Consider Approval of the Minutes: February 3, 2020
1 Consider Approval of Consent Agenda
A. The Duke Endowment - Healthy People, Healthy Carolinas Grant B. Community Health Grant Year Three Continuation Application C. Heplisav-B Vaccine
D. Fee and Financial Policy E. Interlocal Detention Center Agreement With Cabarrus County F. Consider Second Vote to Approve STA 02-19 G. Home and Community Care Block Grant Advisory Committee Appointment H. Tax Refunds for Approval I. Schedule Public Hearing for March 2, 2020 for HOME Funding Action Plan J. Change Order for Library West Branch K. Request for Public Hearing for 'Project Toaster'
A. Emergency Management Preparedness Grants Application B. Topaz Development, Inc. Settlement Agreement and Release C. Martin Starnes Associates FY
2020 Audit Contract D. Purchase of Vehicle for Facilities Management E. Cooperative Extension/4H Shoot Sports Program NRA Grant F. Rowan County 4H Grants G. Lease Purchase Agreement Authorization Letter for South Salisbury Fire
2. PUBLIC COMMENT PERIOD Vice-Chairman Greene opened the Public Comment Period to entertain comments from any citizens wishing to address the Board.
With no coming forward, Vice-Chairman Greene closed the Public Comment Period.
3. PUBLIC HEARING FOR STA 02-19: SUBDIVISION STREET STANDARDS Assistant Planning Director Shane Stewart recalled that on December 2, 2019 the Board
of Commissioners conducted a public hearing for STA 02-19 concerning road width and turn around standards from Appendix D of the North Carolina Fire Code for adoption into the Subdivision Ordinance. The Commissioners voted to table a decision until after it heard from the North Carolina Department of Transportation during the Annual Planning Work Session held on January 10, 2020. Mr. Stewart said Planning Staff had prepared revisions based on the discussions regarding street width, turn- around standards and provisions for secondary access for developments creating more than thirty (30) residential lots.
Every lot shall have access to it that is sufficient to provide a means of ingress and egress for emergency vehicles as well as for all those likely
to need or desire access to the property in its intended use. In situations where an original lot is provided access via a non-state standard right-of-way or easement (public or private) and is proposed to be subdivided, the subdivider shall be responsible for obtaining the necessary right-of-way and for all aspects of road construction for upgrading said access to the proposed subdivision. Road construction and right-of-way standards shall meet the requirements of Section 22-80(a) or (b) of this ordinance.
All subdivision lots shall abut on a public road except as provided in section 22- 80(b) and (d) of this ordinance. All public roads shall be paved
and built to all applicable standards of this ordinance and all other applicable standards of the North Carolina Department of Transportation (NCDOT). Roads which are not eligible to be put on the NCDOT system because there are too few residences shall nevertheless be dedicated for public use and shall be built in accordance with the standard necessary to be put on the NCDOT System. A written agreement with provision for maintenance of the street until it is put on the State System shall be included with the final plat and recorded with Rowan County Register of Deeds office. The maintenance agreement shall provide A final plat shall contain the road maintenance disclosure statement from section 22-59 (2) notifying prospective buyers that either the subdivider or property owners shall be responsible for the maintenance of all proposed public streets until the responsibility has been transferred to either a homeowner's association established for the owners of properties in the subdivision or has been accepted for public road maintenance by NCDOT.
subdivision will not be eligible for inclusion into the NCDOT state maintained system or by a municipality in Rowan County because of their standards
for acceptance. Such roads shall meet all right-of-ways and construction standards of NCDOT unless specifically provided otherwise. The subdivider shall provide certification from a registered professional engineer that the subject roads were built to these standards. All private roads shall be marked as such on the preliminary and final plat, include the road maintenance disclosure statement from section 22-59 (2) on the final plat, and record a maintenance agreement shall be provided and recorded with the plat at the Rowan County Register of Deeds office once the final plat has been approved.
At the time of the preparation of the sales agreement the developer shall include a disclosure statement to the prospective buyer as herein outlined.
The developer and seller shall include in the disclosure statement an explanation of the consequences and responsibility about the maintenance of a private street, and shall fully and accurately disclose to the party or parties upon whom responsibility for construction and maintenance of such street or streets shall rest.
Private roads for a family subdivision, as defined in section 22-9, shall not be required to meet construction standards of NCDOT, instead the lot(s)
created shall be provided ingress and egress via a twenty-foot easement or right-of-way (new or existing) in continuity to a publically maintained road, which shall be shown on the final plat. Furthermore, family subdivisions may also occur in situations where prior minor subdivision approval was granted but not within a major subdivision. In addition, the street frontage requirements of section 22- 79(a) Lot Dimensions shall not apply to these lots. For the purposes of determining other required setbacks, street and street right-of-way shall be interpreted to mean the twenty-foot exclusive easement. The establishment or extension of a new easement or right-of-way shall not be prevented by the required setback of an existing structure if the Subdivision Administrator determines no other feasible options are available. Any family subdivision that cannot comply with the provisions of this subsection shall not be approved as a family subdivision and shall be approved and comply
The design of all streets and roads within the jurisdiction of this ordinance shall be in accordance with the accepted policies and standards of the
North Carolina Department of Transportation, Division of Highways. The most recent edition of the North Carolina Department of Transportation, Division of Highway's Subdivision Roads Minimum Construction Standards, shall apply for any items not included in this ordinance or where stricter than this ordinance.
(3) Streets shall be laid out to intersect as nearly as possible at right angles. No street shall intersect another at less than sixty (60) degrees,
other arrangements for smooth merging of traffic shall be permitted where the total effect on the intersection is to reduce traffic hazards and provide for smooth traffic flow at the intersection as a whole. As an example, where a one-way street leaves or enters a street divided by a median strip or otherwise controlled to prevent left turns, the angle of departure or entry might be less than sixty (60) degrees. All angles of street intersections shall meet current NCDOT standards.
(4) To ensure streets are appropriately designed to support the efficient and safe movement of emergency service vehicles and the general public,
minimum pavement dimensions shall be as follows unless an alternative design is accepted by the Rowan County Fire Marshal: 1. Twenty (20) feet in width; 2. Twenty-six (26) feet in width when adjacent to a dry or municipal hydrant in accordance with the below figure; and 3. When proposed, cul-de-sacs shall be ninety (90) feet in diameter in accordance with the below figure.
Sidewalks may be required by the Board of Commissioners on one or both sides of the street in areas likely to be subject to heavy pedestrian traffic
such as near schools and shopping areas. Such sidewalks shall be constructed to a minimum width of four (4) feet, and shall consist of a minimum thickness of four (4) inches of concrete. All sidewalks shall be placed in the right-of-way. Sidewalks shall consist of a minimum of six (6) inches of concrete at driveway crossings. Sidewalks shall be constructed of concrete with a minimum compressive strength of two thousand five hundred (2,500) pounds per square inch or greater.
Proposed streets which are obviously in alignment with existing streets shall be given the same name. In assigning new names, duplication of existing
names shall be avoided and never shall the proposed name be phonetically similar to existing names in the county irrespective of the use of a suffix such as street, road, drive, place, court, etc. Street names shall be subject to the approval of the Planning Department and shall be in accordance with section 22-78.
In accordance with G.S. 136-44.14, all street curbs in North Carolina being constructed or reconstructed for maintenance procedures, traffic
operations, repairs, correction of utilities, or altered for any reason after September 1, 1973, shall provide wheelchair ramp for the physically handicapped at all intersections where both curb and gutter and sidewalk are provided and at other major points of pedestrian flow.
construct a separate and approved access road twenty (20) feet in width for emergency service vehicles, which meet or exceed the construction
standards of section 22-80 (g). The Board of Commissioners may waive the secondary access road requirement for developments with limited public road frontage, environmental constraints, including topography, or similar circumstances, which prevent or significantly inhibit construction.
In situations where the water point source cannot be directly accessed by a mobile water supply apparatus via the proposed subdivision street; or, an
existing state maintained road; or a linkage of hoses not to exceed twenty (20) feet, then the subdivider shall be responsible for construction of an access road in fire districts with a PPC rating of 8 or lower. In districts with a PPC rating of 9 or 9S, the fire department having jurisdiction shall participate equally with the subdivider in sharing the costs for access road construction.
David Porter of 645 Panther Point Trail was opposed to the request. Mr. Porter said he did not see what the benefit would be to implement the NWZ.
Mr. Porter said residents enjoyed seeing the boats coming through the channel enjoying the lake life. Mr. Porter said two (2) neighbors (Jim Bassinger and Dennis Troutman) also preferred the channel remain as is. Mr. Porter said he had not encountered any damage to his dock and he questioned what defined the NWZ. Mr. Porter agreed there were boats that did cause wakes; however, he was opposed to the NWZ. (Note: Mr. Porter came back to the podium later in the meeting and was no longer opposed to a NWZ).
Commissioner Klusman asked Mr. Porter where he lived in proximity to the Emerald Bay HOA. Mr. Porter estimated he lived 300 yards from the HOA.
Commissioner Klusman said one of the issues raised had been the wakes eroding the shore. Mr. Porter said yes, to some extent. Mr. Porter said he had lived at his property for ten (10) years and had not observed any noticeable erosion.
Mark Scott, of 414 Emerald Bay Drive and President of the Emerald Bay HOA, said he attended a Board of Commissioners meeting around one (1) month ago
and made the request for the NWZ. Mr. Scott said the request was not made due to property damages even though there was damage to the docks and the shoreline. Mr. Scott said request was strictly from a safety standpoint. Mr. Scott stated jet skis and boats pulling skiers/children on tubes down Panther Creek made their turns frequently in front of the HOA dock. Mr. Scott expressed concern that someone on a tube, a water ski, etc. were eventually going to hit
Commissioner Greene said if the Board approved the request, it would submit a resolution to the WRC indicating which option was preferred. The WRC
would start the process for consideration/approval and make the final decision.
Stephen Kidd of 710 Emerald Bay Drive said he had lived on his property since 2004 near the second option provided by the WRC. Mr. Kidd said Emerald
Bay had continued to grow and the growth had brought more piers, which made travel from both directions more difficult. Mr. Kidd noted 150 feet of the cove was taken up by piers along both sides, which tightened up the space for boats to pass through. Mr. Kidd pointed out skiers or children on tubes behind boats were not pulled in a straight line but rather swayed left and right. Mr. Kidd noted if the Board were to approve the requested option (from the HOA), boaters would start turning around where Option 1 was shown. Mr. Kidd also mentioned the increasing popularity of wake boats used for skiing.
Mr. Dees said once the County submitted the information, the WRC would review it and post a rule for comment for sixty (60) days. Mr. Dees said the
WRC had already done some review. Mr. Dees said the WRC would hold a meeting where citizens could attend in person and provide comments before the rule was adopted.
Vice-Chairman Greene asked if there was anyone else who wished to address the issue.
David Porter came back to the podium and clarified information regarding the depth of the water in various locations. Mr. Porter continued by
agreeing with Mr. Kidd that if a NWZ was going to be implemented, it would be better to put it at the front of the lake (Option 2). Mr. Porter said when he initially spoke he had not been considering the safety factor. Mr. Porter felt Option 1 would not solve the problem.
WHEREAS, under authority of North Carolina General Statutes Section 75A-15 any subdivision of the State of North Carolina may at any time, after
public notice, make formal application to the Wildlife Resource Commission for special rules and regulations with reference to the safe and reasonable operation of vessels on any water within its territorial limits; and
WHEREAS, Rowan County has given public notice of its intention to make formal application to the Wildlife Resources Commission for special rules and
regulations with reference to the safe and reasonable operation of vessels on High Rock Lake within the territorial limits of Rowan County, and for the implementation of the Uniform Waterway Marker System in all the waters of the County.
NOW, THEREFORE BE IT RESOLVED, that in accordance with NCGS 75A-15, the Board of Commissioners of Rowan County requests the North Carolina Wildlife
Resources Commission to promulgate special rules and regulations with reference to safe and reasonable operation of vessels on the waters of High Rock Lake located in said County, the pertinent substance of which proposed regulations is as follows:
Mr. Bringle said staff had worked with the Bogle firm to create not only a location for the concession stand but a design they felt would be
beneficial. Mr. Bringle said as part of the proposed plan, the concession stand was actually smaller; four (4) offices had been created along with a small conference area. Mr. Bringle reported the Parks Advisory Board had met and were unanimously in support of the proposed project and design. In conclusion, Mr. Bringle discussed the timeline for advertising and opening bids. Mr. Bringle said when the Board of Commissioners meet on March 16, 2020 he hoped to present the bid package and ask for selection of a contractor.
Commissioner Pierce asked several questions pertaining to materials proposed for the exterior. Commissioner Pierce said he was looking at the
long-term maintenance for the facility and he asked if brick would be much more expensive compared to the materials proposed for the exterior. Mr. Bogle said yes. After further discussion, Mr. Bogle said he would obtain pricing for brick veneer.
8. CONSIDER APPROVAL OF BOARD APPOINTMENTS AGRICULTURAL ADVISORY BOARD Per the memorandum from Cooperative Extension Director, Amy-Lynn Albertson,
the Agricultural Advisory Board (Board) did not meet for close to four (4) years. As a result, the advisory board member s terms expired and Ms. Albertson asked the previous members to reapply. Those members were reappointed; however, most have now served two (2) terms and are not eligible for reappointment.
Situation: Healthy Rowan has flourished with the support of The Duke Endowment s Healthy People, Healthy Carolinas program. In fact, Rowan has
experienced a shift in the RWJF s County Health Ranking, jumping from 73rd (2017) to 59th (2019). However, the growing prevalence of obesity and chronic disease continues to negatively affect the lives of those who live, work, and play in Rowan. The county s adults experience a larger burden of chronic disease in comparison to other North Carolina communities, especially for obesity (34 vs. 30 ) , diabetes (13.1 of adults vs. 11.4 ), cardiovascular disease (mortality rate 254.1 vs. 217.9/100,000) and stroke (49.9 deaths vs. 43.2/100,000). Though efforts are taking place to address health equity, health disparities persist for minority and underserved populations.
Background: Over the past five years, Healthy Rowan has developed a strong executive team, which includes the Rowan County Health Director. Alyssa
Smith, MPH, will continue to serve as executive director and advance the coalition s strategic plan. Ms. Smith and the leadership team led implementation of six evidence-based interventions; provided numerous presentations on coalition building; EBI implementation and evaluation; and secured additional funding for initiatives. As Novant Health Foundation remains the fiduciary agency for the program, the best fit for carrying out programmatic components and staffing is the Rowan County Health Department. Over the next three years, NHRMCF plans to contract the work with RCHD with funding secured of 150,000 per year for a total of 450,000 in grant funds for Rowan County.
Assessment: Rowan County adults continue to engage in unhealthy behaviors such as tobacco use, poor diet, and physical inactivity, all of which
contribute to obesity and chronic disease. During the 2018 CHA process, community members and stakeholders selected healthy lifestyles, mental health, and substance use as the three priority issues for the county. Healthy Rowan has emerged as the go to facilitator for coalition work and cross-sector engagement. The coalition celebrates improvement in the county s health ranking but recognizes the hard reality that Rowan County merely demonstrates increasing rates of chronic disease at a slower pace than other counties.
Situation: The Rowan County Health Department received a grant from the Community Health Rural Communities Program which allowed us to provide dental
outreach programs to schools in Rowan County. We have received the grant for the past two years and have the opportunity to apply for a year three continuation grant in the amount of 66,000 to fund the in-school dental clinics.
Background: We originally applied for the grant for FY2018-2019 and were awarded 85,264, which allowed us to purchase mobile dental equipment and
provided reimbursement for medical supplies, advertising, training and other expenses associated with our onsite and outreach dental programs. With this grant, we were able to offer onsite clinics at Elizabeth Duncan Koontz and North Rowan Elementary Schools. In 2019, we were able to apply for the year two continuation grant which continued to fund supplies and other operational expenses, excepting capital expenditures for equipment, which was purchased in the previous cycle. The grant award was for 66,000. With this award, we were able to expand our outreach services to two additional schools, Overton and Hanford Dole Elementary School. With the support of the Board of Health, we would like to apply again for 66,000 to fund continued operations for our dental outreach in FY 2020-2021.
Assessment: The school based dental programs have been very successful. We are able to screen and treat approximately 180 children in our first
clinics at Koontz and North Rowan Elementary. We have completed clinics at Koontz and North Rowan and have upcoming clinics at Hanford Dole and Overton scheduled for this spring. For many children, this is their first dental encounter and we work hard to make it a relaxed and fun experience and also provide education and supplies to support a healthy oral hygiene regimen. We are also seeing students from the schools coming into our Health Department Smile Center as continuing clients after their school encounters.
Recommendations: With the approval of the Board, we would like to apply for the Year Three continuation grant in order to continue our outreach
services. If, approved, we will meet with the school nursing leadership to determine which schools have the greatest need for the services and will look forward to being able to continue to provide this valuable service to the children in our community.
Situation There is a vaccine for Hepatitis B available that requires only two vaccines given at a one month interval versus the current vaccine
requiring three vaccines spaced over at least six months. The two dose series is more cost effective. The Rowan County Health Department Immunization Program is receiving patient requests for the two dose series and would like to offer this option.
Background The Advisory Committee on Immunization Practices (ACIP) approved a new two-dose series Hepatitis B vaccine in February 2018. The
Heplisav-B vaccine requires only two doses, with the second vaccine being given one month after the first vaccine. ACIP also reports patients are obtaining faster and higher rates of immunity with the new Hepatitis B vaccine. Patients have previously been offered the Energix Hep B vaccine which is a three-dose series given at one month, two months, and then again at 6 months from the original vaccine date. The two- dose series is less expensive and patients tend to complete the series more readily when only two vaccines are required. Rowan County Health Department offers Hepatitis-B vaccines to adult patients either through insurance coverage for the vaccine, or when a patient chooses to pay out of pocket for the vaccines.
Assessment Rowan County Health Department pays approximately 43 for each Hepatitis-B vaccine. The new Heplisav-B vaccine costs 41; the overall cost
of the Heplisav-B will be considerably less since only two vaccines are required. We charge for the vaccines at our cost plus the current Medicaid allowable administration fee of 20.45. Based on cost and patient request, the Rowan County Health Department Nursing Staff would like to offer the updated Hepatitis-B vaccine series.