NC - Cumberland County, NC: CUMBERLAND COUNTY BOARD OF COMMISSIONERS

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CUMBERLAND COUNTY BOARD OF COMMISSIONERS

AGENDA CUMBERLAND COUNTY BOARD OF COMMISSIONERS

JUDGE E. MAURICE BRASWELL CUMBERLAND COUNTY COURTHOUSE - ROOM 118

Tagged Passions:legal and judge

FEBRUARY 17, 2020 6:45 PM

INVOCATION - Commissioner Marshall Faircloth, Chairman

PLEDGE OF ALLEGIANCE -

Introduction of the Fayetteville-Cumberland Youth Council Members Kaitlyn Huskey Alexis Diana

Tagged Passions:council and youth

Recognition of 2019 Agricultural Hall of Fame Inductee and 2019 Young Farmer of the Year

Tagged Passions:recognition and agriculture

Recognition of Cumberland County Fair and Cooperative Extension on Receiving Got to Be NC Award

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Recognition of Fayetteville State University Hometown Broncos Legacy Pageant Queens Reigning Queens 2019

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Little Miss FSU Vanessa Lynn Hawkins Miss Preteen FSU Taylor Renee Gaddy

PUBLIC COMMENT PERIOD

1. APPROVAL OF AGENDA

2. PRESENTATIONS

A. Presentation and Consideration of Resolution in Support of the 2020 Census

3. CONSENT AGENDA

A. Approval of February 3, 2020 Regular Meeting Minutes

B. Approval of Proclamation Proclaiming February 22, 2020 as Lawrence Joel Day

Tagged Passions:recognition

C. Approval of Report on the Disposal of Surplus Property Pursuant to N.C.G.S.160A- 226(a)

Tagged Passions:surplus and property

D. Approval to Pay Prior Year Invoices

E. Approval of Formal Bid Award for Solid Waste Track Type Tractor

Tagged Passions:rfp, RFP, utility, solid waste, and Utility

F. Approval of Formal Bid Award for Solid Waste Service Truck

Tagged Passions:rfp, RFP, utility, solid waste, Utility, and transportation

G. Approval of Contract for Professional Auditing Services

Tagged Passions:contract, services, and audit

H. Approval of New Blower Skid and Flare and Associated Capital Project Budget Ordinance 200658

Tagged Passions:ordinance, budget, capital spending, and Capital Spending

I. Approval of Budget Ordinance Amendments for the February 17, 2020 Board of Commissioners' Agenda

Tagged Passions:ordinance and budget

4. PUBLIC HEARINGS

Tagged Passions:hearing

Uncontested Rezoning Cases

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A. Case P20-01

5. ITEMS OF BUSINESS

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A. Consideration of Agreement with the Town of Spring Lake for CDBG Public Facility Program

Tagged Passions:facility, program, and cdbg

B. Consideration of Budget Ordinance Amendment 200011 to Provide Market Adjustment to Law Enforcement Salaries

Tagged Passions:ordinance, market, budget, and public safety

C. Consideration of the Transfer of the Property Located at 707 and 711 Executive Place, Fayetteville, to Cumberland County Hospital System, Inc.

Tagged Passions:hospital, healthcare, and property

6. NOMINATIONS

A. Joint Appearance Commission (2 Vacancies)

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7. APPOINTMENTS

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A. Transportation Advisory Board (4 Vacancies)

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8. CLOSED SESSION:

A. Attorney-Client Matter(s) Pursuant to NCGS 143-318.11(a)(3)

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ADJOURN

WATCH THE MEETING LIVE

THIS MEETING WILL BE STREAMED LIVE THROUGH THE COUNTY'S WEBSITE, CO.CUMBERLAND.NC.US. LOOK FOR THE LINK AT THE TOP OF THE HOMEPAGE.

THE MEETING WILL ALSO BE BROADCAST LIVE ON FAYETTEVILLE/CUMBERLAND EDUCATIONAL TV (FCETV), SPECTRUM CHANNEL 5.

Tagged Passions:Telecommunications and telecommunications

IT WILL BE REBROADCAST ON WEDNESDAY, FEBRUARY 19, AT 7:00 PM AND FRIDAY, FEBRUARY 20, AT 10:30 AM.

REGULAR BOARD MEETINGS:

No Board of Commissioners' Meeting on March 2, 2020 (NACo Legislative Goals Conference) March 16, 2020 (Monday) - 6:45 PM

OFFICE OF THE COUNTY MANAGER

Tagged Passions:administrator and manager

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM:

DATE:

SUBJECT: INTRODUCTION OF THE FAYETTEVILLE-CUMBERLAND YOUTH COUNCIL MEMBERS

Tagged Passions:council and youth

COOPERATIVE EXTENSION

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: LISA B. CHILDERS, COUNTY EXTENSION DIRECTOR

DATE: 2/3/2020

SUBJECT: RECOGNITION OF 2019 AGRICULTURAL HALL OF FAME INDUCTEE AND 2019 YOUNG FARMER OF THE YEAR

Tagged Passions:recognition and agriculture

BACKGROUND

On November 22, 2019 during Annual Farm-City Week Emmett Wayne Beard, Sr. was inducted into the Cumberland County Cooperative Extension Agricultural

Hall of Fame. Adam Horne was honored as the 2019 Young Farmer of the Year.
Tagged Passions:agriculture

RECOMMENDATION / PROPOSED ACTION

Recognize the Agricultural Hall of Fame Inductee and the 2019 Young Farmer of the Year.

Tagged Passions:recognition and agriculture

ATTACHMENTS: Description Type Emmett Wayne Beard, Sr Bio Backup Material Adam Horne Bio Backup Material

Emmett Wayne Beard, Sr.

2019

Emmett Wayne Beard, Sr. has been selected as the 2019 Cumberland County Agricultural

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Hall of Fame inductee.

Wayne spent his entire life on his family s farm in the Eastover community. He began

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farming as a young boy, helping his father with the family s cattle and row crop operation

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which included tobacco, corn, soybeans, and small grains. He was a member of FFA and

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showed livestock in his 4-H Club. He was awarded the NC State Farmers Degree in 1964.

Tagged Passions:agriculture and livestock

At the age of eighteen, Wayne began running the family farm after his father s untimely

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death.

Wayne graduated from Central High School and Methodist University. While continuing

Tagged Passions:university and education

the demands of operating a farm, Wayne married the love of his life Wanda and they had

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two devoted children, Wayne Jr. and Jenae. Together the Beard family would operate and

run the 100 acre cattle farm which instilled a close family bond and a love for agriculture.

Tagged Passions:agriculture and bond

In addition to farming, Wayne taught vocational courses, including agriculture education,

Tagged Passions:agriculture, vocational education, and education

for 30 years in the Cumberland County School system. When he wasn t in the classroom,

Tagged Passions:education

he could often be found teaching on his farm. Whether instructing his granddaughter and

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nephews or giving tours on his farm to military personnel and students, his passion for

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teaching others and helping them gain a better understanding of agriculture was always

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paramount.

After his retirement from the classroom, Wayne increased his cattle herd and grew hay to

Tagged Passions:retirement and seniors

provide for the City of Fayetteville Mounted Police Patrol. He was very active in the

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community serving on the Cumberland County Civic Center Commission as the

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agricultural representative, the Cumberland County Livestock Association, and the

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Cumberland County Farm Advisory Board.

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He had a passion for being outdoors whether farming or hunting, loved spending time in

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his church and with his family, especially his granddaughter Reagan

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Unfortunately, Wayne passed away in 2017 leaving his family to continue his legacy of

faith, family and farming. Today his son and great nephew are using the lessons he taught

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them to continue farming and their efforts would undoubtedly make him proud.

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Emmett Wayne Beard. Sr., the 2019 Cumberland County Agricultural Hall of Fame

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inductee, a true champion of agriculture.

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Farming has been a part of Adam s family for several generations and he is proud

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to continue the tradition. Adam developed a strong interest in farming at an early

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age while spending time on his grandparent s farm in the Wade community with

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his grandmother Collier. His interest in farming was ignited by observing farmers

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tending fields next to his grandmother s house. As a very young child, one of his

first crops was a few hills of tobacco given to him by a tobacco farmer renting the

Tagged Passions:agriculture and tobacco

Collier farm. Those tobacco plants were planted in his grandmother s front yard

Tagged Passions:agriculture, plant, and tobacco

much to the disbelief of other family members. He even suffered a loss with his

crop, as many farmers do, when his tobacco crop was shredded by a hailstorm.

Tagged Passions:agriculture and tobacco

Around the age of 14, he began growing squash, collards, and deer corn to earn

extra money. The late Harvey Johnson, a local farmer, would take Adam s

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produce to sell at the Farmer s Market in Raleigh. Later, he began working for

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Bunce Brothers Farms in Stedman, gaining experience and firsthand knowledge

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of farming with the Bunce operation. He was encouraged along the way by long

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time area farmers, Billy Culbreth, Maxton Bunce, and his uncle, Wingate Collier.

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Reuben Cashwell has also been an influential source of expertise, providing Adam

with farming advice when needed. Adam has never been one to shy away from

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hard work and has spent many long days working the fields to produce corn,

soybeans, watermelons, and wheat. Today he is growing crops on the land once

farmed by his grandfather, Worth Collier, and great-grandfather, Harvey Hubbard.

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He also expands his operation by farming land that he rents in the area.

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Adam is a lieutenant with the Fayetteville Fire Department, working with the city

Tagged Passions:fire departments and districts

since 2008. He was also a volunteer fireman with the Bethany Fire Department

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and the Stedman Fire Department prior to joining the Fayetteville Fire

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Department.

An active member of Concord Baptist Church, Adam is married to Felisha Cashwell

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Horne, daughter of Reuben and Faye Cashwell, and has three children, a daughter

Allie and two sons, Cadyn and Mason. He is the son of Johnny and Ann Horne and

has one brother, Stephen.

PUBLIC INFORMATION OFFICE

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: SALLY SHUTT, ASSISTANT COUNTY MANAGER

Tagged Passions:administrator and manager

DATE: 2/12/2020

SUBJECT: RECOGNITION OF CUMBERLAND COUNTY FAIR AND COOPERATIVE EXTENSION ON RECEIVING GOT TO BE NC AWARD

Tagged Passions:recognition

BACKGROUND

The Cumberland County Fair was awarded the Got to Be NC Agricultural Commissioner Award for its agricultural exhibit displayed during the 2019 Fair

held Aug. 30 to Sept. 8 at the Crown Complex. The award was presented at the North Carolina Association of Agricultural Fairs annual convention held Jan. 2 4 in Cary, N.C.
Tagged Passions:agriculture and conventions

Cumberland County Cooperative Extension created a 900-square-foot dairy exhibit that featured a milking booth, a live cow, grain bin, early 20th

Century farm equipment, locally grown sorghum and pumpkins and fruits and vegetables brought in as fair entries. Dairy products were on display to show farm-to-table aspects.
Tagged Passions:equipment and agriculture

Cumberland County Solid Waste hauled in 15 tons of mulch from the Wilkes Road Compost Facility to create soil for the display. Youth from the

Cumberland County 4-H used garden tools to spread the mulch and make rows.
Tagged Passions:facility, streets, utility, solid waste, Utility, and youth

The Junior Fair Board created an interactive family learning center to engage youth and adults. North Carolina State University s Dairy Unit loaned

the Discover NC Dairy kiosk. During peak hours, staff and volunteers recorded 2,438 individual interactions with the information kiosk and completed 431 virtual tours of the dairy farm.
Tagged Passions:agriculture, university, youth, and volunteer

The Cumberland County Fair received the Innovation Award from the N.C. Association of Agricultural Fairs for the Row Crop Agricultural Display at the

2018 Fair.
Tagged Passions:agriculture

RECOMMENDATION / PROPOSED ACTION

Congratulate the Cumberland County Fair and Cooperative Extension on receiving the Got to Be NC Award.

ASSISTANT COUNTY MANAGER STRATEGIC MANAGEMENT/ GOVERNMENTAL AFFAIRS

Tagged Passions:strategic, administrator, and manager

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: SALLY SHUTT, ASSISTANT COUNTY MANAGER

Tagged Passions:administrator and manager

DATE: 2/13/2020

SUBJECT: PRESENTATION AND CONSIDERATION OF RESOLUTION IN SUPPORT OF THE 2020 CENSUS

BACKGROUND

The Cumberland County Complete Count Committee is bringing forth the attached resolution in support of the 2020 Census. The committee will provide a

brief update on Census activities and introduce the new N.C. Counts Census Fellow assigned to Cumberland County.

RECOMMENDATION / PROPOSED ACTION

Approve the attached resolution.

ATTACHMENTS: Description Type Census 2020 Resolution Backup Material

CUMBERLAND COUNTY BOARD OF COMMISSIONERS RESOLUTION IN SUPPORT OF THE 2020 CENSUS

WHEREAS, the Constitution of the United States of America requires the U.S. Census Bureau to conduct a count of the population and provide an

opportunity for local governments to help shape the foundation of our society; and

WHEREAS, Cumberland County Government is committed to working with the entire community to ensure every resident is counted in the upcoming 2020

Census; and

WHEREAS, the Cumberland County Complete Count Committee is partnering with community stakeholders to increase the 2020 Census response rate from the

73 rate achieved in 2010; and

WHEREAS, the Census brings 675 billion in federal funds to communities across the country for programs that support highways, health care, affordable

housing, community development, home energy assistance, nutrition for women, infants and children, education and more; and
Tagged Passions:funding, health, development, program, Development, education, nutrition, energy, community development, and housing

WHEREAS, specifically North Carolina annually receives 16 billion or 1,623 per capita for the largest Federal Assistance Programs because of

Census-derived data; and
Tagged Passions:program

WHEREAS, Census data determines the number of seats each state will have in the U.S. House of Representatives in addition to the redistricting of

state legislature, county commission and city council voting districts; and
Tagged Passions:council, boards and commissions, and voting

WHEREAS, the Census creates hundreds of thousands of jobs across our nation thereby improving local economies; and

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WHEREAS, those who work for the Census Bureau must take a lifetime oath to protect confidentiality and ensure that data identifying respondents of

their households must not be released or shared; and

WHEREAS, the 2020 Census will feature new technology that will allow respondents to answer Census questions online in addition to by phone or on

paper; and
Tagged Passions:Technology and technology

WHEREAS, shortly, a united voice from business, government, educators, non-profits, faith leaders, media and others will work to develop and market

the 2020 Census across the entire community to raise overall awareness and to increase participation among all populations.
Tagged Passions:business and market

NOW, THEREFORE, BE IT RESOLVED, that We, the Cumberland County Board of Commissioners, do hereby support the ideals and goals of the 2020 Census and

will market and share 2020 Census information to encourage increased participation, partner with local stakeholders to support efforts for counting each person living in Cumberland County to achieve
Tagged Passions:market

an accurate and complete count, and work to raise awareness about the programs and services made possible by the Census.

Tagged Passions:services and program

Adopted this 17th day of February 2020.

Cumberland County Board of Commissioners By:

__________________________________ W. Marshall Faircloth, Chairman

Attest:

___________________________________ Candice H. White, Clerk to the Board

CLERK TO THE BOARD OF COMMISSIONERS

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: CANDICE H. WHITE, CLERK TO THE BOARD

DATE: 2/17/2020

SUBJECT: APPROVAL OF PROCLAMATION PROCLAIMING FEBRUARY 22, 2020 AS LAWRENCE JOEL DAY

Tagged Passions:recognition

BACKGROUND

A request was received for a proclamation for a Medal of Honor recipient proclaiming February 22, 2020 as Lawrence Joel Day in Cumberland County.

Tagged Passions:recognition

RECOMMENDATION / PROPOSED ACTION

The Board of Commissioners is respectfully requested to consider approval of the proclamation.

Tagged Passions:recognition

ATTACHMENTS: Description Type Proclamation Proclaiming February 22, 2020 as Lawrence Joel Day Backup Material

Tagged Passions:recognition

COUNTY OF CUMBERLAND NORTH CAROLINA

Proclamation WHEREAS, Sergeant First Class Lawrence Joel of the United States Army was awarded

Tagged Passions:recognition and military

the Medal of Honor for conspicuous gallantry and intrepidity at the risk of his life above and beyond the call of duty while serving as a Medical

Aidman with Headquarters Headquarters Co 1st Battalion (Airborne), 1st Battalion (Airborne) 503d Infantry Regiment, 173d Airborne Brigade, in action against enemy aggressor forces at Republic of Vietnam on 8 November 1965; and
Tagged Passions:risk

WHEREAS, Sergeant First Class Lawrence Joel, after treating the men wounded by the

initial burst of gunfire, bravely moved forward to assist others who were wounded while proceeding to their objective, and while moving from man to

man, he was struck in the right leg by machinegun fire and although painfully wounded, his desire to aid his fellow soldiers transcended all personal feelings so he bandaged his own wound and self-administered morphine to deaden the pain enabling him to continue his dangerous undertaking; and
Tagged Passions:opioid abuse

WHEREAS, Sergeant First Class Lawrence Joel then, after being struck a second time and

with a bullet lodged in his thigh, dragged himself over the battlefield and succeeded in treating 13 more men before his medical supplies ran out and

displaying resourcefulness, he saved the life of one man by placing a plastic bag over a severe chest wound to congeal the blood, and as one of the platoons pursued the Viet Cong, an insurgent force in concealed positions opened fire on the platoon and wounded many more soldiers; and
Tagged Passions:plastic bags

WHEREAS, Sergeant First Class Lawrence Joel, throughout the long battle, never lost sight

of his mission as a medical aidman and continued to comfort and treat the wounded until his own evacuation was ordered, and his meticulous attention

to duty saved a large number of lives and his unselfish daring example under the most adverse conditions was an inspiration to all; and

WHEREAS, the President of the United Stated of America, in the name of Congress, took

pleasure in presenting the Medal of Honor to Sergeant First Class Lawrence Joel of the United States Army and he became the first Black American to

personally receive the award from the President and the first living Black recipient of the Medal of Honor since the Spanish-American War, so we pause in remembrance of the dedicated service of Sergeant First Class Lawrence Joel and thank his family for sharing him with his fellow countrymen as he served honorably as a member of the United States Army; and
Tagged Passions:military

WHEREAS, Sergeant First Class Lawrence Joel s profound concern for his fellow soldiers,

at the risk of his life above and beyond the call of duty, are in the highest traditions of the United States Army and reflect great credit upon

himself and the Armed Forces of his country.
Tagged Passions:risk and military

NOW THEREFORE, LET IT BE RESOLVED, that We, the Cumberland County Board of

Commissioners, hereby proclaim February 22, 2020 as LAWRENCE JOEL DAY in Cumberland County and call on all citizens to remember with honor and

celebrate with respect the brave heroes who have earned the Medal of Honor recognition in defense of our country and the ideals on which it was founded.
Tagged Passions:recognition

Adopted this 17th day of February 2020. ___________________________________ W. Marshall Faircloth, Chairman Cumberland County Board of Commissioners

ENGINEERING AND INFRASTRUCTURE DEPARTMENT

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: TRACY JACKSON, ASSISTANT COUNTY MANAGER

Tagged Passions:administrator and manager

DATE: 2/12/2020

SUBJECT: APPROVAL OF REPORT ON THE DISPOSAL OF SURPLUS PROPERTY PURSUANT TO N.C.G.S.160A-226(A)

Tagged Passions:surplus and property

BACKGROUND

On June 15, 1998, the Board of Commissioners adopted a resolution found in the statutes allowing disposal of County personal property, worth less

than 5,000 per item or group of similar items, which have become obsolete, unusable, economically unrepairable, or otherwise surplus to the needs of the county. On October 6, 2008 the Board raised this limit to 30,000.
Tagged Passions:surplus and property

Please find attached a list of miscellaneous items from various County departments or agencies that met the above criteria and that have been

disposed of. All items were taken to the Ann Street Landfill for disposal as appropriate. Also included is a list of vehicles that have been declared surplus and that have already been sold or are in the process of being placed on GovDeals for auction.
Tagged Passions:streets, landfill, solid waste, surplus, and auction

RECOMMENDATION / PROPOSED ACTION

Approval of the attached report so that the report may be duly recorded in the official minutes.

ATTACHMENTS: Description Type Surplus Items Backup Material

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FINANCE OFFICE

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MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: VICKI EVANS, FINANCE DIRECTOR

Tagged Passions:finance

DATE: 2/6/2020

SUBJECT: APPROVAL TO PAY PRIOR YEAR INVOICES

BACKGROUND

There is a period of time after June 30th of fiscal year-end in which transactions of the prior year will continue to be processed (typically until

the third week in August). After that cutoff date has passed, a department may still receive a vendor invoice that is payable for services that were rendered, or goods that were received in the prior fiscal year. When that occurs, approval by the Board of Commissioners is required for payment. The following department invoices meet that criteria:
Tagged Passions:services

Department of Public Health: Vendor: Belflex Staffing Network Invoice Dates: August 11, 2019 (2) Total amount: 864.03

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Staff have verified that these invoices have not been paid. There are sufficient funds within the fiscal year 2020 departmental budget to cover these

expenses.
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RECOMMENDATION / PROPOSED ACTION

Management is requesting approval to pay prior year invoices for the Department of Public Health totaling 864.03.

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ATTACHMENTS: Description Type Prior Year memo for Health Backup Material

Tagged Passions:health

FINANCE OFFICE

Tagged Passions:finance

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: AMANDA BULLARD, PURCHASING MANAGER

Tagged Passions:purchasing and manager

DATE: 2/4/2020

SUBJECT: APPROVAL OF FORMAL BID AWARD FOR SOLID WASTE TRACK TYPE TRACTOR

Tagged Passions:rfp, RFP, utility, solid waste, and Utility

BACKGROUND

Funds in the amount of 330,000 were appropriated in the Solid Waste Department's fiscal year 2020 budget for the purchase of a track type tractor.

Formal bids were solicited, received and reviewed by the respective department. A trade-in of equipment was included with the bid. Gregory Poole Equipment Company provided the lowest overall bid, in the amount of 112,532.06.
Tagged Passions:rfp, RFP, funding, equipment, budget, utility, solid waste, Utility, purchasing, and trade

RECOMMENDATION / PROPOSED ACTION

Finance and Purchasing staff recommend approval of bid award number 20-14-SW to Gregory Poole Equipment Company, based on the lowest, responsive,

responsible bidder standard of award.
Tagged Passions:rfp, RFP, equipment, finance, and purchasing

ATTACHMENTS: Description Type Backup Documentation Backup Material

FINANCE OFFICE

Tagged Passions:finance

MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: AMANDA BULLARD, PURCHASING MANAGER

Tagged Passions:purchasing and manager

DATE: 2/4/2020

SUBJECT: APPROVAL OF FORMAL BID AWARD FOR SOLID WASTE SERVICE TRUCK

Tagged Passions:rfp, RFP, utility, solid waste, Utility, and transportation

BACKGROUND

Budgeted funds in the amount of 134,531 are available in the Solid Waste Department's fiscal year 2020 budget for the purchase of a service truck.

Tagged Passions:funding, budget, utility, solid waste, Utility, transportation, and purchasing

Formal bids were solicited, received and reviewed by the respective department. Palfinger USA, LLC. provided the lowest bid, in the amount of

134,531.
Tagged Passions:rfp and RFP

RECOMMENDATION / PROPOSED ACTION

Finance and Purchasing staff recommend approval of bid award number 20-11-SW to Palfinger USA, LLC., based on the lowest, responsive, responsible

bidder standard of award.
Tagged Passions:rfp, RFP, finance, and purchasing

ATTACHMENTS: Description Type Backup Documentation Backup Material

FINANCE OFFICE

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MEMORANDUM FOR BOARD OF COMMISSIONERS AGENDA OF FEBRUARY 17, 2020

TO: BOARD OF COUNTY COMMISSIONERS

FROM: VICKI EVANS, FINANCE DIRECTOR

Tagged Passions:finance

DATE: 2/13/2020

SUBJECT: APPROVAL OF CONTRACT FOR PROFESSIONAL AUDITING SERVICES

Tagged Passions:contract, services, and audit

BACKGROUND

An audit review team, made up of finance department staff, conducted a formal Request for Proposals (RFP) process for professional auditing services.

The RFP was emailed to audit firms listed on the Local Government Commission's website, the state procurement website, and was posted on the County's website through Vendor Self Service. A total of five proposals were received; four of those proposals were responsive.
Tagged Passions:rfp, RFP, finance, boards and commissions, services, purchasing, and audit

The proposals were reviewed in two phases based on a requirement of the RFP for each firm to submit two separately sealed packets. The firm's

educational and technical qualifications were detailed in packet one. The firm s audit approach and proposed cost were detailed in packet two. Based on a review of packet one, the review team determined that all four proposals met the educational and technical qualifications. The review team then considered the second packet, reviewed and ranked the firms based on audit approach and cost.
Tagged Passions:rfp, RFP, and audit

The top three ranked firms were then interviewed on site by the audit review team. A standardized interview process was conducted, and all three

firms were asked questions that were designed to provide the team clarity on audit approach and other value-added services. A best and final cost offer was requested.
Tagged Passions:services and audit

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