FL - Haines City: CITY COMMISSION WORKSHOP

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CITY COMMISSION WORKSHOP

City Commission Meeting February 20, 2020 Page 1 of 3

Tagged Interests: boards and commissions

AGENDA

CITY OF HAINES CITY, FLORIDA CITY COMMISSION MEETING

Tagged Interests: boards and commissions

February 20, 2020

7:00 PM

Mayor Morris West

Vice-Mayor Anne Huffman Commissioner Horace West

Commissioner Roy Tyler Commissioner Jayne Hall

COMMISSION CHAMBERS

Tagged Interests: boards and commissions

620 E. Main Street, Haines City, FL 33844

Tagged Interests: streets

Phone: 863-421-9921 Web: hainescity.com

1. CALL TO ORDER

2. INVOCATION

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS AND DISCUSSIONS

4.A. LAKES ADVISORY BOARD - PRESENTATION TO THE CITY

COMMISSION

Tagged Interests: boards and commissions

Staff Contact: James Keene, Director of Public Infrastructure 863-421-

3777

4.B. AMERICAN CANCER SOCIETY RELAY FOR LIFE PROCLAMATION

Tagged Interests: recognition

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

4.C. THE INNER WHEEL U.S.A. FOUNDATION, INC.

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5. CONSENT AGENDA

The action proposed is stated for each item on the Consent Agenda. Unless a City

Commissioner removes an item from the Consent Agenda, no discussion on individual

items will occur and a single motion will approve all items.

5.A. MINUTES FROM CITY COMMISSION WORKSHOP FEBRUARY 6, 2020

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City Commission Meeting February 20, 2020 Page 2 of 3

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Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.B. MINUTES FROM CITY COMMISSION MEETING FEBRUARY 6, 2020

Tagged Interests: boards and commissions

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.C. CEMETERY DEEDS

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.D. CITY ATTORNEY INVOICE FOR THE BILLING PERIOD ENDING

Tagged Interests: legal

JANUARY, 2020

Staff Contact: Deric Feacher, City Manager

Tagged Interests: administrator and manager

Disposition: Approve as recommended in the City Manager

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memorandum dated February 20, 2020.

5.E. FIVE YEAR PAVEMENT PLAN

Staff Contact: James Keene, Director of Public Infrastructure 863-421-

3777

Disposition: Approve as recommended in the City Manager

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memorandum dated February 20, 2020.

6. PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA

Public participation is encouraged. If you wish to address the City Commission regarding

Tagged Interests: boards and commissions

items not on the agenda, please fill out a Public Comment Card and submit it to the City

Clerk.

7. OLD BUSINESS

Tagged Interests: business

7.A. SECOND AND FINAL READING - ORDINANCE NO. 20-1678 : ROE ROAD

Tagged Interests: ordinance and streets

COMMERCIAL LUPA - AN ORDINANCE OF THE CITY OF HAINES

Tagged Interests: ordinance and commercial

CITY, FLORIDA; AMENDING THE COMPREHENSIVE PLAN OF THE

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CITY OF HAINES CITY, FLORIDA, BY AN AMENDMENT TO THE

FUTURE LAND USE MAP BY RECLASSIFYING LAND FROM BUSINESS

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PARK MODIFIED (BPM) TO HIGH DENSITY RESIDENTIAL (HDR) AND

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CONVENIENCE CENTER (CVC), FOR THE PROPERTY LOCATED AT

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THE SOUTHEAST CORNER OF ROE ROAD AND 30TH STREET SOUTH,

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IN HAINES CITY, FLORIDA; THE PROPOSED LAND USE MAP

AMENDMENT IS TO RE-DEFINE THE LAND USE OF THE PROPERTIES

DESCRIBED THEREIN; PROVIDING FOR INCORPORATION OF

RECITALS; PROVIDING FOR APPROVAL OF A SMALL SCALE LAND

USE AMENDMENT; PROVIDING FOR A COPY TO BE KEPT ON FILE;

PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN

Tagged Interests: ordinance

CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

City Commission Meeting February 20, 2020 Page 3 of 3

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7.B. SECOND AND FINAL READING - ORDINANCE NO. 20-1679 : ROE ROAD

Tagged Interests: ordinance and streets

COMMERCIAL MUPUD - AN ORDINANCE OF THE CITY OF HAINES

Tagged Interests: ordinance and commercial

CITY, FLORIDA; AMENDING ORDINANCE NO. 03-1060, BY AMENDING

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THE ZONING MAP OF THE CITY BY AMENDING THE ZONING MAP

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FROM BUSINESS PARK MODIFIED (BPM) TO MIXED USE PLANNED

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UNIT DEVELOPMENT (MUPUD) FOR THE ROE ROAD COMMERCIAL

Tagged Interests: streets, development, Development, and commercial

PROJECT; PROPERTY PARCEL IS LOCATED AT THE SOUTHEAST

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CORNER OF ROE ROAD AND 30TH STREET SOUTH, IN HAINES CITY,

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FLORIDA; PROVIDING FOR INCORPORATION OF RECITALS;

PROVIDING FOR ZONING DESIGNATION AND CONDITIONS;

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PROVIDING FOR A COPY TO BE KEPT ON FILE; PROVIDING FOR

SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT

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HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

7.C. SECOND AND FINAL READING - ORDINANCE NO. 20-1680 : AN

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ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA; RELATING

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TO UNLICENSED CONTRACTING; CREATING SECTIONS 7-4

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THROUGH 7-15 IN CHAPTER 7 BUILDINGS; ARTICLE I OF THE

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HAINES CITY CODE OF ORDINANCES; ADOPTING BY REFERENCE

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SUBSECTIONS 489.127(1), 489.132(1), AND 489.531(1) OF THE FLORIDA

STATUTES; PROHIBITING UNLICENSED CONTRACTING AND

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ENFORCEMENT OF VIOLATIONS; PROVIDING FOR CIVIL

PENALTIES FOR VIOLATIONS; PROVIDING FOR CODIFICATION;

PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT

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HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR

AN EFFECTIVE DATE.

Staff Contact: James Elensky, Chief of Police

Tagged Interests: public safety

8. CITY MANAGER'S REPORT

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9. CITY CLERK'S REPORT

10. CITY ATTORNEY'S REPORT

Tagged Interests: legal

11. COMMISSION COMMENTS

Tagged Interests: boards and commissions

12. ADJOURNMENT

Website Address hainescity.com

NOTICE Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to

any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
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For special accommodations, please notify the City Clerk s Office at least 72 hours in advance. Phone: 863-421-9921

Help for the hearing impaired is available through the

Assistive Listening System. Receivers can be obtained from the City Clerk s Office.

In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons

needing
Tagged Interests: strategic, disability, and hearing

other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk s

Office in writing, or may call 863-421-9921 for information regarding available aids and services.
Tagged Interests: boards and commissions and services

PROCLAMATION

Tagged Interests: recognition

WHEREAS, Relay For Life raises funds to help the American Cancer Society s mission to save lives, celebrate lives, and lead the fight for a world

without cancer; and
Tagged Interests: funding

WHEREAS Relay For Life is a fun-filled event designed to celebrate survivorship, and

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raise money for research, programs, and services for the American Cancer Society; and

Tagged Interests: services and program

WHEREAS, during the event various teams gather, taking turns walking laps and each

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team tries to keep at least one team member on the track at all times to honor survivors and loved

ones that are currently fighting cancer, as well as those that have lost their battle; and

WHEREAS, Relay for Life of Haines City and Davenport are asking their friends,

family, co-workers, local clubs, and citizens of Polk County to join them by forming teams and

raising money and awareness; and

WHEREAS, a moving component of each Relay For Life Event is the Luminaria

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Ceremony where paper bags with candles are decorated and line the Relay track during the Relay

Event honoring and remembering those affected by cancer; and

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WHEREAS, The Relay for Life of Haines City and Davenport will be held Friday,

March 6, 2020 from 6:00 PM - 10:00 PM at the Lake Eva Community Park in Haines City.

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NOW THEREFORE, I, Morris L. West, as Mayor of the City of Haines City, do hereby

proclaim the month of March, as:

American Cancer Society Relay for Life of Haines City and Davenport Month

In doing so, we urge citizens to celebrate cancer survivorship, remember loved ones lost to the

disease, honor caregivers, support this organization and its noble humanitarian mission and join

the City of Haines City and Davenport s fight against cancer.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City

of Haines City, to be affixed this 20th day of February, 2020.

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PROCLAMATION

Tagged Interests: recognition

WHEREAS, the Inner Wheel U.S.A. Foundation, Inc. provides myoelectric prosthesis to

children born without an arm or hand, or who have lost an arm or hand through disease or

accident. The Foundation also works with clinics to provide recycling and distribution of

Tagged Interests: recycling

myoelectric limbs; and

WHEREAS, the Inner Wheel U.S.A. Foundation was incorporated in the United States in

August 1988. Its overall mission, adopted in 1997, is to further understanding among all people

through tangible and effective programs of a philanthropic, charitable, or educational nature; and

Tagged Interests: program

WHEREAS, the Inner Wheel Club of Haines City is a part International Inner Wheel,

which is one of the largest women s voluntary service organizations in the world and are active

in more than 104 countries including the United States through Inner Wheel U.S.A Foundation,

Inc.

WHEREAS, the children s Myoelectric Limb Project provides an avenue for children

whose insurance or family circumstances do not allow them to benefit from the latest updated

Tagged Interests: insurance

technology. Turning disabilities into possibilities is not a dream but a reality of the Inner

Tagged Interests: Technology and technology

Wheel U.S.A. Foundation, Inc.; and

WHEREAS, Hanger Clinic, with approximately 800 clinics nationwide, works with Inner

Wheel U.S.A. Foundation, Inc. by bringing new technology to those in need; and

Tagged Interests: Technology and technology

WHEREAS, the Foundation receives support from professionals in the field of myoelectric

prostheses for children through their knowledge and encouragement. You can also help enable

limb deficient children grow and participate in many two-handed activities of this world by

supporting the Inner Wheel U.S.A. Foundation, Inc.; and

NOW, THEREFORE, the City of Haines City does hereby proclaim February, as:

INNER WHEEL U.S.A. FOUNDATION MONTH

in the City of Haines City and urge all residents to become aware and support the mission of the

Inner Wheel U.S.A. Foundation, Inc.

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City Commission Workshop February 6, 2020 Page 1 of 5

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MINUTES CITY COMMISSION WORKSHOP

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HAINES CITY, FLORIDA

February 6, 2020 6:30 PM Commission Chambers

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1. CALL TO ORDER At 6:30 p.m., Mayor Morris West called the City Commission Workshop to order in the City Commission Chambers located in City Hall,

at 620 E. Main Street, Haines City, Florida.
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Mayor Morris West, Vice Mayor Anne Huffman, Commissioner Jayne Hall, and Commissioner Roy Tyler were in attendance. Commissioner Horace West was

excused.

Also in attendance were the following staff members: City Manager Deric Feacher, City Attorney Fred Reilly, and City Clerk Linda Bourgeois.

Tagged Interests: legal, administrator, and manager

2. PRESENTATIONS AND DISCUSSIONS

2.A. PROCEDURES OF CEREMONIAL GUIDELINES Staff Contact: Linda Bourgeois, City Clerk

Tagged Interests: procedure

Mayor West presented and said the reason for the discussion tonight was because there were several requests for proclamations and letters that come

in for the Mayor, the City Clerk, and others here on the dais. He continued and said while he was the Mayor, the decision for proclamations, letters, and keys to the city should have collective approval. He asked the balance of the City Commission if they would prefer to keep the same process in place, or have each request come before the City Commission for approval prior to the presentation of the request.
Tagged Interests: recognition and boards and commissions

He asked the City Clerk to talk about the volume of requests. She went on to provide the City Commission a list of proclamations previously presented

to the City Commission, minus any personal or anniversary proclamations, and said if this list was pre-approved, it would make implementing the policy easier.
Tagged Interests: recognition, boards and commissions, and policy

Commissioner Tyler said he did not have any problem trusting the Mayor's discretion. He said if they Mayor felt there was one that needed further

review, he could bring it for consensus. He also spoke about putting a protocol in place to deter late submission requests with a time frame. He concluded by saying he trusted the Mayor.

Mayor West spoke about the letters of greeting and requests for acknowledgements. He asked the City Clerk to name some of the types of requests

coming into the City and she did. He continued and said he agreed with Commissioner Tyler regarding a time frame because there were many request that come into the City on a Thursday for an event that weekend.
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City Clerk Bourgeois recommended having pre-approved form letters for events, and said

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City Commission Workshop February 6, 2020 Page 2 of 5

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she could call the Mayor to see if he is available to sign. If not, then the requesting party would have to wait.

Vice Mayor Huffman agreed with Commissioner Tyler and said she trusts the judgment of the Mayor. She was also in favor of a time frame of two weeks

in advance, and also going to the City Clerk's office to fill out a form.

Commissioner Hall agreed.

City Clerk Bourgeois said if she was understanding correctly, the policy would be an internal policy and not a formal policy adopted by the City

Commission.
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Mayor West said the proclamations already supported by the City Commission were pre- approved, and there would be a two week time frame for new ones.

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Vice Mayor Huffman said she thought the templates were a good idea.

City Clerk Bourgeois thanked the City Commission.

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Commissioner Tyler said the city had always been accommodating and will continue to be.

City Attorney Reilly clarified if the City Commission was establishing a policy relative to timing or not?

Tagged Interests: legal, boards and commissions, and policy

City Manager Feacher said we were not.

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City Attorney Reilly asked if there was ever a request turned down, and the reply was no.

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Mayor West said he would come in and sign the requested document, even on short notice if he was available. He went on to say he just wanted to make

sure this was what the rest of the City Commission wanted, and not just what he wanted. We all need to make the decisions as a whole.
Tagged Interests: boards and commissions

City Manager Feacher said the City Clerk provided the proclamations to him prior to being processed on the agenda. He said since there were several

reviewers, and if there was anything we felt was controversial we would have a discussion with the City Attorney or the Elected Officials.
Tagged Interests: recognition, legal, administrator, and manager

City Attorney Reilly said the point he was trying to make was if the content of the document was not favorable to the Organization, the City

Commission may have to address it differently. He provided an example of creating a proclamation for one religious organization and not everybody else, then somebody could claim they were not being treated fairly. He concluded by saying hopefully, everyone will put forth good requests.
Tagged Interests: recognition, legal, and boards and commissions

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City Commission Workshop February 6, 2020 Page 3 of 5

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RESULT: DISCUSSED

3. AGENDA REVIEW The following items on the February 6, 2020 City Commission meeting were discussed.

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Vice Mayor Huffman said the Haines City Little League and MS Haines City softball looked like they were one in the same organization. She asked if

they were the same and City Manager Feacher said they were two separate entities.
Tagged Interests: administrator and manager

Parks and Recreation Director Griffin said there was an error in the document.

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Vice Mayor Huffman said she had been very vocal in the past six months about what MS Softball had not been doing. She said the organizer had not been

returning calls or speaking with Commissioner Horace West.

Mayor West said Commissioner West would not be in attendance tonight. He was excused. He continued and shared there would be a meeting next Tuesday

in Davenport to discuss the direction of MS Haines City Softball.

Parks and Recreation Director Griffin said he had sent out the contract to both League Presidents for review.

Tagged Interests: contract, parks, and recreation

Vice Mayor Huffman asked what the replies were and Director Griffin spoke about the referees and team sponsorship's.

Mayor West asked if we had to expedite the contract or could we speak with them and bring it back in two weeks.

Tagged Interests: contract

Parks and Recreation Director Griffin said they were going to be starting practice, not next week, but the following week. Ultimately, if the

contract was not approved they could not start practice.
Tagged Interests: contract, parks, and recreation

Vice Mayor Huffman said according to the contract they were responsible for the umpires, and in the past they did not have them. There were three

games where they just picked someone. In addition, they were also responsible to get business sponsors and in fact they have lost sponsors. The shirts were generic and there were several important things here that they have not met. She said the City owed the responsibility to girls softball.
Tagged Interests: business and contract

Parks and Recreation Director Griffin said the issues were similar with the Haines City Little League. He said to ensure the leagues were operating

properly, if he had to take money from his budget to make sure there were umpires, he would do that. Many times they were volunteers.
Tagged Interests: budget, parks, volunteer, and recreation

Mayor West said if we were going to approve this contract tonight, it appears as Vice Mayor Huffman said tonight, if they don't abide by the contract

we can cancel the contract similar to that of what we did with football. He asked if that was an option.
Tagged Interests: contract

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