NC - Durham: CITY COUNCIL MEETING

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CITY COUNCIL MEETING

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Tagged Interests: information technology and Information Technology

City Council Meeting Agenda Monday, February 17, 2020 - 7 p.m.

No additional detail provided

101 City Hall Plaza, First Floor Council Chambers

Please note: Agenda items are current at time of posting. Items may be changed, updated or added after initial posting.

To access Agenda-related documents, please click on the underlined Agenda Item title.

Call to Order

Moment of Silent Meditation

Pledge of Allegiance

Roll Call

Ceremonial Items

v
Neighbor Spotlight: Patricia Obregon, Old East Durham Neighborhood in PAC1

No additional detail provided

Tagged Interests: neighborhood

v
Samaritan Health Center Day

Announcements by Council Priority Items by the City Manager, City Attorney and City Clerk Consent Agenda OnBase a Hyland Software solution. Agenda Switch to Accessible View

Tagged Interests: health, council, legal, administrator, manager, information technology, and Information Technology

CITY OF DURHAM

City Council Meeting Agenda Monday, February 17, 2020 - 7 p.m.

No additional detail provided

101 City Hall Plaza, First Floor Council Chambers

Please note: Agenda items are current at time of posting. Items may be changed, updated or added after initial posting.

To access Agenda-related documents, please click on the underlined Agenda Item title.

Call to Order

Moment of Silent Meditation

Pledge of Allegiance

Roll Call

Ceremonial Items

Neighbor Spotlight: Patricia Obregon, Old East Durham Neighborhood in PACI Samaritan Health Center Day Announcements by Council Priority Items by the City Attorney and City Clerk Consent Agenda
Tagged Interests: health, council, legal, and neighborhood

1.
Approval of City Council Minutes

To approve City Council Minutes for December 16, 2019 and December 19, 2019.

(Resource Person: Diana Schreiber - 919-560-4166 ext. 12266) (PR 13743)

No additional detail provided

2.
Interlocal Agreement with Durham County for Joint Funding of an Unsheltered Coordinating Agency

No additional detail provided

Tagged Interests: funding

To authorize the City Manager to execute an Interlocal Agreement with Durham County to establish the expectations for City and County funds to be used to jointly fund an Unsheltered Coordinating Agency.

Tagged Interests: funding, administrator, and manager

(Resource Person: Hanaleah Hoberman - 919-560-4570 ext. 22249) (PR 13750)

3. Contract with the Housing Authority of the City of Durham for the Provision of Tenant Based Rental Assistance Services To approve a 12-month contract with the Housing Authority of the City of Durham (DHA) for the delivery of the Housing Opportunities for Persons with Aids (HOPWA) funded Tenant Based Rental Assistance (TBRA) voucher program administration in the amount of 172,186; and

Tagged Interests: contract, services, program, rental, and housing

To authorize the City Manager to approve the addition of unexpended funds from the previous DHA contract for Housing Opportunities for Persons with Aids (HOPWA), signed on January 30, 2019 with an expiration date of December 31, 2019, by amendment without further City Council action.

(Resource Person: Melva F. Henry - 919-560-4570 ext. 22229) (PR 13768)
Tagged Interests: funding, council, contract, administrator, manager, and housing

4.
Contract Purchase of Six Replacement Light Transit Vehicles from Interstate Transportation Sales Service, Inc.

Tagged Interests: sale, contract, transportation, and purchasing

To authorize the City Manager to execute a contract with Interstate Transportation Sales Service, Inc. for the purchase of six (6) replacement light transit vehicles (LTVs), for the Department of Transportation, Transit Section, in the amount of 61,000 per vehicle for a total amount not to exceed 366,000.

Tagged Interests: sale, contract, transportation, purchasing, administrator, and manager

(Resource Person: Pierre Osei-Owusu - 919-560-1535 ext. 36214) (PR 13674)

No additional detail provided

1.
Approval of City Council Minutes

To approve City Council Minutes for December 16, 2019 and December 19, 2019.

(Resource Person: Diana Schreiber - 919-560-4166 ext. 12266) (PR 13743)

No additional detail provided

2.
Interlocal Agreement with Durham County for Joint Funding of an Unsheltered Coordinating Agency

No additional detail provided

Tagged Interests: funding

To authorize the City Manager to execute an Interlocal Agreement with Durham County to establish the expectations for City and County funds to be used to jointly fund an

Unsheltered Coordinating Agency.
Tagged Interests: funding, administrator, and manager

(Resource Person: Hanaleah Hoberman - 919-560-4570 ext. 22249) (PR 13750)

3. Contract with the Housing Authority of the City of Durham for the Provision of Tenant Based Rental Assistance Services To approve a 12-month contract with the Housing Authority of the City of Durham (DHA) for the delivery of the Housing Opportunities for Persons with Aids (HOPWA) funded Tenant Based Rental Assistance (T BRA) voucher program administration in the amount of 172,186; and

Tagged Interests: contract, services, program, rental, and housing

To authorize the City Manager to approve the addition of unexpended funds from the previous DHA contract for Housing Opportunities for Persons with Aids (HOPWA), signed on January 30, 2019 with an expiration date of December 31 , 2019, by amendment without further City Council action.

(Resource Person: Melva F. Henry - 919-560-4570 ext. 22229) (PR 13768)
Tagged Interests: funding, council, contract, administrator, manager, and housing

4.
Contract Purchase of Six Replacement Light Transit Vehicles from Interstate Transportation Sales Service, Inc.

Tagged Interests: sale, contract, transportation, and purchasing

To authorize the City Manager to execute a contract with Interstate Transportation Sales Service, Inc. for the purchase of six (6) replacement light transit vehicles (L TVs), for the Department of Transportation, Transit Section, in the amount of 61 ,000 per vehicle for a total amount not to exceed 366,000.

Tagged Interests: sale, contract, transportation, purchasing, administrator, and manager

(Resource Person: Pierre Osei-owusu - 919-560-1535 ext. 36214) (PR 13674)

No additional detail provided

5.
Interlocal Agreement with the Capital Area Metropolitan Planning Organization for the Triangle Bikeway Implementation Study

No additional detail provided

Tagged Interests: planning

To resolve to authorize the City Manager to execute the interlocal agreement with the Capital Area Metropolitan Planning Organization for the Triangle Bikeway Implementation Study at a cost not to exceed 132,000; and

No additional detail provided

Tagged Interests: planning, administrator, and manager

To rescind the authorization given to the City Manager on November 4, 2019 to execute the inter-local agreement with the City of Raleigh for the Triangle Bikeway Implementation Study at a cost not to exceed 132,000.

Tagged Interests: administrator and manager

(Resource Person: Dale McKeel - 919-560-4366 ext. 36421) (PR 13769)

No additional detail provided

5.
Interlocal Agreement with the Capital Area Metropolitan Planning Organization for the Triangle Bikeway Implementation Study

No additional detail provided

Tagged Interests: planning

To resolve to authorize the City Manager to execute the interlocal agreement with the

Capital Area Metropolitan Planning Organization for the Triangle Bikeway Implementation Study at a cost not to exceed 132,000; and

Tagged Interests: planning, administrator, and manager

To rescind the authorization given to the City Manager on November 4, 2019 to execute the inter-local agreement with the City of Raleigh for the Triangle Bikeway Implementation Study at a cost not to exceed 132,000.

Tagged Interests: administrator and manager

(Resource Person: Dale McKeel - 919-560-4366 ext. 36421) (PR 13769)

No additional detail provided

6.
FY2019-20 CIP Budget Amendment Project Close Out

No additional detail provided

Tagged Interests: budget, capital spending, and Capital Spending

To adopt an ordinance amending the following:

No additional detail provided

Tagged Interests: ordinance

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of closing and reduction 37,400,218 in project cost;

Tagged Interests: ordinance, capital spending, and Capital Spending

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of decreasing the Police HQ Replacement and Annex by 4,032,172;

Tagged Interests: ordinance, capital spending, public safety, Capital Spending, and annexation

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of adding Campus Hills Gym and Computer Room Floor Replacement - 350,000, Hoover Road Lights and Parking Lot Paving - 700,000, Rock Quarry Park Lights, Water/Electric Hookups - 500,000, Annex Plaza Joint Repairs - 50,000, Third Fork Creek Alignment Costs - 860,000, Herndon Park, Additional Lights - 100,000, TS Project Augmentation - 65,000 and City Hall HVAC Project, Transportation Department Additions - 315,707;

Tagged Interests: ordinance, streets, utility, capital spending, Utility, Capital Spending, transportation, water, electric, annexation, and parking

Parking Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15490 for the purpose of closing 1,891,000 in project cost;

Stormwater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15488 for the purpose of closing 1,060,000 in project cost; Water and Wastewater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15487 for the purpose of closing 19,228,591 in Water project cost; and Water and Wastewater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15487 for the purpose of closing 15,572,366 in Wastewater project cost.
Tagged Interests: ordinance, sewer, utility, capital spending, Utility, Capital Spending, water, parking, and stormwater

(Resource Person: Jennifer Morgan - 919-560-4125 ext. 18289) (PR 13749)

No additional detail provided

7.
Interlocal Agreement for Automatic Mutual Aid with the Town of Cary

No additional detail provided

Tagged Interests: mutual aid

City Council resolves to ratify and to authorize the City Manager to execute an interlocal agreement for automatic mutual aid with the Town of Cary.

No additional detail provided

Tagged Interests: council, administrator, manager, and mutual aid

(Resource Person: Chris Iannuzzi - 919-560-4242 ext. 19228) (PR 13753)

No additional detail provided

6.
FY2019-20 CIP Budget Amendment Project Close Out

No additional detail provided

Tagged Interests: budget, capital spending, and Capital Spending

To adopt an ordinance amending the following:

No additional detail provided

Tagged Interests: ordinance

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of closing and reduction 37,400,218 in project cost;

Tagged Interests: ordinance, capital spending, and Capital Spending

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of decreasing the Police HQ Replacement and Annex by 4,032, 172;

Tagged Interests: ordinance, capital spending, public safety, Capital Spending, and annexation

General Capital Improvement Project Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15486 for the purpose of adding Campus Hills Gym and Computer Room Floor Replacement - 350,000, Hoover Road Lights and Parking Lot Paving - 700,000, Rock Quarry Park Lights, Water/EIectric Hookups - 500,000, Annex Plaza Joint Repairs - 50,000, Third Fork Creek Alignment Costs - 860,000, Herndon Park, Additional Lights - 100,000, TS Project Augmentation - 65,000 and City Hall HVAC Project, Transportation Department Additions - 315,707;

Tagged Interests: ordinance, streets, utility, capital spending, Utility, Capital Spending, transportation, water, annexation, and parking

Parking Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15490 for the purpose of closing 1 ,891 ,000 in project cost;

Stormwater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15488 for the purpose of closing 1 in project cost; Water and Wastewater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15487 for the purpose of closing 19,228,591 in Water project cost; and Water and Wastewater Capital Improvement Ordinance, Fiscal Year 2020, as amended, the same being Ordinance 15487 for the purpose of closing 15,572,366 in Wastewater project cost.
Tagged Interests: ordinance, sewer, utility, capital spending, Utility, Capital Spending, water, parking, and stormwater

(Resource Person: Jennifer Morgan - 919-560-4125 ext. 18289) (PR 13749)

No additional detail provided

7.
Interlocal Agreement for Automatic Mutual Aid with the Town of Cary_

No additional detail provided

Tagged Interests: mutual aid

City Council resolves to ratify and to authorize the City Manager to execute an interlocal agreement for automatic mutual aid with the Town of Cary.

No additional detail provided

Tagged Interests: council, administrator, manager, and mutual aid

(Resource Person: Chris lannuzzi - 919-560-4242 ext. 19228) (PR 13753)

No additional detail provided

8.
Interlocal Agreement for Automatic Mutual Aid with the Town of Chapel Hill

No additional detail provided

Tagged Interests: mutual aid

City Council resolves to ratify and to authorize the City Manager to execute an interlocal agreement for automatic mutual aid with the Town of Chapel Hill.

No additional detail provided

Tagged Interests: council, administrator, manager, and mutual aid

(Resource Person: Chris Iannuzzi - 919-560-4242 ext. 19228) (PR 13754)

No additional detail provided

9.
Purchase Contract with SAS Institute, Inc. for the Smart Building Analytics Platform Expansion

No additional detail provided

Tagged Interests: Homebuilder, expansion, contract, and purchasing

To authorize the City Manager to execute a contract with SAS Institute, Inc., for the Smart Building Analytics Platform Expansion, for an amount not to exceed 605,403.

Tagged Interests: Homebuilder, expansion, contract, administrator, and manager

(Resource Person: Logan Small - 919-560-4197 ext. 21237) (PR 13760)

No additional detail provided

10.
Purchase Contract with J. Brady Contracting, Inc. d/b/a Building Clarity for the Citywide Master HVAC Controls Systems Integration

No additional detail provided

Tagged Interests: Homebuilder, contract, and purchasing

To authorize the City Manager to execute a contract with J. Brady Contracting, Inc., d/b/a Building Clarity to purchase master HVAC controls systems integration without competitive bidding, as authorized by G.S. 143-129(e)(6) on the grounds that standardization or compatibility is the overriding consideration, in the amount of 73,000.

Tagged Interests: Homebuilder, contract, purchasing, administrator, and manager

(Resource Person: Logan Small - 919-560-4197 ext. 21237) (PR 13765)

11. Contract with Environmental Conservation Laboratories, Inc. for Laboratory Services for the Public Works Stormwater Quality Program

Tagged Interests: contract, services, program, Conservation, environment, Public Works, public works, and stormwater

To authorize the City Manager to execute a contract with Environmental Conservation Laboratories, Inc. (ENCO) for 25,000 for environmental laboratory services; and

Tagged Interests: contract, services, Conservation, environment, administrator, and manager

To authorize the City Manager to renew the contract an additional three (3) years for a total contract period of up to four (4) years and not to exceed a total contract amount of 155,000.

Tagged Interests: contract, administrator, and manager

(Resource Person: Michelle Woolfolk - 919-560-4326 ext. 30219) (PR 13685)

16. This item can be found on the General Business Agenda Public Hearings.

Tagged Interests: business and hearing

8.
Interlocal Agreement for Automatic Mutual Aid with the Town of Chapel Hill

No additional detail provided

Tagged Interests: mutual aid

City Council resolves to ratify and to authorize the City Manager to execute an interlocal agreement for automatic mutual aid with the Town of Chapel Hill.

No additional detail provided

Tagged Interests: council, administrator, manager, and mutual aid

(Resource Person: Chris lannuzzi - 919-560-4242 ext. 19228) (PR 13754)

No additional detail provided

9.
Purchase Contract with SAS Institute, Inc. for the Smart Building Analytics Platform Expansion

No additional detail provided

Tagged Interests: Homebuilder, expansion, contract, and purchasing

To authorize the City Manager to execute a contract with SAS Institute, Inc., for the Smart Building Analytics Platform Expansion, for an amount not to exceed 605,403.

Tagged Interests: Homebuilder, expansion, contract, administrator, and manager

(Resource Person: Logan Small - 919-560-4197 ext. 21237) (PR 13760)

No additional detail provided

10.
Purchase Contract with J. Brady Contracting, Inc. dlbla Building Clarity for the Citywide Master HVAC Controls Systems Integration

No additional detail provided

Tagged Interests: Homebuilder, contract, and purchasing

To authorize the City Manager to execute a contract with J. Brady Contracting, Inc., d/b/a Building Clarity to purchase master HVAC controls systems integration without competitive bidding, as authorized by G.S. 143-129(e)(6) on the grounds that standardization or compatibility is the overriding consideration, in the amount of

73,000.
Tagged Interests: Homebuilder, contract, purchasing, administrator, and manager

(Resource Person: Logan Small - 919-560-4197 ext. 21237) (PR 13765)

11. Contract with Environmental Conservation Laboratories, Inc. for Laboratory_ Services for the Public Works Stormwater Quality Program

Tagged Interests: contract, services, program, Conservation, environment, Public Works, public works, and stormwater

To authorize the City Manager to execute a contract with Environmental Conservation

Laboratories, Inc. (ENCO) for 25,000 for environmental laboratory services; and
Tagged Interests: contract, services, Conservation, environment, administrator, and manager

To authorize the City Manager to renew the contract an additional three (3) years for a total contract period of up to four (4) years and not to exceed a total contract amount of

155,000.
Tagged Interests: contract, administrator, and manager

(Resource Person: Michelle Woolfolk - 919-560-4326 ext. 30219) (PR 13685)

16. This item can be found on the General Business Agenda Public Hearings.

Tagged Interests: business and hearing

17.
Ordinance to Amend the Durham City Code Provision Regulating the Withdrawal of Right-of-Way Within the City

No additional detail provided

Tagged Interests: ordinance

To adopt an ordinance amending Durham City Code Chapter 62, Article I, Sec. 62-19 Withdrawal of street from dedication by replacing existing Sec. 62-19 in its entirety.

No additional detail provided

Tagged Interests: ordinance and streets

(Resource Person: Jessica Dockery - 919-560-4137 ext. 28210) (PR 13727)

18. This item can be found on the General Business Agenda Public Hearings. 21. This item can be found on the General Business Agenda.

Tagged Interests: business and hearing

General Business Agenda

Tagged Interests: business

21.
Community Safety Task Force Bylaws

No additional detail provided

To adopt bylaws for the Community Safety Task Force.

(Resource Person: Mayor Pro Tempore Jillian Johnson - 919-560-4396 ext. 10278) (PR 13784)

General Business Agenda - Public Hearings

No additional detail provided

Tagged Interests: business and hearing

16.
Unified Development Ordinance Text Amendment, Signs (TC1700002)

To receive a presentation; To conduct a public hearing to receive comments and consider the following motions:

Tagged Interests: ordinance, development, Development, hearing, and UDO

Motion 1: To adopt the appropriate consistency statement as required per NCGS 160A-383; and

No additional detail provided

Motion 2: To adopt an ordinance amending the Unified Development Ordinance, incorporating revisions to Article 1, General; Article 3, Applications and Permits; Article 5, Use Regulations; Articles 6, District Intensity Standards; Article 7, Design Standards; Article 11, Sign Standards; Article 15, Enforcement; and Article 17, Definitions.

Tagged Interests: regulation, ordinance, development, Development, and UDO

(Resource Person: Michael Stock - 919-560-4137 ext. 28227) (PR 13756)

No additional detail provided

17.
Ordinance to Amend the Durham City Code Provision Regulating the Withdrawal of Right-of-Way Within the City

No additional detail provided

Tagged Interests: ordinance

To adopt an ordinance amending Durham City Code Chapter 62, Article I, Sec. 62-19 Withdrawal of street from dedication by replacing existing Sec. 62-19 in its entirety.

No additional detail provided

Tagged Interests: ordinance and streets

(Resource Person: Jessica Dockery - 919-560-4137 ext. 28210) (PR 13727)

18. This item can be found on the General Business Agenda Public Hearings. 21. This item can be found on the General Business Agenda.

Tagged Interests: business and hearing

General Business Agenda

Tagged Interests: business

21.
Community Safety Task Force Bylaws

No additional detail provided

To adopt bylaws for the Community Safety Task Force.

(Resource Person: Mayor Pro Tempore Jillian Johnson - 919-560-4396 ext. 10278) (PR 13784)

General Business Agenda - Public Hearings

No additional detail provided

Tagged Interests: business and hearing

16.
Unified Development Ordinance Text

To receive a presentation; To conduct a public hearing to receive comments and consider the following motions:

Tagged Interests: ordinance, development, Development, hearing, and UDO

Motion 1 : To adopt the appropriate consistency statement as required per NCGS 160A-383; and

Motion 2: To adopt an ordinance amending the Unified Development Ordinance, incorporating revisions to Article 1, General; Article 3, Applications and Permits; Article

5, Use Regulations; Articles 6, District Intensity Standards; Article 7, Design Standards; Article 11, Sign Standards; Article 15, Enforcement; and Article 17, Definitions.
Tagged Interests: regulation, ordinance, development, Development, and UDO

(Resource Person: Michael Stock - 919-560-4137 ext. 28227) (PR 13756)

No additional detail provided

18.
Consolidated Annexation - Kendrick Estates

To conduct a public hearing to receive comments and consider the following motions:

Tagged Interests: hearing and annexation

Motion 1: To adopt an ordinance annexing Kendrick Estates into the City of Durham effective March 31, 2020, and to authorize the City Manager to enter into a utility extension agreement with Baker Residential of the Carolinas, LLC;

Motion 2: To adopt a Consistency Statement as required by NCGS 160A-383; and
Tagged Interests: ordinance, utility, Utility, administrator, manager, and annexation

Motion 3: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban - 20 (RS-20) Zoning District County Jurisdiction and establishing the same as Residential Suburban-20 (RS-20) Zoning District City Jurisdiction.

Tagged Interests: ordinance, development, zoning, Development, property, and UDO

(Resource Person: Emily Struthers - 919-560-4137 ext. 28273) (PR 13758)

McDougald Terrace Public Comments

Adjournment

Rules of Decorum for Citizen Participation

In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that:
Tagged Interests: recognition and council

civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and

No additional detail provided

Tagged Interests: behavior

un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process.

In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. The Rules of Decorum will be included in the agenda and will be referenced at the beginning of each Council meeting and Council Work Session by the presiding officer. A written list of the Rules of Decorum will also be printed and mounted upon the walls of the Council Chambers and the Committee Room.

Tagged Interests: Conservation, environment, compliance, open government, and behavior

1.
All citizens may participate in the public process. 2. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem

No additional detail provided

Tagged Interests: council

serves in the Mayor's absence. 3. Citizens must sign up to address Council using procedures outlined for Council

meetings and Council Work Sessions (above).
Tagged Interests: procedure

18.
Consolidated Annexation - Kendrick Estates

To conduct a public hearing to receive comments and consider the following motions:

Tagged Interests: hearing and annexation

Motion 1 : To adopt an ordinance annexing Kendrick Estates into the City of Durham effective March 31 , 2020, and to authorize the City Manager to enter into a utility extension agreement with Baker Residential of the Carolinas, LLC;

Motion 2: To adopt a Consistency Statement as required by NCGS 160A-383; and
Tagged Interests: ordinance, utility, Utility, administrator, manager, and annexation

Motion 3: To adopt an ordinance amending the Unified Development Ordinance by taking property out of the Residential Suburban - 20 (RS-20) Zoning District County Jurisdiction and establishing the same as Residential Suburban-20 (RS-20) Zoning District City Jurisdiction.

Tagged Interests: ordinance, development, zoning, Development, property, and UDO

(Resource Person: Emily Struthers - 919-560-4137 ext. 28273) (PR 13758)

McDougald Terrace Public Comments

Adjournment

Rules of Decorum for Citizen Participation

In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that:
Tagged Interests: recognition and council

civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and

No additional detail provided

Tagged Interests: behavior

un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process.

In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. The Rules of Decorum will be included in the agenda and will be referenced at the beginning of each Council meeting and Council Work Session by the presiding officer. A written list of the Rules of Decorum will also be printed and mounted upon the walls of the Council Chambers and the Committee Room.

Tagged Interests: Conservation, environment, compliance, open government, and behavior

1.
2.

No additional detail provided

3.
All citizens may participate in the public process.

The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem serves in the Mayor's absence. Citizens must sign up to address Council using procedures outlined for Council meetings and Council Work Sessions (above).

Tagged Interests: procedure

4.
Citizens may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda.

No additional detail provided

Tagged Interests: advertising and hearing

5.
Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks.

No additional detail provided

6.
In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30- second measures. Speakers are expected to cease comments immediately upon end-time.

No additional detail provided

City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 5 minutes.

No additional detail provided

Tagged Interests: council

7.
Speakers will conduct themselves in a civil and respectful manner at all times. 8. Speakers will address the presiding officer. 9. Questions to Council members or City staff will be facilitated by the presiding

No additional detail provided

Tagged Interests: council

officer. 10. Speakers will state their name and address. 11. Speakers will make an effort to speak clearly into the microphone provided. 12. Speakers will make an effort to speak succinctly. 13. Speakers will refrain from the use of individual City staff names. It is appropriate to

refer to staff by title and/or department. 14. Speakers will refrain from the use of obscene language, fighting words likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting.

15.
Speakers will refrain from making comments of a personal nature regarding others. 16. Name-calling and/or obscenity is forbidden. 17. Shouting, yelling or screaming is forbidden. 18. Council Work Session or Public Hearing attendees (audience) will refrain from

commenting, shouting, booing, clapping, stomping feet or other inappropriate and/or disruptive behavior. Brief clapping is permissible at the end of a speaker's comments.

Tagged Interests: council, hearing, and behavior

19.
Council Work Session or Public Hearing attendees (audience) should refrain from private conversation during meetings.

No additional detail provided

Tagged Interests: council and hearing

20.
Council Work Session or Public Hearing attendees (audience) should come and go as necessary from meeting space in the least disruptive manner as possible.

No additional detail provided

Tagged Interests: council and hearing

21.
No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees.

Citizens may speak only to the matter for which they signed up and, in the case of4. public hearings, those matters which have been advertised and placed on the Council meeting agenda. Citizens are encouraged to prepare remarks in advance for submission to the5. public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks. In an effort to accommodate all who wish to address Council at a Council meeting6. while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30- second measures. Speakers are expected to cease comments immediately upon end-time.

Tagged Interests: advertising, signage, and hearing

City Council Meetings: Citizens who sign up in advance will be allowed to speak for up to 5 minutes.

Speakers will conduct themselves in a civil and respectful manner at all times.7. Speakers will address the presiding officer.8. Questions to Council members or City staff will be facilitated by the presiding9. officer.

Tagged Interests: council

10.
Speakers will state their name and address.

No additional detail provided

11
. Speakers will make an effort to speak clearly into the microphone provided.

No additional detail provided

12.
Speakers will make an effort to speak succinctly. 13. Speakers will refrain from the use of individual City staff names. It is appropriate to

refer to staff by title and/or department.

14.
Speakers will refrain from the use of obscene language, fighting words likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting.

No additional detail provided

15.
Speakers will refrain from making comments of a personal nature regarding others.

No additional detail provided

16.
Name-calling and/or obscenity is forbidden.

No additional detail provided

17.
Shouting, yelling or screaming is forbidden.

No additional detail provided

18.
Council Work Session or Public Hearing attendees (audience) will refrain from commenting, shouting, booing, clapping, stomping feet or other inappropriate and/or disruptive behavior. Brief clapping is permissible at the end of a speaker's comments.

No additional detail provided

Tagged Interests: council, hearing, and behavior

19.
Council Work Session or Public Hearing attendees (audience) should refrain from private conversation during meetings.

No additional detail provided

Tagged Interests: council and hearing

20.
Council Work Session or Public Hearing attendees (audience) should come and go as necessary from meeting space in the least disruptive manner as possible.

No additional detail provided

Tagged Interests: council and hearing

21
. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees.

22. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video presentations requested by citizens as visual aids may not be broadcast over cable television due to technological challenges.

Tagged Interests: advertising and signage

Notice under the Americans with Disabilities Act (ADA)

A person with a disability may receive an auxiliary aid or service to effectively participate in city government activities by contacting the ADA Coordinator, voice 919-560-4197, fax 560-4196 or ADA@durhamnc.gov (mailto:ADA@durhamnc.gov), as soon as possible but no later than 48 hours before the event or deadline date.
Tagged Interests: disability and events

Notice under the Language Access Plan (LAP)

For persons requiring language assistance to effectively participate in City Council Meetings and Work Sessions, contact the City Clerk s Office at 919-560-4166,send a fax to 919-560-4835 or email City.Clerk@durhamnc.gov (mailto:City.Clerk@durhamnc.gov) to request interpretation and/or translation services as soon as possible but no later than 48 hours before the event or deadline date.

Plan de Acceso al Idioma
Tagged Interests: council, services, and events

Las personas que requieran asistencia ling stica para participar efectivamente en las reuniones del consejo municipal y las sesiones de trabajo, comun quense con la Oficina del Secretario de la Ciudad al 919-560-4166 env enos un fax al 919-560-4835 o email al City.Clerk@durhamnc.gov (mailto:City.Clerk@durhamnc.gov).

Para solicitar para los servicios de interpretaci n y / o traducci n tan pronto como sea posible pero a m s tardar 48 horas antes del evento o fecha l mite.

2020 - Hyland Software

22. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video presentations requested by citizens as visual aids may not be broadcast over cable television due to technological challenges.
Tagged Interests: council, information technology, and Information Technology

Notice under the Americans with Disabilities Act (ADA)

A person with a disability may receive an auxiliary aid or service to effectively participate in city government activities by contacting the ADA Coordinator, voice 919-560-4197, fax 560-4196 or ADA@durhamnc.goy (mailto:ADA@durhamnc.gov), as soon as possible but no later than 48 hours before the event or deadline date.
Tagged Interests: disability and events

Notice under the Language Access Plan (LAP)

For persons requiring language assistance to effectively participate in City Council Meetings and Work Sessions, contact the City Clerk's Office at 919-560-4166,send a fax to 919-560-4835 or email Cjty.Clerk@durhamnc.goy (mailto:City.Clerk@durhamnc.gov) to request interpretation and/or translation services as soon as possible but no later than 48 hours before the event or deadline date.

Plan de Acceso al Idioma
Tagged Interests: council, services, and events

Las personas que requieran asistencia ling istica para participar efectivamente en las reuniones del consejo municipal y las sesiones de trabajo, comuniquense con Ia Oficina del Secretario de la Ciudad al 919-560-4166 envienos un fax al 919-560-4835 0 email al

Cjjy.Clerk@durhamnc.gQY (mailto:City.Clerk@durhamnc.gov).

Para solicitar para los servicios de interpretaci n y / o traducci n tan pronto como sea posible pero a m s tardar 48 horas antes del evento o fecha limite.