SC - Summerville: Town of Summerville Council Meeting

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Town of Summerville Council Meeting

Town of Summerville Council Meeting Thursday, February 13, 2020 - 6:00 p.m.

Summerville Municipal Complex 200 South Main Street

AGENDA 1.
Tagged Interests: streets

2.
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Call to Order

Invocation and Pledge of Allegiance Proclamation presentation to Shriners
Tagged Interests: recognition

Recognition of local Boy Scouts

Tagged Interests: recognition

Approval of Minutes of Previous Meetings a. Regular Council Meeting January 9, 2020 b. Special Called Council Meeting January 13, c. Special Called Council Meeting January 15, d. Special Called Council Meeting January 21, e. Special Called Council Meeting January 23, f. Special Called Council Meeting January 29, g. Special Called Council Meeting January 31,

Approval of Council Committee Reports

Tagged Interests: council

a.
Parks and Recreation Committee Monday, February 10, 2020 b. Finance Committee Monday, February 10, 2020

Public Comment For items on the February 13, 2020 Town Council meeting agenda only Petitions: N/A

Tagged Interests: finance, parks, and recreation

Pending Bills and Resolutions: a. Second and final reading of an ordinance to amend the Summerville Unified Development

Ordinance, Chapter 2, Section 2.4.2, Neighborhood Mixed-Use (N-MX); Chapter 3, Section 3.3, Table of Permitted Uses, Section 3.4.5.A, Adult Establishment, and 3.6.1 .B, Permitted Temporary Uses; Chapter 4, Section 4.3.1, Applicability; Chapter 8, Section 8.3.3.E.2, Other Preservation Areas; Chapter 13, Section 13. I .2, Conformity With Code, Section 13.3.1, General Provisions For All Boards And Commissions, Section 13.4.7.B, Vested Rights And Expiration Of Approvals, Section 13.6.2.B.3, Application Forms And Fees, Section 13.8.1 .B, Certificate Of Appropriateness (Minor), Section 13.11.2.D, Planned Unit Development Districts; and Chapter 14, Section 14.1.2, Violations Generally, Section 14.3.2.B.3, Other Remedies And Penalties.

Tagged Interests: impact fee, ordinance, boards and commissions, development, subdivision, Development, preservation, commercial, neighborhood, and housing

Town Council Agenda February 13, 2020 Page 3

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10.
Introduction of Bills and Resolutions a. First reading of an ordinance to amend the 2020 fiscal year budget to reduce the Parks and

No additional detail provided

Tagged Interests: ordinance, budget, and parks

Recreation Division Budget in the amount of 198,662 and to increase the Streets Department in the amount of 198,662 for the transfer of the Right of Way crews from the Parks and Recreation Division to Sfreets Department.

No additional detail provided

Tagged Interests: streets, budget, parks, and recreation

b.
First reading of an ordinance to amend the 2020 fiscal year budget to increase the Police Department budget by 67,644.93 of the Police Department capital budget to cover associated costs for the purchase of new police vehicles. Vehicles that were ordered will not be produced.

No additional detail provided

Tagged Interests: ordinance, budget, public safety, and purchasing

11.
Miscellaneous a. Consideration of 2020 Road Projects b. Consideration of 2020 Sidewalk Projects c. Consideration of 2020 Drainage Studies

12. Public Comment (open)
Tagged Interests: streets, Pedestrian, and stormwater

13.
Executive Session Personnel matter

No additional detail provided

Tagged Interests: personnel

a.
Personnel matter related to appointment to Commercial Design Review Board

No additional detail provided

Tagged Interests: appointments, personnel, and commercial

14.
Other Business a. Action to be Taken by Council Related to Executive Session

No additional detail provided

Tagged Interests: business and council

15.
Adjourn

Mayor Ricky Waring

Council Members: Bob Jackson Walter Bailey Aaron Brown Christine Czarnik Kima Garten-Schmidt William McIntosh

ATTENDANCE Town Administrator Colin L. Martin

Tagged Interests: council and administrator

Town Clerk Beth Messervy

Town Attorney G.W. Parker of Summerbille
Tagged Interests: legal

COUNCIL MEETING MINUTES January 9, 2020

Present: Mayor Ricky Waring, Councilmembers Teny Jenkins, Kima Garten-Schmidt, Walter Bailey, Aaron Brown, Bob Jackson and Bill McIntosh. A quorum was present. Staff was also present. Public and press were duly notified and present.

CALL TO ORDER The regular monthly meeting of Summerville Town Council was called to order at 6:00pm on Thursday, January 9, 2020 by Mayor Waring. The meeting was opened with prayer led by Councilmember Terry Jenkins, followed by the Pledge of Allegiance.

Tagged Interests: council and religion

PRESENTATIONS Kelly Hazel with the Sweet Tea Half Marathon presented checks from the 2019 Sweet Tea Half Marathon to the Summerville Police and Fire Departments from their ffndraising efforts.

Heather Johnson, Chair of the 2019 Beautification Committee, presented an update on what the committee had accomplished in 2019. She stated that she had been frustrated with the direction that Mayor Johnson had asked the committee to take, but that the committee had still accomplished a lot of their goals.

Tagged Interests: public safety and fire departments and districts

APPROVAL OF MINUTES Mr. Jackson made a motion, seconded by Mr. Brown, to accept the minutes of the Special Called Council Meeting on December 13, 2019. The motion carried unanimously, and the minutes were accepted into record.

APPROVAL OF STANDING COMMITTEE MINUTES Mr. Jackson made a motion, seconded by Mr. Jenkins, to accept the combined minutes of the January 6, 2020 meetings of the Parks and Recreation, Planning and Development, Public

Tagged Interests: planning, development, parks, Development, and recreation

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 wyvw.SummervilleSC.gov

No additional detail provided

Tagged Interests: streets

Safety, Public Works, and Finance Committees. The motion carried unanimously, and the minutes were accepted into record.

Tagged Interests: finance, Public Works, and public works

PUBLIC COMMENT (Items on the 1/9/20 agenda) Town Administrator Colin Martin explained that a new process for public comment would begin at the February Council meeting, including a sign-in prior to the meeting with Mayor Waring calling individuals to the podium for their comments. He stated that there would also be a sheet of guidelines for public comment available to the public.

Mayor Waring called for any conments from the public regarding items on the January 9, 2020 agenda.
Tagged Interests: administrator

Steve Doniger, Executive Director of DREAM, presented a special Summerville sweet tea blend as well as specially commissioned art from DREAM to Council. He thanked Council for their support of DREAM.

PETITIONS: n/a
Tagged Interests: council, boards and commissions, and arts

PENDING BILLS AND RESOLUTIONS Mr. Bailey made a motion, seconded by Ms. Garten-Schmidt, to approve on second and final reading of an ordinance to rezone TMS 145-02-11-003, located on E. Carolina Ave., approximately 4.65 acres, and owned by Dr. Thomas M. Leland from GR-2, Single-Family Residential, to N-B, Neighborhood Business (Council District 3). The motion carried unanimously.

Tagged Interests: ordinance, business, council, zoning, and neighborhood

Mr. Bailey made a motion, seconded by Mr. Jackson, to approve on second and final reading of an ordinance to rezone TMS 145-02-11-002, located at 208 E. Carolina Ave., approximately 0.61 acres, and owned by Margaret B. and Michael B. Murray from GR-2, Single-Family Residential, to N-B, Neighborhood Business (Council District 3). The motion carried unanimously.

No additional detail provided

Tagged Interests: ordinance, business, council, zoning, and neighborhood

Mr. Jackson made a motion, seconded by Mr. McIntosh, to approve on second and final reading of an ordinance to the Summerville Unified Development Ordinance, Chapter 2, Section 2.5, Mixed-Use District Standards. The motion carried unanimously.

No additional detail provided

Tagged Interests: ordinance, development, Development, commercial, and UDO

INTRODUCTION OF BILLS AND RESOLUTIONS Mr. Brown made a motion, seconded by Mr. Jackson, to approve on second reading of an ordinance to amend the Summerville Unified Development Ordinance, Chapter 2, Section 2.4.2, Neighborhood Mixed-Use (N-MX); Chapter 3, Section 3.3, Table ofPermitted Uses, Section 3.4.5.A, Adult Establishment, and 3.6.1 .B, Permitted Temporary Uses; Chapter 4, Section 4.3. I, Applicability; Chapter 8, Section 8.3.3.E.2, Other Preservation Areas; Chapter 13, Section 13. I .2, Conformity With Code, Section 13.3.1, General Provisions For All Boards And Commissions, Section 13.4.7.B, Vested Rights And Expiration Of Approvals, Section 13.6.2.B.3, Application Forrns And Fees, Section 13.8. I .B, Certificate Of Appropriateness (Minor), Section 13.11.2.D, Planned Unit Development Districts; and Chapter 14, Section

Tagged Interests: impact fee, ordinance, boards and commissions, development, subdivision, Development, preservation, commercial, UDO, neighborhood, and housing

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

14.1.2, Violations Generally, Section 14.3.2.B.3, Other Remedies And Penalties. The motion carried unanimously.

Tagged Interests: streets

MISCELLANEOUS Mr. Jenkins made a motion, seconded by Mr. Bailey, to ratify a resolution to maintain a low maintenance planted median on Dorchester Road between Old Trolley and Ladson Roads. The motion carried unanimously.

Town Engineer Russ Cornette presented Council with staffs recommendations for traffic calming measures for West Carolina Avenue. Staff recommended realiY1ed intersections and narrowing the road from 12 feet to 10 feet. Some discussion followed. Mr. Bailey made a motion, seconded by Mr. Jenkins, to implement staffs recommendations. The motion carried unanimously.

Tagged Interests: council, streets, Public Transit, plant, and traffic

Mayor Waring made a motion, seconded by Mr. McIntosh, to reappoint Liz Wiggins and Robert Pratt to the State Accommodations Tax Advisory Committee. The motion carried unanimously

No additional detail provided

Tagged Interests: appointments, accommodations tax, taxes, and Taxes

Mr. McIntosh made a motion, seconded by Mr. Jenkins, to reappoint Rachel Burton, Tim Kennedy, and David Price to the Board of Architectural Review. The motion carried unanimously.

No additional detail provided

Tagged Interests: appointments and board of architectural review

Mr. Jenkins made a motion, seconded by Mr. Bailey, to appoint Charlie Stoudenmire to the Planning Commission. The motion carried unanimously.

No additional detail provided

Tagged Interests: planning, boards and commissions, and appointments

Mr. Bailey made a motion, seconded by Mr. McIntosh, to appoint Hart Weatherford to the Commercial Design Review Board. The motion carried unanimously. Mr. McIntosh stated that Mildred Blanton would continue to serve in holdover status on the Board until Council decided on a new appointment for her position.

No additional detail provided

Tagged Interests: council, appointments, and commercial

Mr. McIntosh made a motion, seconded by Mr. Jackson, to reappoint Don Nye and Lionel Lawson to the Board of Zoning Appeals. The motion carried unanimously.

No additional detail provided

Tagged Interests: appointments and zoning

Mr. Brown made a motion, seconded by Ms. Garten-Schmidt, to reappoint Virginia Boone to the Municipal Election Commission. The motion carried unanimously.

Mayor Ricky Waring made a motion, seconded by Mr. Brown, to appoint Peter Wallace to the Tree Protection Advisory Committee. The motion carried unanimously.

Tagged Interests: boards and commissions, appointments, voting, election, and trees

Mr. McIntosh made a motion, seconded by Mr. Jenkins, to appoint the following Council members to the Standing Committees of Council. The motion carried unanimously

Parks and Recreation: Mr. Brown, Ms. Garten-Schmidt, and Mr. Jackson Planning and Development: Mr. McIntosh, Mr. Jackson, and Mr. Jenkins Public Safety: Mr. Bailey, Mr. Brown, and Mr. Jenkins Public Works: Mr. Bailey, Ms. Garten-Schmidt, and Mr. McIntosh

Tagged Interests: planning, council, appointments, development, public safety, parks, Development, Public Works, public works, and recreation

Mr. Jackson made a motion, seconded by Ms. Garten-Schmidt, to appoint Bill McIntosh as Mayor Pro Tem for a term of 2 years. The motion carried unanimously.

No additional detail provided

Tagged Interests: appointments

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

PUBLIC COMMENT (open) Linda Whetsell of Atlantic Street stated her concem that the ditches on Atlantic Street are not being cleaned out after being cleaned up with a weedeater, and that this is causing clogging and flooding on her street. Mayor Waring asked staff to look into the problem. Joel Aaronson of the Nexton Del Webb community stated that his community is still concerned with the plans by Hoyer Investment Group to annex the 973 acres near their community. Peter Wallace of West Carolina Avenue presented a petition regarding the section of West Carolina from Central Avenue to West Richardson Avenue. The petition was to add stop signs on West Carolina Avenue at 2nd Street. The petition was presented to the Mayor.

Tagged Interests: streets, flooding, investment, and annexation

Charlie Stoudenmire stated that the stop signs at Marion Avenue are the best thing that could've happened for traffic on West Carolina Avenue. He was unaware of the traffic study being done on West Carolina.

Bessie Wilson of Parkwood Drive stated her concern at the growth of azaleas coming out of her church on Simmons at Shepard. She also voiced her concern at the overgrowth of plants on Simmons at Parkwood Drive. Staff was advised to look into the situations.

Tagged Interests: church, plant, traffic, and growth

EXECUTIVE SESSION Mr. Jackson made a motion, seconded by Mr. Brown, to enter into Executive Session to discuss a legal matter related to the condemnation and potential purchase of the Woodlands Village, LLC property and a confractual matter related to the 1.18 acres immediately adjacent to the Town- owned property in Oakbrook near Bend on the Ashley. The motion carried unanimously, and Council entered into Executive Session at 6:57pm.

Council reconvened in Chambers at 8:06pm. Town Attorney GW Parker explained that Council met in Executive Session to discuss a legal matter related to the condemnation and potential purchase of the Woodlands Village, LLC property and a contractual matter related to the 1.18 acres immediately adjacent to the Town-owned property in Oakbrook near Bend on the Ashley. He stated that no action was taken on either item. OTHER BUSINESS Mr. Jenkins made a motion, seconded by Mr. Bailey, to authorize the Town Attomey to negotiate the purchase of the Woodlands Village, LLC property for an amount not to exceed 6.5 million. The motion carried unanimously.
Tagged Interests: business, council, legal, purchasing, property, and condemnation

Mr. McIntosh made a motion, seconded by Mr. Jenkins, to authorize the Town Attorney to negotiate the purchase of the I. 18 acres immediately adjacent to the Town-owned property in Oakbrook near Bend on the Ashley for an amount not to exceed 225,00. The motion carried unanimously

No additional detail provided

Tagged Interests: legal, purchasing, and property

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

No additional detail provided

Tagged Interests: streets

ADJOURN There being no further business, the meeting adjourned at 8:09pm, on motion of Mr. Jenkins, seconded by Mr. Jackson.

Respectfully Submitted,

Tagged Interests: business

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

4.
1847

No additional detail provided

Town of Summerville

Town Administrator Colin L. Martin
Tagged Interests: administrator

Town Clerk Beth Messervy

Town Attorney G.W. Parker SPECIAL CALLED COUNCIL MEETING MINUTES January 13, 2020 ATTENDANCE Present: Mayor Waring, Councilmembers Walter Bailey, Kima Garten-Schmidt, Aaron Brown, Terry Jenkins, Bob Jackson, and Bill McIntosh. A quorum was present. Staffwas also present. Public and press were duly notified.
Tagged Interests: legal

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 5:30pm on Monday, January 13, 2020.

EXECUTIVE SESSION Mr. Jenkins made a motion, seconded by Mr. Bailey, to enter into Executive Session to discuss the contractual matter related to the purchase of the Woodlands Village, LLC tract. The motion carried unanimously, and Council recessed at 5:32pm for Executive Session.

OTHER BUSmESS Council reconvened in Council Chambers at 5:53pm. Town Attorney GW Parker stated that Council met in Executive Session to discuss a contractual matter related to the purchase of the Woodlands Village, LLC tract. He stated that no action was taken.
Tagged Interests: legal and purchasing

Mr. Jenkins made a motion, seconded by Mr. Bailey, to authorize Mayor Ricky Waring to enter into a contract for the purchase of the Woodlands Village, LLC tract, containing 29.51 acres on the western side of Old Postern Road, Town of Summerville, in the County of Dorchester, State of South Carolina for the purchase price of 6.5 million and to authorize the Town Attorney to dismiss all pending litigation with Woodlands Village, LLC. The motion carried unanimously.

No additional detail provided

Tagged Interests: legal, streets, contract, and purchasing

ADJOURN Mr. Jenkins made a motion, seconded by Mr. Jackson, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 5:54pm.

Respectfully submitted:

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

Council Members: Bob Jackson Walter Bailey Aaron Brown

Terry Jenkins Kima Garten-Schmidt William McIntosh

Tagged Interests: council

4.
1847

No additional detail provided

Town of Summerville

Town Administrator Colin L. Martin Town Clerk Beth Messervy Town Attorney G.W. Parker SPECIAL CALLED COUNCIL MEETING MINUTES January 15, 2020 ATTENDANCE Present: Mayor Waring, Councilmembers Terry Jenkins, Walter Bailey, and Kima Garten- Schmidt, Bill McIntosh, Aaron Brown, and Bob Jackson. A quorum was present. Staff was also present. Public and press were duly notified.
Tagged Interests: legal and administrator

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 5:30pm on Wednesday, January 15, 2020.

EXECUTIVE SESSION: Mr. McIntosh stated that Town Administrator Colin Martin submitted a letter stating that he did not intend to continue employment after the expiration of his contract. Mr. McIntosh made a motion, seconded by Mr. Jenkins, to enter into Executive Session to discuss personnel matters related to the Town Administrator's contract. The motion carried unanimously, and Council entered into Executive Session at 5:3 Ipm.

OTHER BUSNESS: Council reconvened at 6:08pm in Chambers. Town Attorney GW Parker stated that Council met in Executive Session to discuss personnel matters related to the Town Administrator 's contract and position and that no action was taken in Executive Session.
Tagged Interests: council, legal, personnel, contract, employment, and administrator

Mr. McIntosh made a motion, seconded by Mr. Jackson, to request the Town Clerk and Town Attorney post a job opening for the Town Administrator position for one week on the Town website and the Municipal Association of South Carolina's job posting site. The motion carried unanimously.

No additional detail provided

Tagged Interests: legal and administrator

ADJOURN: There being no further business, the meeting adjourned at 6: 1 Opm.

Respectfully submitted:

Tagged Interests: business

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

Council Members: Bob Jackson Walter Bailey Aaron Brown

Terry Jenkins Kima Garten-Schmidt William McIntosh 311 1847

Tagged Interests: council

Town of Summerville

Town Administrator Colin L. Martin
Tagged Interests: administrator

Town Clerk Beth Messervy

Town Attorney G.W. Parker SPECIAL CALLED COUNCIL MEETING MINUTES January 21, 2020 ATTENDANCE Present: Mayor Waring, Councilmembers Terry Jenkins, Walter Bailey, Kima Garten-Schmidt and Bob Jackson. Absent: Councilmembers Bill McIntosh and Aaron Brown. A quorum was present. Staff was also present. Public and press were duly notified.
Tagged Interests: legal

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 1 1 :02am on Tuesday, January 21, 2020.

mscuss10N OF COMPREHENSIVE PLAN visi0N GOALS AND OBJECTIVES: Planning Director Jessi Shuler presented the draft Vision, Goals, and Objectives document as a part of the Comprehensive Plan process. Council and staff discussed the ideas and principles presented in the document. Council asked for specific changes to be made to the document. The document with changes noted is included with the minutes of the meeting.

Mayor Waring appointed Councilmember Terry Jenkins to replace former Councilmember Christine Czarnik on the Comprehensive Plan Advisory Committee. The appointnent carried unanimously.
Tagged Interests: planning, council, strategic, and appointments

ADJOURN: Ms. Garten-Schmidt made a motion, seconded by Mr. Jenkins, to adjourn the meeting. The motion carried unanimously, and the meeting adjoumed at 1 :00pm.

Respectfully submitted:

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

Council Members: Bob Jackson Walter Bailey Aaron Brown

Terry Jenkins Kima Garten-Schmidt William McIntosh

Tagged Interests: council

4.
Town Administrator Colin L. Martin

Town Clerk Beth Messervy Town Attorney G.W. Parker 1847

Tagged Interests: legal and administrator

Town of Summerville SPECIAL CALLED COUNCIL MEETING MINUTES

ATTENDANCE Present: Mayor Waring, Councilmembers Terry Jenkins, Walter Bailey, Bill McIntosh, Aaron Brown, and Bob Jackson. Absent: Councilmember Kima Garten-Schmidt. A quorum was present. Staff was also present. Public and press were duly notified.

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 3 :32pm on Thursday, January 23, 2020.

EXECUTIVE SESSION: Mr. Jenkins made a motion, seconded by Mr. Jackson, to enter into Executive Session to discuss personnel matters related to the Parks and Recreation Manager position. The motion carried unanimously, and Council entered into Executive Session at 3:33pm.

OTHER BUSINESS: Council reconvened at 4:05pm in Chambers. Town Attorney GW Parker stated that Council met in Executive Session to discuss personnel matters related to the Parks and Recreation Manager position and that no action was taken in Executive Session.
Tagged Interests: business, council, legal, personnel, parks, manager, and recreation

Colin Martin, Town Adminisfrator, stated that the Administration Department's recommendation for the Parks and Recreation Manager position was Amy Evans.

Tagged Interests: parks, manager, and recreation

Mr. McIntosh made a motion, seconded by Mr. Jackson, to approve Mr. Martin's appointment and authorize Mr. Martin to offer Ms. Evans the position as Parks and Recreation Manager. The motion carried unanimously.

No additional detail provided

Tagged Interests: appointments, parks, manager, and recreation

ADJOURN: Mr. Jenkins made a motion, seconded by Mr. Jackson, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 4:07pm.

Respectfully submitted:

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

Council Members: Bob Jackson Walter Bailey Aaron Brown

Terry Jenkins Kima Garten-Schmidt William McIntosh Town Administrator Colin L. Martin

Tagged Interests: council and administrator

Town Clerk Beth Messervy

Town Attorney G.W. Parker 1847 e, ti
Tagged Interests: legal

Town of Summerville SPECIAL CALLED COUNCIL MEETING MINUTES

ATTENDANCE Present: Mayor Waring, Councilmembers Walter Bailey, Kima Garten-Schmidt, Bob Jackson, Aaron Brown, Terry Jenkins, Bob Jackson, and Bill McIntosh. A quorum was present. Staff was also present. Public and press were duly notified.

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 4:30pm on Wednesday, January 29, 2020.

ORGANIZATIONAL CHART: Mr. McIntosh made a motion, seconded by Mr. Jackson, to amend the Town of Summerville organizational chart to change the Parks and Recreation Manager (Department Head) position to the Director of Parks and Recreation (Division Director) and for that position to report directly to the Town Administrator. The motion carried unanimously.
Tagged Interests: parks, administrator, manager, and recreation

CODE OF CONDUCT AND ETHICS: Mr. Bailey made a motion, seconded by Mr. Jenkins, to pass a resolution to amend the Code of Conduct and Ethics for Elected and Appointed Officials. The motion carried unanimously.

Tagged Interests: appointments and ethics

EXECUTIVE SESSION: Mr. Jenkins made a motion, seconded by Mr. Brown, to enter into Executive Session to discuss personnel matters related to the Town Administrator position. The motion carried, and Council entered into Executive Session at 4:32pm.

OTHER BUSINESS: Council reconvened at 4:49pm in Chambers. Town Attomey GW Parker stated that Council met in Executive Session to discuss personnel matters related to the Town Administrator position. He stated that no action was taken in Executive Session.
Tagged Interests: business, council, personnel, and administrator

Mr. McIntosh made a motion, seconded by Mr. Jenkins, to narne the top four finalists for the Town Administrator position as Rebecca Vance, Rich Palmer, Russ Comette, and Jon Rogers. The motion carried unanimously.

No additional detail provided

Tagged Interests: administrator

Mr. Jackson made a motion, seconded by Mr. Jenkins, to authorize Mayor Waring and GW Parker to negotiate a contract for the Town Administator position with Rebecca Vance. The motion carried unanimously.

No additional detail provided

Tagged Interests: contract

ADJOURN: Mr. Jackson made a motion, seconded by Mr. Jenkins, to adjourn. The motion carried unanimously, and the meeting adjourned at 4:50pm.

Respectfully submitted:

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

Ricky Waring, Mayor

Tagged Interests: streets

Council Members: Bob Jackson Walter Bailey Aaron Brown

Terry Jenkins Kima Garten-Schmidt William McIntosh Town Administrator Colin L. Martin

Tagged Interests: council and administrator

Town Clerk Beth Messervy

Town Attorney G.W. Parker 1847
Tagged Interests: legal

Town of Summerville SPECIAL CALLED COUNCIL MEETING MINUTES

ATTENDANCE Present: Mayor Waring, Councilmembers Terry Jenkins, Walter Bailey, and Kima Garten- Schmidt. Absent: Bill McIntosh, Aaron Brown, Bob Jackson. A quorum was present. Staff was also present. Public and press were duly notified.

CALL TO ORDER Mayor Ricky Waring called the Special Called Council meeting to order at 2:00pm on Friday, January 3 1, 2020.

EXECUTIVE SESSION: Mr. Jenkins made a motion, seconded by Mr. Bailey, to enter into Executive Session to discuss personnel matters related to the Town Administrator position. The motion carried, and Council entered into Executive Session at 2:01pm.

OTHER BUSINESS: Council reconvened at 2:33pm in Chambers. Town Attorney GW Parker stated that Council met in Executive Session to discuss personnel matters related to the Town Administrator position and that no action was taken in Executive Session.
Tagged Interests: business, council, legal, personnel, and administrator

Mr. Bailey made a motion, seconded by Mr. Jenkins, to authorize the Mayor to sign an employment contract with Rebecca Vance, with two items amended. The motion carried unanimously with the two amendments to the contract.

No additional detail provided

Tagged Interests: contract and employment

ADJOURN: Mr. Jenkins made a motion, seconded by Mr. Bailey, to adjourn. The motion carried unanimously, and the meeting adjourned at 2:35pm.

Respectfully submitted:

Beth Messervy, Town Clerk

APPROVED: Ricky Waring, Mayor

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

.tOER TOWN OF SUMMERVILLE PARKS RECREATION DEPARTMENT Creating Sense of Place Through Parks Play TO: cc: FROM: DATE:

Tagged Interests: streets, parks, and recreation

Beth Messervy, Town Clerk

Colin Martin, Town Administrator Tim Orvin, Parks Recreation Asst. Manager Amy Evans, Parks Recreation Director Parks Recreation Committee Minutes The Parks Recreation Committee met on Monday, February 10, 2020 in Council Chambers in the annex building at 200 South Main Street. Committee members Bob Jackson and Aaron Brown were present. Committee member Kima Garten-Schmidt was absent. Also present were Director of Parks and Recreation Amy Evans and Assistant Manager Tim Orvin. Members of the press were duly notified and present. Chairman Jackson called the meeting to order at 5:32PM.
Tagged Interests: Homebuilder, streets, parks, administrator, manager, annexation, and recreation

Tim Orvin reported that the Town is still working to smooth out the property where the ice skating rink was set up.

Steve Doniger with DREAM gave a report on the financials and attendance of the ice skating rink. The gross revenue from the ice skating rink was 210,956. Per the agreement with the Town of Summerville, DREAM returned 90 of the net revenue to the Town in the amount of 61,605.84. Mr. Doniger stated that DREAM would like to continue the event for 2020. Committee member Bob Jackson suggested that DREAM work on getting more sponsorship money.

Tagged Interests: finance, events, and property

Mr. Brown made a motion, seconded by Mr. Jackson to adjourn the meeting. The meeting adjourned at 5:48pm.

Sincerely, Amy Evans Parks Recreation Director Mayor Ricky Waring

Tagged Interests: parks and recreation

4.
Town Administrator Colin L. Martin

Town Clerk Beth Messervy Town Attorney G.W. Parker 1847

Tagged Interests: legal and administrator

of Summerbille PUBLIC WORKS STANDmG COMMITTEE OF COUNCIL

There was not a meeting of the Public Works Standing Committee on Monday, February 10, 2020 because a quorum of members was not present.
Tagged Interests: council, Public Works, and public works

200 South Main street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov

No additional detail provided

Tagged Interests: streets

TOWN OF SUMMERVILLE FINANCE COMMITTEE REPORT

The Finance Committee met on Monday, February 10, 2020 in Council Chambers on the third floor of the Annex building at 200 South Main Street. Present were Mayor Waring and Committee members Bob Jackson, Aaron Brown, Terry Jenkins and Bill McIntosh. Committee members Walter Bailey and Kima Garten-Schmidt were absent. Also present were Town Clerk Beth Messervy and Town Attomey G.W. Parker. Other staff members, members of the press and members of the public were duly notified and also present. Welcome
Tagged Interests: Homebuilder, finance, streets, and annexation

Presentation of

Financial Report Financial Requisitions Mayor Waring welcomed everyone and called the meeting to order at 6:06pm. Andrew Shelton presented the January 2020 financial report. The report was accepted as information.
Tagged Interests: finance and financial report

Mr. Brown made a motion, seconded by Mr. Jackson, to issue a purchase order to Civitas, LLC for 33,750 for the consultation and completion of the CDBG Consolidated Plan and Annual Action Plan, to be paid with Community Development Grant Funds. Some discussion followed. The motion carried unanimously.

No additional detail provided

Tagged Interests: funding, grant, development, purchasing, Development, cdbg, and community development

Mr. Jenkins made a motion, seconded by Mr. Jackson to authorize the Town Administrator to enter into an Agreement with Found Design, LLC (d.b.a., MERJE), in the amount of 48,950 for the purposes of conducting a study and preparing a plan for the implementation of a wayfinding signage and brand incorporation program for the Town. Some discussion followed. The motion carried unanimously.

No additional detail provided

Tagged Interests: advertising, signage, program, and administrator

Mr. Jenkins made a motion, seconded by Mr. Brown, to review and vote on the Police Department financial requisitions as a group and the Fire Department financial requisitions as another group. The motion carried unanimously.

No additional detail provided

Tagged Interests: finance, public safety, and fire departments and districts

Mr. McIntosh made a motion, seconded by Mr. Brown, to approve the following financial requisitions for the Police Depar nent:

No additional detail provided

Tagged Interests: finance and public safety

i.
ii.

No additional detail provided

iii.
Authorization to issue a purchase order to Axon Enterprises in the amount of 62,779.04 (new Tasers). Funds to come from 2020 Budgeted Funds on State Contract Funds. This is on a State Contract. Request from the Police

Department. Authorization to issue a purchase order to Motorola Solutions in the amount of

Tagged Interests: funding, budget, contract, public safety, Telecommunications, purchasing, and telecommunications

420,060.69 (Police and Fire Departnent radio encryption and upgrades) 2020 Budgeted Capitol Funds on State Contract. Request from the Police Department.

Authorization to issue a purchase order to Low Country Harley Davidson in the amount of Finance Committee Report February 10, 2020 Page 2 71,782.58. (2 fully outfitted police motorcycles) This was completed by bid process. 2020 Budgeted Capitol Funds. Request from the Police Department.

Tagged Interests: rfp, RFP, funding, finance, radio, budget, contract, public safety, and purchasing

iv.
Authorization to issue a purchase order to

Santee Automotive 429,562.00 for (14) Dodge Durangos State Contract. 2020 Budgeted Capital Funds. Request from the Police Deparfrnent.

Tagged Interests: funding, budget, contract, public safety, and purchasing

v.
Authorization to issue a purchase order to

West Chatham Warning Devices 97,942.47 for equipment/outfitting vehicles State Contract. 2020 Budgeted Capital Funds. Request from the Police Department. The motion to approve all financial requisitions for the Police Department carried unanimously.

Tagged Interests: funding, equipment, finance, budget, contract, public safety, and purchasing

Mr. Jenkins made a motion, seconded by Mr. Brown, to approve the following financial requisitions for the Fire Depar nent:

No additional detail provided

Tagged Interests: finance

vi.
vii.

Authorization to issue a purchase order to Safe Air Systems in the amount of 40,823.35 for the purchase of a Self-Contained Breathing Apparatus (SCBA) fill system. Funds to come from fund balance. Request from Fire Department. Authorization to issue a purchase order to Safe Industries in the amount of 1,449,909.00 for the purchase of a tractor drawn aerial apparatus to replace an . existing apparatus. Funds to come from Hospitality Tax Budget. Request from Fire Department. The motion to approve all financial requisitions for the Fire Department carried unanimously.

Tagged Interests: funding, finance, budget, taxes, Taxes, fire departments and districts, purchasing, and hospitality tax

Mr. Jackson made a motion, seconded by Mr. Jenkins to approve a change order in the amount of 4,980 to Johnson Controls for the New Security Camera System for the Town Parking Garage. The motion carried unanimously.

No additional detail provided

Tagged Interests: security and parking

Mr. Brown made a motion, seconded by Mr. Jackson, to approve the request for a budget adjustment to reduce the Parks and Recreation Division Budget in the amount of 198,662 and to increase the Streets Department in the amount of 198,662 for the transfer of the Right of Way crews from the Parks and Recreation Division to Streets Department.

Finance Committee Report February 10, 2020 Page 3

Tagged Interests: finance, streets, budget, parks, and recreation

Discussion of

Upcoming Council A enda Items Adjourn

No additional detail provided

Tagged Interests: council

Mr. McIntosh called a point of order that the Finance Committee did not have the authority to make budget adjustrnents and that this item and the budget adjustment for the Police Departrnent would have to have two readings of Council.

Some discussion followed. The following items were moved to the Thursday Council meeting for first reading:

Tagged Interests: finance, budget, and public safety

a.
b.

Request for a budget adjustment to reduce the Parks and Recreation Division Budget in the amount of 198,662 and to increase the Streets Department in the amount of 198,662 for the transfer of the Right of Way crews from the Parks and Recreation Division to Streets Department. Request for a capital budget adjusment from the Police Departrnent in the amount of 67,644.93 to cover associated costs for the purchase of new police vehicles. Vehicles that were ordered will not be produced. Funds to come from Fund Balance.

Tagged Interests: funding, streets, budget, public safety, purchasing, parks, and recreation

Mr. Jenkins made a motion, seconded by Mr. Jackson, to adjourn. There being no further business, the meeting adjourned at 6:37pm with a unanimous vote.

Respectfully submitted,

Tagged Interests: business

Beth esservy Town Clerk

AN ORDINANCE TO AMEND THE SUMMERVILLE UNIFIED DEVELOPMENT ORDINANCE TO PROVIDE FOR CHANGES TO CHAPTER 2, SECTION 2.4.2, NEIGHBORHOOD MIXED-USE (N-Mx); CHAPTER 3, SECTION 3.3, TABLE OF PERMITTED USES, SECTION 3.4.5.A, ADULT ESTABLISHMENT, AND 3.6.1.B, PERMITTED TEMPORARY USES; CHAPTER 4, SECTION 4.3.1, APPLICABILITY; CHAPTER 8, SECTION 8.3.3.E.2, OTHER PRESERVATION AREAS; AND CHAPTER 13, SECTION 13.1.2, CONFORMITY WITH CODE, SECTION 13.3.1, GENERAL PROVISIONS FOR ALL BOARDS AND COMMISSIONS, SECTION 13.4.7.B, VESTED RIGHTS AND EXPIRATION OF APPROVALS, SECTION 13.6.2.B.3, APPLICATION FORMS AND FEES, SECTION 13.8.1.B, CERTIFICATE OF APPROPRIATENESS (MINOR), SECTION 13.11.2.D, PLANNED UNIT DEVELOPMENT DISTRICTS; AND CHAPTER 14, SECTION 14.3.1, REMEDIES AND PENALTIES, GENERAL, SECTION 14.3.2.B.3, OTHER REMEDIES AND PENALTIES, OF THE TOWN OF SUMMERVILLE CODE OF ORDINANCES
Tagged Interests: impact fee, ordinance, boards and commissions, development, subdivision, Development, preservation, commercial, UDO, neighborhood, and housing

BE IT ORDAINED by the Mayor and Council members of the Town of Summerville, in Council assembled, that Chapter 2, Section 2.4.2, Neighborhood Mixed-Use (N-MX); Chapter 3, Section 3.3, Table of Permitted Uses, Section 3.4.5.A, Adult Establishment, and 3.6. I.B, Permitted Temporary Uses; Chapter 4, Section 4.3.1, Applicability; Chapter 8, Section 8.3.3.E.2, Other Preservation Areas; Chapter 13, Section 13.1.2, Conformity With Code, Section 13.3.1, General Provisions For All Boards And Commissions, Section 13.4.7.B, Vested Rights And Expiration Of Approvals, Section 13.6.2.B.3, Application Forms And Fees, Section 13.8. I.B, Certificate Of Appropriateness (Minor), Section 13.11.2.D, Planned Unit Development Districts; and Chapter 14, Section 14.3. l, Remedies And Penalties, General, Section 14.3.2.B.3, Other Remedies And Penalties, of the Summerville Unified Development Ordinance is hereby amended as follows:

Chapter 2 Section 2.4, 2 Neighborhood Mixed-Use (N-MX) limited lodging will be added between shops, and restaurants. Chapter 3 Section 3.3 Table of Permitted Uses Under Lodging, Inn (Up to 24 Rooms), the C will be changed to P for the N-MX, D-MX, and UC-MX Districts; Under Office/Service, Professional Services, the C will be changed to P for both the N-MX and D-MX Districts. Section 3.4.5.A Adult Establishment (G-B) will be deleted and replaced with (H-I). Section 3.6.1.B Permitted Temporary Uses UC-MX will be added to the list of districts in which open lot sale of seasonal natural products is allowed. Chapter 4 Section 4.3.1 Applicability The number of units or lots will be changed to 5 from 3. Chapter 8 Section 8.3.3.E.2 Other Preservation Areas Tree Protection Advisory Committee will be changed to Tree Protection Board. Chapter 13 Section 13.1.2 Conformity With Code The following will be added after void : provided that said permit, license, or certificate has not been detrimentally relied upon.

Tagged Interests: impact fee, ordinance, council, boards and commissions, sale, development, restaurants, hotel, subdivision, services, trees, Development, preservation, commercial, license, UDO, neighborhood, and housing

Section 13.3.1 and 13.3.1.A General Provisions For All Boards And Commissions The first sentence will be amended to read as follows: Unless otherwise noted in this Ordinance or any other adopted law or policy, the following shall apply to all Boards and Commissions delineated in Chapter 13 and their members.

The first sentence of Letter A will be amended to read as follows: All Board/Commission members shall be appointed by the Mayor and Town Council with the Mayor and each Council Member making one appointment following the procedures set forth in Town Code Section 2- 160. Section 13.4. 7.B Vested Rights And Expiration Of Approvals The following will be deleted from the last sentence of Letter B: unless an amendment to this ordinance has been adopted that prohibits approval. The last sentence under Section 13.4.7.B.5 will be amended to read as follows: The lapse of more than 180 days shall cause the expiration of the Development Plan approval unless an extension is approved. Section 13.6.2.B.3 Application Forms And Fees This section will be amended to read as follows: An applicant who has paid an appropriate fee pursuant to the submission of an application, but who chooses to withdraw such application prior to any staff review or action taken, shall be entitled to a refund of the total amount paid upon written request to the Town. Section 13.8. I.B Certiticate Of Appropriateness (Minor) This last two sentences of this section will be amended to read as follows: Town Staff shall detennine whether the activity is considered a Minor Work. Any appeals of the determination of Town Staff shall be to the BAR.

Tagged Interests: impact fee, ordinance, council, boards and commissions, appointments, development, procedure, Development, and policy

Section 13.11.2.D Planned Unit Development Districts Building Elevations (13.5.2.G) and Schematic Plan (13.5.2.C) will be deleted from this section.

Chapter 14 Section 14.3.1 Remedies And Penalties General This section will be amended to read as follows: Any person violating the UDO shall be guilty of a misdemeanor and, upon conviction, shall be punished as provided in the Town of Summerville Code of Ordinances, Chapter 1, Section 1-8. Each day during which the violation continues is a separate offense also punishable by Section 1-8. Section 14.3.2.B.3 Other Remedies And Penalties This section will be amended to read as follows: The permit or development approval was issued in error, provided that it has not been detrimentally relied upon. Ratified this day of 2020 A.D. Richard Waring, Mayor
Tagged Interests: Homebuilder, ordinance, development, subdivision, Development, and UDO

Beth Messervy, Town Clerk

PUBLIC HEARNG: December 16: 2019 FRST READING: January 9, 2020 SECOND READING:

An Ordinance

No additional detail provided

Tagged Interests: ordinance

To amend Ordinance 19-001 Adopting an Operating Budget for the Town of Summerville for the fiscal year 2020

Whereas, 2020 fiscal budget provided in part an amount of 198,662 for the Right of Way Crew for the Parks and Recreation Division; and, Whereas, the Town of Summerville is desirous to transfer the Right of Way crew to the Streets Depar nent which will require the 2020 budget to be amended to allow for the transfer of these funds from the Parks and Recreation Department; and, Whereas, the Summerville Police Departnent budgeted for new vehicles from a dealer who no longer produces the needed type of vehicles necessary for the Summerville Police Departtnent, resulting in the order with a dealer who can supply the necessary vehicles which increased the cost by 67,644.93, will come from the Fund Balance. NOW THEREFORE:

Tagged Interests: funding, ordinance, streets, budget, public safety, parks, and recreation

BE IT ORDAINED, by the Mayor and Council members ofthe Town of Summerville, in Council assembled that: the fiscal budget for 2020 be amended to reduce the Parks and Recreation Department budget in the amount of 198,662 and to increase the Streets Depar nent budget in the amount of 198,662 for the transfer of the Right of Way Crew from the Parks and Recreation Department to the Streets Departrnent; and,

Amend the 2020 capital budget of the Summerville Police Department by an increase in the amount of 67,644.93 to cover associated costs for the purchase of new police vehicles, said funds to come from the Fund Balance. It is so ordained this FIRST READING: SECOND READING:

Tagged Interests: funding, council, streets, budget, public safety, purchasing, parks, and recreation

day of 2020.

Richard G. Waring, Mayor

Beth Messervy, Town Clerk

1.
Discussion of 2020 Sidewalk Project. The Town's Bicycle and Pedestrian Advisory

Committee developed a priority list of sidewalk projects. The top three projects, their associated estimated costs are in the table below. Staff recommends pursuing the top listed project, Lee Street. There is 250,000 Budgeted for sidewalks for FY2020 from H- Tax Proceeds. Road Name Lee Street

Tagged Interests: streets, budget, taxes, Taxes, Bicycles, Pedestrian, and bicycles

W.5th S. Street W. Richardson Avenue

Termini Limits From King Charles Circle to Bacons Bridge Road From Sumter Avenue to Main Street From W. Carolina Avenue to N. Maple Street Length 2,200' 1,700' 3,000' Estimated Cost 220,000 255,000 450,000

Tagged Interests: streets

2.
3.

No additional detail provided

Discussion of 2020 Roadway Project. The past two years, the Town has initiated and/or completed transportation improvement projects to address traffic congestion and safety. Those projects have Marymeade Road Extension, North Main Street left turn Jane extension, US-78 center median extension, and the Five Points Intersection

Tagged Interests: streets, transportation, and traffic

Improvements. The completed projects have been successful. Staff has identified four

transportation projects that would address traffic congestion and safety for Summerville

motorists. Costs have not been identified for any of these projects, and would not be
Tagged Interests: transportation and traffic

identified until further study is conducted and a scope of work developed. As an effort

No additional detail provided

to continue addressing traffic congestions and safety, staff recommends pursuing at least one of the below projects show in the table.

Tagged Interests: traffic

Project Magnolia Street Railroad Crossing Cedar Street Extension to Berkeley Circle US-78 Cedar Street Intersection Improvements Central Avenue and Woodward Blvd intersection Improvements

Tagged Interests: streets

Discussion of 2020 Drainage Project. As with roadway and sidewalk projects, the Town

has initiated drainage improvement projects over the past several years to address flooding issues in Summerville. Successful and ongoing projects have been Arbor Oaks,
Tagged Interests: streets, flooding, Pedestrian, and stormwater

Gadsden Acres, and Shepard Park. Staff has identified two potential drainage projects to

study and implement solutions. Those projects are Springview Lane in Oakbrook and the

Tagged Interests: parks and stormwater

area between North Magnolia and North Gum Street near US-78. Both these areas have experienced structural flooding during extreme rainfall events. Work has been done in

No additional detail provided

Tagged Interests: streets, events, and flooding

both areas that have improved the situations, but both areas still experience parking lot

Tagged Interests: parking