EXECUTIVE SESSION.

D. City Council may take action on items discussed in Executive Session.

Tagged Passions:council

10. APPOINTMENTS

Tagged Passions:appointments

11. PLANNING AND COMMUNITY DEVELOPMENT

Tagged Passions:planning, development, Development, and community development

A. Motion to approve second reading of an ordinance rezoning 6.01 acres of land, owned by Hickory Knoll, LP, from Residential (R3) to Residential

(R4).
Tagged Passions:ordinance and zoning

Attachments:

1 Rezoning 6.01 Acres Ord (PDF)

Tagged Passions:zoning

2 Hickory Know PC Application1 (PDF)

3 Hickory Knoll Plat (PDF)

Tagged Passions:zoning

4 Current Zoning (PDF)

Tagged Passions:zoning

5 Proposed Zoning (PDF)

Tagged Passions:zoning

6 Article VIII (PDF)

7 Conditional Uses R3 Multifamily (PDF)

8 Waive Building Water Fees (PDF)

Tagged Passions:Homebuilder, impact fee, utility, Utility, and water

B. Motion to approve second reading of an ordinance amending the City of Georgetown Zoning Ordinance, Article XXI (Redevelopment District).

Tagged Passions:ordinance and zoning

Attachments:

1 Text Amendment REDD Ordinance (PDF)

Tagged Passions:ordinance

2 Draft REDD Revisions for Liberty5 (PDF)

C. Motion to approve second reading of an ordinance authorizing an Incentive Agreement between Beverly Homes and the City of Georgetown relating to

the Development of Harbor Club Planned Development.
Tagged Passions:ordinance, development, ports, boating, Development, and incentive

Attachments:

1 Ordinance authorizing Econ Incentive Agreement Harbor Club (PDF)

Tagged Passions:ordinance, ports, boating, and incentive

2 Economic Incentive Agreement - Harbor Club 11.21.19 (PDF)

Tagged Passions:ports, boating, and incentive

D. Motion to approve second reading of an ordinance authorizing an Incentive Agreement between Bowtie, LLC and the City of Georgetown relating to the

Development of the Richmond Place Planned Development.
Tagged Passions:ordinance, development, Development, and incentive

Attachments:

1 Ordinance authorizing Econ Incentive Agreement Bowtie (PDF)

Tagged Passions:ordinance and incentive

2 Incentive Agreement Bowtie (PDF)

Tagged Passions:incentive

3 Water Line Exhibit B (PDF)

Tagged Passions:utility, Utility, and water

E. Motion to Approve first reading of an ordinance Annexing 3.7 Acres of Land, Owned by Lands End III, LLC, into the Corporate Limits of the City of

Georgetown, South Carolina.
Tagged Passions:ordinance and annexation

Attachments:

1 Annexation Tamsberg 3.7 Acres Ord (PDF)

Tagged Passions:annexation

2 Annex 3 Properties Lands End III (PDF)

Tagged Passions:annexation

3 Annexation Petition Tamsberg (PDF)

Tagged Passions:annexation

4 Proposed Annex Area (PDF)

Tagged Passions:annexation

5 PC Minutes Nov 26 2019 (PDF)

F. Motion to Approve first reading of an ordinance Rezoning 3.7 Acres of Land, Owned by Lands End III, LLC, from Residential (R1) to General

Commercial (GC).
Tagged Passions:ordinance, zoning, and commercial

Attachments:

1 Rezoning Tamsberg 3.7 Acres Ord (PDF)

Tagged Passions:zoning

2 Annex 3 Properties Lands End III (PDF)

Tagged Passions:annexation

3 Current Zoning Map (PDF)

Tagged Passions:zoning

4 Proposed Zoning (PDF)

Tagged Passions:zoning

G. Motion to Approve first reading of an ordinance Rezoning 1.2 Acres of Land, Owned by Pobuckra Properties, LLC, from General Commercial (GC) to

Residential (R3).
Tagged Passions:ordinance, zoning, and commercial

Attachments:

1 Rezoning 1.2 Acres Pobuckra Ord (PDF)

Tagged Passions:zoning

2 2704 Highmarket Pobrucka Rezoning (PDF)

Tagged Passions:zoning

3 Current Zoning (PDF)

Tagged Passions:zoning

4 Proposed Zoning (PDF)

Tagged Passions:zoning

5 Group Dwelling Definition (PDF)

6 Article VII Group Dwelling Use Chart (PDF)

12. FINANCE

Tagged Passions:finance

A. Motion to Approve Budget Preparation Calendar for Fiscal Year 2020/2021.

Tagged Passions:budget

Attachments:

1 Budget Calendar - Fiscal Year 2020-2021 (PDF)

Tagged Passions:budget

13. PUBLIC WORKS

Tagged Passions:Public Works and public works

A. Motion to Approve Purchase and Payment to Lee Transport Equipment for a Freightliner Dump Truck in the Amount of 116,344.00.

Tagged Passions:equipment, transportation, and purchasing

Attachments:

1 quote for scowbody (PDF)

B. Motion to approve purchase and payment of a 2019 F150 Crew Cab pick up truck to Vick Bailey Ford in the amount of 30,904.00 for Public Works.

Tagged Passions:transportation, purchasing, Public Works, and public works

Attachments:

1 veh.1211.rev (PDF)

C. Motion to approve purchase and payment of a 2019 F150 Crew Cab pick up truck to Vick Bailey Ford in the amount of 30,904.00 for Waste Management.

Tagged Passions:transportation and purchasing

Attachments:

1 new veh.1 (PDF)

14. ELECTRIC UTILITIES

Tagged Passions:utility, Utility, and electric

A. Motion to Approve New Pole Attachment Agreement with HTC.

Tagged Passions:HTC and pole

Attachments:

1 poleattblank (PDF)

B. Motion to Approve Purchase Order and Payment to Sumter Utilities in the Amount of 250,000.00 for Miscellaneous Capital Upgrade Projects.

Tagged Passions:utility, Utility, and purchasing

15. ADMINISTRATION

A. Motion to approve a Resolution authorizing acknowledgement and consent to lease assignment to SBA TOWERS X, LLC.

Tagged Passions:leasing, cell tower, and Cell tower

Attachments:

1 Resolution Authorizing Assignment of SCANA Ground Lease Agreement_ (PDF)

Tagged Passions:scana, leasing, and electric

2 SCANA assignment of ground lease request 01-04-20 (003) (PDF)

Tagged Passions:scana, leasing, and electric

16. CITY ADMINISTRATOR REPORT

Tagged Passions:administrator

17. MINUTES

A. Motion to approve minutes of December 9, 2019 and December 19, 2019 City Council Meetings.

Tagged Passions:council

18. OLD BUSINESS

Tagged Passions:business

19. NEW BUSINESS

Tagged Passions:business

20. DEPARTMENT MONTHLY REPORTS

A. December 2019 Electric Utility Department Report

Tagged Passions:utility, Utility, and electric

Attachments:

1 december19 (PDF)

B. December2019 Fleet service Report

Attachments:

1 December Rta Monthly Report 2019 (PDF)

C. December 2019 Municipal Court Report

Tagged Passions:legal and court

Attachments:

1 Municipal court report (PDF)

Tagged Passions:legal and court

D. December 2019 Planning Community Development Report

Tagged Passions:planning, development, Development, and community development

Attachments:

1 P CD December 2019 Report (PDF)

E. December 2019 Public Works Department Report

Tagged Passions:Public Works and public works

Attachments:

1 DEC.2019 (PDF)

F. December 2019 Water Utilities Report

Tagged Passions:utility, Utility, and water

Attachments:

1 December 2019 Water Utilities Report (PDF)

Tagged Passions:utility, Utility, and water

G. December 2019 Finance and IT Departments Report

Tagged Passions:finance

Attachments:

1 December 2019 Finance IT Report (PDF)

Tagged Passions:finance

2 Grants-Monthly Rpts FY 19.20 (PDF)

Tagged Passions:grant

3 GovDeal-Monthly Report (PDF)

4 BudgetPerformanceReport (PDF)

21. ADJOURNMENT

A. Motion to adjourn the Regular Meeting of City Council.

Tagged Passions:council

120 North Fraser Street Georgetown, SC 29440 (843) 545-4000

Tagged Passions:streets

INFORMATION ITEM DOC ID: 2902

Updated: 1/6/2020 4:24 PMDoc ID: 2902 Page 1

Council Meeting Date: 16 January 2020

Department: Finance

Tagged Passions:finance

Issue Under Consideration: Presentation of the Comprehensive Annual Financial Report

Tagged Passions:finance and financial report

(CAFR) for the Fiscal Year Ended June 30, 2019 by the Audit

Tagged Passions:audit

Firm of Greene Finney LLP.. .

8.1

Packet Pg. 6

1 Financial Audit Presentation Year Ended June 30, 2019

Tagged Passions:finance and audit

OPINION The City s responsibility: Maintain effective internal controls There are limitations on internal controls. Regular risk assessment is

important,
Tagged Passions:risk

including assessing the risk of fraud. Financial Statements Accuracy, completeness, and propriety of

Tagged Passions:finance, risk, and financial report

balances, amounts, and disclosures

CITY OF GEORGETOWN, SC 2019 FINANCIAL

AUDIT____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Tagged Passions:finance

1

2

8.1.a

Packet Pg. 7

A tta

ch m

en t:

CO G

- Po

w er

Po in

t - 2

01 9

(2 90

2 : P

re se

nt ati

on of

th e C

om pr

eh en

siv e A

nn ua

l F ina

nc ial

R ep

or t (

CA FR

) f or

FY 20

19 )

2 Greene Finney, LLP s responsibility: Opinion reasonable assurance that financial

Tagged Passions:finance

statements are materially correct Does not address the financial condition of the

Tagged Passions:finance

City Purpose of the audit is not to detect fraud. We cannot

Tagged Passions:audit

take responsibility for finding fraud, if it existed. Issued unmodified opinion Best Opinion the City can receive.

CITY OF GEORGETOWN, SC 2019 FINANCIAL

AUDIT____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Tagged Passions:finance

CITY OF GEORGETOWN, SC 2019 FINANCIAL

AUDIT____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Tagged Passions:finance

General Fund Total fund balance

increased 1.2M from 6.8M to 8.1M

Nonspendable fund balance of 89k for prepaid expenses and inventory.

Committed fund balance of 1.1M for disaster recovery

Tagged Passions:information technology and Information Technology

Assigned fund balance of 4M for new City Hall and 69k for FY20 budget

Tagged Passions:budget

0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000

2015 2016 2017 2018 2019

Fund Balance

GENERAL FUND

3

4

8.1.a

Packet Pg. 8

A tta

ch m

en t:

CO G

- Po

w er

Po in

t - 2

01 9

(2 90

2 : P

re se

nt ati

on of

th e C

om pr

eh en

siv e A

nn ua

l F ina

nc ial

R ep

or t (

CA FR

) f or

FY 20

19 )

3 CITY OF GEORGETOWN, SC 2019 FINANCIAL

AUDIT____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Tagged Passions:finance

General Fund Unassigned fund balance is 2.8M, which is 29 of budgeted 2020 expenditures GFOA recommends a minimum of 16.7 (two months); this is

consistent with the City s fund balance policy 0
Tagged Passions:budget and policy

10

20

30

40

50

60

2015 2016 2017 2018 2019

Unassigned Fund Balance as a of General Fund Expenditures

GENERAL FUND

CITY OF GEORGETOWN, SC 2019 FINANCIAL

AUDIT____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Tagged Passions:finance

Major Reasons To Maintain An Adequate Fund Balance: Cash flow through second half of calendar year; property taxes and business licenses are cyclical

Significant emergencies and unanticipated expenditures Flexibility for discretionary funding needs Potential for better interest rates on debt issues (can save the City money) To cover potential shortfalls from the state (a) due to budget cuts or (b) as a result of the change in legislation
Tagged Passions:funding, business, budget, taxes, Taxes, property, license, rates, business license, and property tax

Unique risks of a coastal municipality

Tagged Passions:risk

5

6

8.1.a

Packet Pg. 9

A tta

ch m

en t:

CO G

- Po

w er

Po in

t - 2

01 9

(2 90

2 : P

re se

nt ati

on of

th e C

om pr


[ See More ]
Council Map

Welcome!

Monitor up to five cities and counties and get alerts when they plan to vote on topics you're passionate about.