SUBJECT: REVIEW AND DISCUSSION OF BOARD PRIORITIES AND GOALS
The session to discuss and set the Board's goals and priorities is scheduled for Thursday, February 13 at 8:00 a.m. in Room 564. As you know, we
began this process differently this year by meeting with each commissioner to gain an understanding of your individual vision and goals for the county. Thank you for taking the time to meet with us to gather preliminary information providing the basis for your session. Attached to this email you will find two documents. First you will find a document that provides a quick summary of each priority mentioned during the individual sessions and the number of commissioners that discussed that priority. As you can see from this summary, all seven board members discussed three goals: Public Water in Gray's Creek, the Emergency Services Center and the Performing A1ts Center. Many other topics were mentioned by multiple board members as listed on this document. The second attached document is a PowerPoint presentation that we will use at the February 13 session to guide the review and discussion of the priorities mentioned in the individual interviews. We will begin this session by reviewing each priority area seeking further discussion by the entire Board and ultimately consideration of the top priorities.
Since we are utilizing our normal Agenda Session date for this priority session, we do have four items which are time sensitive and need the Board' s
consideration. It is our recommendation that we add these items at the end of the priority setting session. We believe the entire session can be accomplished before noon. Please let me know if you have any questions.
ATTACHMENTS: Description Type Priority Quick Summary 2020 Backup Material Priority Setting Session Presentation Backup Material
The County's 9-1-1 Committee met on February 3, 2020 and was provided an update on the design of 500 Executive Place which will serve as the new home
of Cumberland County Emergency Services. The Committee responded favorably to the presentation of the proposed schematic design and agreed the full Board of Commissioners should receive an update at the February 13, 2020 Agenda Session.
An audit review team, made up of finance department staff, conducted a formal Request for Proposals (RFP) process for professional auditing services.
The RFP was emailed to audit firms listed on the Local Government Commission's website, the state procurement website, and was posted on the County's website through Vendor Self Service. A total of five proposals were received; four of those proposals were responsive.
The proposals were reviewed in two phases based on a requirement of the RFP for each firm to submit two separately sealed packets. The firm's
educational and technical qualifications were detailed in packet one. The firm s audit approach and proposed cost were detailed in packet two. Based on a review of packet one, the review team determined that all four proposals met the educational and technical qualifications. The review team then considered the second packet, reviewed and ranked the firms based on audit approach and cost.
Elliott Davis meets the best overall expectation of experience, audit approach, and cost. The firm has been in business for over 95 years and has
audited governmental entities for over 60 years. They have dedicated teams of professional staff that are focused almost exclusively on service to governmental clients, including other local governments in North Carolina. In addition, this firm provided the best description of a smooth transition plan. The overall annual proposed cost by fiscal year totals: FY2020 103,340; FY2021 105,407; FY2022 107,515.
The issue of detention center pay has been in the forefront across this state and this region. Only last month, our northern neighbor Harnett County
increased the entry level pay for a detention officer to 35,222. Cumberland County entry level pay for the same position is 34,225. Further, the turnover rate at the detention center remains high with a vacancy rate hovering around 45 .
In an effort to have some impact on the turnover rate and the resulting tenure, it is recommended to adjust the entry level detention officer pay to
36,500, an increase of 2,300. This increase would apply to each detention officer s pay by 2,300 effective March 1, 2020. Further, to maintain the standard differential in entry level pay between sworn (deputy sheriff) and unsworn (detention officer) it is recommended to adjust the entry level for deputy sheriff to 39,237.50, an increase of 1,750. This increase would apply to all deputy classifications excluding the rank of captain and up.
The landfill gas collection and control system (GCCS) extract landfill gas (LFG) from the landfill to control surface emissions and odors. The GCCS
is a requirement of the landfill s Title V Air Operating Permit and State and federal regulations. The GCCS includes LFG extraction wells, piping, valves, sumps and a blower skid and flare. Our permit requires continuous operation of the blower and flare. The blower and flare cannot be down for more than 120 hours ever. In addition to the blower and flare needed for compliance, the system can treat and send gas to Cargill. The gas is pumped to Cargill by a separate blower than the blower associated with the flare that is used for compliance with our Title V Air Operating Permit. The blower skid and flare have been operational since 1998.
The blower skid was significantly damaged by water intrusion during Hurricane Florence. Water entered the large blower that sends the gas to the
flare. Eventually bearings for that blower had to be replaced on site. Water also entered the second blower that sends gas to Cargill. That blower was so badly damaged that it had to be taken off-line and rebuilt. We were able to maintain compliance by sending the gas to flare, but we were not able to deliver gas to Cargill. In the weeks after Hurricane Florence, the magnitude of water in the system became increasingly apparent. The gas collection system was watered in and manual pumping could not evacuate the water at a rate to protect the system. Pneumatic pumps were installed to continuously pump out the gas collection header. We have not been able to consistently deliver gas to Cargill since the hurricane.
To prevent damage in the future by excessive wet conditions, the new blower skid and flare project will include a generator. The generator will not
only operate the blowers in the event of a power outage, it will operate the compressor which operates the pneumatic pumps. The generator will allow the system to continuously operate to purge water from headers even during a power outage. We have also
The project is being funded by FEMA reimbursement for damages associated with Hurricane Florence. There were damages to the landfill, gas system, and
landfill borrow pit. The County has elected to proceed with a Section 428 Alternative Procedures for Permanent Work Project. Instead of restoring all damaged landfill areas back to pre-disaster conditions, such as the borrow pit, the New Blower Skid and Flare project will be funded. Any excess funds will be used to purchase a new equipment for the landfill in accordance with FEMA policies. We plan to clear additional areas on the landfill for new borrow areas instead of repairing the damaged areas.
Meeting Agenda Review and Discussion of Board Priorities and Goals Emergency Services Center Design and Committee Review Process Contract for
Professional Auditing Services Budget Ordinance Amendment 200011 to Provide Market Adjustment to Law Enforcement Salaries New Blower Skid and Flare and Associated Capital Project Budget Ordinance 200658