VII. APPROVAL OF CONSENT AGENDA All items listed below are considered routine and will be enacted by one motion. No separate discussion will be
held except on request of a member of the Board of Commissioners.
A. Minutes: January 29, 2020 Special Meeting B. Minutes: February 4, 2020 Regular Meeting and Closed Session C. Budget Amendments D. Tax
Releases/Refunds January 2020 E. Northwestern Emergency Vehicles, Inc. Contract Amendment No. 1 F. Deed of Dedication for Royal Oaks Phase 1 G. Southeast Aquatics Settlement Agreement H. Youth Services FY 21 Grant from Juvenile Crime Prevention Council I. Pet Responsibility Committee NC Veterinary Medical Association High 5 Grant Award J. Southern Region Small Fruit Consortium Grant K. Revision to Nonprofit Grant Agreement with Boys Girls Club of the Sandhills for
1. The Public Comment period will be held at the beginning of the Board meeting. The comment period will be limited to a maximum of thirty minutes.
2. Persons who wish to address the Board during the Public Comment Period will register on a sign-up sheet available on the table outside the
entrance door to the Commissioners Meeting Room indicating contact information and topic. Sign-up sheets will be available beginning 30 minutes before the start of the meeting. No one will be allowed to have his/her name placed on the list by
telephone request to County Staff.
3. Each person signed up to speak will have three (3) minutes to make his/her remarks. Each person signed up to speak will only be entitled to the
time allotted to each speaker and one additional time period which may be yielded to him/her by another individual who
has also signed up to speak on a particular topic.
4. Speakers will be acknowledged by the Board Chairperson in the order in which their names appear on the sign-up sheet. Speakers will address the
Board from the lectern at the front of the room and begin their remarks by stating their name and address.
5. Public comment is not intended to require the Board to answer any impromptu questions. Speakers will address all comments to the Board as a whole
and not one individual commissioner. Discussions between speakers and members of the audience will not be
6. Speakers will be courteous in their language and presentation. Matters or comments which are harmful, discriminatory or embarrassing to any
citizens, official or employee of Moore County shall not be allowed. Speaker must be respectful and courteous in
WHEREAS, the Moore County Board of Commissioners further wishes to declare it will use every authority and power of the County to defend and protect
the rights of the citizens of Moore County under the Second Amendment to the United States Constitution; and
NOW, THEREFORE, BE IT RESOLVED, the Moore County Board of Commissioners, working with Sheriff Ronnie Fields and the Moore County Sheriff s Office,
within its powers, duties, and responsibilities, shall respect, protect, and defend the Second Amendment rights of the citizens of Moore County, and the Board will oppose, within the limits of the Constitution of the United States and the State of North Carolina, any efforts to unconstitutionally restrict such rights, and to use such constitutional means at its disposal to protect the rights of its citizens to keep and bear arms.
Mr. Vest presented a recap of a previous joint meeting of the two boards held on August 8, 2019. He said that at that time, the County committed to
obtaining a traffic impact study and he reviewed who had been involved in the process and the goals of the project. Mr. Vest said the County felt that closing a section of Dowd Road in Carthage would be the best option.
Introductions were made for Jason Hopkins (project manager) and Dan Mace (principal in charge / architect of record) with Moseley Architects and
Tucker McKenzie with Withers Ravenal, as well as two representatives of Exult Engineering. Mr. Hopkins reviewed options for the design of the new court facility, including leaving Dowd Road open or closing it. He shared advantages of closing Dowd Road. Ms. Brittany Chase (Exult Engineering) presented the results of the traffic study and reviewed scenarios. Mr. Vest noted that the traffic pattern was a concern brought up by Carthage officials and Exult had addressed it, studying truck lengths, etc.
Mr. Vest said all the information had been submitted to the boards, and he invited open and frank discussion.
Carthage Town Commissioner and Mayor Pro Tem Milton Dowdy asked if there were two trucks approaching at the same time, if they could both get through
(via the proposed pattern), or if it would have to be one-way. He also asked if post office parking would have to be eliminated, and whether a mobile home could fit through. Ms. Chase said about five on-street parking spaces, total, would be eliminated. Mayor Chalflinch asked if one
truck would have to stop to let another one turn and Ms. Chase said yes. Mr. Smith noted that this was what trucks currently had to do. Mr. Vest said
while construction was ongoing, the area would be temporarily closed anyway. He said there could be good signage and an information campaign, and more information could be gathered to make things better (based upon feedback during temporary closure). Mr. Smith noted that most traffic would still go through the traffic circle as few trucks took the Dowd Road route. He said that traffic would not be diverted, and those roads would be open just as they were now. Mr. Vest noted that a lot of the parking was to access the courthouse or Register of Deeds office.
Mr. Dowdy commented regarding questions from residents of Dowd Road and said he thought there was discussion of a public hearing. Mr. Vest said staff
was willing to do whatever was necessary to address the concerns. Mr. Dowdy said the design was beautiful. With regard to a proposed courtyard area, he said this type of area had previously been a problem for the police and the Town with people hanging out there. He asked if the County had considered locating the new courthouse by the old firehouse and service station. Mr. Mace and Mr. Hopkins indicated that area would not provide as much space. Commissioner Daeke said there would also be more problem parking. Commissioner Graham noted a nearby house of worship which they would not want to impede upon by locating the courthouse by it.
Carthage Town Commissioner Christopher Nance asked if the traffic circle width would be significantly reduced and Mr. Hopkins indicated it would not
be reduced at all. Mr. Vest noted the road closure would eliminate a vehicle pedestrian conflict point, and people would have eighteen months (during construction) to get used to the new traffic pattern. Mr. Dowdy said the public should be informed of plans to close the road from the outset and Mr. Vest assured Mr. Dowdy of his agreement. He shared that he was just trying to explain that a safety issue could be created after eighteen months of the closed road pattern and then going back to the road being open.
Town Manager Tom Robinson said the Town would like to reduce traffic in the circle over time and he inquired about the traffic capacity of the
roadway and function, and Ms. Chase answered and indicated it was pretty standard. Mr. Nance asked if there were subterranean tunnel plans for the new facility and Mr. Hopkins said no. Town Planner Kathy Liles commented regarding pedestrian issues on court days and asked if there were plans for some safe zones in the crossing points on Hwy 24/27. Mr. Vest said there was certainly willingness to try to provide additional safety features. He said most people were parking in the Fred s store lot anyway. Mr. Robinson commented regarding the safest crossing path from the Fred s lot. Mr. Smith noted how often Dowd Road is used as a shortcut.
Town Commissioner Dustin Smith commented regarding truck use of the roads and asked how it was fair to the Town and taxpayers to take the trucks off
State roads and put them on Carthage s streets. He said it was a financial burden for the Town. Mr. Vest noted that the traffic counts provided in the traffic study did not indicate there would be much of a count of truck traffic with regard to the road standards. Mr. Smith asked if there was a cost savings between the two options for design of the facility (Dowd Road open versus closed). Mr. Vest said unless anything had changed, it was basically awash. He said it was a pretty even cost venture based on what the architects had told the County. Mr. Smith discussed traffic on Dowd Road in the mornings to Saunders Street and asked how the closure would impact Carthage Elementary School and kids walking to school. Mr. Vest said that could be helped by how the stop signs were handled.
Mr. Vest discussed Mr. Dowdy s mention of a public hearing and said the County would make facilities available, and that the County hoped to have a
decision from the Town by the end of February. Ms. Liles asked if he was looking for a preliminary decision and Mr. Vest said they were looking for the Town Board to say Dowd Road could be closed or not. Mr. Robinson shared that Town representatives had met with NCDOT staff a few days prior. He said if they were sure of traffic impacts, they could go ahead and temporarily closed the road and let people know they were trying to see the impacts and give everyone a chance to see how it was going to look. Mr. Vest said the County had asked Exult and the architects about that but there were concerns that if it was rolled out in a quick fashion, it would fail. Mr. Smith noted that the court schedule also had to be taken into consideration. Mr. Vest said the County wanted the roll-out to be correct.
Mr. Dowdy asked how quickly notification could be put out that this was coming, and he noted that public opinion was very important. Mayor Chalflinch
said he would like to have the public hearing before the Town s next board meeting. Mr. Robinson said it would be good for the Town to be part of the public hearing. Commissioner Graham said no other business would be scheduled and it would be just a joint public hearing.
Mr. Smith asked if someone could be allowed to speak and everyone agreed to allow it. Mr. Jamie Davis said he lived right across the street from the
Sheriff s Office and had lived there his whole life. He said Carthage was going to grow and he was all for closing the road. Mr. Davis said he did not think it was going to be that big of an imposition or inconvenience. He said the extra room would make a really beautiful building that would speak a lot for Carthage. He said regarding litter, etc. in the courtyard, the Sheriff s Office now had deputies in the courthouse, and they could patrol it. He discussed children walking to school. He said he left his house every morning at 7:00am and there were only two families that walked to school and their parents made sure the road was clear. He said he thought this would help Carthage a lot.
Chairman Quis said the boards would proceed to schedule a joint public hearing and the only business would be this matter. He said there would be no
speaking time limit. Chairman Quis said to have maps, renderings, etc. on display for people to see before the meeting and also have NCDOT representatives, the architects, etc. available to answer questions before the hearing. He noted the importance of broadcasting the information and informing the public. Town Clerk Dorothy Dutton indicated she could advertise it on the Town s message board and submit it to the radio station.
Mr. Chuck Spelman with the Moore County Veterans Council, accompanied by council members Ruby Hendricks, Carolyn Mealing, and Joanne Atkins and
County Veterans Service Manager Jim Pedersen, was present to recognize Moore County Property Management staff for their diligent efforts and dedication to the maintenance of the Moore County Veterans Memorial. Mr. Spelman commended their service and presented a plaque to the following Property Management staff: Larry Hall, Richard Stutts, Ricky Cummings, Gene Boles, and Bobby Lake.
Nursing and Adult Care Home Community Advisory Committee Annual Report
Ms. Sandra Nusbaum, Chair of the Moore County Nursing and Adult Care Home Community Advisory Committee, presented the Committee s annual report,
hereby incorporated as a part of these minutes by attachment as Appendix A. Ms. Nusbaum explained the Committee s work and noted recurrent issues encountered in their facility visits. Commissioners Graham and Ritter commended the committee members. Ms. Nusbaum expressed gratitude to County Clerk Laura Williams and Attorney Misty Leland for their assistance to the Committee, and she thanked the Board for the Committee s annual holiday party.
Moore County Nursing Director Melissa Fraley provided an update to the Board on the coronavirus as well as influenza. Commissioner Gregory said it
was his pleasure to know the Health Department was involved in the prevention of problems that could occur, and he thanked Ms. Fraley for coming to the meeting. Chairman Quis said he understood the County s website was being updated with this information as well, and he thanked Ms. Fraley for her efforts.
Planning/Transportation Director Debra Ensminger presented a request for the Board to call a public hearing regarding a General Use Rezoning request
from Highway Commercial to Residential and Agricultural 20. Upon motion made by Commissioner Gregory, seconded by Commissioner Graham, the Board voted 5-0 to call a public hearing on February 18, 2020 at 5:30pm for a General Use Rezoning from Highway Commercial (B-2) to Residential and Agricultural 20 (RA-20) of approximately 15.86 acres (entire portion currently zoned B-2) of an approximate 363.39 acre parcel located on the corner of Carthage Road and Gretchen Road, West End, owned by TKCSJM Harris, LLC.
GIS Manager Rachel Patterson presented a request for the Board to call a public hearing regarding proposed amendments to the Moore County Road Name
and Addressing Ordinance. Upon motion made by Commissioner Graham, seconded by Commissioner Gregory, the Board voted 5-0 to call a public hearing on February 18, 2020 at 5:30pm to consider amendments to the Moore County Road Name and Addressing Ordinance to add eleven roads to the ordinance.
Mr. John Birath, Executive Officer for Operations for Moore County Schools, presented to the Board, as required by N.C.G.S. 115C-518, the opportunity
to purchase any or all of the properties consisting of Aberdeen Primary, Aberdeen Elementary, Southern Pines Primary, and Southern Pines Elementary as a result of construction of new schools. Commissioner Graham noted that the estimated value of the properties had been provided to the Board during a recent work session. Commissioner Gregory referenced a copy of a resolution adopted by the Board of Education included in the commissioners meeting packet, titled, Moore County Board of Education Resolution Authorizing Conveyance of Real Property. He recommended revisions to some of the language included in the resolution. Specifically, he asked that language included in the fifth whereas of the resolution be modified such that it would say that proceeds of the sales will be used rather than can be used as capital outlay to cover some of the school system s many pressing facility needs and also that it would say sales will be used as maintenance and capital outlay rather than just capital outlay. Moore County Schools Superintendent Dr. Robert Grimesey said staff could take the resolution back to the Board of Education, but the resolution had already been approved and he indicated capital needs included maintenance needs. He said the changes could be recommended to the Board of Education, but he assured the commissioners the funds will be used also to address maintenance needs. Per discussion by the commissioners and Schools officials and based upon Commissioner Gregory s recommendations, Deputy County Attorney Ward Medlin read a proposed motion: Move that the fifth paragraph on the first page be read to amend the next to the last sentence dealing with the proceeds of sales, deleting can and inserting will be used as capital and maintenance outlay to cover some of the school system s many pressing facility needs. Mr. Birath read back the amended section to ensure accuracy with regard to what he had written. He included to cover some of the school system s many pressing maintenance and capital needs. Chairman Quis then asked Mr. Medlin to state the proposed motion again and he did as follows: Motion that the document be amended beginning with the fifth whereas to change the language of the next to the last sentence by deleting can and inserting the word will be used as maintenance and capital outlay as opposed to the present language of can be used as capital outlay. Dr. Grimesey noted that Mr. Birath had duplicated that on the next line by including to cover some of the school system s many present maintenance and capital needs. Mr. Medlin concurred that facility needs would be replaced with maintenance and capital needs. Commissioner Gregory made a motion to accept the amended version as read by Mr. Medlin. Commissioner Graham seconded the motion, which carried 5-0. Mr. Medlin stated a proposed section motion: Move that upon adoption of the motion language as approved by the Board, the School Board be authorized to proceed. Upon motion by Commissioner Gregory, seconded by Commissioner Ritter, the Board voted 5-0 to approve the motion stated. Dr. Grimesey requested clarification of the motion as he did not hear it. He asked if the Board had approved that it did not or did want the property. Chairman Quis inquired with Mr. Medlin as to whether that answer was covered in the motion. Mr. Medlin offered explanation and it was determined a third motion may be necessary. He suggested a third motion in which the Board would indicate it did not desire to own the property. Commissioner Graham made this motion. It was seconded by Commissioner Gregory and carried 5-0. Dr. Grimesey said he would be reporting back to the commissioners on the disposal of the properties and would have the school board act on amendments to the resolution at its next meeting. A copy of the resolution is hereby incorporated as a part of these minutes by attachment as Appendix D.
Mr. Ron Maness, Airport Manager, presented a request for the Board to approve a land lease agreement with Tango Sierra, LLC for construction and
maintenance of a corporate hangar as a public service facility, and to operate a specialized aeronautical service operation for the storage of aircraft. Chairman Quis inquired regarding where the hangar would be located, and Mr. Maness indicated it would be next to the current one and directly across from some of the older hangars. Upon motion made by Commissioner Ritter, seconded by Commissioner Graham, the Board voted 5-0 to approve the lease.
Major Andy Conway presented a request for an additional deputy position for the Sheriff s Office due to a member being activated by the National
Guard for a thirty-five month period. The plan was to promote someone from within to handle the deployed employee s duties, which involved a heavy caseload, and to add a deputy position. Commissioner Ritter inquired as to plans for the individual when he returned. Major Conway indicated he would have to go through required training, etc., but he was willing to do everything needed and the Sheriff s Office really wanted to retain him especially due to his expertise and contacts in the southern end of the County. Commissioner Gregory said he saw the importance of being able to fill the position and he was proud of the deputy serving our country. Upon motion made by Commissioner Gregory, seconded by Commissioner Ritter, the Board voted 5-0 to go forward.
Mr. Vest noted that the joint public hearing scheduled with the Town of Carthage Board of Commissioners on February 11 would be held at the Ag Center
rather than the Historic Courthouse as logistically it was a better location. He said representatives would be available beginning at 4:30pm to answer questions and then the meeting would begin at 5:30pm. Commissioner Graham requested that notice of the location be posted on the courthouse door the day of the meeting and staff agreed to post as requested.
BACKGROUND: The NC General Statutes provide for the County to make amendments to the budget during the fiscal year. The budget should be amended to
reflect the changing financial opportunities and adjustments that occur after the budget is adopted. Attached are detailed explanations of each amendment and the appropriate Department Directors are here to answer any questions you may have. The amendments are:
FINANCIAL IMPACT STATEMENT: The overall effect is to increase/decrease the revenue and expenditures in the General Fund for 818,050, Multi- Year
Grants Fund for 5,050, Capital Reserve for Capital Project Fund for SCC 136,980, Capital Reserve Debt Service SCC Fund for 1,380,383 and to authorize the County Manager to proceed with the amendments and any actions required as a result.