NC - Albemarle: Regular Meeting

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Regular Meeting

Regular Meeting Monday, February 17, 2020

7:00 PM Council Chambers

Meeting Agenda

Call Meeting To Order:

1. Mayor Michael

Approval Of Minutes:

2. Consider Approval of February 3 Regular Session and February 3 Closed Session Meeting Minutes

Public Hearings:

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3. Ordinance 20-06 - Consider ZMA-20-03 to Rezoning a 3 parcel on Pennington Rd from R-10 to R-8

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Agenda Adjustments:

Announced Delegations:

4. Mr. Howard Spencer - To Discuss Leaning Trees on Richardson Street

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Unannounced Delegations:

Administrative Reports:

5. Departmental Monthly Reports 6. Jay Voyles, Development Coordination Specialist - Census 2020 Update

Tagged Passions:development and Development

Consent Agenda:

7. Ordinance 20-05 - Budget Amendment in Public Works Department

Tagged Passions:ordinance, budget, Public Works, and public works

New Business:

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8. Consider Approval of Financing Bids for Equipment 9. Reminder - Stanly County Council of Governments Meeting 10. Reminder- Stanly County Chamber

of Commerce Annual Meeting
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Adjournment:

11. Adjourn to Monday, March 2 at 7:00 p.m.

Print

Title Mayor Michael Description: Is this item budgeted? Not Applicable Fiscal Impact: Management Recommendation:

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ATTACHMENTS: Name: Description: No Attachments Available

APPROVALS: Date/Time: Approval: Department:

Print

Title Consider Approval of February 3 Regular Session and February 3 Closed Session Meeting Minutes Description: Is this item budgeted? Not

Applicable Fiscal Impact: Management Recommendation:
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ATTACHMENTS: Name: Description:

February_3_2020_Minutes.docx February 3 2020 Minutes

APPROVALS: Date/Time: Approval: Department:

REGULAR MEETING CITY COUNCIL

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February 3, 2020

The City Council of the City of Albemarle met in a regular session on Monday, February

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3, 2020 at 7:00 p.m. in the Council Chambers of City Hall. Mayor Ronnie Michael presided, and the

following Councilmembers were present, to-wit: Mayor Pro Tem Martha Sue Hall; Bill Aldridge; Chris

Bramlett; Martha E. Hughes; Shirley E. Lowder; Dexter Townsend, and Christopher Whitley.

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Mayor Michael called the meeting to order.

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The Mayor gave the invocation.

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The Mayor introduced the new City Attorney, Britt A. Burch. Ms. Burch has begun her

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duties for the City of Albemarle as of today, February 3, 2020. This is a new role within the City that

takes the place of the contract City Attorney position.

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Ms. Burch is an Anson County native and a graduate of Anson Senior High School. She

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earned a Bachelor of Arts degree in Politics and International Affairs from Wake Forest University, a

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Master s degree in Business Administration from Elon University School of Business, a Juris Doctor

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degree from Elon University School of Law and holds an active North Carolina law license. Ms. Burch has

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previous experience in residential and commercial real estate, employment law, healthcare, and

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transactional matters. Most recently, Ms. Burch worked for Wake Forest Baptist Medical Center where

she developed and negotiated a wide array of contracts for biomedical research initiatives.

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The Mayor asked if Ms. Burch would like to say a few words. Ms. Burch thanked the City

Manager Michael J. Ferris, the Assistant City Manager Nyki Hardy, and City Council for giving her the

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opportunity to serve.

Council welcomed Ms. Burch to her new position.

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The Mayor took a few minutes at the beginning of the meeting to make a few remarks

about the 2 law office building (King House and Mark Lowder) fires that occurred in the early morning

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hours on Sunday, February 2nd. He thanked the City of Albemarle firefighters, as well as all of the

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surrounding local and regional firefighters who came to the scene to help. A request was made to Fire

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Chief T. Pierre Brewton to obtain the names of the chiefs of the fire stations who responded so thank

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you cards can be sent. The Mayor concluded his remarks by stating that one of the fires looks suspicious

and asked the public to come forward if they know anything about the fires.

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Upon a motion by Councilmember Aldridge, seconded by Councilmember Townsend,

unanimously carried, the minutes of January 21, 2020 regular session were approved as

submitted.

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AGENDA ADJUSTMENTS

The Mayor requested the following agenda adjustments:

1. Placement of introduction of City Attorney at the beginning of the agenda;

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2. Placement of New Business item 10 Consider Agreement with Preformed Line

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Products for Demonstration of Equipment on City Electric Lines under

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Announced Delegations after Pastor Stovall;

3. Addition of consideration of whether to retain contract grant consultants for

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balance of FY 2019-20; and

4. Addition of closed session pursuant to N.C.G.S. 143-318.11(a)(5) Real Estate and

N.C.G.S. 143-318.11(a)(6) Personnel.

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Upon a motion by Councilmember Hall, seconded by Councilmember Aldridge,

unanimously carried, the City Council approved the agenda adjustments.

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ANNOUNCED DELEGATIONS

Resurrection Community Church Drainage Issue

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Pastor Michael Stovall has requested to speak to Council regarding a drainage

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issue. There is a drainage ditch that runs through the back portion of the property where the

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Resurrection Community Church is located at the corner of West Main Street and Moss Springs

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Road. The ditch begins at and runs through the church property. Pastor Stovall took a series of pictures

Tagged Passions:streets, church, and property

of the ditch and the church property affected by the ditch and provided them to City Council and the

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City Manager prior to the meeting. The ditch on church property is slow to drain thus creating standing

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water. The standing water is a health hazard for the children attending church due to the proliferation of

Tagged Passions:health, utility, Utility, water, and church

mosquitos there.

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Pastor Stovall spoke to Public Works staff recently requesting the City pipe the ditch on

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the church property to improve its appearance. However, this area is off the City right-of-way and

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therefore not the City's property. Staff believes that when the property was developed the ditch was

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piped under the Church buildings. This was done to make the property developable and more valuable

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to the owner.

Looking at the photographs, there was consensus that the ditch by Freeman Avenue has

caused the edge of the street to crumble and should be fixed by the City. There was discussion of the

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length of the ditch and which particular section was problematic for the church. The ditch section of

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concern for the church is where the ditch reemerges from underground in the back of the church by the

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parking lot.

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The City can take the following actions: check drain and ability of the water to flow

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freely, and obtain input from the church on how to work in partnership with the City to address the

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problem. Council agreed that the City should go out and assess the issue and bring back findings to the

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Council.

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The Mayor thanked Pastor Stovall for bringing this issue to the attention of Council.

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Consider Agreement with Preformed Line Products for Demonstration of Equipment on

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City Electric Lines

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The intent of the agreement is to use new equipment and technology to install bird

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flight diverters on City electric lines in the vicinity of the Preformed Line Products facility for

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demonstration purposes to potential customers. This is an unusual request and needs Council

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consideration. A video of the product and installation process was provided to Council prior to the

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meeting.

Upon a motion by Councilmember Aldridge, seconded by Councilmember Hall,

unanimously carried, Council excused Councilmember Townsend from the discussion and any motion on

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this item due to a potential conflict of interest. Councilmember Townsend left Council chambers.

Mr. John Ziebarth, Plant Manager of the Albemarle facility presented the company s

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request to Council.

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Upon a motion by Councilmember Hall, seconded by Councilmember Bramlett,

unanimously carried, Council gave authority to the City of Albemarle to enter into an agreement with

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Preformed Line Product and permission to install demo bird flight diverters on City electric lines near the

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company s facility.

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The Mayor thanked Mr. Ziebarth for his presentation.

Councilmember Townsend returned to the meeting.

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ADMINISTRATIVE REPORTS

2020 Public Power Customer Survey

Scott Hopkins, Customer Account Manager, will be working with ElectriCities staff on a

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contract with GreatBlue Research, Inc. to conduct a telephone Customer Survey. Residential and non-

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residential customers will be surveyed beginning March 1, 2020 through May, 2020. The survey data will

be placed in a report summary in June, with a completed final report submitted by July. In August and

September, ElectriCities will present and review the Customer Survey with City staff.

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This survey will help the City understand customer concerns and priorities, and will

guide us in making decisions that best reflect the goals and needs of our customers. GreatBlue Research,

Inc. is a professional market research firm located in Glastonbury, CT.

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Mr. Hopkins presented the plan for the survey to Council and took questions.

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Upon a motion by Councilmember Hughes, seconded by Councilmember Hall,

unanimously carried, Council approved the implementation of the ElectriCities Customer Survey.

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Quarterly Business Update

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Planning and Development Services Director Kevin Robinson presented the 4th quarter

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2019 City business activity report to Council. A one-page summary document was also distributed to the

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Mayor and Council in meeting.

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Overall, job growth was stable in 2019 with a total of 261 jobs created, which is in line

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with 2017 and 2018 new employment activity. There was slower job growth in 4th quarter 2019 as

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compared to 2018, but was more than 4th quarter 2016 and 2017 numbers. Businesses such and Roll and

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Bowl, Pelican s Snowballs and Save the Children Head Start were among businesses adding jobs

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between October-December 2019.

Council thanked Mr. Robinson for his update.

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MUNICIPAL CALENDAR

The Mayor noted that the City s updated municipal calendar was in Councilmembers

packets and asked if they had any questions or edits.

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CONSENT AGENDA

Consider Approval of Capital Improvement Plan

Tagged Passions:capital spending and Capital Spending

On October 21, 2019, Council was presented with a printed Draft of the 2021-2025

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Capital Improvement Plan (CIP). During Council's Fall Strategic Budget Planning Session on November 19,

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2019, First Tryon presented the financial model which included discussion of Capital Projects in General

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and Enterprise Funds. For the 2021-2025 CIP, staff anticipates the need for approximately 94.71M in

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capital costs over the next five years.

The CIP is not a guarantee of funding for certain programs or capital needs, but rather a

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planning tool to help anticipate and plan for the City's capital needs over a five-year span. All projects

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and needs will be re-analyzed with the adoption of each annual budget and may be adjusted as priorities

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change and with the availability of revenue. CIP's are generally needed when seeking funding sources as

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outside agencies like to see appropriate financial planning and growth management tools, and a well

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drafted CIP displays the City's ability to effectively forecast and successfully plan.

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Staff seeks Council's final approval of the proposed CIP. Once approved, Council will

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receive a bound copy of the approved CIP. The draft plan as attached is a duplicate of the hard copies

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Council received in October 2019.

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Council debated the draft CIP, with the following points highlighted:

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Whether the plan should include downtown development such as the Pfeiffer

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University Health Sciences Center projects; and

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Whether the plan should include funds to further develop parking options.

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Council agreed to defer any decision on this item in order to raise these new topics at

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the February 11th strategic budget planning session.

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Consider Approval of the Audit Contract for FY 20/21

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Staff is requesting Council approval for the audit contract for the second year of a 3 year

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contract. The contract is for 43,775 which, per the original agreement, is a 3 increase over the prior

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year. We feel we received a very comprehensive and thorough audit and were pleased with the services

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provided by Martin Starnes and Associates, CPA.

Upon a motion by Councilmember Hall, seconded by Councilmember Hughes,

unanimously carried, Council approved the audit contract.

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NEW BUSINESS

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NOTE: Discussion of the Albemarle Business Center Infrastructure, Monroe Corporate

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Center Visit and Centralina Council of Governments Mixed Use Information items were discussed

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together since they were interrelated.

Background: Albemarle Business Center Infrastructure, Monroe Corporate Center Visit

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and Centralina Council of Governments Mixed Use Information

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Albemarle Business Center Infrastructure

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The Mayor and Council received infrastructure options prior to the meeting. Council

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specifically asked the Mayor to seek additional options concerning the road.

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It is important to note that there is a considerable amount of infrastructure work that

will need to be performed to get utilities to the site. If Council is ready, we can begin mobilizing City

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forces to begin work to extend the water and sewer and electric infrastructure to the site.

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Review of Monroe Corporate Center Visit

The Mayor and some members of Council were recently able to participate in the visit to

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the Monroe Corporate Center. The visit was very informative. The Director of Economic Development

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Chris Plate' and Assistant Economic Development Director Ron Mahle, who is in responsible for existing

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business support, both spent a considerable amount of time answering questions and showing the

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site. Albemarle Economic Development Director Mark Donham was the Monroe Economic

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Development Director and lead when this project was initiated and began to develop.

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A few useful takeaways came out of the visit:

Monroe phased their project in manageable increments.

The Monroe contacts stressed the importance of local government control of the

site to the success of the center and a beneficial differentiating characteristic from

private sites.

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The Monroe contacts encouraged strong buffers and keeping residential development

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a safe distance away. From their perspective, this is what businesses are seeking.

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The Monroe contacts noted the need to have a site prepared to be ready for building

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construction. Monroe has also constructed flexible spec buildings.

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Information Mixed Use Development Information from Centralina Council of

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Governments

Economic Development Director Mark Donham received information regarding mixed

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use developments from the Centralina Council of Governments and forwarded them to Council and the

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Mayor prior to the meeting to inform further discussion in meeting.

Discussion: Albemarle Business Center Infrastructure, Monroe Corporate Center Visit and

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Centralina Council of Governments Mixed Use Information

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The Council discussed the three topics with the following points emphasized:

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Points discussed related to moving the Albemarle Business Center (ABC) project

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forward included: whether City staff could move forward to prepare the infrastructure

(water, sewer, electric) leading into the ABC site; and timing of the vote on Rocky

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River Regional Planning Organization (RPO) road projects to move forward for

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consideration by NC DOT in March, 2020 and whether any road development for the

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ABC should be added to that list;

Points for further consideration before making any definite development decisions

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included whether current development efforts would be diverted or stalled due to the

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ABC;

Features of the Monroe Corporate Center which could be considered for the ABC,

such as: building on a small scale first then expanding incrementally in phases; use of

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modular buildings which could be constructed to meet the needs of individual

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business clients space and facility needs; whether Albemarle was properly situated to

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be a target for business location/relocation and business growth;

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The relative Return On Investment (ROI) for the ABC and how long it could take for the

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City to realize any measurable gains from it (would it be 2 to 3 years or 20 years

before the City could enjoy a ROI?)

Per the mixed use plans, the Council discussed: whether full parcel or partial parcel

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plans would be better given other development projects underway and availability of

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funding; whether mixed use should be used at the ABC or not; the trend of the City of

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Albemarle already starting to develop in this manner given areas like the

Woodhurst/Benson/Leonard corridor and whether further development projects

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should incorporate mixed use; and what kind of business should be the target for

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mixed use development, among other points.

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Upon a motion by Councilmember Lowder, seconded by Councilmember Hall to provide

Council s permission for City staff flexibility in building in time to perform site preparation projects from

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Central Avenue to the ABC when they are able, the motion carried with a vote of 5 Council members for

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the motion and 2 members opposed. Voting in favor of the motion were Councilmembers Aldridge,

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Hall, Lowder, Townsend and Whitley. Voting in opposition to the motion were Councilmembers

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Bramlett and Hughes.

Further discussion of these items was tabled.


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