GA - Clayton: COUNTY BOARD OF COMMISSIONERS

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COUNTY BOARD OF COMMISSIONERS

CLAYTON COUNTY BOARD OF COMMISSIONERS

Regular Business Meeting February 18, 2020

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6:30 PM

A G E N D A

I. CALL TO ORDER:

II. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG:

III. ADOPTION OF THE AGENDA:

IV. PRESENTATIONS AND PROCLAMATIONS:

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1. MARTA's Jurisdictional Briefing

V. PUBLIC COMMENT:

Citizens will be given a three (3)-minute maximum time limit to speak before the Board

of Commissioners about various topics, issues, and concerns. Following thirty minutes

of hearing from the public, the Board of Commissioners will allow the remainder of

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citizens who have signed up to be heard at the next Tuesday business meeting.

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VI. CONSENT AGENDA

1. Approval of the February 4, 2020 Regular Business Meeting Minutes.

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2. Monthly report of contracts, contract modifications and/or change orders

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authorized by the Director of Central Services and/or the Chairman or Chief

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Operating Officer for January 2020

Pursuant to Section 2-107 (d) of the Clayton County Code of Ordinances, General

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Purchasing Methods. Authority and Responsibility of the Director of the Department

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of Central Services. Periodic Reporting to the Board of Commissioners.

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3. Recommendation for Award and Approval of Contract: PSA 19-68 In

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Building Radio Distribution for the Clayton County Police Department

Tagged Interests: Homebuilder, radio, and public safety

Verizon Wireless, located in Basking Ridge, New Jersey. There is no cost to the

Tagged Interests: Telecommunications, telecommunications, wireless, and Wireless

County. As requested by the Department of Information Technology. Pursuant to

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Section 2-94 of the Clayton County Code of Ordinances, General Purchasing

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Methods. All commodities, equipment and services shall be centrally procured

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through the department of central services; exemptions are to be narrowly construed

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with the default being procurement through a competitive process. When a

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competitive process is not practical the following commodities, equipment and

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professional services may be procured via alternative noncompetitive methods. 1)

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works of art for public places, or other creative/artistic endeavors that require a

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particular and demonstrated skill or talent to include, but not limited to, artists,

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musicians, and writers; (2) printed copyright material including published books,

maps, periodicals and technical pamphlets (not including software for computer

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systems), except where a greater savings can be realized by a quantity purchase; (3)

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dues, memberships and board member fees; (4) subscriptions; (5) utilities, where

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there is no reasonable basis for competitive procurement, for example electric power,

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water and sewer; (6) legal services procured by the chief staff attorney; (7)

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professional services which refer to services that require specialized knowledge and

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training, often through long and intensive academic preparation, or in-depth

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experience in a particular field or discipline. Professional services generally consist,

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in material part, of advice, evaluation, consultation, training, planning, design,

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obtaining information/direct assistance, or other effort involving the exercise of

judgment, discretion, and knowledge, including, without limitation, a service

provided by a person whose profession is licensed or regulated by the state or federal

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government and other related agencies. (8) legal advertisements including, but not

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limited to bid/proposal solicitations placed by boards that are required by law to

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publicly advertise their meetings or actions in the legal organ of the county; (9)

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antiques and other unique assets of historical value; (10) purchases made from, or the

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disposition to, other federal, state and local governments, associations and state

universities and colleges when determined by the director to be in the best interest of

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the county.

4. Recommendation for Award: RFP 19-181 Inmate Pay Phone Services

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Annual Contract for the Clayton County Corrections Department

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Securus Technologies, Inc., located in Carrollton, Texas. This is a revenue-

generating contract and the County will receive a ninety-five percent (95 )

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commission rate on all calls made. There will be no cost to the County. As requested

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by the Department of Corrections Institute/Prison. Pursuant to Section 2-114 of the

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Clayton County Code of Ordinances, General Purchasing Methods. Competitive

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sealed proposal process. Acquisitions greater than 74,999.99. Unless otherwise

provided herein, formal sealed proposals must be obtained for any item or service

which is expected cost in excess of 74,999.99 or is expected to generate revenue

greater than 74,999.99, for which the competitive sealed bid process is either not

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applicable or is determined by the director not to be in the best interest of the county.

5. Recommendation for Award: RFP 19-212 Mold Remediation Services

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Annual Contract for Clayton County, Georgia

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Multi-Award: The Winter Construction Company, located in Peachtree

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Corners, Georgia; and RCM Restoration Services, located in Fayetteville,

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Georgia. Funding is available through Building Maintenance General Funds. As

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requested by the Department of Building Maintenance. Pursuant to Section 2-114 of

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the Clayton County Code of Ordinances, General Purchasing Methods. Competitive

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sealed proposal process. Acquisitions greater than 74,999.99. Unless otherwise

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provided herein, formal sealed proposals must be obtained for any item or service

which is expected cost in excess of 74,999.99 or is expected to generate revenue

greater than 74,999.99, for which the competitive sealed bid process is either not

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applicable or is determined by the director not to be in the best interest of the county.

6. Recommendation for Award: ITB 19-237 Tree Removal Services Annual

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Contract for Clayton County, Georgia

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Landrum Tree Service, LLC, located in Stockbridge, Georgia. Funding is

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available through the Building Maintenance and Park Recreation General Funds.

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As requested by the Departments of Building Maintenance and Parks Recreation.

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Pursuant to Section 2-113 of the Clayton County Code of Ordinances, General

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Purchasing Methods. Competitive sealed bidding process. Acquisitions greater than

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74,999.99. Any commodity, good or service that is expected to cost in excess of

74,999.99 or is expected to generate revenue greater than 74,999.99 shall be

acquired through the competitive sealed bid process except as otherwise provided in

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this Purchasing Code.

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7. Recommendation for Award: SS 20-54 Axon Tasers with Accessories for the

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Police Department

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104,584.00 / Axon Enterprise, Inc, located in Scottsdale, Arizona. Funding is

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available through the Police Department s Other Minor Equipment and Uniform

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Allowance. As requested by the Police Department. Pursuant to Section 2-116 of the

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Clayton County Code of Ordinances, General Purchasing Methods. Sole Source

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purchase. Based upon evidence that a particular commodity, equipment or service

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may only be obtained from one source and no similar commodity, equipment or

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service is available from a different source that will adequately meet the county's

requirements and specifications, the director may decide that the commodity,

equipment or service be purchased as a sole source based upon supporting

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documentation from the requesting user department and potential supplier. All sole

source purchases must be authorized by the director. The supplier, department

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director and the director must certify in writing that the particular commodity or

service is only available from one supplier. All evidence and certifications shall be

kept on file by the department of central services. The board of commissioners shall

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approve all purchases where cost is in excess of 74,999.99 or is expected to generate

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revenue greater than 74,999.99.

8. Recommendation for Name Change: PSA 19-236 Financial Services for

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Clayton County, Georgia

Change legal name of awarded vendor from Piper Jaffray Company to Piper

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Sandler Company. Pursuant to Section 2-136 of the Clayton County Code of

Ordinances, General Purchasing Methods. Change orders and contract

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modifications. (a) General provisions. Except as hereinafter provided, any change

order or other modification of a contract term shall be approved by the board of

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commissioners. (b) Chief operating officer authority. The chief operating officer or

his/her designee shall have authority to approve all change orders to purchase orders

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and contracts up to an absolute value of 20 percent of the original contract, provided

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the total change order amount is less than 74,999.99. If the original contract or

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purchase order price did not exceed 74,999.99, but the change order will make the

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total price of the contract exceed 74,999.99, then the change order requires approval

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by official action of the board of commissioners. Change orders to contracts that did

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not require official action of the board of commissioners upon the original execution

thereof and which amend the scope of work, term, time and/or total cost not

exceeding 74,999.99 may be approved by the chief operating officer or his/her

designee in the same manner as the original contract. (c) Director of central services

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authority. The director of central services and/or his/her designee shall have authority

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to approve all change orders to purchase orders and contracts up to an absolute value

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of 50,000.00. If the original contract or purchase order price did not exceed

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50,000.00, but the change order will make the total price of the contract exceed

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50,000.00, then the change order requires either approval by the chief operating

officer for purchases up to 74,999.99 or official action of the board of

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commissioners for purchases that exceed 74,999.99. Change orders to contracts that

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did not require approval of the chief operating officer or official action of the board of

commissioners upon the original execution thereof and which amend the scope of

work, term, time and/or total cost not exceeding 50,000.00 may be approved by the

director or his/his designee in the same manner as the original contract.

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9. Recommendation for Name Change: RFQ 17-191 Portable Toilet Rental

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Services for Clayton County, Georgia,

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Change legal name of awarded vendor from IMF Construction Company, Inc

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d/b/a M B Porta Potty to Blu Site Solutions of Atlanta. Pursuant to Section 2-

136 of the Clayton County Code of Ordinances, General Purchasing Methods.

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Change orders and contract modifications. (a) General provisions. Except as

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hereinafter provided, any change order or other modification of a contract term shall

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be approved by the board of commissioners. (b) Chief operating officer authority. The

chief operating officer or his/her designee shall have authority to approve all change

orders to purchase orders and contracts up to an absolute value of 20 percent of the

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original contract, provided the total change order amount is less than 74,999.99. If

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the original contract or purchase order price did not exceed 74,999.99, but the

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change order will make the total price of the contract exceed 74,999.99, then the

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change order requires approval by official action of the board of commissioners.

Change orders to contracts that did not require official action of the board of

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commissioners upon the original execution thereof and which amend the scope of

work, term, time and/or total cost not exceeding 74,999.99 may be approved by the

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chief operating officer or his/her designee in the same manner as the original contract.

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(c) Director of central services authority. The director of central services and/or

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his/her designee shall have authority to approve all change orders to purchase orders

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and contracts up to an absolute value of 50,000.00. If the original contract or

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purchase order price did not exceed 50,000.00, but the change order will make the

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total price of the contract exceed 50,000.00, then the change order requires either

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approval by the chief operating officer for purchases up to 74,999.99 or official

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action of the board of commissioners for purchases that exceed 74,999.99. Change

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orders to contracts that did not require approval of the chief operating officer or

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official action of the board of commissioners upon the original execution thereof and

which amend the scope of work, term, time and/or total cost not exceeding

50,000.00 may be approved by the director or his/his designee in the same manner

as the original contract.

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10. Budget Adjustment 2-19 / FY20 Commissioners

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To transfer funds from Clayton Clean and Beautiful originally budgeted in the

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Landfill Fund, to the General Fund in the amount of 200,000.

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11. Budget Amendment 4-5 2009 SPLOST

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To amend the budget to recognize interest earned and to provide funding for

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contract amendments for the NW Library project in the amount of 285,000.

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12. Budget Amendment 4-6 2009 SPLOST

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To amend the budget to recognize interest earned and to provide funding for

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contract amendments for the NW Police Precinct in the amount of 350,000.

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13. Budget Amendment 4-7 2009 SPLOST

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To amend the budget for payments received from the City of Forest Park, City of

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Morrow and City of Riverdale for road repair and maintenance work performed

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by Transportation and Development based on the Service Delivery Agreement in

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the amount of 37,845.

14. Central Services Attorney

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On behalf of Central Services, Human Resources is requesting to set

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compensation for Staff Attorney for the Central Services Department to Grade

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33/Step 1 Total Compensation 103,518 (Salary 78,654).

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Central Services is responsible for ensuring compliance with all County

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purchasing and procurement codes and ordinances, as well as any other applicable

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laws related to purchasing and procurement. Central Service also has oversight

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for the life cycle of County contracts.

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The Staff Attorney for Central Services will assume responsibility and

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accountability for the legal component of Central Services daily operations. This

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position will add value to the Central Services Department and increase workflow

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and turn-around time.

The requested compensation aligns with likewise positions within the

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compensation system, and will not create compression or parity within the

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system.

There is no budgetary impact. Funding is available in Central Services 2020

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budget to absorb the cost.

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None identified at this time.

15. Office of the Solicitor General Reclassification Deputy Chief Investigator

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On behalf of the Office of the Solicitor General, Human Resources is requesting

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the following classification changes:

Delete Deputy Chief Investigator Grade 31/Step 8 Total Compensation 102,336

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(Salary 77,683)

Add Investigator I Grade 24/Step 4 Total Compensation 71,315 (Salary 52,202)

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The Office of the Solicitor has requested this change due to the incumbent s

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vacating the classification Deputy Chief Investigator.

The Office of the Solicitor has identified the classification of Investigator I is

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needed in the structure to achieve the goals, vision, and objectives of the

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department.

This request results in a savings of 31,021.

16. Grant Amendment - Grant Award 2019-DC-BX-0040

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17. Accept the Street Light Petition addition to existing Street Light District Hickory

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Hills. The request is to install ten (10) additional street lights. (District 2 -

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Commissioner Gail Hambrick)

18. Accept the Street Light Petition addition to existing Street Light District Winter

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Woods. The request is to install seven (7) additional street lights. (District 1 -

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Commissioner Sonna Gregory)

19. Alpha Mentoring Academy

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20. Resolution 2020-30-A resolution extending a moratorium on the acceptance of

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applications relating to the establishment or expansion of small box discount

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stores; to define small box discount stores; to set an expiration date; and for other

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purposes.

Synopsis: This resolution shall extend a moratorium on small box discount stores

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expiring on March 3, 2020 at 11:59 p.m.

21. ORD 2020-31_An ordinance to amend the Code of Clayton County, Georgia, as

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amended, specifically, Part 1 Related laws pertaining to Clayton County,

Article II, Board of Commissioners, Section 2-7 Compensation, expenses of

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members; general authority of members; to set the salary and compensation of

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members for the county governing authority; to provide an effective date of this

resolution; and for other purposes.

Synopsis: This ordinance amends Part 1 Related laws pertaining to Clayton

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County, Article II, Board of Commissioners, Section 2-7 Compensation,

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expenses of members, general authority of members, to set the salary of the

Chairman and the Board of Commissioners beginning January 1, 2021.

22. Resolution 2020-32-A resolution of the Board of Commissioners of Clayton

County, Georgia amending the composition of the Clayton County Land Bank; to

provide addresses where notice should be sent; to provide an effective date of this

resolution; and for other purposes.

Synopsis: This resolution amends the composition to the Land Bank by adding a

representative appointed by the City of Morrow, the City of Lovejoy, the City of

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Riverdale, the City of Jonesboro, and the City of Lake City.

23. Resolution 2020-33- Amended Permanent Construction Easement- CCWA-

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13206A A001 0 Fielding Rd.

The Clayton County Water Authority is requesting that the Clayton County Board

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