NC - Orange: COUNTY BOARD OF COMMISSIONERS

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COUNTY BOARD OF COMMISSIONERS

ORANGE COUNTY BOARD OF COMMISSIONERS

AGENDA

BOCC Work Session February 11, 2020 Meeting 7:00 p.m. Southern Human Services Center 2501 Homestead Road Chapel Hill, NC

Tagged Passions:streets and services

(7:00 7:45) 1. Update on Schools Joint Action Committee Related to Class Sizes and Pre-K

Tagged Passions:education

(7:45 7:50) 2. Adult Care Home Community Advisory Committee - Appointment

Tagged Passions:appointments

Discussion

(7:50 7:55) 3. Affordable Housing Advisory Board - Appointment Discussion

Tagged Passions:appointments and housing

(7:55 8:00) 4. Animal Services Advisory Board Appointment Discussion

Tagged Passions:appointments, services, and animal control

(8:00 8:05) 5. Animal Services Hearing Panel Pool - Appointment Discussion

Tagged Passions:appointments, services, animal control, and hearing

(8:05 8:10) 6. Board of Equalization and Review - Appointment Discussion

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(8:10 8:20) 7. Chapel Hill Orange County Visitors Bureau - Appointment

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Discussion

(8:20 8:25) 8. Chapel Hill Planning Commission - Appointment Discussion

Tagged Passions:planning, boards and commissions, and appointments

(8:25 8:30) 9. Commission for the Environment - Appointment Discussion

Tagged Passions:boards and commissions, appointments, Conservation, and environment

(8:30 8:35) 10. Nursing Home Community Advisory Committee - Appointment

Tagged Passions:appointments and seniors

Discussion

(8:35 8:40) 11. Orange County Planning Board - Appointment Discussion

Tagged Passions:planning and appointments

(8:40 8:45) 12. Orange Unified Transportation Board - Appointment Discussion

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Orange County Board of Commissioners meetings and work sessions are available via live streaming video at orangecountync.gov/967/Meeting-Videos and

Orange County Gov-

TV on channels 1301 or 97.6 (Spectrum Cable).

Tagged Passions:Telecommunications and telecommunications

ORANGE COUNTY BOARD OF COMMISSIONERS

ACTION AGENDA ITEM ABSTRACT Meeting Date: February 11, 2020

Action Agenda Item No. 1

SUBJECT: Update on Schools Joint Action Committee Related to Class Sizes and Pre-K

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DEPARTMENT: Planning and Inspections

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ATTACHMENT(S): INFORMATION CONTACT:

A. Elementary School Classroom and Capacity Calculations

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Craig Benedict, Director, 919-245-2575 Ashley Moncado, Planner II, 919-245-2589

PURPOSE: To receive an update on the Schools Joint Action Committee (SJAC) related to impacts from changes in class size and Pre-K.

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BACKGROUND: The State of North Carolina enacted legislation in 2017 resulting in a decrease in class size averages from 1:20 to 1:17 for kindergarten

to third grade for the 2018- 2019 school year. Due to significant statewide ramifications as a result of the reduced class size averages, the North Carolina General Assembly aaproved House Bill 90 which allows for a phasing-in process to address the decrease in class size averages over the next four years. Based on House Bill 90, average class sizes for kindergarten to third grade will be phased-in as provided below:
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2019 2020 1:19 2020 2021 1:18 2021 2022 1:17

In January 2018, due to impacts anticipated to elementary school capacity resulting from these reductions, the Schools Adequate Public Facilities

Ordinance Technical Advisory Committee (SAPFOTAC) identified the need for the Schools Joint Action Committee (SJAC) to meet in order to discuss options and determine how to implement the school capacity changes.
Tagged Passions:ordinance and education

Schools Joint Action Committee (SJAC) Based on the adopted SAPFO Memoranda of Understanding, school building capacity shall be determined by

reference to state guidelines and school district guidelines and by a joint action of the School Boards and Orange County Board of Commissioners. The SJAC is comprised of elected officials from the Orange County Board of Education, Chapel Hill-Carrboro City Schools Board of Education, and Orange County Board of Commissioners. Appointed members include:
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Rani Dasi, Chapel Hill-Carrboro City Schools Board of Education Dr. Stephen Halkiotis, Orange County Board of Education Penny Rich, Orange County

Board of Commissioners
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Changes in Class Size Ratios The SJAC has conducted three meetings to review impacts resulting from changes in class size and options before

determining how to implement elementary school class size reductions for SAPFO purposes.
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January 31, 2019 Reviewed changes in class size ratios outlined in House Bills 13 and 90.

March 8, 2019

Reviewed student projections and potential impacts resulting from changes in class size ratios. Student projections reviewed at this meeting included

the 2019 SAPFOTAC 10- year projections. No capacity needs were identified in the 10-year period based on existing class size (1:20) and student membership and capacity numbers received from the schools in November 2018.
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SJAC requested revised projections illustrating the impacts from the phasing-in of class size changes over the next three years.

Proposed and discussed various options to implement class size changes and requested staff to draft summary report outlining and detailing options

for further analysis.

April 10, 2019

To determine future impacts related to changes in class size ratios and assist the SJAC with making a recommendation to implement changes in class

size, school staff completed updated classroom and capacity calculations prior to the April SJAC meeting. During this process, it was discovered that updated classroom capacity numbers provided from school staff were not consistent with November 15, 2018 school capacity numbers submitted in order to draft 10-year student projection sheets and the 2019 SAPFOTAC Annual Report. School capacity numbers provided were higher than those received in November 2018. One reason for the discrepancy may be due to classrooms being utilized for Pre-K not being counted in the total elementary school capacity.
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Based on the existing SAPFO Memoranda of Understanding, capacity (classrooms) being utilized for Pre-K must be included in the total elementary

school capacity number collected every November for the drafting of the annual SAPFOTAC Report. Adopted MOUs do not allow for Pre-K student membership to be included in the total elementary student membership numbers collected every November. Jointly agreed to School Construction standards from 1996 and 2007 included the square footage of these spaces as if used by K 5 grade levels. School Construction standards include classroom and capacity standards for grades K 5, flex classroom space, and Special/Exceptional/Speech Language classes.
Tagged Passions:construction, education, and NewSchools

Following this finding, 10-year projections were drafted utilizing the April 2019 numbers. These projections showed the following school capacity

needs in the 10-year projection period:
Tagged Passions:education

OCS No capacity needs. CHCCS Capacity needed 2026-27 school year.

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SJAC also reviewed options to implement class size changes for SAPFO purposes. Ten options were proposed and analyzed. Following elimination of seven

options, the three options still being explored are listed below:

Suspend the Certificate of Adequate Public Schools (CAPS) test for the elementary school level for a specified period of time (short-term solution)

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Discontinue the Certificate of Adequate Public Schools (CAPS) test for both districts. (short-term solution)

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Fund the construction of a school swing space (mid-term solution)

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Pre-K As a result of the findings at the April 10 SJAC meeting, school representatives identified concerns with Pre-K classroom capacities being

included in total elementary school capacity numbers and whether a review of the existing MOUs is warranted to exclude the square footage of Pre-K classrooms in total school capacity numbers.
Tagged Passions:public safety and education

Additional 10-year projections were drafted utilizing the April 2019 numbers, but excluding Pre-K classroom capacity to determine impacts from class

size changes. When Pre-K classroom capacities are excluded, the impacts from reductions in class size is worsened at the elementary school level. These projections showed the following school capacity needs in the 10-year projection period:
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OCS Capacity needed 2024-25 school year CHCCS Capacity needed 2021-22 school year

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This information was presented at the Schools Collaboration meeting on October 18, 2019. A SJAC update, which included impacts from changes in class

size and Pre-K, was provided to Chapel Hill Carrboro City Schools on December 5, 2019 and Orange County Schools on December 9, 2019.
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Orange County and school staff continue to analyze school capacity numbers to determine the most accurate count for use by the SJAC and School Boards

to make an informed and final recommendation to implement class size changes.
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FINANCIAL IMPACT: There is no direct financial impact associated with this item.

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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item:

GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to

provide shelter, food, clothing and medical care for themselves and their dependents.
Tagged Passions:funding, program, and preservation

ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item:

Tagged Passions:environment

RECOMMENDATION(S): The Manager recommends the Board receive the presentation and discuss as appropriate.

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Attachment 1 Elementary School Classroom and Capacity Calculations

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Chapel Hill Carrboro City Schools

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Grade Level

Number of Classrooms

Elementary School Capacity

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Class Size Reductions

2018-2019 (1:20) 2019-2020 (1:19) 2020-2021 (1:18) 2021-2022 (1:17)

Pre K 13 260 247 234 221

K 3 165 3,300 3,135 2,970 2,805

4 5 84 2,184 2,184 2,184 2,184

EC 18 180 180 180 180

Total Capacity 100 LOS

5,924 5,746 5,568 5,390 10-year student projections identify school capacity needed 2026-27 school year

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Pre-K Classroom Capacity Reductions

- 260 - 247 - 234 - 221

Total Capacity 100 LOS (Excluding Pre-K

Classroom Capacity) 5,664 5,499 5,334 5,169

10-year student projections identify school capacity needed 2021-22 school year

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Capacity 100 LOS (2018-19 school year) 5,924 Pre-K Classroom Capacity (13 classrooms at 1:17 class size) - 221 seats

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Changes in class size ratio (2021-22 school year) - 534 seats Capacity 100 LOS (2021-22 school year 5,169

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Total 755 seats lost Note: Class size ratios for grades 4 5 are 1:26 and Exceptional Classrooms (EC) is 1:10.

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gwilder Text Box A

Attachment 1 Elementary School Classroom and Capacity Calculations

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Orange County Schools

Tagged Passions:education

Grade Level

Number of Classrooms

Elementary School Capacity

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Class Size Reductions

2018-2019 (1:20) 2019-2020 (1:19) 2020-2021 (1:18) 2021-2022 (1:17)

Pre K 9 180 171 162 153

K 3 116 2,320 2,204 2,088 1,972

4 5 45 1,170 1,170 1,170 1,170

EC 7 70 70 70 70

Total Capacity 100 LOS

3,740 3,615 3,490 3,365 No school capacity needs identified

Tagged Passions:education

Pre-K Classroom Capacity Reductions

- 180 - 171 - 162 - 153

Total Capacity 100 LOS (Excluding Pre-K

Classroom Capacity) 3,560 3,444 3,328 3,212

10-year student projections identify school capacity needed 2024-25 school year

Tagged Passions:education

Capacity 100 LOS (2018-19 school year) 3,740 Pre-K Classroom Capacity (9 classrooms at 1:17 class size) - 153 seats

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Changes in class size ratio (2021-22 school year) - 375 seats Capacity 100 LOS (2021-22 school year 3,212

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Total 528 seats lost Note: Class size ratios for grades 4 5 are 1:26 and Exceptional Classrooms (EC) is 1:10.

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gwilder Text Box A

ORANGE COUNTY

BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT

Meeting Date: February 11, 2020 Action Agenda Item No. 2

SUBJECT: Adult Care Home Community Advisory Committee - Appointment Discussion

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DEPARTMENT: Board of Commissioners

ATTACHMENT(S):

Membership Roster Recommendations for BOCC Selection Applications for Persons Recommended Attendance Records Applicant Interest List Application of

Person on the Interest List
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INFORMATION CONTACT: Clerk s Office, 919-245-2130

PURPOSE: To discuss an appointment to the Adult Care Home Community Advisory Committee.

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BACKGROUND: The following appointment information is for Board consideration:

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POSITION NO.

NAME SPECIAL REPRESENTATIVE

TYPE OF APPOINTMENT

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TERM

EXPIRATION DATE

1 Tiketha Collins At-Large Partial Term 03/31/2022 3 Alison Brown At-Large Partial Term 06/30/2021 6 Shade Little At-Large First Full Term 10/31/2022

NOTE - If the individual listed above is appointed, the following vacancies remain:

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(SPECIAL NOTATION: ASIDE FROM THE RECOMMENDATIONS ABOVE, NONE OF THE OTHER APPLICANTS HAVE BEEN SELECTED FOR THE MANDATORY TRAINING PRIOR TO

RECOMMEDATION TO APPOINTMENT.)
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POSITION NO.

POSITION DESIGNATION

EXPIRATION DATE

VACANCY INFORMATION

2 At-Large 09/04/2022 This position has been vacant since 8/17/2017.

5 At-Large 10/31/2022 This position has been vacant since 8/20/2019.

7 At-Large 10/31/2022 This position has been vacant since 6/26/2019.

10 At-Large 10/31/2019 This position has been vacant since 12/2/2019.

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(NOTE: As of July 1, 2017, a new bill was passed in the North Carolina Legislature regarding the training period for pending members of the Adult

Care Home Community Advisory Committee and Nursing Home Community Advisory Committee . The bill is HB248 (see attachment) which reverses the appointment of the applicant to a one year training term. Applicants will be selected from the County Applicant Interest List for a more condensed training and if the applicant successfully completes the training, they would be recommended for appointment. Therefore, when an applicant is recommended for appointment, it would initially be for a one year preliminary term and the training will have already been completed.)
Tagged Passions:appointments, seniors, and training

FINANCIAL IMPACT: There is no financial impact associated with appointment discussion.

Tagged Passions:finance and appointments

SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item:

GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by

eliminating disparities in participation and barriers to participation.
Tagged Passions:voting and volunteer

ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item.

Tagged Passions:environment

RECOMMENDATION(S): The Manager recommends that the Board discuss an appointment to the Adult Care Home Community Advisory Committee.

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Board and Commission Members And Vacant Positions

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Adult Care Home Community Advisory Committee Contact Person: Autumn Cox

Contact Phone: 919-558-9401

Meeting Times: 4:00 pm - 5:30 pm First Tuesday Monthly

Positions: 12 Terms: 3

Meeting Place: Seymour Center

Length: 2 years

Description: Members are appointed by the Board of Commissioners to at-large positions. There is an initial one-year training term with

Tagged Passions:appointments and training

subsequent eligibility for three additional two-year terms. This committee works to maintain the intent of the Adult Care

Home Residents' Bill of Rights for those residing in licensed adult care homes. The members of this committee also promote

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community involvement and cooperation with these homes to ensure quality care for the elderly and disabled adults.

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Ethnic Background: African American

Tiketha Collins

Gender Identity: Female Township: Hillsborough

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Resid/Spec Req: At-Large

Current Appointment: 09/04/2018

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Expiration: 09/04/2019

Number of Terms:

1 First Appointed: 09/04/2018

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Special Repr:

One Year Trng. Term

Age Range:

Ethnic Background:

VACANT

Gender Identity: Township:

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Resid/Spec Req: At-Large

Current Appointment:

Tagged Passions:appointments

Expiration: 09/04/2022

Number of Terms:

2 First Appointed:

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Special Repr:Age Range:

Ethnic Background: African American

Alison Brown

Gender Identity: Female Township: Chapel Hill

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Resid/Spec Req: At-Large

Current Appointment: 11/13/2018

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Expiration: 11/13/2019

Number of Terms:

3 First Appointed: 11/13/2018

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Special Repr:

One Year Preliminary Term

Age Range:

Ethnic Background: white

Joan Rehm

Gender Identity: Female Township: Chapel Hill

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Resid/Spec Req: At-Large

Current Appointment: 06/04/2019

Tagged Passions:appointments

Expiration: 06/04/2020

Number of Terms:

4 First Appointed: 06/04/2019

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Special Repr:

One Year Initial Term

Age Range:

Ethnic Background:

VACANT

Gender Identity: Township:

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Resid/Spec Req: At-Large

Current Appointment:

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Expiration: 10/31/2022

Number of Terms:

5 First Appointed:

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Special Repr:Age Range:

Ethnic Background: Other

Shade Little

Gender Identity: Male Township: Chapel Hill

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Resid/Spec Req: At-Large

Current Appointment: 11/13/2018

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Expiration: 11/13/2019

Number of Terms:

6 First Appointed: 11/13/2018

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Special Repr:

One Year Preliminary Term

Age Range:

Tuesday, January 21, 2020 Page 1

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Board and Commission Members And Vacant Positions

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Adult Care Home Community Advisory Committee Contact Person: Autumn Cox

Contact Phone: 919-558-9401

Meeting Times: 4:00 pm - 5:30 pm First Tuesday Monthly

Positions: 12 Terms: 3

Meeting Place: Seymour Center

Length: 2 years

Ethnic Background:

VACANT

Gender Identity: Township:

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Resid/Spec Req: At-Large

Current Appointment:

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Expiration: 10/31/2022

Number of Terms:

7 First Appointed:

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Special Repr:Age Range:

Ethnic Background: African American

Gloria Brown MSW

Gender Identity: Female Township: Hillsborough

Tagged Passions:gender

Resid/Spec Req: At-Large

Current Appointment: 06/19/2018

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Expiration: 06/30/2020

Number of Terms: 1

8 First Appointed: 12/15/2015

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Special Repr:

Secretary

Age Range:

Ethnic Background: white

Olivia Fisher

Gender Identity: Female Township: Bingham

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Resid/Spec Req: At-Large

Current Appointment: 06/04/2019

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Expiration: 06/04/2020


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