Ms. Beth Dunn, Village Clerk Mr. Jeffrey Batton, Assistant Village Manager Ms. Natalie Hawkins, Assistant Village Manager Ms. Lauren M. Craig,
Organizational Performance Director Ms. Angela Kantor, Director of Human Resources Mr. Carlton Cole, Fire Chief Mr. Randy Kuhn, Director of Fleet Maintenance Mr. Mike Apke, Director of Public Services Mr. Mark Wagner, Director of Parks and Recreation Mr. Earl Phipps, Police Chief Ms. Brooke Hunter, Director of Financial Services Mr. Jason Whitaker, Chief Information Officer Mr. Darryn Burich, Planning and Inspections Director
that could have an impact on the Village in the future. She also reviewed population and demographic projections, which were developed by using
trends from previous US Census data.
Review Data and Information for Goals Ms. Craig reviewed the strengths and opportunities for improvement identified by Senior Leaders for the Village
s 9 goals currently set on the Corporate Balanced Score Card (BSC).
1) Safeguard the community 2) Promote high quality development and appearance 3) Promote a thriving business community 4) Promote transportation
mobility and connectivity 5) Protect the environment 6) Promote active living and cultural opportunities 7) Professionally manage a high performing organization 8) Attract and retain an engaged workforce 9) Maintain a healthy financial condition
5. Presentation of the FY 2019 Comprehensive Annual Financial Report (CAFR). Brooke Hunter, Financial Service Director, introduced John Frank, with
Dixon Hughes Goodman LLP. Mr. Frank presented the firm s opinion on the Comprehensive Annual Financial Report stating overall the audit went well and they issued clean audit opinion. Additionally, the Village received the certificate of achievement for Excellence in Financial Reporting award from the Governmental Finance Officers Association. Mr. Frank explained at the end FY 19 the general fund was 29 of annual expenditures, above the required minimum of 15 . The Village currently has unassigned fund balance of 29 of actual general fund expenditures, while total fund balance represents 41 of budgeted expenditures, slightly above the requirement of the fund
balance policy, which is to maintain 30 to 40 . Mr. Frank noted that the average for total fund balance in the Village s population peer group is 55
. He also explained that in addition to the required annual audit, in FY 2019, the Village was selected by the Office of State Auditor to obtain an employee census data examination, which they also review and found the information submitted by the Village accurate. Mayor Pro Tem Davis asked Mr. Frank s opinion of the Village s pension liability compared to our peers. Mr. Frank explained other municipality contributions would be determined by the number of employees they have.
Darryn Burich, Inspections and Planning Director, stated the purpose of the public hearing is to consider issuance of a Special Use permit to locate
an alcohol beverage store at 10 Blake Boulevard, parcel ID 00046792. The applicant is Moore County ABC Board and the owner is RCH Realty Company. Current zoning on the proposed site is neighborhood commercial district. Mr. Burich noted alcohol beverage stores are only permitted through Special Use Permit in the Neighborhood Commercial District (NC).
Mr. Burich explained the zoning requirements for NC and shared photos of the site and the current zoning around the proposed building. Mr. Burich
stated that the proposed site complies with the requirements of the Pinehurst Development Ordinance (PDO). Mr. Burich entered the staff report, applicant application, and a copy of the staff PowerPoint presentation into the record.
Richard Yelverton, Attorney, explained the project will be to relocate the existing ABC Store, currently located on Highway 5. The proposed location,
Blake Boulevard, is more in harmony with what is currently in the area, compared to the current location. Mr. Yelverton explained getting in and out of the current location is a challenge and the proposed site would be a much safer location. Councilmember Drum inquired if now was the time to ask for the applicant to add more landscaping to the property. Jeff Sanborn, Village Manager, explained that conditions could be added, however, they have to be related to the standards of review. Mr. Burich
gave examples of conditions that could be added and noted that he would advise against adding any conditions that go beyond the requirements of the
Mayor Pro Tem Davis asked what the current ABC store is zoned as. Mr. Burich replied the property is currently zoned NC. Mayor Pro Tem Davis also
asked about the signage of the proposed location, she noted she would like to minimize the signage. Mr. Burich explained the current sign requirements in the PDO, which allow the applicant to have two ground signs and one wall sign. Mayor Pro Tem Davis also asked if staff knew of the public safety history of the proposed location. Mr. Sanborn stated there is no crime or accident history at the proposed location and noted that the current location has 2 crimes and 10 vehicle accidents recorded over a 10 year period. Mr. Sanborn entered an email into the record from the Pinehurst Police Department regarding the crime and accident history.
Upon a motion by Mayor Pro Tem Davis, seconded by Councilmember Boesch, Council unanimously approved Ordinance 19-22 amending the general fund
budget, for additional engineering services and reclassification of the engineering technician position and authorized the Village Manager to execute a purchase order change order for on-call engineering services with McGill Associates for fiscal year 2020 for a total of 45,000, by a vote of 5-0.