NC - Mint Hill: BOARD OF COMMISSIONERS

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  • 02/17/20 at 6:30 pm Planning Board Town Hall: 4430 Mint Hill Village Lane, Mint Hill
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BOARD OF COMMISSIONERS

MEETING OF THE BOARD OF COMMISSIONERS

TOWN OF MINT HILL, NORTH CAROLINA

MINT HILL TOWN HALL

4430 MINT HILL VILLAGE LANE

FEBRUARY 13, 2020

7:00 P.M.

1. CALL TO ORDER

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. ADDITION, DELETION OR ARRANGEMENT OF AGENDA ITEMS

4. APPROVE MINUTES OF THE JANUARY 09, 2020 QUARTERLY DEVELOPERS

WORKSHOP AND REGULAR MEETING

5. CONSENT AGENDA: (A) ACCEPT MINT HILL EVENTS REQUEST FOR THE

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NOISE ORDINANCE WAIVER DURING MINT HILL MADNESS; (B) ACCEPT

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JANUARY TAX COLLECTOR S REPORT; AND, (C) ACCEPT NOVEMBER AND

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DECEMBER TREASURER S REPORTS AND FINANCIALS

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6. PUBLIC COMMENTS**

7. PRESENTATION BY COUNTY MANAGER, DENA DIORIO, REGARDING

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LIVABLE MECK

8. APPOINTMENTS TO THE PLANNING BOARD

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9. OTHER BUSINESS/COUNCIL MATTERS

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10. ADJOURNMENT

* IN ACCORDANCE WITH NORTH CAROLINA GENERAL STATUTES AND/OR LOCAL ORDINANCES, A PUBLIC HEARING IS

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REQUIRED/SCHEDULED ON THIS AGENDA ITEM. PUBLIC COMMENTS RELATED TO THIS ITEM HAVE BEEN OR WILL BE

HEARD DURING THE SCHEDULED PUBLIC HEARING. TIME ALLOTTED EACH SPEAKER MAY BE LIMITED DUE TO

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LENGTH OF AGENDA. **UP TO ONE HOUR HAS BEEN RESERVED FOR COMMENTS FROM THE PUBLIC ON MATTERS OF

GENERAL INTEREST, OR AGENDA ITEMS OTHER THAN THOSE FOR WHICH A PUBLIC HEARING IS REQUIRED AS NOTED

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ABOVE. INDIVIDUALS WISHING TO SPEAK UNDER PUBLIC COMMENTS MUST SIGN UP (ON THE SHEET

PROVIDED IN THE LOBBY) PRIOR TO THE MEETING BEING CALLED TO ORDER. SPEAKERS WILL BE LIMITED TO

TWO MINUTES PER PERSON AND RECOGNIZED IN THE ORDER IN WHICH THEY SIGN UP.

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MINUTES OF THE CALLED MEETING OF

THE BOARD OF COMMISSIONERS

TOWN OF MINT HILL, NORTH CAROLINA

JANUARY 9, 2020

The Board of Commissioners of the Town of Mint Hill met in called session on Thursday, January

9, 2020 at 6:20 p.m. in the John M. McEwen Assembly Room, Mint Hill Town Hall.

ATTENDANCE

Mayor: Brad Simmons

Commissioners: Mike Cochrane, Dale Dalton, Patrick Holton and Tony Long

Town Manager: Brian L. Welch

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Planning Director: John Hoard

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Town Engineer: Steve Frey

Town Clerk: Michelle Wells

Mayor Simmons called the meeting to order, ruled a quorum present and the meeting duly

constituted to carry on business. The purpose of the called meeting was to hold the Quarterly

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Developers Workshop.

The first presentation was by Philip Hayes, Land Investment Resources, regarding a possible

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residential development at the intersection of Wilgrove-Mint Hill Road and Happy Hollow Drive.

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Mr. Hayes presented the following information:

Meadow Vista

Location: Intersection of Wilgrove-Mint Hill Road and Happy Hollow Drive

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Tax Parcel Nos. 137-061-13, 137-281-54, 137-281-56, 137-281-59

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Site Acreage: 33.78 Acres, Approximate (Survey Pending)

Road Frontage: 625+/- Feet on Wilgrove-Mint Hill, 1,450+/- Feet on Happy Hollow

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Current Zoning: General R - Residential

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Land Use: Predominantly Vacant, 1 Existing Ranch Home

Number Units: See Comments Below

Project Outline:

Land Investment Resources, a boutique regional residential land development firm, is

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under contract to purchase the principal legacy property of the Mullis Family Properties.

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The principal member of the entity is Jerry Mullis, a former member of the Mint Hill

Town Council. Land Investment Resources takes a very sensitive approach to each

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property, taking into consideration surrounding conditions and site characteristics.

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The subject property naturally consists of two portions, a frontage parcel of 19.10 +/-

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acres, and a rear portion of 14.68 +/- acres. To achieve a sensible balance of land uses,

as well as the general density and other policy objectives of the Town s Comprehensive Plan, the frontage portion was designed with a traditional

grid lot pattern consistent with
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the proximity of the site to downtown, while the rear portion is laid out with larger lots

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and more extensive open space respecting the existing creek and stream channels.

Project Basics:

1. Frontage Parcel: 44 Lots 57 X 150 lot size 2.3 DUA

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2. Rear Parcel: 11 Lots 15,000 to 28,000 SF .75 DUA

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3. Overall Density: 55 Total Overall Site DUA of 1.63

4. Open Space: Total of 12.14 36 of Total Site

Other Comments:

A builder for the project has not yet been selected. Anticipated home sizes should range

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from 2,800 to 3,700 square feet, priced from approximately 320,000 to 410,000. All

exteriors will be 50 year cementious siding, with home fronts consisting entirely of brick,

stone and shingle elevations. Accents may include standing seam roofing on porches.

Open spaces and amenities are included in both sections, including a playground, dog

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park and walking trails. A greenway dedication is proposed for the Town s trail network.

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Commissioner Dalton asked the density of the front portion of the property. Mr. Hayes said the

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density would be 2.26 units per acre. Commissioner Dalton asked to see any elevations of the

homes, if there were any. Mr. Hayes said a builder had not been selected although the target price

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would be around 300,000 and may be age targeted.

Commissioner Holton asked if any of the lots were inside the flood plain. Mr. Hayes said the lots

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were outside of the flood plain.

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Commissioner Cochrane asked if the overall density of the project was 1.62 units per acre. Mr.

Hayes said yes, the total density of the project was 1.62 units per acre.

Commissioner Long asked if there would be siding on the sides and rear of the homes. Mr. Hayes

said yes; the fronts would be brick, stone and architectural shingle. Commissioner Long asked if

they would be installing a left turn lane into the property as they were building more than 50 homes.

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Mr. Hayes said most likely NCDOT would require them to put in a left turn lane.

Hearing no further questions, Mayor Simmons concluded the first presentation by Philip Hayes of

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Land Investment Resources.

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The second presentation was from Mike Davis, Epcon Communities, regarding a possible

residential development at 14333 Idlewild Road. He explained who Epcon was by saying they

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were a privately held home building company; building quality homes for the 55 plus population

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(as related to the Housing for Older Persons Act) for 33 years; actively building in the Charlotte

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Metro area market since 2013; the communities were age-restricted not age-targeted; the

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communities were smaller than typical large scale age-restricted communities. He said Epcon

Communities were known for building low-maintenance, single story homes which usually had

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50-150 homes in each neighborhood. The courtyard was the centerpiece of the homes, allowing

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access to a quiet area just steps from anywhere in their home. The owners personalized their

courtyards with hot tubs, large grills and other personal interest amenities. There were completed

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projects in Marvin, Weddington and at Emerald Lake.

He said Epcon was requesting 2.52 units per acre on the property. He said the age restricted

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communities had much less impact on the Town; typically, less than 3 have children due to

different circumstances. He said there were 50 less trips per day because the average Epcon

home had 1.7 individuals versus a typical home that had 3.3 individuals. He said the crime rate

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was low.

He asked the Board how Epcon could move forward with the project.

Commissioner Cochrane asked if the Courtyards at Emerald Lake had sold out. Mr. Davis said

yes, they had. Commissioner Cochrane asked how long it took to sell the homes at the Courtyards

at Emerald Lake. Mr. Davis estimated 2 years.

Commissioner Dalton asked the total density of the project. Mr. Davis said the density was 2.52

units per acre. Commissioner Dalton asked where the access points would be located. Mr. Davis

said there would be two entrances off Hooks Road and the roadways would be built to Town

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Standards.

Commissioner Holton asked what the average square footage of the units would be. Mr. Davis

said they were 1,500-3,000 square feet.

Commissioner Cochrane asked how there could be so much variation in square footage since most

of the homes in the Courtyards of Emerald Lake appeared so similar. Mr. Davis said a bonus

room, in the one and a half story model, would add up to 850 square feet. He noted all of the

models had the same width and that was why they appeared uniform.

Mayor Simmons clarified that the side setbacks were 5.25 feet. Mr. Davis said yes. Mayor

Simmons asked how, if the fenced courtyard had a large grill, would the fire risk be contained.

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Mr. Davis said there would be 10.5 feet separating the homes. He noted there would be no fire

pits. Mayor Simmons asked if traffic study results were available. Mr. Davis said a traffic study

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had not been conducted yet.

Commissioner Dalton asked if there were sprinkler systems in the individual units. Mr. Davis said

no; usually that wasn t part of the product unless the community fell on the outer coverage of the fire department. Commissioner Dalton said he was

concerned that if one unit caught fire that
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multiple units would also catch fire; he was concerned about the safety of the Town Residents.

Commissioner Dalton asked if Epcon would be inclined to add sprinkler systems to the homes.

Mr. Davis said they may, if there was a concern with the response time of the fire department.

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Mayor Simmons said his main concerns included the higher density requested; he would prefer it

be more on target with the approved density for that area. He also stated the risk of a multi-

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structure fire due to the closeness of the homes concerned him.

Hearing no further questions, Mayor Simmons concluded the second presentation by Mike Davis

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of Epcon.

There being no further business to come before the Board, Mayor Simmons adjourned the

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Quarterly Developers Workshop at 6:47 p.m.

Michelle Wells, CMC, Town Clerk

MINUTES OF THE MEETING OF

THE BOARD OF COMMISSIONERS

TOWN OF MINT HILL, NORTH CAROLINA

JANUARY 9, 2020

The Board of Commissioners of the Town of Mint Hill met in regular session on Thursday, January

9, 2020 at 7:00 p.m. in the John M. McEwen Assembly Room, Mint Hill Town Hall.

ATTENDANCE

Mayor: Brad Simmons

Commissioners: Mike Cochrane, Dale Dalton, Patrick Holton and Tony Long

Town Attorney: Kevin Bringewatt

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Town Manager: Brian L. Welch

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Deputy Town Manager: Lee Bailey

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Planning Director: John Hoard

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Town Engineer: Steve Frey

Fire Chief: David Leath

Police Chief: Tim Ledford

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Town Clerk: Michelle Wells

CALL TO ORDER, INVOCATION AND PLEDGE

Mayor Simmons called the meeting to order, ruled a quorum present and the meeting duly

constituted to carry on business. Following the invocation offered by Commissioner Dalton,

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Mayor Simmons led the Pledge of Allegiance to the Flag of the United States of America.

ORDER OF BUSINESS

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Addition, Deletion or Arrangement of Agenda Items: Upon the motion of Commissioner Long,

seconded by Commissioner Dalton, the Board unanimously agreed to add a Proclamation for

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Philadelphia Presbyterian Church and to postpone appointment of Planning Board members until

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the February meeting.

Proclamation for Philadelphia Presbyterian Church: Mayor Simmons read the proclamation

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and presented it to Mrs. Becky Griffin.

WHEREAS, Philadelphia Presbyterian Church, is celebrating its 250th year of continuous

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worship and ministry in Mint Hill, North Carolina; and,

WHEREAS, Presbyterians (and others) began gathering in homes and in a brush arbor on

Clear Creek in the 1760's; and,

WHEREAS, on January 27, 1770, a charter was signed to officially organize a church

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called Clear Creek and three signers of the Mecklenburg Declaration (May 20, 1775),

along with Members of the Clear Creek Militia and Soldiers of the Revolutionary War

were among the signatures; and,

WHEREAS, the Rocky Spring Burying Ground, is the resting place of some of the first

departed settlers in the Carolina backcountry; and,

WHEREAS, in 1780, a new church was erected, another cemetery established, and the

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name changed to Philadelphia; and,

WHEREAS, in 1825, a brick sanctuary was constructed from bricks made on the

property, under the direction of German Lutherans from Morningstar, that sanctuary

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being in continuous use for one hundred and ninety-five years; and,

WHEREAS, in 1889, John Bain established Bain Academy on church property, the

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school being administered by the Session of the Church for forty-seven years before the

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property was deeded to Mecklenburg County in 1924 to become Bain High School; and,

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WHEREAS, in 1976, a large new sanctuary was erected to the Glory of God, across from

the 1825 church to serve the Mint Hill Community and beyond, and,

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WHEREAS, Philadelphia has provided Christian love and outreach to the citizens of Mint

Hill for 250 years through Scouting for all children, AA, youth sports programs, plus hot

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meals for seniors in cooperation with Mecklenburg County Senior Nutrition Program and

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more.

NOW, THEREFORE, I, Brad Simmons, Mayor of the Town of Mint Hill, North

Carolina, by the virtue of the authority vested in me as Mayor, do hereby proclaim 2020

as

PHILADELPHIA PRESBYTERIAN CHURCH ANNIVERSARY YEAR

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in celebration of 250 years of service to this community and extend our deepest

appreciation for all their efforts in our community. We wish them each the best and all

our support in moving forward with this grand tradition.

Witness my hand and seal of the Town of Mint Hill this 9th day of January 2020.

Approve Minutes of December 12, 2019 Regular Meeting: Upon the motion of Commissioner

Cochrane, seconded by Commissioner Dalton, the Board unanimously approved the December 12,

2019 regular meeting minutes.

Consent Agenda: (A) Accept December Tax Collector s Report; and, (B) Consider Rescinding Ordinance 737 Regarding 9509 Buckskin Lane: Upon the motion

of Commissioner
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Dalton, seconded by Commissioner Cochrane, the Board unanimously approved the consent

agenda.

Public Hearing on ZC19-8, Filed by Christy Montgerard, for a Text Amendment to Section

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5.2 to allow the following uses in the B-D: Animal Grooming Services for Household Pets,

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Animal Hospital (Indoor Kennel) and Animal Kennel: Planning Director John Hoard submitted

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the following memo to the Board:

The applicant is requesting an amendment to Section 5.2 to add the following uses to the

B-D district: Animal Groom Services, Animal Hospital (indoor kennel) and Animal

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Kennel. All uses in the B-D are listed as CD.

Dr. Christy Montgerard, Fullwood Animal Hospital, 4101 Matthews-Mint Hill Road said they

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would like to expand into Morris Park to allow a pet resort and doggie daycare; therefore, they

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were asking the Board to amend the permitted uses.

Commissioner Dalton asked if there were elevations of the building. Dr. Montgerard stated the

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building was a pre-existing shell at Morris Park plus they would add an outdoor area.

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Hearing no further questions from the Board or the Public, Mayor Simmons closed the Public

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Hearing on ZC19-8.

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Public Hearing on ZC19-9, Filed by Streetscape Land Partners, LLC, for a Conditional

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Rezoning from R to R DO-A (CD) to Allow a Residential Development Consisting of 216

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Lots. Property Located at Parcel Numbers 197-011-16, 197-011-45 and 197-011-42

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(Portion): Planning Director John Hoard submitted the following memo to the Board:

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The applicant is requesting Conditional District Rezoning to the Downtown. The Zoning

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Plan includes 216 single family lots. 125 of the lots are composed of widths ranging

between 40 and 70 . The remaining 91 lots are arranged for townhomes. The total proposed density for the site is approximately 3.85. The Downtown

Code allows up to 6
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units per acre.

The proposed plan includes two access points on Lawyers Road and a future connection

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at the southeast corner. The connection to Crest Hill is proposed for emergency access

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only.

Conditional District decisions shall be made in consideration of identified relevant

adopted land use plan. Conditional District rezoning is a legislative procedure under

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which the Board of Commissioners has the authority to increase, tighten, add, vary,

modify or waive specific conditions or standards. In approving a petition for the rezoning

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of property to a Conditional District the Board of Commissioners may request reasonable

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and appropriate conditions.

Mr. Nicholas Parker, Amicus Partners, PLLC, stated the parcels were as follows: 197-011-16, 197-

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011-45 and a portion of 197-011-42. The total site acreage was 55.51 and was currently zoned

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R but they would like to have it rezoned to R DO-A (CD) to allow McEwen Manor.

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In the PowerPoint Presentation Mr. Parker highlighted the following points of interest.

McEwen Manor was being planned to optimize the design and integration of quality built homes

and low impact development features in a traditional neighborhood development that promoted

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pedestrian connectivity to downtown, it was environmentally sensitive, and was a benefit to the

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larger community all the while maintaining Mint Hill s Quality and Design Standards. He stated The Vision was to create a Destination Community;

Blending of Product Architectural Styling; Pedestrian Connectivity to Downtown Area; Pedestrian Connectivity to Bain School; Greenway;
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Abundant Greenspace and Pocket Parks; Emphasis on Low Impact/Light Imprint; and, an

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Emphasis on Social Connectivity along with True Front-Porch Living. He highlighted the main

features of the property: 55.51-acres +/-; 9.3-acres preserved natural space; 5.6-acres common

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open space; 3.4-acres for Water Quality; and less than 4 units to the acre. The Blended Product

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