NC - Union: UNION COUNTY BOARD OF COMMISSIONERS

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UNION COUNTY BOARD OF COMMISSIONERS

AGENDA UNION COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING Monday, March 16, 2020

3:00 PM Board Room, First Floor

Union County Government Center 500 North Main Street

Tagged Interests: streets

Monroe, North Carolina

www.unioncountync.gov

General Business:

Tagged Interests: business

Opening of Meeting

1. Invocation

Commissioner Stony Rushing

2. Pledge of Allegiance

Employee Recognition

Tagged Interests: recognition

3. Introduction of Allan Tarcyznski, Veterans Services Officer BACKGROUND: Allan Tarcyznski joined the Veterans Services Office on January 6, 2020,

as the County's newest Veterans Services Officer. Allan served a total of 28 years in the military; three (3) years Active Army, eight (8) years North Carolina Army National Guard, and 17 years Active Guard Reserve (AGR), retiring in 2015. Duty stations included Fort Sill, Oklahoma, and the surrounding Monroe/Albemarle/Charlotte areas. After retiring, Mr. Tarcyznski worked at Corning, Inc. in Midland, NC until he took the position as a Veterans Services Officer.
Tagged Interests: veterans, services, and military

Mr. Tarcyznski holds a Bachelor of Science in Interdisciplinary Studies, Business Management and Accounting from Liberty University. He is married

and has five children, and lives in Union County. FINANCIAL IMPACT: N/A ACTION REQUESTED: Introduction of Allan Tarcyznski, Veterans Services Officer
Tagged Interests: business, finance, veterans, services, and university

4. NC Certified Local Governmental Finance Officer Certification BACKGROUND: Since 1985 the North Carolina Government Finance Officers Association

(NCGFOA) has offered a program of voluntary certification for local governmental finance officers. Its purposes are to: provide greater service to
Tagged Interests: finance and program

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the public and the management of local government, recognize achievement of an established level of competency and proficiency among finance

officers, promote continuing professional development of finance officers, and enhance their professional image.
Tagged Interests: recognition, finance, development, and Development

Those who meet the program's standards of experience, education, and examination will become a North Carolina Certified Local Governmental Finance

Officer.
Tagged Interests: finance, program, and education

FINANCIAL IMPACT: No financial impact. ACTION REQUESTED: Recognize Amanda Austin for completing the North Carolina Government Finance Officers

certification program; and congratulate Amanda on meeting the program's standards of experience, education, and examination to receive certification as a North Carolina Certified Local Governmental Finance Officer, (CLGFO).
Tagged Interests: recognition, finance, program, and education

5. NC Certified Local Governmental Finance Officer Certificate Renewal BACKGROUND: Since 1985 the North Carolina Government Finance Officers

Association (NCGFOA) has offered a program of voluntary certification for local governmental finance officers. Its purposes are to: provide greater service to the public and the management of local government, recognize achievement of an established level of competency and proficiency among finance officers, promote continuing professional development of finance officers, and enhance their professional image.
Tagged Interests: recognition, finance, development, program, and Development

This certification must be renewed every five years. Renewal may be achieved by accumulating professional training hours by attending courses,

conferences, and other continuing education events, as well as from professional contributions. Certified Finance Officers should accumulate no less than 100 professional training hours. FINANCIAL IMPACT: No financial impact. ACTION REQUESTED: Congratulate Beverly Liles on the successful first renewal of her NC Certified Local Government Finance Officer's certification.
Tagged Interests: finance, events, training, and education

6. Procurement Division-2019 Sustained Professional Purchasing Award (SPPA) BACKGROUND: The Union County Procurement Department met the requirements

to receive the Carolinas Association of Governmental Purchasing (CAGP) 2019 Sustained Professional Purchasing Award (SPPA). The SPPA award was presented to the Procurement Team on March 5, 2020, at the annual CAGP Conference in Pinehurst, NC. The Procurement Team responded to the detailed application process that required substantial documentation. The SPPA award is presented annually by the CAGP organization to member
Tagged Interests: purchasing

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agencies that have demonstrated excellence in purchasing standards during the calendar year.

Tagged Interests: purchasing

FINANCIAL IMPACT: None ACTION REQUESTED: Recognition of Procurement Department for receiving the Carolinas Association of Governmental Purchasing

2019 Sustained Professional Purchasing Award (SPPA).
Tagged Interests: recognition, finance, and purchasing

7. NC Certified Local Government Purchasing Officer Certification (CLGPO) BACKGROUND: Since 1986, the Carolinas Association of Governmental

Purchasing has offered a voluntary certification program for governmental purchasing officers. The purposes of the CLGPO program are to: provide greater service to taxpayers through more efficient purchasing, recognize achievement of an established level of competency and proficiency among purchasing officials and provide continuing professional development of purchasing officials and enhance their professional image.
Tagged Interests: recognition, development, program, purchasing, and Development

Those who meet the program s standards of experience, education, and examination become a North Carolina Certified Local Government Purchasing

Officer. Vicky Watts met the required program standards and received her CLGPO certification in 2020. FINANCIAL IMPACT: No financial impact. ACTION REQUESTED: Recognize Vicky Watts for completing the North Carolina Certified Local Government Purchasing Officer certification program; and congratulate Vicky on meeting the program s standards of experience, education and examination to receive certification as a North Carolina Certified Local Government Purchasing Officer (CLGPO)
Tagged Interests: recognition, finance, program, purchasing, and education

8. Employee Recognition BACKGROUND: The employee recognition program acknowledges employees for full-time continuous service at the following

intervals: 5 years, 10 years, 15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Interests: recognition and program

SERVICE AWARD RECIPIENTS Employee Name Division Union County

Service Jessica Cross 911 Communications 5 Years Jessica Huskey 911 Communications 5 Years Jody Harvey Public Works 5 Years Kevin Ciucevich II

Sheriff s Office 5 Years
Tagged Interests: 911, public safety, communications, Public Works, public works, and Communications

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Daniel Stroud Sheriff s Office 5 YearsJessica Gaddy Social Services 5 Years

Tagged Interests: social services, public safety, and services

Karina Santiago Social Services 5 Years Ellen Distante Tax Administration 5 Years Allan Teliszewski Tax Administration 5 Years Employee Name Division

Union County
Tagged Interests: social services, taxes, Taxes, and services

Service Eugene Henderson Human Services

Tagged Interests: services

Business Ops 10 Years

Tagged Interests: business

Megan Kimball Sheriff s Office 10 Years Dustin Medlin Sheriff s Office 10 Years Pilar Nieves Sheriff s Office 10 Years Yohance Prince Sheriff s

Office 10 Years Desiree Blackmon Sheriff s Office 10 Years Teresa Kazamias Social Services 10 Years Employee Name Division Union County
Tagged Interests: social services, public safety, and services

Service Elaina Wolfe Library 15 Years Deborah Patterson Social Services 15 Years

Tagged Interests: social services, services, and library

FINANCIAL IMPACT: n/a ACTION REQUESTED: Acknowledge employee service award recipients for the month of March.

Tagged Interests: finance

9. Recognition by Sheriff Eddie Cathey BACKGROUND: FINANCIAL IMPACT: ACTION REQUESTED:

Tagged Interests: recognition, finance, and public safety

Informal Comments

Additions, Deletions, and/or Adoption of Agenda

Consent Agenda

Contracts and Purchase Orders Over 50,000

Tagged Interests: contract and purchasing

10. Auditing Services Contract BACKGROUND: The Finance Department issued a Request for Proposal, (RFP 2020-047), to assist with selecting an auditing

firm to provide the external annual auditing services as required by the North Carolina Local Government Commission (LGC). The County received nine (9) proposals and met with the top three (3) firms for presentations and interviews. During the RFP process, staff secured annual pricing information from all firms for a five-year period. The County will follow the LGC requirement of securing annual approval from the Board of
Tagged Interests: rfp, RFP, finance, boards and commissions, contract, services, and audit

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Commissioners of the selected firm prior to awarding the annual financial audit contract each year.

Tagged Interests: finance, contract, and audit

The evaluation committee reviewed valuable information during the proposal/ presentation/interview process for this project. As a result, Elliott

Davis PLLC, presented the best comprehensive approach to providing financial auditing services for Union County.
Tagged Interests: finance, services, and audit

The committee recommendation is to award a contract to Elliott Davis PLLC to perform the financial audit of the County's accounting records for FY

2020; and to prepare the Annual Financial Information Report (AFIR). FINANCIAL IMPACT: FY 2020, the total cost will be 78,000: 75,000 to perform the financial audit and 3,000 to prepare the Annual Financial Information Report (AFIR). ACTION REQUESTED: Approve contract with Elliott Davis PLLC to conduct the financial audit for FY 2020 and authorize the chairman to execute the contract.
Tagged Interests: finance, contract, and audit

11. Purchase of In-Car Cameras for Law Enforcement Vehicles BACKGROUND: Flashback Video Recording Systems, provided by SF Mobile-Vision, Inc.

(formerly known as L3 Mobile-Vision, Inc.), have been installed in Union County law enforcement vehicles for several years. Officers have received training and are familiar with the units. This purchase will provide continuity in the Sheriff's Office fleet between current and replacement vehicles. Utilizing a cooperative contract allows the County to leverage the increased buying power of multiple jurisdictions. FINANCIAL IMPACT: Two (2) Purchase Orders totaling 167,954.60 with funding approved in FY 2019/2020 Budget. ACTION REQUESTED: Authorize County Manager to approve two (2) Purchase Orders for In-Car Camera Recording Systems for Law Enforcement vehicles offered on Houston-Galveston Area Council Purchasing Cooperative Contract EF- 0419.
Tagged Interests: funding, finance, council, strategic, budget, contract, public safety, purchasing, training, administrator, and manager

12. Purchase Order for Detention Kitchen Equipment Replacement BACKGROUND: The Detention Kitchen for the Sheriff's Office has several appliances in

need of replacement. The Detention Kitchen was built and equipped in 1996 to prepare inmate meals. Over the years, the kitchen has also been utilized to prepare the Nutrition for the Elderly program meals as well. The equipment has been repaired and maintained by Detention Maintenance and outside vendors over the years; however, due to the age and continual use, it is now time for replacement of the following items: One (1) Heavy Duty 36-inch Gas Range, one (1) Electric Food Slicer, two (2) Gas Convection Ovens, one (1) Planetary Floor Model Mixer, one (1) Gas Tilting Kettle, one (1) Reach-In Freezer, and one (1) Proofer/Heater Cabinet. These appliances are being offered on GSA
Tagged Interests: equipment, public safety, program, electric, purchasing, nutrition, and detention

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Contract Pricing GS-07F-264-BA.

Tagged Interests: contract

FINANCIAL IMPACT: 73,011.51 funding approved in FY 2019-2020 Budget. ACTION REQUESTED: Authorize County Manager to approve a Purchase Order to CVK

Enterprises in the amount of 73,011.51. Purchasing methods are in accordance with NCGS 143-129.
Tagged Interests: funding, finance, budget, purchasing, administrator, and manager

13. Amendment to Extend Contract for One Year (C 6297) Contract Pharmacy Services, Inc. BACKGROUND: The Human Services Agency utilizes a licensed

pharmacy for providing prescription and over the counter medications for use within the Union County Jail. The vendor provides medications as ordered by the County s Medical provider.
Tagged Interests: drugs, contract, services, pharmacy, license, and jail

On December 17, 2018, Union County Procurement received six (6) proposals for RFQ 2019-033, pharmaceutical management services for the Inmate Health

Program. County staff reviewed all proposals and recommended requesting approval to enter into contract with ( 5839) Contract Pharmacy Services, Inc.
Tagged Interests: health, contract, services, program, purchasing, and pharmacy

On April 15, 2019, the Board of County Commissioners authorized the County Manager to execute contract 5839, with the options to renew for two

additional one-year terms. The Human Services Agency requests approval to amend and renew contract agreement with ( 6297) Contract Pharmacy Services, Inc. for one additional year.
Tagged Interests: contract, services, pharmacy, administrator, and manager

The effective date of this contract amendment is May 15, 2020. FINANCIAL IMPACT: If contract Agreement (C 6297) is amended for an additional year,

the new amendment will continue to add to the total of the original contract (C 5839), making the total spend exceed the Manager s authorized 50,000 threshold. Sufficient funds are allocated to cover this contract amendment. (Estimated 140,000 annually). ACTION REQUESTED: Authorize the County Manager to approve an Amendment to extend the agreement (C 6297) with Contract Pharmacy Services, Inc., to provide prescription and over the counter medications for use within the Union County Jail for the Division of Public Health.
Tagged Interests: drugs, funding, health, finance, contract, services, pharmacy, administrator, manager, and jail

14. Authorize the County Manager to Continue Payments for Contract 5433, Lime- Chem Inc. BACKGROUND: Union County Public Works maintains and operates

five Water Reclamation Facilities (WRF). Four of these facilities (Crooked Creek, Tallwood, Grassy Branch, and Olde Sycamore) currently utilize a calcium hydroxide (lime) slurry
Tagged Interests: utility, Utility, contract, water, Public Works, public works, administrator, and manager

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to balance the PH and add alkalinity for sufficient wastewater treatment. 12 Mile Creek WRF is undergoing significant process changes, and as a

result, additional alkalinity is necessary. To address that need, UCPW staff added a lime feed. This will create a larger demand for lime than is covered under the current contract.
Tagged Interests: sewer and contract

IFB 2018-062 was issued to receive competitive bids from venders on various chemicals used in the wastewater treatment process. Lime-Chem was awarded

the contract, 5433, to provide calcium hydroxide based price and responsiveness. In August 2019, the BOCC approved increasing a two year total of 135,000. Since that time, use of calcium hydroxide has been greater than anticipated. This agenda item is intended to provide the County Manager the additional authority needed to execute this contract each year. FINANCIAL IMPACT: The Water Wastewater Division anticipates spending approximately 140,000.00 in each fiscal year based on estimated usage. Sufficient funding is available in the Water Wastewater Division budget in FY20. ACTION REQUESTED: Authorize the County Manger to continue payments for Contract 5433, Lime- Chem Inc.
Tagged Interests: rfp, RFP, funding, finance, sewer, budget, utility, Utility, contract, water, administrator, and manager

15. Award Request for Logo Redesign and Branding Guidelines to North Star Place Branding + Marketing BACKGROUND: Industry-recognized North Star Place

Branding + Marketing has been selected to lead a logo redesign and community branding project. This project involves thorough research, strategy, and creative identity development that will differentiate Union County and highlight its most valuable assets and strengths. Community branding is more than a logo or slogan. It adds value to a community and will allow Union County to discover and own its narrative. The results of this project will help Union County better compete for economic development, workforce talent, and establish a sense of community identity and connection with residents and visitors. Successful branding helps inspire actions and behaviors among residents that can help Union County reach its preferred future by leaning into its most authentic qualities.
Tagged Interests: recognition, market, economic development, strategic, development, Development, workforce, and behavior

On the due date for RFP 2020-016 Logo Redesign and Branding Guidelines, Union County Procurement received twenty five (25) proposals and each was

reviewed. The evaluation team shortlisted and interviewed the top three (3) firms. After interviews, the evaluation team recommended entering into negotiations with North Star Place Branding + Marketing (preferred offeror) to provide Logo Redesign and Branding Guidelines FINANCIAL IMPACT: The contract is 80,500 and is using funds in FY2020 Public Communications budget.
Tagged Interests: rfp, RFP, funding, finance, market, budget, contract, purchasing, communications, and Communications

ACTION REQUESTED: Authorize the County Manager to approve a contract for Logo Redesign and

Tagged Interests: contract, administrator, and manager

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Branding Guidelines in the amount of 80,500 and award to North Star Place Branding + Marketing, pending legal review.

Tagged Interests: legal and market

16. FY 19/20 Tax Bill Correction Report for Febuary 2020 BACKGROUND: In Accordance with North Carolina General Statutes 102-312 and 105-325, the

Board of County Commissioners is authorized to make and approve certain changes to property tax records. Approval of such changes may result in either a release, refund, or discovery of ad valorem taxes. The attached report provides detailed information on all tax bills that were modified during February 2020. Included in the report of each correction is the parcel number or property key, owner name, reason for the change, original value, original tax, corrected value, corrected tax and refund, if applicable. FINANCIAL IMPACT: Refund 2,760.51 ACTION REQUESTED: Approve the FY 19/20 Tax Bill Correction Report for February
Tagged Interests: finance, taxes, Taxes, property, ad valorem, and property tax

17. Permission for the City of Monroe to Provide Water to Customers Outside the City limits. BACKGROUND: City of Monroe recently received requests

for outside city water service at three locations 618 and 638 Deese Rd and 4001 Olive Branch Rd. The City of Monroe has indicated to UCPW that it is prepared to serve all three parcels with water, as outside City customers, if approval is granted from Union County. The County's water and sewer service agreement with the City of Monroe prohibits the City from providing service outside the City limits without the expressed, written approval of the Board of County Commissioners. Union County water is not accessible to the properties. Public Works has no objection to the City providing water service to these properties. FINANCIAL IMPACT: None. ACTION REQUESTED: Approve the request from the City of Monroe to provide water service to the following locations:
Tagged Interests: grant, finance, sewer, utility, Utility, water, Public Works, public works, and property

1. 618 Deese Rd (Parcel 09177027X) 2. 638 Deese Rd (Parcel 09177027B) 3. 4001 Olive Branch Rd (Parcel 09075011E)

Tagged Interests: property

18. Authorize Payment to NC State University BACKGROUND: Union County Sheriff's Office recently received an invoice from NC State University in the

amount of 6,103.20 for one (1) officer to attend the Administrative Officers' Management Program. Historically, the Sheriff's Office has sent many supervisors through this valuable training without issuing a purchase order, as this was not a requirement. Due to pre-audit
Tagged Interests: public safety, program, purchasing, training, university, and audit

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requirements, Finance cannot process this invoice for payment without a purchase order. Therefore, the Sheriff's Office is respectfully requesting

this invoice be approved for payment without a purchase order. FINANCIAL IMPACT: Funding of 6,103.20 approved in FY 2019-2020 Budget. ACTION REQUESTED: Approve Payment of Invoice without Purchase Order
Tagged Interests: funding, finance, budget, public safety, and purchasing

19. American Heart Association Mini-Grant Funding Opportunity BACKGROUND: Heart Disease is the number two leading cause of death in Union County, and

higher rates of this chronic disease is seen continually in the African American population.
Tagged Interests: funding, grant, and rates

The American Heart Association has announced a partnership with BlueCross BlueShield of NC to fund 20,000 to communities to implement their ideas

through mini-grants to promote heart health. This opportunity extends to organizations in the Charlotte region (Mecklenburg, Gaston and Union Counties). Non-profits, hospitals, churches, and city and county governments have been invited to apply. The grant deadline is March 30, 2020 and notification of awards will be mid-May.
Tagged Interests: nonprofit, grant, health, hospital, union, church, and healthcare

The Human Services Agency Community Support and Outreach Division's Health Promotions Community Outreach Program provides health education and

outreach activities for all Union County residents and wishes to apply for this mini-grant funding to help implement health promotion activities centered around several chronic disease initiatives that focus on heart health, stroke and hypertension. If funding is received, this will provide 20,000 in additional operating money to help provide health promotion activities, promote healthy exercise and nutrition habits, purchase and provide heart health educational materials, and host large community events, which will be held in targeted, underserved areas of the County. These initiatives are all aligned with the 2019 Community Health Assessment findings, Human Service Agency Strategic Plans, and general health education promotion efforts. FINANCIAL IMPACT: No County funding is required. The only requirement is an equal 20,000 in- kind match of personnel time, office space, and utilization of existing resources. ACTION REQUESTED: Authorize the County Manager to approve and execute the American Heart Association mini-grant application for FY21 funding to benefit the Division of Community Support and Outreach Health Promotions Community Outreach Program in its provision of awareness activities, screening services and educational programs to at-risk populations in our community.
Tagged Interests: funding, grant, health, finance, strategic, personnel, materials, risk, services, events, program, purchasing, administrator, manager, education, and nutrition

20. Union County Ag Center Events Policy Amendments BACKGROUND: The Union County Agricultural Center is the county s largest flexible meeting

Tagged Interests: agriculture, events, and policy

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space. The Agricultural Center s mission is to provide a space for the county s agriculture related meetings, workshops and programs. Our facility

features a large exhibit hall, lobby and outdoor patio space. The Banquet Hall alone is over 12,000 sq. ft., and comfortably seats 1,500 guests in an auditorium style or 750 in a banquet setting. Our functional space can be rented as a full ballroom or sectioned into three separate halls. Complimentary Wi-Fi and Audio Visual usage are also included in your rental.
Tagged Interests: facility, agriculture, program, and rental

FINANCIAL IMPACT: ACTION REQUESTED: Approval of changes

Tagged Interests: finance

21. NC Department of Public Safety - Juvenile Crime Prevention Council (JCPC) Funding Fy 2019-2020 BACKGROUND: The JCPC is a Board appointed by

Commissioners, as defined by State Statutes. The JCPC provides funding and monitors Community Based alternatives to juvenile incarceration, and provides funding for substance abuse prevention strategies and programs.
Tagged Interests: funding, council, appointments, public safety, program, and crime

Funding for JCPC programs is generally adopted in the State Budget and assigned to County programs by a formula grant. Normally, a county JCPC

approves a budget for the upcoming fiscal year, which is then submitted to the North Carolina Department of Juvenile Justice and Delinquency Prevention (the DJJ). The attached funding plan was developed and approved by the JCPC Board, and represents the Board's plan for how the funds will be spent for the 2019-20 fiscal year.
Tagged Interests: funding, grant, budget, and program

The JCPC Board previously approved 375,486 for County programs for the 2019-20 fiscal year. The revised Funding Allocation Plan allocates additional

funding from the State in the amount of 17,500 to the following programs; Transforming Youth Movement SHIFT Restitution/Community Service 17,500. The total revised funding for County programs is 392,986.
Tagged Interests: funding, program, and youth

The JCPC budget is normally approved as a pass through line item in the County budget, meaning that the amount approved by the State is received by

the County and then used for the JCPC program.
Tagged Interests: budget and program

Union County has not approved JCPC programs in line-item detail in the past; rather, the JCPC Board normally negotiates, approves, and monitors line

item detail within the amount of funds allocated to the program, and provides a recommended budget to Commissioners. FINANCIAL IMPACT: No financial impact to the County. ACTION REQUESTED: Approve Revised County Funding Allocation Plan for FY 2019-2020 and adopt Budget Amendment 17.
Tagged Interests: funding, finance, budget, and program

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22. Banking Resolutions and Signature CardsBACKGROUND: The BB T Resolution was previously adopted on December 2, 2019. FINANCIAL IMPACT: N/A ACTION

REQUESTED: Adopt Resolution and Agreement for Deposit Account for BB T in the event of personnel changes. Authorize the Chairman, Vice Chairman, of the Board of Commissioners, County Manager and appointed Finance Officer to sign the signature cards, addendums and incumbency certificates on behalf of Union County as necessary.
Tagged Interests: finance, appointments, personnel, events, administrator, and manager

Minutes

23. Minutes for Approval BACKGROUND: Draft minutes have been sent to the Board for review and approval on the Consent Agenda. FINANCIAL IMPACT: N/A

ACTION REQUESTED: Approve minutes as an item on the Consent Agenda
Tagged Interests: finance

Information Only

Old Business

Tagged Interests: business

New Business

Tagged Interests: business

24. Union County 2050 Comprehensive Plan Update BACKGROUND: Union County is three months into the comprehensive plan update process. Archie Morgan,

Chairman of the Coordinating Committee for the process, will provide a status update of work to date. The Coordinating Committee has approved four different vision statements of the county in 2050 for public feedback during the month of March. Mr. Morgan will present the vision statements for Commission and citizen comments and feedback in the first two weeks of the comment period, as well as forecast work over the next three months.
Tagged Interests: strategic and boards and commissions

The attached presentation includes the vision statements that were presented to the public at the community meetings. FINANCIAL IMPACT: None. ACTION

REQUESTED: Information and Feedback
Tagged Interests: finance and strategic

25. Critical Intersection Analysis Design and Cost Estimation Project Status Update

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BACKGROUND: Union County, in cooperation with the NCDOT, Waxhaw, Monroe, Stallings, and Unionville, has developed two alternative designs at six

intersections identified through the 2019 Critical Intersection Analysis. The intersections are below:

1. NC 75 and NC 16 (Waxhaw) 2. NC 75 and Old Providence (Waxhaw) 3. Forest Lawn and Potter (Weddington) 4. Sutherland and Walkup (Monroe) 5. Lawyers

and Stevens Mill (Stallings) 6. NC 200 and Old Camden (Unionville)
Tagged Interests: legal

A consultant is assisting the County in analyzing the intersections, with designs out for public comment through March 30. Bjorn Hansen will provide

an update of the process, review the alternatives being considered, and public feedback to date. The recommended designs and cost estimates will be presented to the Commission in May for approval, with the project scheduled for completion in June. FINANCIAL IMPACT: None. ACTION REQUESTED: Information and Feedback
Tagged Interests: finance, boards and commissions, and services

26. Update from Health Director on Public Health Readiness BACKGROUND: The spread of COVID-19 is an evolving issue around the country. Public Health

staff are engaged with North Carolina's Division of Public Health and community partners to insure appropriate preparedness. FINANCIAL IMPACT: ACTION REQUESTED: Receive an update regarding Public Health readiness regarding COVID-19.
Tagged Interests: coronavirus, health, and finance

27. Fire Funding District Implementation BACKGROUND: This resolution will set the public hearing date for the creation of the new volunteer fire

department tax districts. The resolution does not create the districts or set funding levels. In order for the Board of County Commissioners to establish new funding districts, it must first hold a public hearing. FINANCIAL IMPACT: None ACTION REQUESTED: Adopt Resolution Regarding the Process for Establishment of Certain Service Tax Districts for the Purpose of Providing Fire and Rescue Services
Tagged Interests: funding, finance, taxes, Taxes, fire departments and districts, services, hearing, and volunteer

County Manager's Comments

Tagged Interests: administrator and manager

Commissioners' Comments

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28. Closed Session BACKGROUND: FINANCIAL IMPACT: ACTION REQUESTED:

Tagged Interests: finance

Adjournment

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Invocation -

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Clerk to the Board TITLE

Commissioner Stony Rushing PUBLIC HEARING: PRESENTATION:

Tagged Interests: hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: BACKGROUND

FINANCIAL IMPACT

Tagged Interests: finance

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Employee Recognition - 3.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Veterans Services TITLE

Tagged Interests: veterans and services

Introduction of Allan Tarcyznski, Veterans Services Officer PUBLIC HEARING: No PRESENTATION: Yes

Tagged Interests: veterans, services, and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Michelle Marcano 704-283-3711

ACTION REQUESTED: Introduction of Allan Tarcyznski, Veterans Services Officer BACKGROUND

Tagged Interests: veterans and services

Allan Tarcyznski joined the Veterans Services Office on January 6, 2020, as the County's newest Veterans Services Officer. Allan served a total of 28

years in the military; three (3) years Active Army, eight (8) years North Carolina Army National Guard, and 17 years Active Guard Reserve (AGR), retiring in 2015. Duty stations included Fort Sill, Oklahoma, and the surrounding Monroe/Albemarle/Charlotte areas. After retiring, Mr. Tarcyznski worked at Corning, Inc. in Midland, NC until he took the position as a Veterans Services Officer.
Tagged Interests: veterans, services, and military

Mr. Tarcyznski holds a Bachelor of Science in Interdisciplinary Studies, Business Management and Accounting from Liberty University. He is married

and has five children, and lives in Union County.
Tagged Interests: business and university

FINANCIAL IMPACT N/A

Tagged Interests: finance

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Employee Recognition - 4.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

NC Certified Local Governmental Finance Officer Certification PUBLIC HEARING: No PRESENTATION: Yes

Tagged Interests: finance and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Deborah H. Cox, C.P.A. Controller 704-283-3523

ACTION REQUESTED:

Recognize Amanda Austin for completing the North Carolina Government Finance Officers certification program; and congratulate Amanda on meeting the

program's standards of experience, education, and examination to receive certification as a North Carolina Certified Local Governmental Finance Officer, (CLGFO).
Tagged Interests: recognition, finance, program, and education

BACKGROUND Since 1985 the North Carolina Government Finance Officers Association (NCGFOA) has offered a program of voluntary certification for local

governmental finance officers. Its purposes are to: provide greater service to the public and the management of local government, recognize achievement of an established level of competency and proficiency among finance officers, promote continuing professional development of finance officers, and enhance their professional image.
Tagged Interests: recognition, finance, development, program, and Development

Those who meet the program's standards of experience, education, and examination will become a North Carolina Certified Local Governmental Finance

Officer.
Tagged Interests: finance, program, and education

FINANCIAL IMPACT No financial impact.

Tagged Interests: finance

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Employee Recognition - 5.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

NC Certified Local Governmental Finance Officer Certificate Renewal PUBLIC HEARING: No PRESENTATION: Yes

Tagged Interests: finance and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Deborah H. Cox, C.P.A. Controller 704-283-3523

ACTION REQUESTED: Congratulate Beverly Liles on the successful first renewal of her NCCertified Local Government Finance Officer's certification.

BACKGROUND
Tagged Interests: finance

Since 1985 the North Carolina Government Finance Officers Association (NCGFOA) has offered a program of voluntary certification for local

governmental finance officers. Its purposes are to: provide greater service to the public and the management of local government, recognize achievement of an established level of competency and proficiency among finance officers, promote continuing professional development of finance officers, and enhance their professional image.
Tagged Interests: recognition, finance, development, program, and Development

This certification must be renewed every five years. Renewal may be achieved by accumulating professional training hours by attending courses,

conferences, and other continuing education events, as well as from professional contributions. Certified Finance Officers should accumulate no less than 100 professional training hours.
Tagged Interests: finance, events, training, and education

FINANCIAL IMPACT No financial impact.

Tagged Interests: finance

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Employee Recognition - 6.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

Procurement Division-2019 Sustained Professional Purchasing Award (SPPA) PUBLIC HEARING: No PRESENTATION: Yes

Tagged Interests: purchasing and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Cheryl Wright and Procurement Team 704-283-3563

Tagged Interests: purchasing

ACTION REQUESTED: Recognition of Procurement Department for receiving the Carolinas Association of Governmental Purchasing 2019 Sustained

Professional Purchasing Award (SPPA).
Tagged Interests: recognition and purchasing

BACKGROUND The Union County Procurement Department met the requirements to receive the Carolinas Association of Governmental Purchasing (CAGP) 2019

Sustained Professional Purchasing Award (SPPA). The SPPA award was presented to the Procurement Team on March 5, 2020, at the annual CAGP Conference in Pinehurst, NC. The Procurement Team responded to the detailed application process that required substantial documentation. The SPPA award is presented annually by the CAGP organization to member agencies that have demonstrated excellence in purchasing standards during the calendar year.
Tagged Interests: purchasing

FINANCIAL IMPACT None

Tagged Interests: finance

Page 18 of 196

Employee Recognition - 7.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

NC Certified Local Government Purchasing Officer Certification (CLGPO) PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: purchasing and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Cheryl Wright 704-283-3563

ACTION REQUESTED:

Recognize Vicky Watts for completing the North Carolina Certified Local Government Purchasing Officer certification program; and congratulate Vicky

on meeting the program s standards of experience, education and examination to receive certification as a North Carolina Certified Local Government Purchasing Officer (CLGPO)
Tagged Interests: recognition, program, purchasing, and education

BACKGROUND Since 1986, the Carolinas Association of Governmental Purchasing has offered a voluntary certification program for governmental purchasing

officers. The purposes of the CLGPO program are to: provide greater service to taxpayers through more efficient purchasing, recognize achievement of an established level of competency and proficiency among purchasing officials and provide continuing professional development of purchasing officials and enhance their professional image.
Tagged Interests: recognition, development, program, purchasing, and Development

Those who meet the program s standards of experience, education, and examination become a North Carolina Certified Local Government Purchasing

Officer. Vicky Watts met the required program standards and received her CLGPO certification in 2020.
Tagged Interests: program, purchasing, and education

FINANCIAL IMPACT No financial impact.

Tagged Interests: finance

Page 19 of 196

Employee Recognition - 8.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Human Resources TITLE

Tagged Interests: human resources

Employee Recognition PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: recognition and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Jennifer Davis 704-283-3803

ACTION REQUESTED: Acknowledge employee service award recipients for the month of March.

BACKGROUND The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years, 15

years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Interests: recognition and program

SERVICE AWARD RECIPIENTS Employee Name Division Union County Service Jessica Cross 911 Communications 5 Years Jessica Huskey 911 Communications 5

Years Jody Harvey Public Works 5 Years Kevin Ciucevich II Sheriff s Office 5 Years Daniel Stroud Sheriff s Office 5 Years Jessica Gaddy Social Services 5 Years Karina Santiago Social Services 5 Years Ellen Distante Tax Administration 5 Years Allan Teliszewski Tax Administration 5 Years Employee Name Division Union County Service Eugene Henderson Human Services Business
Tagged Interests: business, 911, social services, taxes, Taxes, public safety, services, communications, Public Works, public works, and Communications

Ops 10 Years

Megan Kimball Sheriff s Office 10 Years Dustin Medlin Sheriff s Office 10 Years Pilar Nieves Sheriff s Office 10 Years Yohance Prince Sheriff s

Office 10 Years Desiree Blackmon Sheriff s Office 10 Years
Tagged Interests: public safety

Page 20 of 196

Teresa Kazamias Social Services 10 Years Employee Name Division Union County Service Elaina Wolfe Library 15 Years Deborah Patterson Social Services

15 Years
Tagged Interests: social services, services, and library

FINANCIAL IMPACT n/a

Tagged Interests: finance

ATTACHMENTS: Description Type March Service Awards Backup Material

Page 21 of 196

SERVICE AWARD RECIPIENTS Employee Name Division Union County Service

Jessica Cross 911 Communications 5 Years

Tagged Interests: 911, communications, and Communications

Jessica Huskey 911 Communications 5 Years

Tagged Interests: 911, communications, and Communications

Jody Harvey Public Works 5 Years

Tagged Interests: Public Works and public works

Kevin Ciucevich II Sheriff s Office 5 Years

Tagged Interests: public safety

Daniel Stroud Sheriff s Office 5 Years

Tagged Interests: public safety

Jessica Gaddy Social Services 5 Years

Tagged Interests: social services and services

Karina Santiago Social Services 5 Years

Tagged Interests: social services and services

Ellen Distante Tax Administration 5 Years

Tagged Interests: taxes and Taxes

Allan Teliszewski Tax Administration 5 Years

Tagged Interests: taxes and Taxes

Employee Name Division Union County Service

Eugene Henderson Human Services Business Ops 10 Years

Tagged Interests: business and services

Megan Kimball Sheriff s Office 10 Years

Tagged Interests: public safety

Dustin Medlin Sheriff s Office 10 Years

Tagged Interests: public safety

Pilar Nieves Sheriff s Office 10 Years

Tagged Interests: public safety

Yohance Prince Sheriff s Office 10 Years

Tagged Interests: public safety

Desiree Blackmon Sheriff s Office 10 Years

Tagged Interests: public safety

Teresa Kazamias Social Services 10 Years

Tagged Interests: social services and services

Employee Name Division Union County Service

Elaina Wolfe Library 15 Years

Tagged Interests: library

Deborah Patterson Social Services 15 Years

Tagged Interests: social services and services

Page 22 of 196

Employee Recognition - 9.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Clerk to the Board TITLE

Recognition by Sheriff Eddie Cathey PUBLIC HEARING: PRESENTATION:

Tagged Interests: recognition, public safety, and hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: BACKGROUND

FINANCIAL IMPACT

Tagged Interests: finance

Page 23 of 196

Contracts and Purchase Orders over 50,000 - 10.

Tagged Interests: contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

Auditing Services Contract PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: contract, services, hearing, and audit

INFORMATION CONTACT TELEPHONE NUMBERS Deborah H. Cox, C.P.A. Controller 704-283-3523

ACTION REQUESTED: Approve contract with Elliott Davis PLLC to conduct the financial audit for FY 2020 and authorize the chairman to execute the

contract.
Tagged Interests: finance, contract, and audit

BACKGROUND The Finance Department issued a Request for Proposal, (RFP 2020-047), to assist with selecting an auditing firm to provide the external

annual auditing services as required by the North Carolina Local Government Commission (LGC). The County received nine (9) proposals and met with the top three (3) firms for presentations and interviews. During the RFP process, staff secured annual pricing information from all firms for a five-year period. The County will follow the LGC requirement of securing annual approval from the Board of Commissioners of the selected firm prior to awarding the annual financial audit contract each year.
Tagged Interests: rfp, RFP, finance, boards and commissions, contract, services, and audit

The evaluation committee reviewed valuable information during the proposal/ presentation/interview process for this project. As a result, Elliott

Davis PLLC, presented the best comprehensive approach to providing financial auditing services for Union County.
Tagged Interests: finance, services, and audit

The committee recommendation is to award a contract to Elliott Davis PLLC to perform the financial audit of the County's accounting records for FY

2020; and to prepare the Annual Financial Information Report (AFIR).
Tagged Interests: finance, contract, and audit

FINANCIAL IMPACT FY 2020, the total cost will be 78,000: 75,000 to perform the financial audit and 3,000 to prepare the Annual Financial Information

Report (AFIR).
Tagged Interests: finance and audit

Page 24 of 196

Contracts and Purchase Orders over 50,000 - 11.

Tagged Interests: contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Sheriffs Office/AnimalServices TITLE

Tagged Interests: public safety

Purchase of In-Car Cameras for Law Enforcement Vehicles PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: public safety, purchasing, and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Dorothy Thomas, Business Manager 704-283-3578

Tagged Interests: business and manager

ACTION REQUESTED:

Authorize County Manager to approve two (2) Purchase Orders for In-Car Camera Recording Systems for Law Enforcement vehicles offered on

Houston-Galveston Area Council Purchasing Cooperative Contract EF-0419.
Tagged Interests: council, contract, public safety, purchasing, administrator, and manager

BACKGROUND Flashback Video Recording Systems, provided by SF Mobile-Vision, Inc. (formerly known as L3 Mobile-Vision, Inc.), have been installed in

Union County law enforcement vehicles for several years. Officers have received training and are familiar with the units. This purchase will provide continuity in the Sheriff's Office fleet between current and replacement vehicles. Utilizing a cooperative contract allows the County to leverage the increased buying power of multiple jurisdictions.
Tagged Interests: strategic, contract, public safety, purchasing, and training

FINANCIAL IMPACT Two (2) Purchase Orders totaling 167,954.60 with funding approved in FY 2019/2020 Budget.

Tagged Interests: funding, finance, budget, and purchasing

ATTACHMENTS: Description Type Quote Cover Memo Quote Cover Memo

Page 25 of 196

Page 26 of 196

Page 27 of 196

Contracts and Purchase Orders over 50,000 - 12.

Tagged Interests: contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 3/16/2020 DEPARTMENT: Sheriffs Office/AnimalServices TITLE

Tagged Interests: public safety

Purchase Order for Detention Kitchen Equipment Replacement PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: equipment, purchasing, hearing, and detention

INFORMATION CONTACT TELEPHONE NUMBERS Dorothy Thomas, Business Manager 704-283-3578

Tagged Interests: business and manager