The mission of the Halifax County Board of Commissioners is to provide leadership and support for an effective county government that seeks to
enhance the quality of life for the people of Halifax County.
Call to Order Chairman Vernon J. Bryant
Invocation and Pledge of Allegiance
Adoption of the Agenda
Conflict of Interest Chairman Vernon J. Bryant
In accordance with the Halifax County Board of Commissioners Rules of Procedures and N. C. G. S. Sec.153A-44, it is the duty of every member present
to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the remaining Board members will vote to consider the requested excuse.
SUPPORTING INFORMATION: Halifax County intends to construct a 25,000 sq. ft. expansion to the county industrial building at 10869 NC Hwy 903,
Halifax, North Carolina, now leased to PCB Piezotronics of North Carolina, Inc. (PCB). This expansion needs to be completed by September 30, 2020. County staff recommend that the design-build method be used to deliver this project. This delivery method will provide the needed flexibility to complete the project on time and within budget without sacrificing quality in construction.
Pursuant to G.S. 143-128.1A(b), the county must establish in writing the criteria to be used for determining the circumstances under which the
design-build method is appropriate for a project. In Part 1 of the attached memo, suggested criteria are presented for your consideration. If adopted, these criteria will apply to any projects being evaluated for a design-build method of delivery.
Once you have adopted the proposed criteria, you must determine whether the current project (the industrial building expansion) meets the criteria
established. Part 2 of the attached memo is presented for your consideration of this determination.
If you adopt the design-build criteria, and if you approve the industrial building expansion project for design-build under that criteria, county
staff also recommends that you authorize the county manager, or his designees, to proceed with a design- build RFQ, make a selection and negotiate a design-build contract with the selected design-build entity, so long as the contract is consistent with the previously adopted project ordinance.
REQUEST: Approve the proposed criteria for use of the design-build delivery method, approve the design-build method for the expansion of the county
industrial building, and authorize the county manager, or his designees, to move forward with the design-build delivery method for the expansion of the Halifax Industrial Building, including, RFQ, selection, negotiation and execution of a design-build contract, consistent with the project ordinance.
In accordance with GS 143-128.1A regarding the design-build delivery method for construction projects, County staff is submitting, for approval, the
criteria that the County must establish to utilize this method of construction delivery. Additionally, county staff is requesting approval to use the design-build method of delivery for the expansion of the Halifax County Industrial Building. Due to the need for the project to be complete by September 30, 2020, this delivery method will provide the needed flexibility to complete the project on time and within budget without sacrificing quality in construction.
GS 143-128-(a1)(6) authorizes local governmental entities to utilize the design-build delivery method for construction contracts. Pursuant to GS
143-128(b), the first step in the process for utilizing the design- build delivery method is for the governmental entity to establish in writing the criteria used for determining the circumstances under which the design-build method is appropriate for a project. The criteria proposed are as follows:
Criteria for Determining Whether the Design-Build Delivery Method is Appropriate for a Project
1. The extent to which the County can adequately and thoroughly define the project requirements prior to the issuance of the request for
qualifications (RFQ) for a design-builder. The design-build delivery method may be used if it is determined that, for the project, the County has professional personnel that are both qualified and experienced to thoroughly define project requirements prior to the issuance of a request for qualifications for a design-builder. Consideration will be given to the qualifications and experience of the personnel in the Operations Department and the availability of professional personnel in the areas of procurement, finance and legal to assist in the development of an RFQ.
2. The time constraints for the delivery of the project. The design-build delivery method may be used if a project has a firm date by which a
facility must be operational and the normal delivery method is likely not to be timely (typically involving an RFQ for design/architectural services, study, design, bid and construction). The size and cost of a project will dictate complexity and schedule.
3. The ability to ensure that a quality project can be delivered. The design-build delivery method may be used if it is determined that, for the
project, the County has professional and experienced personnel to ensure that the design-build firm will provide a quality project within the budget constraints established by the Board. Consideration will be given to the qualifications and experience of the personnel in the Operations, Finance, County Management and Legal Departments.
4. The capability of the County to manage and oversee the project, including the availability of experienced staff or outside consultants who are
experienced with the design-build method of project delivery. The design-build delivery method may be used if it is determined that, for the project, the County has professional and experienced personnel that are knowledgeable of design-build projects or, in the
5. A good-faith effort to comply with G.S. 143-128.2, G.S. 143-128.4, and to recruit and select small business entities. The County complies with
G.S. 143-128.2, G.S. 143- 128.4. The County has an established and successful minority business participation program which requires contractors to comply with the minority business participation goals set by Board, which is currently 10 .
6. The criteria utilized by the County, including a comparison of the costs and benefits of using the design-build delivery method for a given
project in lieu of separate-prime bidding, single-prime bidding or construction management at risk (as identified in subsections (1), (2) or (4) of GS 143-128(a1)). The criteria utilized by the County when considering a design-build delivery method for a project will be as follows:
Criteria I: Halifax County staff has adequately and thoroughly developed a project plan and scope for the Halifax County Industrial Building Project.
Using the collective expertise of the Legal, Management, Finance, Planning, Operations, and Economic Development departments and professionals, Halifax County has developed a detailed project implementation plan, scope of work, and request for qualifications to support the meet and exceed the requirements of GS 143-128.
Criteria 2: Due to the employee growth expansion underway by PCB Piezotronics, it is imperative that Halifax County pursue the design-build delivery
method to meet the company s deadline of September 30, 2020 for completion of the first phase employee growth. Utilizing traditional construction procurement methods 25,000 SF building expansion could extend the project timeline by 6 to 9 months and cause issues for the company in meeting its employee growth options.
Criteria 3: Within the Operations, Economic Development, County Management, Planning, Finance, and Legal Departments, the County has professional and
experienced personnel to ensure that the design- build firm will provide a quality product within the budget parameters established by the Board of Commissioners and other funding available for this project.
Criteria 4: Within the Operations Department, the County has professional and experienced personnel that are knowledgeable of commercial construction
practices and design-build projects. Should it become necessary to contract the construction management of a design-build contract, there are experienced consultants in the Halifax County area to provide this service.
There is a very defined project scope and budget for the Halifax County Industrial Building Expansion with a maximum budget of 2 million that
provides a benefit to Halifax County in that no county funds are directly required to construct the expansion. This requires that the opportunity for negotiated construction and the flexibility to revise the project scope as the project progresses to take advantage of cost savings/efficiencies that materialize.
The design-build delivery method meets the ultimate operational goals for the Halifax County Industrial Building Expansion Project. Concurrent design
and construction activities will result in a facility that meets the County s construction standards, but allows the project to be completed within the county s funding resources available and shortened timeframe requested by the leasing company.
Criteria 6: As stated under Criteria 2, one of the benefits of the Design-Build process is that it can reduce the overall project schedule by six to
nine months. This is critical to meeting the needs of the lessee of the building to accelerate employment to meeting short and long term production demands. This has a direct benefit on the project budget. The design-build delivery method is not expected to involve any additional expense than the expected expense of a traditional RFQ, study, design, bid, and construct project. The budget for the expansion of the Halifax Industrial Building is an amount NTE 2.0 million. By reducing the time frame by several months, we are eliminating the price escalation that would occur within that period of time. Additionally, the scope of the design efforts will be reduced. This enables more of the approved project budget to go directly towards the physical improvements of the facility. It is expected that the design-build process will allow more of our allocated funding to be used for actual construction over what our typical RFQ-study-design-bid-build process would allow.