NOTICE Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to
any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
Mayor West presented and said the reason for the discussion tonight was because there were several requests for proclamations and letters that come
in for the Mayor, the City Clerk, and others here on the dais. He continued and said while he was the Mayor, the decision for proclamations, letters, and keys to the city should have collective approval. He asked the balance of the City Commission if they would prefer to keep the same process in place, or have each request come before the City Commission for approval prior to the presentation of the request.
Commissioner Tyler said he did not have any problem trusting the Mayor's discretion. He said if they Mayor felt there was one that needed further
review, he could bring it for consensus. He also spoke about putting a protocol in place to deter late submission requests with a time frame. He concluded by saying he trusted the Mayor.
Mayor West spoke about the letters of greeting and requests for acknowledgements. He asked the City Clerk to name some of the types of requests
coming into the City and she did. He continued and said he agreed with Commissioner Tyler regarding a time frame because there were many request that come into the City on a Thursday for an event that weekend.
City Attorney Reilly said the point he was trying to make was if the content of the document was not favorable to the Organization, the City
Commission may have to address it differently. He provided an example of creating a proclamation for one religious organization and not everybody else, then somebody could claim they were not being treated fairly. He concluded by saying hopefully, everyone will put forth good requests.
Vice Mayor Huffman said according to the contract they were responsible for the umpires, and in the past they did not have them. There were three
games where they just picked someone. In addition, they were also responsible to get business sponsors and in fact they have lost sponsors. The shirts were generic and there were several important things here that they have not met. She said the City owed the responsibility to girls softball.