NC - Burlington: Burlington City Council Meeting

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Burlington City Council Meeting

Burlington City Council Meeting Tuesday, January 21, 2020

7:00pm Municipal Building Council Chamber 425 S. Lexington Avenue, Burlington, NC

Tagged Passions:Homebuilder and council

www.BurlingtonNC.gov/councilpackets

CALL TO ORDER: Mayor Ian Baltutis

INVOCATION: Council Member Harold Owen

Tagged Passions:council

REPORT: Auditor s Report FY 2018-2019 Stout, Stuart, McGowen King, LLP

Tagged Passions:audit

CODE OF ETHICS DISCLOSING CONFLICTS OF INTEREST: Interim City Clerk, Beverly Smith

Tagged Passions:ethics

ADOPTION OF AGENDA

CONSENT AGENDA:

A. To approve Budget Amendment 2020-19 for Animal Services to use donations received between July 1, 2019 and December 31, 2019, to fund the medical

care of animals.
Tagged Passions:budget, donation, Donation, services, and animal control

B. To approve Budget Amendment 2020-20 for Burlington Police Department to use funds received from insurance proceeds to acquire a pre-owned sprinter

van for the Evidence Unit.
Tagged Passions:funding, budget, public safety, and insurance

NEW BUSINESS:

Tagged Passions:business

1. City Council will consider approving amendments to wastewater agreements between the City of Burlington and the Town of Elon and Town of

Gibsonville to allow the Town of Elon to accept flow from the Town of Gibsonville at additional connection points including the Travis Creek Pump Station.
Tagged Passions:council and sewer

PUBLIC COMMENT PERIOD

CITY COUNCIL COMMENTS

Tagged Passions:council

ADJOURN

City Council Meeting Agenda Request AGENDA ITEM : Auditors Report FY-2018-19

Tagged Passions:audit

Meeting Date: January 21, 2020

Department: Finance

Tagged Passions:finance

Presenter/Submitted by: Peggy Reece, Director of Finance Risk Management Patricia Rhodes, Partner, Stout, Stuart, McGowen King, LLP.

Tagged Passions:finance and risk

Summary Patricia Rhodes, a partner with Stout, Stuart, McGowen King, LLP, will give an overview of the City s June 30, 2019, audit report.

Tagged Passions:audit

Background Per North Carolina General Statute N.C.G.S. 159-34, the City is required to have an annual audit. Stout, Stuart, McGowen King, LLP. has

performed a detailed audit of the fiscal year 2018-19 and reviewed both the City s financials as well as the Comprehensive Annual Financial Report (CAFR).
Tagged Passions:finance, audit, and financial report

During her report, Mrs. Rhodes will provide a brief synopsis of the work performed as well as the opinion that was rendered. Lastly, it should be

noted that the Government Finance Officers Association awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Burlington on June 30, 2019, making it the twentieth consecutive year that the award had been received by the City.
Tagged Passions:finance and financial report

After the January 21, 2020, City Council Meeting report, the CAFR will be available for viewing in the City Clerk s office and on the City s website.

Financial Impact/Projected Cost N/A

Tagged Passions:finance

Funding Source N/A

Tagged Passions:funding

Recommendation None.

Action Requested/Date Allow auditors to present their report to Council at the January 21, 2020 City Council Meeting.

Tagged Passions:audit

A g e n d a I t e m c o n t i n u e d P a g e 2

City Manager Comments/Recommendation: The award-winning dedication of Finance Director, Peggy Reece and the very productive staff team members from

the City s Finance Department are gratefully appreciated.
Tagged Passions:finance, administrator, and manager

Suggested Motion(s) N/A

Attachments (Number List Each Item) N/A

City Council Meeting Agenda Request

AGENDA ITEM: BA2020-19 Animal Services Donations

Tagged Passions:donation, Donation, services, and animal control

Meeting Date: January 21, 2020

Department: Finance via Animal Services

Tagged Passions:finance, services, and animal control

Presenter/Submitted by: Consent Agenda Jessica Arias, Animal Services Director

Tagged Passions:services and animal control

Summary To recognize donations made to Animal Services to offset expenses relating to the medical care of animals.

Tagged Passions:recognition, donation, Donation, services, and animal control

Background Throughout the year, Animal Services receives donations from various individuals of the public as well as organizations. For these type

donations, donors typically designate where they would like donations applied. As in this case, the donors have requested that their donations be used for the medical care of animals. The combined total for the various donations comes to 18,435.
Tagged Passions:donation, Donation, services, and animal control

Financial Impact/Projected Cost Increase Animal Services: Medical Supplies by 18,435.

Tagged Passions:finance, services, and animal control

Funding Source Increase Revenues:

Tagged Passions:funding

01004503 30104 Donations Animal Shelter 18,435

Tagged Passions:donation, Donation, and animal control

Increase Expenditures:

01052503 43319 Medical Supplies 18,435

Recommendation To amend the 2019-20 budget as listed in the funding section.

Tagged Passions:funding and budget

Action Requested/Date Approve BA2020-19 as listed under funding source at the January 21, 2020 Council meeting

Tagged Passions:funding

City Manager Comments/Recommendation: Recommend approval.

Tagged Passions:administrator and manager

A g e n d a I t e m c o n t i n u e d P a g e 2

Suggested Motion(s) Approve Budget Amendment 2020-19

Tagged Passions:budget

Attachments (Number List Each Item) 1) Jessica Arias Memo regarding donations

Tagged Passions:donation and Donation

TO:

FROM:

SUBJECT:

DATE:

Peggy Reece, Finance and Risk Management Director

Tagged Passions:finance and risk

Jessica Arias, Animal Services Director

Tagged Passions:services and animal control

Budget Amendment Request - Animal Services

Tagged Passions:budget, services, and animal control

January 6, 2020

Between July 1, 2019 and December 31, 2019, we received multiple donations from various members of the public in the total amount of 18,434.38. The

donors have designated that their donations be used for the medical care of animals.
Tagged Passions:donation and Donation

We are therefore requesting a budget amendment for the total amount of 18,434.38 in order receive the funds.

Tagged Passions:funding and budget

The revenue account for this fund will be 01004503-30104 (Donations) The expenditure account for this fund will be 01052503-43319 (Medical Supplies)

Tagged Passions:donation and Donation

Respectfully,

Jessica Arias

Enclosures (1)

Pet Adoption 221 Stone Quarry Rd Haw River, NC 336-578-0343 Shelter Field Services 215 Stone Quarry Rd Haw River, NC 336-578-0343

Tagged Passions:pets, services, and watershed

Spay Neuter Clinic of Alamance County 1919 S. Church St. Burlington, NC 336-570-6767 www.burlingtonnc.gov/pets

Tagged Passions:pets, animal control, and church

URLINGTON City Of

Animal Services Department

Tagged Passions:services and animal control

Receipt

BAS Medical Donations For 7/1/2019 to 12/31/2019 * Items with a Grey background are part of a receipt where a balance was left

Tagged Passions:donation and Donation

Customer NameDate Item Code Payment type Subtotal

DONATION MEDICAL TXR19-036058 40.00CashMICHELLE DAVENPORT07/09/2019

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DONATION MEDICAL TXR19-036065 90.00CashARRON HINTON07/10/2019

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DONATION MEDICAL TXR19-036086 5.00CashCLAIRA YOUNT07/13/2019

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DONATION MEDICAL TXR19-036087 20.00CashMARIAH DOXTODER07/13/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036131 10.00CashJAMES KIVETT07/17/2019

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DONATION MEDICAL TXR19-036139 673.00CashRED OAK BREWERY07/18/2019

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DONATION MEDICAL TXR19-036257 20.00CashNANCY ROSBOROUGH07/27/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036260 5.00CashBRANDON PARROTT07/27/2019

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DONATION MEDICAL TXR19-036266 5.00CashHENRY JONES07/27/2019

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DONATION MEDICAL TXR19-036274 5.00CashCELESTE PLUMMER07/29/2019

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DONATION MEDICAL TXR19-036292 5.00CashBETTY SCHAPPACHER07/30/2019

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DONATION MEDICAL TXR19-036305 14.00CashWENDY MCCOY07/31/2019

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DONATION MEDICAL TXR19-036320 20.00CashMELODY WHITE08/02/2019

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DONATION MEDICAL TXR19-036390 20.00CashCHRIS MUNDY08/13/2019

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DONATION MEDICAL TXJ19-036778 -40.00CashCAROLINE STEWART09/23/2019

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DONATION MEDICAL TXR19-036778 40.00CashCAROLINE STEWART09/23/2019

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DONATION MEDICAL TXR19-036779 40.00CashRAYMOND CLAPP09/23/2019

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DONATION MEDICAL TXR19-037050 60.00CashJENNETTE NICHOLSON10/21/2019

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DONATION MEDICAL TXR19-037103 5.00CashEMILY OVERMAN10/25/2019

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DONATION MEDICAL TXR19-037286 30.00CashSARAH PITTS11/12/2019

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DONATION MEDICAL TXR19-037316 7.00CashPATRICIA BALES11/15/2019

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DONATION MEDICAL TXR19-037458 10.00CashMARY FAULK-MOORE12/05/2019

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DONATION MEDICAL TXR19-037500 100.00CashDIANNE BRAGG12/09/2019

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DONATION MEDICAL TXR19-037548 200.00CashCOOP DE STEEL DESIGN CO12/12/2019

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DONATION MEDICAL TXR19-037555 50.00CashBOBBIE CLAYTON12/12/2019

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DONATION MEDICAL TXR19-037583 10.00CashELON CERAMICS CLASS12/14/2019

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DONATION MEDICAL TXR19-037609 39.00CashUNKNOWN UNKNOWN12/17/2019

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DONATION MEDICAL TXR19-037612 200.00CashTODD GROOMS12/17/2019

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DONATION MEDICAL TXR19-037626 25.00CashOLIVE GARDEN12/18/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037645 30.00CashJUSTIN CAPPS12/19/2019

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DONATION MEDICAL TXR19-037668 10.00CashCOLE HOPKINS12/21/2019

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DONATION MEDICAL TXR19-037669 255.00CashNOEL GREENE12/21/2019 2,003.00Cash

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036029 50.00CheckELIZABETH PAINTER07/05/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036140 6,667.00CheckESTATE OF PATRICIA FURR07/18/2019

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DONATION MEDICAL TXR19-036376 300.00CheckTERRI RUSS08/10/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036377 250.00CheckLAURA MICHEL08/12/2019

Tagged Passions:donation and Donation

www.chameleonbeach.com

Receipt

BAS Medical Donations For 7/1/2019 to 12/31/2019 * Items with a Grey background are part of a receipt where a balance was left

Tagged Passions:donation and Donation

Customer NameDate Item Code Payment type Subtotal

DONATION MEDICAL TXR19-036389 50.00CheckMATTHEW MOORE08/13/2019

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DONATION MEDICAL TXR19-036406 50.00CheckSUSAN WADDELL08/14/2019

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DONATION MEDICAL TXJ19-036465 -100.00CheckM EDWARDS08/19/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036465 100.00CheckM EDWARDS08/19/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036466 100.00CheckM EDWARDS08/19/2019

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DONATION MEDICAL TXR19-036467 25.00CheckTERRY PATTISHALL08/19/2019

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DONATION MEDICAL TXR19-036478 100.00CheckDEBRA HURD08/20/2019

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DONATION MEDICAL TXR19-036492 20.00CheckDRUCILLA BLANKENSHIP08/21/2019

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DONATION MEDICAL TXR19-036600 500.00CheckSTEPHEN STEARNS09/04/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036630 555.00CheckSMITTY'S ICE CREAM09/06/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036674 50.00CheckPAMELA CUSHNIE09/11/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036789 25.00CheckANNA SIMS09/23/2019

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DONATION MEDICAL TXR19-036874 100.00CheckDANA MOCHEL10/03/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036925 25.00CheckBRIAN JONES10/09/2019

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DONATION MEDICAL TXR19-036978 1,000.00CheckLINDA FISHER10/14/2019

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DONATION MEDICAL TXR19-037031 50.00CheckKENNETH WOOLEVER10/18/2019

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DONATION MEDICAL TXR19-037140 100.00CheckEMMA LEE10/28/2019

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DONATION MEDICAL TXR19-037378 1,000.00CheckLINDA FISHER11/22/2019

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DONATION MEDICAL TXR19-037464 90.00CheckLINDA SMITH12/06/2019

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DONATION MEDICAL TXR19-037501 150.00CheckKATIE SMITH PHOTOGRAPHY12/09/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037578 200.00CheckSTACY BARCA12/14/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037597 150.00CheckFORREST HASKINS12/16/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037598 50.00CheckKIMILY SNYDER12/16/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037608 100.00CheckNITA WILSON12/17/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037638 100.00CheckAMY CLAYTON12/19/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037639 200.00CheckROGER SCATTON12/19/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037679 100.00CheckMICHAEL THORTON12/23/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037717 200.00CheckSHEILAH TAMAYO12/28/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXJ19-037739 -1,000.00CheckDANA POPHAM12/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037739 1,000.00CheckDANA POPHAM12/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037746 100.00CheckANDREW HOUCK12/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR20-037755 1,000.00CheckDANA POPHAM12/31/2019 13,457.00Check

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036153 170.00CreditMAXWELL WAY07/19/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036310 15.00CreditLYNN DISHNER08/01/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXJ19-036367 -300.00CreditTERRI RUSS08/10/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036367 300.00CreditTERRI RUSS08/10/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036368 150.00CreditSABRINA OLIVER08/10/2019

Tagged Passions:donation and Donation

2www.chameleonbeach.com

Receipt

BAS Medical Donations For 7/1/2019 to 12/31/2019 * Items with a Grey background are part of a receipt where a balance was left

Tagged Passions:donation and Donation

Customer NameDate Item Code Payment type Subtotal

DONATION MEDICAL TXR19-036388 30.00CreditJILL PETERFESO08/13/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036399 100.00CreditMELISSA MELLINGER08/14/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036487 20.00CreditCALEY WILLIAMSON08/21/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036516 75.00CreditSHEILAH TAMAYO08/23/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036614 100.00CreditGLENDA PAGE09/05/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036821 85.00CreditMICHAEL QUINTAS09/26/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036851 40.00CreditELLEN SINCLAIR09/30/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036913 25.00CreditCAROL HUMPHREYS10/08/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037075 35.00CreditCHERYL KELLY10/23/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037174 100.00CreditROGER SCATTON10/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037252 50.00CreditRACHEL KOVALEV11/08/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037319 10.00CreditROBERT VOGEL11/15/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037340 10.00CreditJOYCE RIPKA11/18/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037400 20.00CreditGREGORY WATKINS11/25/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037658 180.00CreditKATHERYN BEARD12/20/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXJ19-037738 -1,000.00CreditDANA POPHAM12/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037738 1,000.00CreditDANA POPHAM12/31/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037744 60.00CreditBETH RUGH12/31/2019 1,275.00Credit

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-036225 692.48Split PaymentSMITTY'S07/25/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037491 72.00Split PaymentUNKNOWN UNKNOWN12/09/2019

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DONATION MEDICAL TXR19-037491 30.00Split PaymentUNKNOWN UNKNOWN12/09/2019

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DONATION MEDICAL TXR19-037491 30.00Split PaymentUNKNOWN UNKNOWN12/09/2019

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DONATION MEDICAL TXR19-037509 40.00Split PaymentELON CERAMICS CLASS12/09/2019

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DONATION MEDICAL TXR19-037509 10.00Split PaymentELON CERAMICS CLASS12/09/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037509 10.00Split PaymentELON CERAMICS CLASS12/09/2019

Tagged Passions:donation and Donation

DONATION MEDICAL TXR19-037509 815.00Split PaymentELON CERAMICS CLASS12/09/2019 1,699.48Split Payment

Tagged Passions:donation and Donation

Grand Total: 18,434.48

3www.chameleonbeach.com

City Council Meeting Agenda Request

AGENDA ITEM: BA2020-20 Police Insurance Proceeds

Tagged Passions:public safety and insurance

Meeting Date: January 21 2020

Department: Finance via Police

Tagged Passions:finance and public safety

Presenter/Submitted by: Consent Agenda Jeffrey Smythe, Police Chief

Tagged Passions:public safety

Summary To acquire a pre-owned sprinter van for the BPD s Evidence Unit with insurance proceeds.

Tagged Passions:insurance

Background Police vehicle 1404 was totaled and the City has since received insurance proceeds for the vehicle ( 16,226). The Police Department would

like to use the proceeds to acquire a pre-owned sprinter van that is consistent with the needs of the Evidence Unit. The remaining balance will be deposited into the City s Insurance Bond account.
Tagged Passions:bond, public safety, and insurance

Financial Impact/Projected Cost The acquisition of the vehicle will have no direct cost to the City as funds will come from insurance proceeds.

Tagged Passions:funding, finance, and insurance

Funding Source Increase Revenues:

Tagged Passions:funding

01008000 30556 Insurance Refund 16,226

Tagged Passions:insurance

Increase Expenditures:

01051511 47410 Vehicles 15,926

01048500 45400 Insurance Bonds 300

Tagged Passions:bond and insurance

Recommendation To amend the 2019-20 budget as listed in the funding section.

Tagged Passions:funding and budget

Action Requested/Date Approve BA2020-20 as listed under funding source at the January 21, 2020 Council meeting

Tagged Passions:funding

A g e n d a I t e m c o n t i n u e d P a g e 2

City Manager Comments/Recommendation: Recommend approval.

Tagged Passions:administrator and manager

Suggested Motion(s) Approve Budget Amendment 2020-20

Tagged Passions:budget

Attachments (Number List Each Item) 1) Brian Long Memo

TO: PEGGY REECE, FINANCE DIRECTOR FROM: ASSISTANT CHIEF BRIAN LONG DATE: JANUARY 14, 2020 SUBJECT: FY19-20 BUDGET AMENDMENT VEHICLE INSURANCE

Tagged Passions:finance, budget, and insurance

I would like to request a budget amendment in the amount of 15,926, for the purchase of a used vehicle to be used by the Evidence Unit. These funds

were recovered from a recent insurance claim on the total loss vehicle 1404.
Tagged Passions:funding, budget, insurance, and purchasing

The City received for the total loss of police vehicle 1404, 16,226. Cox Dodge quoted 15,926.00 for a pre-owned sprinter style van that would be

consistent with the prior evidence vehicle. The remaining balance ( 300) will be deposited into the City s Insurance Bond account.
Tagged Passions:bond, public safety, and insurance

Please ask the City Council to amend the 2019-20 Budget at its January 21, 2020, meeting as follows:

Tagged Passions:council and budget

Increase Revenues:

01008000 30556 Insurance Refund 16,226

Tagged Passions:insurance

Increase Expenses:

01051511 47410 Capital Vehicles 15,926 01048500 45400 Insurance Bonds 300

Tagged Passions:bond and insurance

Cc: Beverly Smith Chief J. Smythe Asst. Chief Gaddis

City Council Meeting Agenda Request

AGENDA ITEM: Amendments to the Burlington Elon Wastewater Agreement and Burlington Gibsonville Wastewater Agreement

Tagged Passions:sewer

Meeting Date: January 21, 2020

Department: Water Resources

Tagged Passions:utility, Utility, and water

Presenter/Submitted by: Bob Patterson, PE, Water Resources Director

Tagged Passions:utility, Utility, and water

Summary Amendments are propose to the wastewater agreement between the City of Burlington and the Town of Elon, and also to the wastewater agreement

between the City of Burlington and the Town of Gibsonville to allow the Town Elon to provide wastewater collection for portions of the Town of Gibsonville at additional connection points including at the Travis Creek Pump Station.
Tagged Passions:sewer

There will be not changes to the actual or allocated flows, wastewater composition, or discharge connection points. The Town of Gibsonville will

transfer ownership to the Town of Elon of certain sewer infrastructure that carries flow from both entities to the City of Burlington wastewater collection system.
Tagged Passions:sewer, utility, and Utility

Background Per an Agreement dated November 4, 2019, the Town of Elon and Town of Gibsonville established a new annexation line pursuant to N.C.G.S.

160A-58.21 et seq. The new annexation line runs along the Gibsonville-Ossipee Road and has resulted in a modification of the two municipalities extraterritorial jurisdictions. With said annexation agreement, the Travis Creek Wastewater Pump Station, the Travis Creek Wastewater Force Main and portions of the Travis Creek Sewer Outfall Line are now on the Town of Elon s side of the annexation line of agreement. These assets were transferred from the Town of Gibsonville s extraterritorial jurisdiction to the Town of Elon s extraterritorial jurisdiction. Accordingly, by said agreement, the Town of Elon has purchased these assets from the Town of Gibsonville.
Tagged Passions:sewer, streets, utility, Utility, purchasing, and annexation

Wastewater from both Elon and Gibsonville gravity flows to the Travis Creek Pump Station where it is pumped through the Travis Creek Force Main and

is subsequently discharged into Burlington s wastewater collection system. Further, with the modification of the Gibsonville and Elon agreements with Burlington as proposed: (1) the existing wastewater connection with Burlington s system will remain the same; (2) the sewage flow will be discharged in the same
Tagged Passions:sewer

A g e n d a I t e m c o n t i n u e d P a g e 2

manner it is currently; (3) the composition of the wastewater will not be changed; and, (4) no adjustments to sewage allocations to either

municipality Elon or Gibsonville will be necessitated.
Tagged Passions:sewer

Financial Impact/Projected Cost None

Tagged Passions:finance

Funding Source N/A

Tagged Passions:funding

Recommendation The Water Resources Department recommends adoption of both proposed modified wastewater agreements.

Tagged Passions:sewer, utility, Utility, and water

Action Requested/Date Approve both proposed modified wastewater agreements at the City Council Meeting on January 21, 2020.

Tagged Passions:sewer

City Manager Comments/Recommendation: Recommend approval.

Tagged Passions:administrator and manager

Suggested Motion(s) Motion to approve the modifications to the wastewater agreement between the City of Burlington and the Town of Elon to allow the

Town of Elon to accept flow from the Town of Gibsonville at additional connection points including the Travis Creek Pump Station.
Tagged Passions:sewer

Motion to approve the modifications to the wastewater agreements between the City of Burlington and the Town of Gibsonville to allow the Town of Elon

to accept flow from the Town of Gibsonville at additional connection points including the Travis Creek Pump Station.
Tagged Passions:sewer

Attachments (Number List Each Item) 1. Proposed revisions to the City of Burlington Town of Elon Wastewater Agreement

Tagged Passions:sewer

2. Proposed revisions to the City of Burlington Town of Gibsonville Wastewater Agreement

Tagged Passions:sewer

NORTH CAROLINA

ALAMANCE COUNTY

GUILFORD COUNTY

THIS AGREEMENT, made and entered into this the ___ day of _________, 2020 by and between the TOWN OF ELON, a municipal corporation located in

Alamance County, North Carolina, hereinafter referred to as Elon , and the CITY OF BURLINGTON, a municipal corporation, located in Alamance County, North Carolina, and in Guilford County, North Carolina, hereinafter referred to as Burlington ;

WITNESSETH:

WHEREAS, Burlington is a regional provider of wastewater (sewer) treatment services; and

Tagged Passions:sewer, utility, Utility, and services

WHEREAS, Burlington owns, maintains, and operates two sanitary wastewater treatment plants, the East Burlington Wastewater Treatment Plant, located

at 225 Stone Quarry Road in Burlington, and the South Burlington Wastewater Treatment Plant located at 2471 Boywood Road in Alamance County, North Carolina; and
Tagged Passions:sewer, streets, and plant

WHEREAS, at the present time, Burlington has municipal contracts for the treatment of wastewater the following: Town of Elon, Town of Gibsonville,

Village of Alamance, Town of Green Level, Town of Haw River, Town of Swepsonville, Town of Whitsett, and City of Graham (portion of jurisdiction); and
Tagged Passions:sewer, contract, and watershed

WHEREAS, each of Burlington s municipal customers constructs, maintains, and operates its water distribution and/or wastewater collection systems as

its own enterprise fund as provided by N.C.G.S 160A-312. In doing so, each municipality maintains its own water/sewer lines, maintains its own customer base for citizens within its corporate limits, and bills and collects rents from its customers; and
Tagged Passions:sewer, utility, Utility, and water

WHEREAS, in so operating its own water and/or sewer enterprise fund, each municipal customer of Burlington establishes water and/or sewer rates at

such a level as to adequately maintain and repair its water distribution and/or wastewater collection systems; and
Tagged Passions:sewer, utility, Utility, water, and rates

WHEREAS, the primary method of measuring wastewater flow from each municipality into Burlington s wastewater collection system is a flow meter at the

connection point where a municipality s sewage empties into Burlington s wastewater collection system; and
Tagged Passions:sewer

WHEREAS, Elon s wastewater collection system discharges to Burlington s wastewater collection system under an agreement originally dated May 14,

1971, and subsequently amended June 18, 1985, and again on January 10, 2006; and
Tagged Passions:sewer

WHEREAS, Gibsonville s wastewater collection system discharges to Burlington s wastewater collection system under an agreement originally dated April

8, 1980, amended, March 21, 2005; subsequently amended once again, March 20, 2018; and
Tagged Passions:sewer

WHEREAS, with the City s January 10, 2006 AGREEMENT Elon agreed not to extend wastewater treatment services to any other municipality without the

prior written consent and approval of Burlington; and
Tagged Passions:sewer and services

WHEREAS, with the City s March 21, 2005 AGREEMENT Gibsonville agreed not to extend wastewater treatment services to any other municipality without

the prior written consent and approval of Burlington; and
Tagged Passions:sewer and services

WHEREAS, per an Agreement dated November 4, 2019, the Town of Elon and Town of Gibsonville established a new annexation line pursuant to N.C.G.S.

160A-58.21 et seq., said agreement having been approved by the municipalities respective governing boards on November 12, 2019 and November 4, 2019. The new annexation line runs along the Gibsonville-Ossipee Road and has resulted in a modification of the two municipalities extraterritorial jurisdictions. With said annexation agreement, the Travis Creek Wastewater Pump Station, the Travis Creek Wastewater Force Main and portions of the Travis Creek Sewer Outfall Line are now on the Town of Elon s side of the annexation line of agreement. Accordingly, by said agreement, the Town of Elon has purchased said assets from the Town of Gibsonville.
Tagged Passions:sewer, streets, utility, Utility, purchasing, and annexation

WHEREAS, sewage from both municipalities Elon and Gibsonville gravity flows to the Travis Creek Pump Station where it is pumped through the Travis

Creek Force Main and is subsequently discharged into Burlington s wastewater collection system. Further, with the modification of said Gibsonville and Elon agreements with Burlington as set out herein: (1) the existing wastewater connection with Burlington s system will remain the same; (2) the sewage flow will be discharged in the same manner it is currently; (3) the composition of the wastewater will not be changed; and, (4) no adjustments to sewage allocations to either municipality Elon or Gibsonville will be necessitated.
Tagged Passions:sewer

NOW THEREFORE, the parties hereto in consideration of the mutual stipulations and agreements herein contained, hereby further contract and agree as

follows:
Tagged Passions:contract

(1) The WASTEWATER TREATMENT AGREEMENT dated January 10, 2006 between Burlington and Elon remains in full force and affect except as amended herein

by this AGREEMENT.
Tagged Passions:sewer

(2) The WASTEWATER TREATMENT AGREEMENT of January 10, 2006 is modified to allow Elon to provide wastewater collection for portions of the Town of

Gibsonville at additional connection points including at the Travis Creek Pump Station.
Tagged Passions:sewer

(3) The allocations to Elon and Gibsonville to the East Burlington Wastewater Treatment Plant remain unchanged and shall remain separate.

Tagged Passions:sewer and plant

(4) Billing for sewer/wastewater service for flow generated by Elon and Gibsonville customers shall remain as stipulated in the respective

agreements. Elon may negotiate with Gibsonville for a separate charge for the wastewater conveyance resulting from this modification of wastewater flow.
Tagged Passions:sewer, utility, and Utility

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