Dinner will be served for town officials in the Conference Room at 5:45 p.m.
The Council will meet in a Work Session at 7:00 p.m. in the Council Chambers located at 900 7th Avenue.
A. CALL MEETING TO ORDER/ROLL CALL: Mayor Ken Marshburn
B. PLEDGE OF ALLEGIENCE: Mayor ProTem Kathy Behringer
C. INVOCATION: Mayor ProTem Kathy Behringer
D. PETITIONS AND COMMENTS
This portion of the meeting is to receive comments from the public on items not included in this agenda. Citizens should sign up with the Town Clerk
to speak prior to the start of the meeting. The Board is interested in hearing your concerns but may not take action or deliberate on subject matter brought up during the Petitions and Comments segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.
The City of Raleigh Department of Transportation Transit Division (RDOT) staff has organized the kick-off meetings for Wake BRT: Southern Corridor.
The Southern BRT Corridor would connect Downtown Raleigh with North South Station and Purser Drive in Garner. The two (2) open house style kick-off meetings will include presentation of BRT alignment alternatives for the corridor from the MIS and highlights from other previous planning studies in the area including the City of Raleigh s Southern Gateway Study and the Town of Garner Comprehensive Plan and Transportation Plan (Garner Forward). The RDOT staff and Town of Garner staff will be available to discuss the alignment alternatives, answer questions and receive input. The two (2)
A solicitation to procure professional services for construction administration and materials testing was advertised in November 2019. Following
receipt of 8 proposals, Town staff scored the proposals based on criteria outlined in the solicitation. Staff recommended SEPI Engineering, which received concurrence from NCDOT. SEPI submitted their fee, which was also reviewed and approved by both Town staff and NCDOT. It is now appropriate to obtain concurrence from Town Council to both select SEPI and approve the construction engineering inspection services fee so a contract may be executed by the Town Manager (pending final contract concurrence by NCDOT).
In conjunction with the recent construction contract bid award, staff solicited a Request for Letters of Intent (RFLOI) in November 2019 in
accordance with NCDOT guidelines to procure professional services to provide construction administration and materials testing services on the above referenced project. The work covered under this professional services contract is also eligible for partial reimbursement through the Town s municipal agreement with NCDOT for the C-5064RA project (80 federal/20 local match). The Town received a total of 8 proposals.
The Town created a RFLOI selection team composed of 2 staff members within the Engineering Department (Assistant Town Engineer and Construction
Inspector) and 1 staff member from the Planning Department (Transportation Planner). Each member of the selection team independently scored firms based on the criteria outlined in the RFLOI (1- Firm s experience, 2-Proposed staff experience, and 3- Firm s understanding of project specific issues). Based on the scoring results of the Town s selection team, SEPI was unanimously identified as the most qualified firm. This selection was submitted to NCDOT for review/concurrence, which was approved on December 31, 2019 (letter attached for reference).
Given the completion of the RFLOI solicitation process, including both the consultant selection and fee review, it is now appropriate to obtain
concurrence from Town Council to select SEPI and approve the fee as submitted so a contract may be executed, pending final concurrence with the contract by NCDOT. Standard contract provisions for Non-Federal Entity Contract Under Federal Awards (attached) have been provided by NCDOT so the applicable provisions are incorporated into the Town s standard contract template to ensure all federally funded contract requirements are properly addressed. The Interim Town Attorney has been made aware of these provisions and has approved the amended contract with these provisions incorporated.
This letter is to advise that the Department of Transportation concurs with the selection of SEPI as a result of your recent RFQ process on the
subject project. The Town should retain documentation related to evaluation and selection of the consultant(s) in the event of an audit. This letter also serves as your authorization to commence negotiations with this firm to perform the required Construction Administration and Material Testing services.
1. Scope of Services/Description of Project Project C-5604RA Timber Drive Sidewalk will involve the construction of sidewalks along Timber Drive (SR
2812) on the south side of Timber Drive between Stowe Place and Blanton Street, and between Harth Drive and Timber Crossing Shopping Center that will add approximately 0.7 miles of five (5) foot wide sidewalks and accessibility ramps to provide continuous sidewalk facilities on the south side of Timber Drive.
The Engineer now has or will secure at their expense, including subconsultants, all personnel and facilities required to perform the services to be
rendered under this Contract. Such personnel are not employees of, nor have they any direct contractual relationship with the Town. The Engineer is authorized to engage subconsultants, including surveyors, geotechnical and materials testing firms, to assist in the work included under this Contract to the extent such services are included herein. No subcontract work is authorized for which the Town will incur any costs beyond those agreed upon and set forth in Section 4.
Examine all studies, reports, sketches, drawings, specifications, proposals and other documents prepared by the Engineer, obtaining advice of legal
counsel and/or such other consultants as the Town deems appropriate for such examination and rendering in writing decisions pertaining thereto within a reasonable time so as not to delay the service of the Engineer;