NC - Durham: Board of County Commissioners Meeting Agenda

Issues discussed this meeting include:

When and Where is the Next Meeting?

Board of County Commissioners Meeting Agenda

Board of County Commissioners

Durham County

Meeting Agenda

200 E. Main Street Durham, NC 27701

Tagged Interests: streets

(919) 560-0025

Commissioners' Chambers7:00 PMMonday, March 9, 2020

Regular Session

Public Charge

The Board of Commissioners asks its members and citizens to conduct themselves in a respectful, courteous manner, both with the Board and fellow

citizens. At any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to the public charge is observed.

As a courtesy to others, please turn off cell phones during the meeting.

7:00 pm Regular Session

1. Opening of Regular Session - Pledge of Allegiance (5 min)

2. Agenda Adjustments (5 min)

3. Announcements (5 min)

Announcements20-0115

1. The Durham County Juvenile Crime Prevention Council (JCPC) is requesting proposals for fiscal year 2020-2021 - The JCPC anticipates funds from the

NC Department of Public Safety (DPS) in the amount of 701,101 to fund programs that will serve delinquent and at-risk youth. The application deadline is March 31, 2020. Additional information can be found on the Criminal Justice Resource Center s website: www.dconc.gov/government/departments-a-e/criminal-justice-resource-cent er/youth-services/jcpc .
Tagged Interests: funding, council, public safety, risk, services, program, youth, and crime

For interested organizations, informational meetings are scheduled for Tuesday, March 10, 2020 and Tuesday, March 17, 2020 from 1:00 p.m. to

Agenda Text:

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March 9, 2020Board of County Commissioners Meeting Agenda

2:30 p.m. at the Criminal Justice Resource Center located at 326 East Main Street.

Tagged Interests: streets

2. Grand Re-Opening of the Bragtown Branch Library - Please join us on March 11, 2020 from 12:00 p.m. - 2:00 p.m. in celebrating the re-opening of

the Bragtown Branch Library at 3200 Dearborn Drive. Events are scheduled throughout the day beginning at 10:00 a.m.
Tagged Interests: events and library

For re-opening details, please visit www.dconc.gov

3. 2020 Golden Leaf Awards Nominations are Now Being Accepted - Do you know of a Durham property that s outstanding for its design, preservation,

curb appeal, or stewardship of the natural and built environment? Nominate it now for the 2020 Golden Leaf Awards.
Tagged Interests: Conservation, environment, preservation, and property

Nominations can be submitted at and are due by 5:00 p.m. on Tuesday, March 13th. For additional information

please contact Senior Planner Kayla Seibal at 919-560-4731 ext. 28271 or by email at kayla.seibel@durhamnc.gov .

4. Women s Health Awareness 2020: Transforming Communities by Enhancing Women s Health - Save the Date for the Women s Wellness Conference on

Saturday, April 4, 2020 from 8:00 a.m. - 5:00 p.m. at North Carolina Central University Mary Townes Science Center located on 1900 Concord Street.
Tagged Interests: health, streets, and university

There will be FREE health screenings, health education sessions, healthy living sessions and other health resources. Registration is FREE and lunch

will be provided.
Tagged Interests: health and education

Please register by Monday, March 16th at www.niehs.nih.gov/whad and for additional information please call

984-287-4414 or email WHAD@niehs.nih.gov

5. Durham YouthWork Internship Program Now Seeking Applicants - Durham youth ages 14-24 who want to explore a career, earn money and gain valuable

work experience can now apply for the YouthWork Internship Program.
Tagged Interests: program and youth

Hourly rates range from 7.25 - 12.00 per hour with job opportunities available within the City of Durham, Durham County Government, Durham Public

Schools, Durham Technical Community College, North Carolina
Tagged Interests: university, education, and rates

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March 9, 2020Board of County Commissioners Meeting Agenda

Central University, Duke Medical Center and other local businesses.

Tagged Interests: business and university

Youth interested must submit an application before Friday, March 27th at www.durhamnc.gov and apply for positions listed

under Durham YouthWork Intern. For additional information, please call Kelli McLean Slade, Senior Employment Program Coordinator at 919-560-4965, ext. 15221.
Tagged Interests: program, employment, and youth

4. Minutes (5 min)

Minutes20-0120

Regular Session - February 10, 2020Attachments:

5. Ceremonial Items (10 min)

Proclamation - Colorectal Cancer Awareness Month (10min)20-0108

Tagged Interests: recognition

The Board is requested to issue a proclamation declaring March 2020 as Colorectal Cancer Awareness Month in Durham County.

Tagged Interests: recognition

The goal of this proclamation is to promote awareness and educate residents of Durham County on the importance of early detection through colorectal

cancer screening.
Tagged Interests: recognition

Alignment with Strategic Plan: This proclamation aligns with Strategic Goal 2: Health and Well-being for All.

Tagged Interests: health, recognition, and strategic

Resource Persons: Rodney Jenkins, MHA, Public Health Director

Tagged Interests: health

County Manager s Recommendation: The County Manager recommends that the Board issue a proclamation declaring March 2020 as Colorectal Cancer

Awareness Month in Durham County.
Tagged Interests: recognition, administrator, and manager

Agenda Text:

Proclamation - Colorectal Awareness MonthAttachments:

Tagged Interests: recognition

6. Consent Agenda (15 min)

Contract Approval with SafeTech Solutions for Emergency Services Consulting and Training

Tagged Interests: contract, services, emergency, and training

20-0048

The Board is requested to approve a contract for consultative services and leadership training for the EMS, Fire Marshal, and Emergency Management

staffs in the amount of 65,800 to be funded within the current EMS budget. Durham County EMS has contracted with SafeTech Solutions () over the past several years to provide training on leadership development, culture change, and guide departmental leadership through seminars and coaching on various management issues. This request is to expand the current scope of services to include consultative
Tagged Interests: budget, development, contract, services, emergency, training, Development, and EMS

Agenda Text:

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work surrounding the consolidation of emergency services within Durham County. Services provided will include training for approximately 40 employees

over 48 classroom hours. Additionally, two newly appointed EMS lieutenants will attend an 80 hour two week intensive leadership session. The continuation and expansion of our work with SafeTech Solutions is critical to providing the requisite resources and leadership development to ensure a smooth and effective transition to an Office of Emergency Services.
Tagged Interests: expansion, appointments, development, services, emergency, training, Development, and EMS

Durham County EMS is requesting to utilize a sole source exemption for the procurement of these services. The increase in the not to exceed amount of

the contract will ensure that EMS adheres to the County s contract processes, procedures and policy as well as adhering to general statutes regarding encumbrances and satisfying the pre-audit. The contracted services expenditure of 65,800 is to be funded within the current EMS budget. No budget amendment is required.
Tagged Interests: budget, contract, procedure, services, purchasing, EMS, audit, and policy

Alignment with Strategic Plan: This request aligns with the County s Strategic Goal 3: Safe Community and Goal 5: Accountable, Efficient, and

Visionary Government.
Tagged Interests: strategic

Resource Persons: Jim Groves, OES Director

County Manager s Recommendation: The County Manager recommends that the Board approves a contract with SafeTech Solutions for 65,800.00. AAF

Supplemental
Tagged Interests: contract, administrator, and manager

SafeTech Solution Emergency Services Service Contract FY20

Tagged Interests: contract, services, and emergency

SafeTech Quote

Attachments:

Utilities Division Polymer Contract Amendment with Polydyne, Inc.20-0069

Tagged Interests: utility, Utility, and contract

The Board is requested to authorize the County Manager to enter into a contract amendment to increase the existing purchase of goods contract with

Polydyne, Inc. (FR 20-052) for polymer (IFB 18-042) in the amount of 22,019, bringing the total contract amount from 85,000 to 107,019.
Tagged Interests: contract, purchasing, administrator, and manager

Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as these chemicals are necessary for the Triangle Wastewater Treatment Plant to meet all permit limitations as specified in the facility s NPDES permit.
Tagged Interests: facility, sewer, strategic, environment, and plant

Resource Persons: Jay Gibson, PE, General Manager; Peri Manns, ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of E ES; Shawn Davis,

Utilities Supervisor of Operations
Tagged Interests: utility, Utility, and manager

County Manager s Recommendation: The County Manager recommends the Board authorize the County Manager to enter into a contract amendment to increase

the existing purchase of goods contract with Polydyne, Inc. (FR 20-052) for polymer (IFB 18-042) in the amount of 22,019, bringing the total contract amount from 85,000 to 107,019.
Tagged Interests: contract, purchasing, administrator, and manager

Agenda Text:

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AAF Supplemental Document - Polydyne Contract Amendment 02.2020

Tagged Interests: contract

Polydyne_Contract_Docs FR20-052

Attachments:

Capital Project Amendment No. 20CPA000023 - Appropriating 3,640 in Fund Balance From The Pay-As-You-Go Captial Project Fund for the Detention Center

Jail Bed and HVAC Grille Replacement Capital Project DC090 and Execution of a Change Order for the Detention Center Jail Bed and HVAC Grille Replacement Project
Tagged Interests: capital spending, Capital Spending, jail, and detention

20-0074

AAF - Supplemental Document Form - Detention Center Jail Bed and HVAC Grille Replacement Change Order No 1.doc

Tagged Interests: jail and detention

Attachment 1 - Detention Center Jail Bed + HVAC Grille Replacement - CHANGE ORDER NO. G-1.pdf

Tagged Interests: jail and detention

CPA-23 Legal Form Amend Detention Center Jail Bed and HVAC Grille Replacement DC090 ( 3,640)

Tagged Interests: legal, jail, and detention

Attachments:

Contract Amendment to Dixie Electro Mechanical Services, Inc. On-Call Machinery and Repair Services Contract

Tagged Interests: contract and services

20-0080

The Board is requested to authorize the County Manager to enter into a service contract amendment with Dixie Electro Mechanical Services, Inc. (RFP

19-013 and FR 20-381) to provide on-call machinery and repair services for the Triangle Wastewater Treatment Plant (TWWTP) in an amount of 60,000, bringing the total contract amount from 80,000 to 140,000.
Tagged Interests: rfp, RFP, sewer, contract, services, plant, administrator, and manager

The increase in the contract will allow the Utilities Division to maintain compliance by ensuring there are funds to repair pumps for the remainder

of the fiscal year. The Division has had an excessive amount of pump failures this year that were not anticipated. Currently, we have approximately one hundred and fifteen (115) pumps that we are required to maintain in working condition. To maintain compliance with NPDES permit NC0026051 and Collection System Permit WQCS00038, it s imperative to maintain all associated equipment in a continual state of readiness.
Tagged Interests: funding, equipment, utility, Utility, contract, and compliance

So far, this fiscal year, two (2) of the 200-horsepower influent pumps had to be rebuilt due to excess grit in the wet well totaling a cost of

45,066. Two (2) pumps had to be rebuilt due to excess rags which caused issues with the pumps impeller and volute. Three (3) had to be repaired due to normal wear. In hopes of preventing additional problems with the influent pumps, the grit was removed from the wet well and the screens are in the process of being repaired to decrease/prevent rags from entering the treatment system and causing additional pump failures. Repairs due to normal wear and age are unavoidable.

Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as these contracts will ensure all associated equipment located at the pump station and TWWTP are maintained in a continual state of readiness.
Tagged Interests: equipment, strategic, contract, and environment

Resource Persons: Jay Gibson, PE, General Manager; Peri Manns, ASLA, Interim

Tagged Interests: manager

Agenda Text:

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General Manager; Stephanie Brixey, Deputy Director of E ES; Stephen Phillips, Utility Supervisor

Tagged Interests: utility, Utility, and manager

County Manager s Recommendation: The County Manager recommends the Board authorize the County Manager to enter into a service contract amendment with

Dixie Electro Mechanical Services, Inc. (RFP 19-013 and FR 20-381) to provide on-call machinery and repair services for the Triangle Wastewater Treatment Plant (TWWTP) in an amount of 60,000, bringing the total contract amount from 80,000 to 140,000.
Tagged Interests: rfp, RFP, sewer, contract, services, plant, administrator, and manager

Renewal 1_Dixie Electro

Original Contract_Dixie Electro

Dixie AAF Supplemental Document 02.10.2019

Attachments:

Approve the Final Budget for the Dry Creek Farm Conservation Easement and Approve Capital Project Amendment No.20CPA000024 Decreasing the Open Space

Farmland Preservation Capital Project (4730DC083) by 66,824.80 and Budget Amendment No. 20BCC000047 transferring 66,824.80 From the Pay-As-You-Go Capital Project Fund to the General Fund to Support the Purchase of the Dry Creek Farm Conservation Easement
Tagged Interests: budget, agriculture, capital spending, Capital Spending, Conservation, purchasing, preservation, and easement

20-0086

The Board is requested to approve the final budget for the Dry Creek Farm Conservation Easement and approve Capital Project Amendment No.20CPA000024

decreasing the Open Space Farmland Preservation Capital Project (4730DC083) by 66,824.80 and Budget Amendment No.20BCC000047 transferring 66,824.80 from the Pay-As-You-Go Capital Project Fund to the General Fund to support the purchase of the 29.5 acre Dry Creek Farm conservation easement. The property is part of the Adcock Family farm that at one time consisted of over 120 acres. Over years portions of the original farm were sold to Camp Butner and/or subdivided amongst heirs. The farm was traditionally used to grow tobacco (until 1983) and other traditional row crops, as well as being used as pasture for beef cattle. The open areas are all currently managed for hay production.
Tagged Interests: budget, agriculture, capital spending, Capital Spending, Conservation, purchasing, preservation, property, tobacco, and easement

This property is located within one-third of a mile from Camp Butner, a National Guard training ground. The National Guard has been very supportive

of farmland conservation easements within close proximity to Camp Butner as a way to reduce the number of future homes that might create potential land use conflicts adjacent to Camp Butner. The overall Dry Creek farm consists of 33 acres and is bisected by Dry Creek, a major tributary to Lake Michie, a drinking water supply for Durham residents. The stream portion of the property, totaling 3.54 acres is excluded from the county s conservation easement but included within a larger stream restoration project on Dry Creek to improve the water quality of this stretch of creek. The stream restoration project is fully funded by Wildlands Engineering and the state of North Carolina and will include a permanent conservation easement as well.
Tagged Interests: agriculture, utility, Utility, water, Conservation, training, property, military, and easement

Agenda Text:

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The federal Agricultural Lands Easement Program (ALE) grant awarded to the farm will pay for 50 percent of the federally approved appraisal value of

the easement rights. The appraisal approved by the federal program has to meet federal standards, and the approved value for the easement was 129,700. The federal grant pays for 64,850 of the land cost of the easement; the remaining 50 percent is provided by Durham County plus associated closing costs. No new county funding is needed since the 66,824.80 for the county s share of the acquisition and closing costs was previously set aside from open space capital project funds for this project when the Board approved the purchase option for the easement. The attached budget summarizes the total cost for this easement. The transfer of 66,824.80 from the open space and farmland capital project account to the General fund for the purchase of the land is a technical transfer that provides the Finance Department with a more concise end of year accounting of assets purchased by the County in each fiscal year. In addition, the County Manager was previously authorized to execute the final easement documents as well.
Tagged Interests: funding, grant, finance, budget, agriculture, capital spending, Capital Spending, program, purchasing, administrator, manager, and easement

Alignment with Strategic Plan: This acquisition helps to implement Strategic Plan Goal 4, Environmental Stewardship and Community Prosperity, by

increasing the amount of open space and farmland that has been protected by Durham County.
Tagged Interests: strategic and environment

Resource Persons: Jane Korest, Open Space and Real Estate Manager; Celeste Burns, Open Space and Real Estate Coordinator, Peri Manns, Deputy Director

of Environmental Engineering, Keith Lane, Budget Director
Tagged Interests: budget, environment, and manager

County Manager s Recommendation: The County Manager recommends that the Board approve the final budget for the Dry Creek Farm Conservation Easement

and approve Capital Project Amendment No.20CPA000024 decreasing the Open Space Farmland Preservation Capital Project (4730DC0830 by 66,824.80 and Budget Amendment No. 20BCC000047 transferring 66,824.80 from the Pay-As-You-Go Capital Project Fund to the General Fund to support the purchase of the Dry Creek Farm conservation easement. AAF_Supplemental_Document -Dry Creek Farm easement
Tagged Interests: budget, agriculture, capital spending, Capital Spending, Conservation, purchasing, preservation, administrator, manager, and easement

AAF-47 Legal Form Dry Creek Farm Conservation Easement ( 66,824.80)

Tagged Interests: legal, agriculture, Conservation, and easement

CPA-24 Legal Form Dry Creek Farm Conservation Easement ( 66,824.80)

Tagged Interests: legal, agriculture, Conservation, and easement

Attachments Dry Creek Farm Maps-Photos-Budget

Tagged Interests: budget and agriculture

Attachments:

Budget Ordinance Amendment No. 20BCC000048 to Recognize 75,098.00 in Program Integrity Incentive funds for Increased Funding for Continuing Education

Classes and Equipment for e-learning.
Tagged Interests: funding, ordinance, recognition, equipment, budget, program, education, and incentive

20-0088

The Board is requested to approve the Department of Social Services request to appropriate fund balance from Program Integrity Incentive Funds in the

General Fund in the amount of 75,098.00 for training and equipment to ensure a high level of customer service care via e-learning. Social Services training budgets were reduced
Tagged Interests: funding, equipment, budget, social services, services, program, training, and incentive

Agenda Text:

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in the FY20 budget which has led to vital training deficiencies. With the approval of the Board, Social Services will fund 20 training classes and

the following training equipment needed for recording e-learning content, enhance training by uploading applications to iPads as well as access to online training, webinars, and seminars to enhance and expand training knowledge for staff in various settings. The training classes and equipment will ensure Social Services can provide quality, cost-effective training designed to increase individual and organizational productivity and enrichment. The Quality Assurance and Training unit is dedicated to meeting quality measures related to the County s Strategic Plan goal of Accountable, Efficient, and Visionary Government as well as all legislative performance measures including HB630. The total cost for FY19/20 will be 75,098.00.
Tagged Interests: equipment, strategic, budget, social services, services, performance, and training

The primary goals of this initiative are to: Provide individuals and the organization with the tools to respond effectively

to customer needs as well as current and future demands for service. To ensure that the appropriate resources are available to support growth and

Tagged Interests: growth

development of the various agency program areas. Enhance the internal workforce by emphasizing the characteristics of a

Tagged Interests: development, program, Development, and workforce

well-managed human service agency in performance management and development.

Tagged Interests: development, performance, and Development

Alignment with Strategic Plan: Goal 2: Health and Well-Being for All; Goal 5: Accountable, Efficient and Visionary Government.

Tagged Interests: health and strategic

Resource Persons: Ben Rose, Social Services Director.

Tagged Interests: social services and services

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 20BCC000048 for appropriating

fund balance from Program Integrity Incentive Funds in the General Fund in the amount of 75,098.00 for Social Service s training and equipment to ensure Social Services can maintain a high level of customer care. The funding source being the recognition of a partition of Program Integrity Incentive Funds received in current Fiscal Year above the amount originally budgeted.
Tagged Interests: funding, ordinance, recognition, equipment, budget, social services, services, program, training, administrator, manager, and incentive

AAF-48 Supplemental Form DSS Program Integrity Incentive Funds for Increasing funds for Continuing Edu Classes Equip for E-Learning ( 75,098)

Tagged Interests: funding, program, and incentive

AAF-48 Legal Form DSS Program Integrity Incentive Funds for Increasing Funds for Continuing Edu. Equip for E-Learning

Tagged Interests: funding, legal, program, and incentive

Attachments:

Capital Project Amendment No. 20CPA000025 Appropriating 55,400 in Funding From Lincoln Community Health Center and the Execution of a Design Contract

with Surface 678 for the Lincoln Community Health Center -Parking Lot Expansion.
Tagged Interests: funding, health, expansion, capital spending, contract, Capital Spending, and parking

20-0094

The Board is hereby requested to authorize the County Manager to appropriate funding to the Lincoln Community Health Center Project 47302635DC139 for

the purposes of the parking expansion and to enter into an Engineering Services contract with Surface 678 for the Parking Lot Expansion at the Lincoln Community Health Center (LCHC) located at 1301 Fayetteville St., Durham in the amount of
Tagged Interests: funding, health, expansion, contract, services, administrator, manager, and parking

Agenda Text:

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40,400.00, plus 15,000 contingency, to execute any other related fees and contracts, if necessary, not to exceed the available budget of 55, 400.00.

(See Attachment 1, Page 1-8).
Tagged Interests: impact fee, budget, and contract

November 9, 2015, the Board of County Commissioners appropriated 1,000,000.00 of federally awarded grants funds to create the LCHC Phase II

Renovation capital project account and authorized the execution of a contract with Swanson + Stewart Architects (SSA) to provide architectural design services for this project. The scope of work included 22,616 square feet.
Tagged Interests: funding, grant, capital spending, contract, Capital Spending, and services

On January 17, 2017, the Board of County Commissioners approved a Phase ll Renovation contract with Harrod the execution of the construction contract

with Harrod and Assoc. Constructors, Inc., in the amount 1,774,200.00 (Base Bid plus Alternates1-5), for a total construction budget of 2,191,520.00. This project was completed and closed out in 2018.
Tagged Interests: rfp, RFP, construction, budget, and contract

As a result of these renovations, Lincoln is providing services to an additional 2400 clients which required more than 30 new staff. Additional

grants over time have added approximately 50 people to inappropriate existing parking. Staff have been parking on Massey, Spaulding, Linwood, and Merrick Streets. The expanded parking will help to alleviate complaints and provide security for staff. The Existing staff lot has 51 spaces and was constructed when Lincoln had 148 staff. Currently Lincoln employs 242 staff. The new lot would include approximately 50 parking spaces.
Tagged Interests: grant, streets, security, services, and parking

Funding for this project will be provided by Lincoln Community Health Center. Lincoln has agreed to commit funding to Durham County to be

incorporated into a capital project account. Completion of this project will provide a more reliable parking situation for staff by eliminating current parking space deficiencies at this facility. Our intent is to bring a construction contract back to the BOCC, at a later date, once bids are received for this project.
Tagged Interests: rfp, RFP, funding, health, construction, facility, capital spending, contract, Capital Spending, and parking

Alignment with Strategic Plan: This project aligns with Goal 5 by providing more efficient service delivery and better customer service through the

expansion of the parking lot at this location.
Tagged Interests: expansion, strategic, and parking

Resource Persons: Peri Manns, ASLA, Deputy Director or Engineering Environmental Services, Brenda Hayes-Bright, Assoc. AIA, CDT, Project Manager,

Keith Lane, Director of Budget and Management Services, Philip Harewood, Chief Executive Officer, LCHC
Tagged Interests: budget, services, environment, and manager

County Manager s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No. 20CPA000025 appropriating

55,400.00 to the Lincoln Community Health Center Capital Project 47302635DC139 and authorize the County Manager to enter into an engineering
Tagged Interests: health, capital spending, Capital Spending, administrator, and manager

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services design contract with Surface 678 for the Parking Lot Expansion at the Lincoln Community Health Center (LCHC) located at 1301 Fayetteville

St., Durham n the amount of 40,400.00, plus 15,000 contingency, to execute any other related fees and contracts, if necessary, not to exceed the available budget of 55, 400.00. Attachment 1 - Lincoln CHC_Surface 678
Tagged Interests: impact fee, health, expansion, budget, contract, services, and parking

CPA-25 Legal Form Modify Lincoln Community Health Center Project 47302635DC139 for parking lot ( 55,400)

Tagged Interests: health, legal, and parking

AAF_Supplemental_Document_Lincoln Parking Lot Expansion

Tagged Interests: expansion and parking

Attachments:

Capital Project Amendment No. 20CPA000026 to Amend the Main Library Renovation Project No. 6 110DC094 to Accept Funding from the Duke Energy Smart

Saver Custom Incentive Program
Tagged Interests: duke energy, funding, capital spending, Capital Spending, program, electric, natural gas, energy, incentive, and library

20-0095

The Board is requested to authorize the County Manager to approve Capital Project Amendment No. 20CPA000026 appropriating 49,758.00 of Duke Energy

Smart Saver Custom Incentive Program funding to the Main Library Renovation Project.
Tagged Interests: duke energy, funding, capital spending, Capital Spending, program, electric, natural gas, administrator, manager, energy, incentive, and library

This incentive program is a no-cost Duke Energy sponsored program to provide financial incentives to design and build more energy efficient

buildings. The County benefits by receiving a check from Duke energy at the end of construction in addition to a 31percent reduction in annual energy costs in the new Main Library facility. The Duke Energy incentive program provides cash for the installation of qualifying high efficiency equipment for lighting, mechanical, and glazing systems.
Tagged Interests: Homebuilder, duke energy, construction, equipment, finance, facility, program, electric, natural gas, government efficiency, energy, incentive, and library

Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of

County buildings to reduce energy use and greenhouse gas emissions from the built environment.
Tagged Interests: Homebuilder, strategic, performance, Conservation, environment, and energy

Resource Persons: Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services, Brenda Hayes-Bright, Assoc. AIA, CDT, Project

Manager, Engineering Department; and Keith Lane, Director of Budget and Management Services.
Tagged Interests: budget, services, environment, and manager

County Manager s Recommendation: The County Manager recommends Board authorize the County Manager to approve Capital Project Amendment No.

20CPA000026 appropriating 49,758.00 of Duke Energy Smart Saver Custom Incentive Program funding to the Main Library Renovation Project 6110DC094.
Tagged Interests: duke energy, funding, capital spending, Capital Spending, program, electric, natural gas, administrator, manager, energy, incentive, and library

Agenda Text:

AAF_Supplemental_Document_Main Library Duke Energy Incentives

Tagged Interests: duke energy, electric, natural gas, energy, incentive, and library

Duke incentive Main Library

Tagged Interests: incentive and library

CPA-26 Legal Form Main Library Renovation Project ( 49,758.00)

Tagged Interests: legal and library

Attachments:

Request to Appoint a Special Board of Equalization and Review for 2020

Tagged Interests: appointments

20-0103

The Board is requested to appoint the 2020 Board of Equalization and Review Members, designate a Chairperson and a Vice Chairperson, and set the

Tagged Interests: appointments

Agenda Text:

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March 9, 2020Board of County Commissioners Meeting Agenda

compensation rates for 2020 at 125.00 (Chairperson) and 100.00 (Member) for the three-hour session, and 35.00 per hour for any hour over the

three-hour session.
Tagged Interests: compensation and rates

Per North Carolina General Statute 105-322, a resolution was adopted in February 2002 (revised in January 2017) to appoint a special Board of

Equalization and Review to hear tax appeal matters. Membership of the Board of Equalization and Review will be determined by Board of County Commissioners by the first Monday in March. The Board of County Commissioners shall also designate the Chairperson and Vice Chairperson for this special Board and set the compensation rates.
Tagged Interests: compensation, appointments, taxes, Taxes, and rates

Alignment With Strategic Plan: Goal 5, Accountable, Efficient, Visionary Government. To ensure the county complies with North Carolina General

Statutes and to ensure we are accountable to our citizens. The Board of Equalization and Review ensures that we are accountable and efficient as tax revenues are impacted by the actions of this Board. The actions of the tax department and this Board impact all strategic goals due to the revenues needed.
Tagged Interests: strategic, taxes, and Taxes

Resource Persons: T. Dwane Brinson, Tax Administrator

Tagged Interests: taxes, Taxes, and administrator

County Manager s Recommendation: The County Manager recommends that the Board appoint the 2020 Board of Equalization and Review members, establish a

Chair and Vice-Chair and set the rate of pay.
Tagged Interests: appointments, administrator, and manager

David Smith

David Williams

Jeanette Hussey

John Perry

Wendell Bullard

Tonya Kemble

2020 Board of ER Members

Attachments:

Memorandum of Understanding in Support of Continued Development of the Greater Triangle Commuter Rail Project

Tagged Interests: development, Public Transit, transportation, and Development

20-0117

The Board is requested to adopt a resolution authorizing the County Manager and Board Chair to execute a Memorandum of Understanding to express the

roles, responsibilities, and cost share of the project management partners for the next phase of study for the Greater Triangle Commuter Rail (GTCR) Project.
Tagged Interests: Public Transit, transportation, administrator, and manager

Summary. Two recent high-level studies have been conducted on a potential GTCR project indicating the feasibility of the project and its potential

eligibility for federal funding. The Board received updates on this project at its January 6th, February 3rd work sessions and the March 9th special session. For the project to proceed, additional work is required to further define the project including; engage community members, municipalities, and institutional partners; better understand key project
Tagged Interests: funding

Agenda Text:

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March 9, 2020Board of County Commissioners Meeting Agenda

risks; and build consensus among and seek formal endorsements from funding partners, municipalities, railroads, and institutional partners.

GoTriangle recommends approximately 18 months of additional study to address these items and prepare the project for a subsequent decision on whether to pursue project design and implementation, in addition to initiating the federal New Starts process.
Tagged Interests: funding and risk

For this next phase of study, GoTriangle recommends that project management partner agencies adopt a Memorandum of Understanding (MOU) to outline the

roles and responsibilities of each party. A draft MOU is attached. As shown in the MOU, Durham County s share of the cost of the next phase of study for the GTCR project is not to exceed 2,700,000. This includes an additional FY20 funding request of approximately 2,235,000 from the Durham Transit Tax fund. Board approval of this funding request is requested as a separate action.
Tagged Interests: funding, taxes, and Taxes

Attachments: MEMO: GTCR MOU Attachment 1: Resolution Attachment 2: Memorandum of Understanding

Alignment with Strategic Plan: The Memorandum of Understanding in support of continued development of the Greater Triangle Commuter Rail Project

(herein MOU for additional GTCR study) adheres to Goal 1 Community Empowerment and Enrichment by providing Durham residents with better access to educational, vocational, economic and cultural opportunities throughout the community. It also follows Goal 2 Health and Well-Being for All , by providing an integrated strategy to improve transit mobility, service and access throughout Durham County. Goal 3, Safe Community , will be addressed through the consideration of facility improvements for transit travel. Since the MOU for additional GTCR study focuses on improving funding for a highly valued and sustainable form of transportation, it will also align with Goal 4, Environmental Stewardship and Community Prosperity . Lastly, the MOU for additional GTCR study aligns with Goal 5, Accountable, Efficient and Visionary Government , as it is focused on improving the quality of service for residents riding transit in the community.
Tagged Interests: funding, health, facility, strategic, travel, vocational education, development, Public Transit, transportation, environment, and Development

Resource Persons: Katharine Eggleston, Chief Development Officer and Jay Heikes, Transportation Planner.

Tagged Interests: development, transportation, and Development

County Manager s Recommendation: The County Manager recommends that the Board adopt the resolution authorizing the Chair of the Board and the County

Manager to execute a memorandum of Understanding in support of Continued development of the greater triangle commuter rail project. MEMO - MOU - Durham-BOCC
Tagged Interests: development, Public Transit, transportation, Development, administrator, and manager

RES-MOU-Durham-BOCC

MOU-Exhibit Signatures

Attachments:

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March 9, 2020Board of County Commissioners Meeting Agenda

FY20 Durham Transit Tax Annual Work Plan Amendment - Next Phase of GTCR Study

Tagged Interests: taxes and Taxes

20-0118

The Board is requested to adopt the resolution amending the FY20 Durham Transit Tax Annual Work Plan to add 2,235,000 for the next phase of study for

the Greater Triangle Commuter Rail project.
Tagged Interests: taxes, Taxes, Public Transit, and transportation

Summary. Two recent high-level studies have been conducted on a potential Greater Triangle Commuter Rail (GTCR) project indicating the feasibility of

the project and its potential eligibility for federal funding. The Board received updates on this project at its January 6th, February 3rd, and March 2nd work sessions. For the project to proceed, additional work is required to further define the project including; engage community members, municipalities, and institutional partners; better understand key project risks; and build consensus among and seek formal endorsements from funding partners, municipalities, railroads, and institutional partners. GoTriangle recommends approximately 18 months of additional study to address these items and prepare the project for a subsequent decision on whether to pursue project design and implementation, in addition to initiating the federal New Starts process.
Tagged Interests: funding, Public Transit, transportation, and risk

Durham County s share of the cost of the next phase of study for the GTCR project is not to exceed 2,700,000. This includes an additional FY20

funding request of approximately 2,235,000 from the Durham Transit Tax fund. For this next phase of study, GoTriangle recommends that project management partner agencies adopt a Memorandum of Understanding (MOU) to outline the roles and responsibilities of each party. The MOU outlines the cost share among the funding partners, including 2,700,000 from Durham County. Board approval of the Memorandum of Understanding is requested as a separate action.
Tagged Interests: funding, taxes, and Taxes

Attachments: MEMO: FY20 Transit Plan Amendment Attachment 1: Resolution Attachment 2: FY20 Work Plan Amendment 19GOT_CO2 Commuter Rail from

Tagged Interests: Public Transit and transportation

Garner to Durham

Alignment with Strategic Plan: The FY20 Durham Transit Work Plan Amendment - Next Phase of GTCR Study (herein FY20 amendment for GTCR study) adheres

to Goal 1 Community Empowerment and Enrichment by providing Durham residents with better access to educational, vocational, economic and cultural opportunities throughout the community. It also follows Goal 2 Health and Well-Being for All , by providing an integrated strategy to improve transit mobility, service and access throughout Durham County. Goal 3, Safe Community , will be addressed through the consideration of facility improvements for transit travel. Since the FY20 amendment for GTCR study focuses on improving funding for a highly valued and
Tagged Interests: funding, health, facility, strategic, travel, and vocational education

Agenda Text:

Page 13 Durham County Printed on 3/5/2020

March 9, 2020Board of County Commissioners Meeting Agenda

sustainable form of transportation, it will also align with Goal 4, Environmental Stewardship and Community Prosperity . Lastly, the FY20 amendment

for GTCR study aligns with Goal 5, Accountable, Efficient and Visionary Government , as it is focused on improving the quality of service for residents riding transit in the community and the region.
Tagged Interests: transportation and environment

The Board is requested to adopt the resolution amending the FY20 Durham Transit Tax Work Plan to add 2,235,000 for the next phase of study for the

Greater Triangle Commuter Rail project.
Tagged Interests: taxes, Taxes, Public Transit, and transportation

Resource Persons: Katharine Eggleston, Chief Development Officer and Jay Heikes, Transportation Planner.

Tagged Interests: development, transportation, and Development

County Manager s Recommendation: The County Manager recommends that the Board adopt the resolution Amending the FY20 Durham Transit Tax Annual Work

Plan to add 2,235,000 for the next phase of study for the Greater Triangle Commuter Rail project. MEMO - GTCR MEMO
Tagged Interests: taxes, Taxes, Public Transit, transportation, administrator, and manager

GTCR-RES

FY20_19GoT Amendment

Attachments:

7. Other Business (45 min)

Tagged Interests: business

Presentation of a Durham County Master Aging Plan (45min)20-0061

The Board is requested to receive this presentation and ask any questions they wish.

The Durham Master Aging Plan community planning meetings occurred from March 2019 - December 2019 and followed the AARP/World Health Organization

Network of Age-Friendly Communities format and their Eight Domains of Livability. A Durham Master Aging Plan Celebration is scheduled for Tuesday, March 31st at 8:00 AM at the Durham County Human Services Building in which the completed plan will be formally shared with the community. It is the hope of the Durham s Partnership for Seniors and the Durham Master Aging Plan Steering Committee that funding will be considered for the implementation of this plan.
Tagged Interests: Homebuilder, planning, funding, health, seniors, and services

Alignment with Strategic Plan: A well-coordinated system of services to support aging residents in Durham aligns powerfully with Goals 1-4 of the

Durham County Strategic Plan.
Tagged Interests: strategic and services

Resource Persons: Melissa Black, Coordinator of the Durham Community Resources Connections for Aging and Disabilities

County Manager s Recommendation: The County Manager recommends that the Board receive this presentation and ask any questions they wish.

Tagged Interests: administrator and manager

Agenda Text:

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March 9, 2020Board of County Commissioners Meeting Agenda

Durham MAP Steering Committee

AAF_Supplemental_Document for Durham MAP

Master Aging Plan

Attachments:

8. Items Pulled from the Consent Agenda (20 min)

9. Closed Session

Closed Session20-0109

The Board is requested to adjourn into Closed Session for the following:

To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the

public body, which privilege is hereby acknowledged pursuant to G.S 143- 318.11(a)(3)
Tagged Interests: legal

To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an

individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee, pursuant to G.S. 143-318.11(a)(6)
Tagged Interests: appointments, union, performance, employment, and human resources

Alignment with Strategic Plan: This item aligns with the Strategic Goals of Durham County Government

Tagged Interests: strategic

Resource Persons: Curtis Massey, Sr. Assistant County Attorney; Monica W. Toomer, Clerk to the Board

Tagged Interests: legal

County Manager s Recommendation: The County Manager recommends that the Board adjourn into Closed Session and provide direction to staff.

Tagged Interests: administrator and manager

Agenda Text:

10. Adjournment

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