FL - Haines City: CITY COMMISSION WORKSHOP

Issues discussed this meeting include:

When and Where is the Next Meeting?

CITY COMMISSION WORKSHOP

City Commission Meeting March 5, 2020 Page 1 of 6

Tagged Interests: boards and commissions

AGENDA

CITY OF HAINES CITY, FLORIDA CITY COMMISSION MEETING

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March 5, 2020

7:00 PM

Mayor Morris West

Vice-Mayor Anne Huffman Commissioner Horace West

Commissioner Roy Tyler Commissioner Jayne Hall

COMMISSION CHAMBERS

Tagged Interests: boards and commissions

620 E. Main Street, Haines City, FL 33844

Tagged Interests: streets

Phone: 863-421-9921 Web: hainescity.com

1. CALL TO ORDER

2. INVOCATION

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS AND DISCUSSIONS

4.A. CERTIFIED MUNICIPAL CLERK DESIGNATION - DEPUTY CITY

CLERK ERICA ANDERSON

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5. CONSENT AGENDA

The action proposed is stated for each item on the Consent Agenda. Unless a City

Commissioner removes an item from the Consent Agenda, no discussion on individual

items will occur and a single motion will approve all items.

5.A. MINUTES FROM CITY COMMISSION MEETING FEBRUARY 20, 2020

Tagged Interests: boards and commissions

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.B. CEMETERY DEEDS

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.C. FLORIDA BLACK CAUCUS - LOCAL ELECTED OFFICIALS SPRING

CONFERENCE REQUEST

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

City Commission Meeting March 5, 2020 Page 2 of 6

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Disposition: Approve as recommended in the City Manager

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memorandum dated March 5, 2020.

5.D. DEVELOPERS AGREEMENT WITH LIBERTY LAND FUND LLC

ALFORD OAKS LLC

Staff Contact: Tracy Mercer, Special Projects Director 863-421-9921

Disposition: Approve as recommended in the City Manager

Tagged Interests: administrator and manager

memorandum dated March 5, 2020.

5.E. TANDEM AXLE DUMP TRUCK PURCHASE REQUEST

Tagged Interests: transportation and purchasing

Staff Contact: James Keene, Director of Public Infrastructure 863-421-

3777

Disposition: Approve as recommended in the City Manager

Tagged Interests: administrator and manager

memorandum dated March 5, 2020.

5.F. PC PURCHASE

Tagged Interests: purchasing

Staff Contact: Brian Ross, Technology Management Director (863) 421-

Tagged Interests: Technology and technology

9984

Disposition: Approve as recommended in the City Manager

Tagged Interests: administrator and manager

memorandum dated March 5, 2020.

5.G. CITY HALL SECURITY UPGRADES

Tagged Interests: security

Staff Contact: Brian Ross, Technology Management Director (863) 421-

Tagged Interests: Technology and technology

9984

Disposition: Approve as recommended in the City Manager

Tagged Interests: administrator and manager

memorandum dated March 5, 2020.

5.H. JONES EDMUNDS PROPOSAL FOR THE WASTEWATER TREATMENT

Tagged Interests: sewer

PLANT PERMIT RENEWAL

Tagged Interests: plant

Staff Contact: Tracy Mercer, Special Projects Director 863-421-9921

Disposition: Approve as recommended in the City Manager

Tagged Interests: administrator and manager

memorandum dated March 5, 2020.

6. PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA

Public participation is encouraged. If you wish to address the City Commission regarding

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items not on the agenda, please fill out a Public Comment Card and submit it to the City

Clerk.

City Commission Meeting March 5, 2020 Page 3 of 6

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7. OLD BUSINESS

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7.A. SECOND AND FINAL READING - ORDINANCE NO. 19-1662 : CYPRESS

Tagged Interests: ordinance

PARK ESTATES PHASE 3 LAND USE PLAN AMENDMENT - AN

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ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA; AMENDING

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THE COMPREHENSIVE PLAN OF THE CITY OF HAINES CITY,

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FLORIDA, BY AN AMENDMENT TO THE LAND USE MAP BY

RECLASSIFYING LAND FROM COUNTY AGRICULTURE / RURAL

Tagged Interests: rural and agriculture

RESIDENTIAL (A/RR) TO CITY LOW DENSITY RESIDENTIAL (LDR),

FOR THE PROPERTY LOCATED EAST OF POWERLINE ROAD AND

Tagged Interests: streets and property

THE HIDDEN LAKE PRESERVE SUBDIVISION, NORTH OF JOHNSON

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AVENUE AND SOUTH OF BAKER DAIRY AVENUE, IN HAINES CITY,

FLORIDA; THE PROPOSED LAND USE MAP AMENDMENT IS TO RE-

DEFINE THE LAND USE OF THE PROPERTIES DESCRIBED THEREIN;

PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR

APPROVAL OF A LARGE SCALE LAND USE AMENDMENT;

PROVIDING FOR A COPY TO BE KEPT OF FILE; PROVIDING FOR

SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT

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HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

7.B. RESOLUTION NO. 20-1442 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; PROVIDING FOR A WATER AND WASTEWATER

Tagged Interests: sewer, utility, Utility, and water

SYSTEM STANDARD DEVELOPER S AGREEMENT WITH KRPC EAST JOHNSON, LLC, ALFORD OAKS, LLC, AND LIBERTY LAND FUND,

LLC,; PROVIDING FOR FINDINGS; PROVIDING AUTHORITY TO

RATIFY EXECUTION AND DELIVERY OF A WATER AND

Tagged Interests: utility, Utility, and water

WASTEWATER SYSTEM STANDARD DEVELOPER S AGREEMENT; PROVIDING FOR GENERAL AUTHORITY; AND PROVIDING FOR AN

Tagged Interests: sewer

EFFECTIVE DATE.

Staff Contact: Tracy Mercer, Special Projects Director 863-421-9921

7.C. AWARD BID FOR NEW SWIMMING POOL AND FACILITY

Tagged Interests: rfp, RFP, and facility

RENOVATIONS AT BEN W. GRAHAM PARK

Tagged Interests: parks

Staff Contact: Andrea Henley-Pratt, Deputy Finance Director

Tagged Interests: finance

City Commission Meeting March 5, 2020 Page 4 of 6

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8. NEW BUSINESS

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8.A. RESOLUTION NO. 20-1443 : BONNIE'S LANDING PRELIMINARY PLAT

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- A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA;

GRANTING A PRELIMINARY PLAT FOR THE BONNIE S LANDING SUBDIVISION LOCATED EAST OF 30TH STREET, NORTH OF

Tagged Interests: grant, streets, zoning, and subdivision

ROBINSON DRIVE AND SOUTH OF GRACE AVENUE IN HAINES CITY,

FLORIDA; SETTING FORTH CONDITIONS; PROVIDING FOR

FINDINGS; PROVIDING FOR RECORDING IN THE PUBLIC RECORDS;

Tagged Interests: public records

AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

8.B. RESOLUTION NO. 20-1444 : ALFORD OAKS SUBDIVISION

Tagged Interests: subdivision

PRELIMINARY PLAT - A RESOLUTION OF THE CITY OF HAINES

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CITY, FLORIDA; GRANTING A PRELIMINARY PLAT OF THE ALFORD

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OAKS SUBDIVISION LOCATED EAST OF POWERLINE ROAD AND

Tagged Interests: streets and subdivision

NORTH OF JOHNSON AVENUE IN HAINES CITY, FLORIDA; SETTING

FORTH CONDITIONS; PROVIDING FOR FINDINGS; PROVIDING FOR

RECORDING IN THE PUBLIC RECORDS; AND PROVIDING FOR AN

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EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

8.C. RESOLUTION NO. 20-1445 : GRACE RANCH F/K/A GRACE AVENUE

AND 30TH STREET AMENDED PRELIMINARY PLAT - A RESOLUTION

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OF THE CITY OF HAINES CITY, FLORIDA; GRANTING AN AMENDED

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PRELIMINARY PLAT OF THE GRACE RANCH F/K/A 30TH

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STREET/GRACE AVENUE SUBDIVISION LOCATED EAST OF 30TH

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STREET AND NORTH OF GRACE AVENUE IN HAINES CITY,

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FLORIDA; PROVIDING FOR APPROVAL OF PRELIMINARY PLAT;

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SETTING FORTH CONDITIONS OF APPROVAL; PROVIDING FOR

FINDINGS; PROVIDING FOR RECORDING IN THE PUBLIC RECORDS

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OF THE POLK COUNTY CLERK OF COURTS; AND PROVIDING FOR

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AN EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

8.D. RESOLUTION NO. 20-1446 : GRACE RANCH FINAL PLAT - A

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RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; GRANTING

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A FINAL PLAT OF THE GRACE RANCH SUBDIVISION PHASE 1

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LOCATED AT THE NORTHEAST CORNER OF GRACE AVENUE EAST

AND 30TH STREET SOUTH, HAINES CITY, FLORIDA; SETTING

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FORTH CONDITIONS; PROVIDING FOR FINDINGS; PROVIDING FOR

RECORDING IN THE PUBLIC RECORDS; AND PROVIDING FOR AN

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EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

City Commission Meeting March 5, 2020 Page 5 of 6

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8.E. RESOLUTION NO. 20-1447 : CITRUS CROSSING FINAL REPLAT - A

RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; GRANTING

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A FINAL REPLAT OF THE CITRUS CROSSING SUBDIVISION

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LOCATED AT THE NORTHEAST CORNER OF US HIGHWAY 27

NORTH AND MAIN STREET EAST, HAINES CITY, FLORIDA; SETTING

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FORTH CONDITIONS; PROVIDING FOR FINDINGS; PROVIDING FOR

RECORDING IN THE PUBLIC RECORDS; AND PROVIDING FOR AN

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EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

8.F. RESOLUTION NO. 20-1448 : CITRUS CROSSING SPECIAL SIGN

DISTRICT - A RESOLUTION OF THE CITY OF HAINES CITY,

FLORIDA; GRANTING A CONDITIONAL USE TO PERMIT A SPECIAL

Tagged Interests: grant

SIGN DISTRICT FOR THE CITRUS CROSSING COMMERCIAL PLAT,

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LOCATED AT THE NORTHEAST CORNER OF US HIGHWAY 27

NORTH AND EAST MAIN STREET, HAINES CITY, FLORIDA; SETTING

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FORTH CONDITIONS; PROVIDING FOR FINDINGS; PROVIDING FOR

RECORDING IN THE PUBLIC RECORDS; AND PROVIDING FOR AN

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EFFECTIVE DATE.

Staff Contact: Richard Greenwood, Development Services Director (863)

Tagged Interests: development, services, and Development

421-9933

8.G. RESOLUTION NO. 20-1449 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; PROVIDING FOR AN AS IS CONTRACT TO

Tagged Interests: contract

PURCHASE REAL PROPERTY OWNED BY MARTIN LUTHER KING JR

Tagged Interests: purchasing and property

WAY LAND TRUST 1711; PROVIDING FOR FINDINGS; PROVIDING

AUTHORITY FOR EXECUTION AND DELIVERY OF AN AS IS

CONTRACT TO PURCHASE REAL PROPERTY; PROVIDING FOR

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GENERAL AUTHORITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Shantavia Conner, Assistant City Manager

Tagged Interests: administrator and manager

8.H. RESOLUTION NO. 20-1450 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; AUTHORIZING THE MAYOR AND CITY CLERK TO

EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN

MARKETING SERVICES AGREEMENT WITH UTILITY SERVICE

Tagged Interests: market, utility, Utility, and services

PARTNERS PRIVATE LABEL, INC. ( USP ) D/B/A SERVICE LINE WARRANTIES OF AMERICA ( SLWA ) TO LICENSE THE USE OF THE CITY OF HAINES CITY ( CITY )

TRADEMARK IN CONJUNCTION WITH ADVERTISEMENT TO THE CITY S RESIDENTS OF WARRANTY PLANS FOR REPAIR OF WATER, SEWER, AND IN-HOME PLUMBING
Tagged Interests: sewer, utility, Utility, public safety, advertising, water, and license

LINES ON RESIDENTIAL PROPERTY; PROVIDING FOR THE

Tagged Interests: property

INCORPORATION OF RECITALS; PROVIDING FOR PROVIDING AN

EFFECTIVE DATE.

Staff Contact: Morris West, Mayor

City Commission Meeting March 5, 2020 Page 6 of 6

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8.I. RESOLUTION NO. 20-1451 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; IN SUPPORT OF BRIGHTLINE-VIRGIN TRAINS, INC.

ESTABLISHING A RAIL STOP NORTH OF HAINES CITY AT

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INTERSTATE 4 AND HIGHWAY 27 IN POLK COUNTY, FLORIDA;

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PROVIDING FOR THE INCORPORATION OF RECITALS; PROVIDING

FOR DIRECTIONS TO THE CITY CLERK; PROVIDING FOR

CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY;

AND PROVIDING FOR AN EFFECTIVE DATE.

Staff Contact: Morris West, Mayor

8.J. RESOLUTION NO. 20-1452 : A RESOLUTION OF THE CITY OF THE

CITY OF HAINES CITY, FLORIDA; IN SUPPORT OF BANNING

TRUCKS FROM TRAVELING IN THE FAR LEFT HAND LANE ON U.S.

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HIGHWAY 27 FROM FLORIDA STATE ROAD 60 IN LAKE WALES,

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FLORIDA TO INTERSTATE 4, IN BOTH DIRECTIONS EXCEPT FOR

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ONE MILE BEFORE MAKING A LEFT TURN, TO ENTER OR EXIT A

ROADWAY, OR DUE TO EMERGENCY CONDITIONS; PROVIDING

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FOR INCORPORATION OF RECITALS; PROVIDING FOR DIRECTIONS

TO THE CITY CLERK; PROVIDING FOR CONFLICTING

RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING

FOR AN EFFECTIVE DATE.

Staff Contact: Morris West, Mayor

9. CITY MANAGER'S REPORT

Tagged Interests: administrator and manager

10. CITY CLERK'S REPORT

11. CITY ATTORNEY'S REPORT

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12. COMMISSION COMMENTS

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13. ADJOURNMENT

Website Address hainescity.com

NOTICE Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to

any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
Tagged Interests: boards and commissions

For special accommodations, please notify the City Clerk s Office at least 72 hours in advance. Phone: 863-421-9921

Help for the hearing impaired is available through the

Assistive Listening System. Receivers can be obtained from the City Clerk s Office.

In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons

needing
Tagged Interests: strategic, disability, and hearing

other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk s

Office in writing, or may call 863-421-9921 for information regarding available aids and services.
Tagged Interests: boards and commissions and services

City Commission Meeting February 20, 2020 Page 1 of 21

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MINUTES CITY COMMISSION MEETING

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HAINES CITY, FLORIDA

February 20, 2020 7:00 PM Commission Chambers

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1. CALL TO ORDER At 7:02 p.m., Mayor Morris West called the City Commission Meeting to order in the City Commission Chambers located in City Hall, at

620 E. Main Street, Haines City, Florida.
Tagged Interests: boards and commissions and streets

Mayor Morris West, Vice Mayor Anne Huffman, Commissioner Jayne Hall, Commissioner Roy Tyler, and Commissioner Horace West were in attendance.

Also in attendance were the following staff members: Deputy City Manager Jeffrey Brown, City Attorney Fred Reilly, and City Clerk Linda Bourgeois.

Tagged Interests: legal, administrator, and manager

2. INVOCATION The invocation was provided by Matt Norman of Journey Church of Haines City.

Tagged Interests: church

3. PLEDGE OF ALLEGIANCE Mayor West led the Pledge of Allegiance.

4. PRESENTATIONS AND DISCUSSIONS

4.A. LAKES ADVISORY BOARD - PRESENTATION TO THE CITY COMMISSION

Tagged Interests: boards and commissions

Staff Contact: James Keene, Director of Public Infrastructure Kristen Aanerud-Smith introduced herself and read a letter she had prepared into

record.

I am the Chairman of your Haines City Lake Advisory Board, and have been a member of the board for almost five years. On behalf of the Board and

myself, I would like to ask the Commissioners and the City Manager to again, make our city lakes a priority item for the upcoming budget.
Tagged Interests: budget, administrator, and manager

The Lakes Advisory Board of Haines City has been working to improve and beautify our city s lakes and waterways. The board members meet on the second

Tuesday of each month with city members and other governmental organizations to advise on how to maintain and improve our lakes.

I want to thank Mayor West, Vice Mayor Anne Huffman, Commissioners Horace West, Roy Tyler and Jayne Hall as well as City Manager Deric Feacher for

supporting the Public Works Department and the Lakes Advisory Board in continuing to maintain and improve Haines City Lakes. The funds provided last year that went toward the replacement of the lighted fountain has made Lake Elsie a gem in Haines City. This is important, as it is the first impression that people see when arriving to the historical area
Tagged Interests: funding, historical, Public Works, public works, administrator, and manager

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City Commission Meeting February 20, 2020 Page 2 of 21

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of Haines City. Over the past year, many have been able to sit and enjoy this area of our city, and it has become a popular spot.

The Board has prioritized a list of recommendations we would like you to consider and humbly ask for your continued support:

1. It is a widely known fact that most of the pollution in the lakes comes from the street storm drain sewers. We are requesting sufficient funding

to continue and complete the covers on all storm drains that discharge into the lakes. This project has been in the works for many years, but we would like to see it completed over the next three years.
Tagged Interests: funding, sewer, streets, utility, and Utility

2. We request the city continue the budgeted 75,000 for chemical treatment of our lakes.

Tagged Interests: budget

3. In order to keep Lake Eva one continuous lake, we recommend that the center point of the hourglass be dredged and widened. We also request the

continuing of cattail and vegetation removal for increased flow.