NC - Southern Pines: TOWN COUNCIL

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TOWN COUNCIL

AGENDA

Agenda Meeting of the Southern Pines Tow n Council July 8, 2020, 6:00 PM, Virtual Meeting

Tagged Interests: council

Southern Pines Town Council Agenda Meeting on July 8, 2020 at 6:00 PM:

Attend using your computer or smartphone to watch and listen to the proceedings and to provide comment when prompted. Register for the meeting in

advance by going to: https://attendee.gotowebinar.com/register/261315838845832207

Attend using your telephone to listen to the proceedings and to provide comment when prompted. At the meeting time, dial (631) 992-3221 then use

Audio Access Code 507-220-097.

Attend using the GoToWebinar app on your tablet or smartphone by entering Webinar ID 104- 742-499

Call to Order

1. Manager s Comments

Tagged Interests: manager

2. Consent Agenda requested for adoption evening of Agenda Meeting

All items listed are considered routine and will be enacted by one motion and without discussion.

A. Adopt Agenda Meeting Minutes of February 5, 2020, Regular Business Meeting Minutes of February 11, 2020, Worksession Meeting Minutes of April 27,

2020, Worksession Meeting Minutes of May 26, 2020, Agenda Meeting Minutes of June 3, 2020 and Regular Meeting Minutes of June 9, 2020.
Tagged Interests: business

B. Budget Amendments

Tagged Interests: budget

- Capital Project Renovation Fund - 87,500

Tagged Interests: capital spending and Capital Spending

C. Termination of current EMS Agreement

Tagged Interests: EMS

D. Approval of new EMS Agreement

Tagged Interests: EMS

E. RD-02-20 - A Resolution by The Town of Southern Pines Town Council officially accepting an offer of dedication to the public for a portion of Byrd

and Davis Street
Tagged Interests: council and streets

F. Adoption of the 2019 Local Water Supply Plan (LWSP) for the Town of Southern Pines

Tagged Interests: utility, Utility, and water

3. Architectural Reviews may be adopted evening of Agenda Meeting

A. AR-09-20 Commercial Accessory Structure Temporary Modular Classroom Extension Request; 340 E. Massachusetts Avenue; Applicant, Amy Jill Connett on

behalf of Emmanuel Episcopal Church
Tagged Interests: church and commercial

4. Public Hearings

Tagged Interests: hearing

A. CU-04-20 and S-18-20: A Conditional Use Permit and Major Subdivision Preliminary Plat for Modifying Lots

Tagged Interests: zoning and subdivision

10-18 and 30-34 Within an Existing Residential Development; Applicants: Blackpoint Development, LLC (Jim Kirkpatrick); Tim Carpenter of LKC

Engineering, Authorized Agent
Tagged Interests: development, Development, and engineering

5. Miscellaneous requested for adoption evening of Agenda meeting

A. Written Decision of the Council for CU-03-20, Forest Creek CUP Amendment.

Tagged Interests: council

B. WP-03-20: Watershed Protection Permit Request; 5/70 Allocation for New Single Family Residence at 430 N. Bennett Street; Petitioner: Ryan Paschal

Tagged Interests: streets and watershed

C. WP-04-20: Watershed Protection Permit Request; 5/70 Allocation to Add a Concrete Surface; 335 E. Vermont Avenue; Petitioner: Tristan A. De Los

Reyes
Tagged Interests: watershed

Minutes

Agenda Meeting of the Southern Pines Town Council

Tagged Interests: council

November 5, 2020, 6:00 PM, C. Michael Haney Community Room, Southern Pines Police Department

Tagged Interests: public safety

450 West Pennsylvania Avenue

Absent: Mayor Pro Tem Murphy

1. Manager s Comments

Tagged Interests: manager

Town Manager Parsons stated Mr. Koontz has requested to be heard prior to AR-02-20 and it was agreed upon to move AR-01-20 to item 4.A and AR-02-20

would be moved to item 4.B.
Tagged Interests: manager

2. Consent Agenda

All items listed below are considered routine and will be enacted by one motion and without discussion.

A. Adopt Worksession Meeting Minutes of November 25, 2019 and Agenda Meeting Minutes of December 4, 2019 as written.

Minutes were accepted as written.

B. Board Appointments Appearance Commission

Tagged Interests: boards and commissions and appointments

Discussion ensued regarding potential suggested appointments. Council unanimously agreed to add the suggested appointments to the agenda for the

Regular Business Meeting next week.
Tagged Interests: business, council, boards and commissions, and appointments

C. Town of Southern Pines Code of Ordinances Amendment to Chapters 72 90.

Tagged Interests: ordinance

Planning Director Grieve stated these items remain as requested at the Worksession.

Tagged Interests: planning

D. Comprehensive Long Range Plan Short Term Work Program Update

Tagged Interests: program

Planning Director Grieve provided an update on this item and discussed his previous meetings with the Planning Board and provided updates to town

project plans as well as the suggested language of the proposed updated ordinances.
Tagged Interests: planning, ordinance, and boards and commissions

Town Manager Parsons suggested Council make the motions for this option this evening or move this item from the Consent Agenda item for the Regular

Business Meeting.
Tagged Interests: business, council, and manager

Council unanimously agreed to leave it on the current agenda and move if off of the Consent Agenda.

Tagged Interests: council

E. Approval of Ten-Year Lease of Town Property to Sunrise Theatre Preservation Group, Inc.

Tagged Interests: leasing, preservation, and property

Town Manager Parsons provided an overview of this item and explained the need because this involves two separate properties.

Tagged Interests: manager

3. Budget Amendments

Tagged Interests: budget

DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund

Fund Balance Appropriations

Tagged Interests: funding

10-397-1000

59,500

Recreation Contractual Services 10-620-4500 59,500

Tagged Interests: services and recreation

Town Manager Parsons reviewed the requested budget amendments including one unexpected cost share item involving the Sandsharks, which are not

interested in participating with the contributions of the cost of the installation of the cameras. Mr. Parsons will follow up with more details when he gets more information this week regarding this request of an additional 3,875.00 which Council unanimously agreed to add.
Tagged Interests: council, budget, and manager

4. Architectural Reviews

A. AR-02-20: Forest Creek Gatehouse Addition; 200 Meyer Farm Drive; Applicant, Mr. Dave Friesma

Tagged Interests: agriculture

Planner Russel provided an overview of the item with pictures of the proposed request. Planner Russell referred to the required 80 brick material and

addressed the existing materials and colors of the materials of the proposed addition to match the existing gate house.
Tagged Interests: materials

Dave Friesma further discussed the request to maintain the original look of the existing gatehouse with the addition while keeping the look of the

existing materials except for the logs that were relocated here.
Tagged Interests: materials

B. AR-01-20 Eagles Landing Apartments Applicant, Koontz Designs on behalf of ZP NO 340 LLC

Planner Long provided an overview of the item with an aerial map and property identification of two parcels. The site is zoned PD for high density

residential. Planner Long stated the requested application does not comply with the UDO and further discussed procedures to continue with the current request. This AR is specific to the clubhouse and surrounding buildings.
Tagged Interests: Homebuilder, zoning, procedure, property, and UDO

Bob Koontz stated he is representing the developer and discussed the application including the site plans, elevations, building materials, etc. Mr.

Koontz discussed the modified building materials, metal roofs, large trim boards, etc. to allow the architectural elements of a unique look more characteristic of Southern Pines.
Tagged Interests: Homebuilder, economic development, boards and commissions, and materials

Council discussed the brick exterior percentage that would be needed for compliance for each structure.

Tagged Interests: council and compliance

Planning Director Grieve stated the base requirement is 80 brick.

Tagged Interests: planning

Mr. Koontz elaborated more on the front fa ade, sides and second story of brick would be considerably more weighted and they want to keep the more

residential look and attractive trim.

Mayor Haney stated although it is an attractive building, we have to keep closely in line with the requirements.

Tagged Interests: Homebuilder

Councilmember Saulnier discussed current requirements and what the adjacent residents will see when they walk out of their doors.

Mr. Koontz further discussed the fiber cement addition with the long facade, etc. and much more durable this material is. Mr. Koontz stated they

would not be using any vinyl material, it will all be fiber cement and masonry brick.
Tagged Interests: Telecommunications and telecommunications

Discussion ensued regarding building materials, the standards for the current code, Council variances, allowances, etc.

Tagged Interests: Homebuilder, council, and materials

Mr. Koontz further discussed the front and rear of the club house elevations and examples with color schemes of the building materials including the

pool deck. Mr. Koontz also reviewed the maintenance building and building materials, mail kiosk, designed signage, planter pots and the resident s only entrance signage.
Tagged Interests: Homebuilder, materials, advertising, and signage

Mayor Haney asked for feedback from Councilmembers regarding the variances with the required 80 percent brick.

Councilmember Lancaster stated it s a nice looking building and because of the unique location of the building would not be readily seen, he is okay

with the requested variance.
Tagged Interests: Homebuilder

Councilmember Saulnier stated the remote location will not be very visible and would make this variance more acceptable.

Discussion ensued.

Council unanimously agreed to move forward with the request.

Tagged Interests: council

5. Miscellaneous

A. WP-01-20: Watershed Protection Permit Request; 5/70 Allocation for a New Single Family Residence at 225 West Vermont Avenue; Petitioner: Fifteen

Pinecones, LLC
Tagged Interests: watershed

Planning Director Grieve provided an overview of the item.

Tagged Interests: planning

Town Manager Parsons spoke regarding the residential space and some initial conceptual plans and how they have to come back before Council and ask

for what is in compliance.
Tagged Interests: council, compliance, and manager

As so incorporated to these minutes of February 5, 2020 are exact copies as so recorded in the ordinance and resolution books of the Town of Southern

Pines as fully set out in the minutes.
Tagged Interests: ordinance

There being no further business the meeting adjourned at 7:24 p.m.

Tagged Interests: business

Peggy K. Smith Town Clerk

Minutes

Regular Business Meeting of the Southern Pines Town Council February 11, 2020, 6:00 PM, Douglass Community Center

Tagged Interests: business, council, and community center

1185 W. Pennsylvania Avenue

Present: Mayor Carol Haney, Mayor Pro Tem Paul Murphy Councilmember Mitch Lancaster, Councilmember Bill Pate and Councilmember Mike Saulnier

Call To Order

Pledge of Allegiance

1. Manager s Comments

Tagged Interests: manager

Town Manager Parsons provided an overview of the Consent Agenda.

Tagged Interests: manager

2. Consent Agenda

All items listed below are considered routine and will be enacted by one motion and without discussion.

A. Adopt Worksession Meeting Minutes of November 25, 2019 and Agenda Meeting Minutes of December 4, 2019.

B. Board Appointments

Tagged Interests: boards and commissions and appointments

Appearance Commission Barry Stabile 2-11-20 to 2-10-23 Library Advisory Board Abbey Bishop 1-01-20 to 12-31-22 Board of Zoning Adjustment Christopher

Platt 2-11-20 to 2-12-23
Tagged Interests: boards and commissions, zoning, and library

C. Town of Southern Pines Code of Ordinances Amendment to Chapters 72 90.

Tagged Interests: ordinance

D. Resolution Approving Sanitary Sewer Asset Management Plan

Tagged Interests: sewer, utility, and Utility

E. Approval of Ten-Year Lease of Town Property to Sunrise Theater Preservation Group, Inc.

Tagged Interests: leasing, preservation, and property

3. Budget Amendments

Tagged Interests: budget

DEPARTMENT LINE ITEM CODE INCREASE

General Fund Fund Balance Appropriations 10-397-1000 63,375.00

Tagged Interests: funding

Recreation Contractual Services 10-620-4500 63,375.00

Tagged Interests: services and recreation

General Fund Transfer to Building Renovation 10-670-4000 13,000.00 Fund

Tagged Interests: Homebuilder

General Fund Fund Balance Appropriations 10-397-1000 13,000.00

Tagged Interests: funding

Upon motion by Councilmember Mike Saulnier, seconded by Councilmember Bill Pate and carried unanimously 5-0, the Consent Agenda was approved as

presented.

4. Architectural Reviews

A. AR-02-20: Forest Creek Gatehouse Addition; 200 Meyer Farm Drive; Applicant, Mr. Dave Friesma

Tagged Interests: agriculture

Planner Suzy Russell provided a brief overview of the item with architectural drawings.

Upon motion by Councilman Saulnier, seconded by Councilman Pate and carried unanimously 5-0 to approve AR-02-20 as follows:

Mayor Haney Aye Mayor Pro Tem Murphy - Aye Councilwoman Lancaster Aye Councilman Pate - Aye Councilman Saulnier Aye

B. AR-01-20: Eagles Landing Apartments Applicant; Koontz Designs on behalf of ZP NO 340 LLC

Planner Lauren Long provided a brief overview of the item with maps showing elevations, etc. with minor deviations.

Upon motion by Councilman Saulnier, seconded by Mayor Pro Tem Murphy and carried unanimously 5-0 to approve AR-01-20 as follows:

Mayor Haney Aye Mayor Pro Tem Murphy - Aye Councilwoman Lancaster Aye Councilman Pate - Aye Councilman Saulnier Aye

5. Miscellaneous

A. WP-01-20: Watershed Protection Permit Request; 5/70 Allocation for a New Single Family Residence 220 West Vermont Avenue; Petitioner: Fifteen

Pinecones, LLC
Tagged Interests: watershed

Planning Director BJ Grieve provided a brief overview of the item with an aerial map.

Tagged Interests: planning

Councilman Saulnier moved to approve WP-01-20 in the Town of Southern Pines that will deduct the project acreage from the Towns official 5/70

Watershed Tower, this motion was seconded by Councilman Pate and carried unanimously 5-0 to approve WP-01-20 as follows:
Tagged Interests: cell tower, Cell tower, and watershed

Mayor Haney Aye Mayor Pro Tem Murphy - Aye Councilwoman Lancaster Aye Councilman Pate - Aye Councilman Saulnier Aye

B. Comprehensive Long Range Plan Short Term Work Program Update

Tagged Interests: program

Planning Director Grieve provided a brief overview of the item.

Tagged Interests: planning

Councilman Saulnier moved to approve the report prepared by the Planning Director and recommended for approval by the Planning Board to adopt the 10

projects listed in the Short Term Work Program, as well as the 4 additional projects, and that the Town use the reports informed discussion about the annual budget as provided for in Chapter 11 of the Town of Southern Pines Long Range Comprehensive Plan. Councilman Pate seconded this motion and it was carried unanimously 5-0 as follows:
Tagged Interests: planning, strategic, boards and commissions, budget, and program

Mayor Haney Aye Mayor Pro Tem Murphy - Aye Councilwoman Lancaster Aye Councilman Pate - Aye Councilman Saulnier Aye

6. Public Comments

Upon motion by Councilmember Mitch Lancaster, seconded by Councilmember Bill Pate carried unanimously 3-0, the meeting was adjourned.

As so incorporated to these minutes of February 11, 2020, are exact copies as so recorded in the ordinance and resolution books of the Town of

Southern Pines as fully set out in the minutes.
Tagged Interests: ordinance

There being no further business the meeting adjourned at 6:15 p.m.

Tagged Interests: business

____________________________ Elizabeth Robertson

Clerical Assistant III

MINUTES

Town of Southern Pines Worksession

Monday April 27, 2020, 3:00 PM

Please register for Southern Pines Town Council Work Session on Apr 27, 2020 3:00 PM EDT at:

Tagged Interests: council

https://attendee.gotowebinar.com/register/8138316094581856526.

After registering, you will receive a confirmation email containing information about joining the

webinar. To call-in using a telephone, call (415) 655-0052 and use Audio Access Code 124- 181-172.

Worksession Agenda

1. Final Draft Southern Pines Gateway Existing Conditions Report Planning Director B.J. Grieve

Tagged Interests: planning and gateway

Planning Director Grieve provided an overview of the item.

Tagged Interests: planning

Matt Day, Principal Planner of Triangle J Council of Governments provided a power point presentation outlining the final draft of the Southern Pines

Gateway Existing Conditions Report to the Town Council.
Tagged Interests: council and gateway

Council discussed all options that Mr. Day presented regarding the eight sub-districts in this area, surrounding assets, plans for possible future

sidewalks, water, sewer, proximity of best uses, the SWOT analysis, infrastructure, building out phases, etc.
Tagged Interests: Homebuilder, council, sewer, streets, utility, Utility, water, and Pedestrian

A general discussion was held regarding what next steps would look like should Council wish to pursue them amongst other priorities.

Tagged Interests: council

Director Grieve discussed the market analysis and public/private partnership that might be further studied as part of a next Phase. He discussed the

options of doing nothing else at this time and relying on the current UDO language, having Triangle J move forward with a continued Study that would represent a Code exercise, or bringing in a consultant to develop a full Plan and market it. Both Director Grieve and Mr. Day recommended against the second option, and it was reported that pursuing the third would cost an estimated seventy-five to one- hundred thousand dollars.
Tagged Interests: market, services, and UDO

Councilman Pate stated we can always go back and reconsider options at later dates, particularly given the current Budget situation and unknown

future impact of the pandemic on available funds. Both Manager Parsons and Director Grieve agreed, with the caveat that at some stage enough parcels will have developed that a planning exercise will have less value.
Tagged Interests: planning, funding, budget, property, and manager

Mayor Haney thanked Mr. Day and Triangle J for their efforts with this study and other matters involving the Town and area. It was consensus that

further study would not be pursued at this time given Budget constraints and the current efforts in west Southern Pines, but that it may be a consideration in the future.
Tagged Interests: budget

2. Proposed Land Exchange between the Town of Southern Pines and Pinehurst Surgical Clinic Realty, LLC Assistant Town Manager Chris Kennedy

Tagged Interests: manager

Assistant Town Manager Kennedy provided an overview of the item and recommended Council proceed with the proposed land exchange. Mr. Kennedy

explained the benefits to the Town and stated this would be an asset to the Town. He explained that this would best be considered in conjunction with the Preliminary Development Plan scheduled to come before the Council and that they likely should not act on it ahead of deciding on that Plan.
Tagged Interests: council, development, Development, and manager

Town Council unanimously agreed to move the item forward for further consideration.

Tagged Interests: council

3. Water Purchase Contract between the Town of Southern Pines and Carolina Water Service, Inc. of North Carolina Assistant Town Manager Chris Kennedy

(Request for adoption)
Tagged Interests: utility, Utility, contract, water, purchasing, and manager

Assistant Town Manager Kennedy provided a brief overview of the item.

Tagged Interests: manager

Upon motion by Councilman Saulnier, seconded by Mayor Pro Tem Murphy and carried unanimously 5-0, the Water Purchase Contract was approved as

presented as follows:
Tagged Interests: utility, Utility, contract, water, and purchasing

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

4. Resolution Establishing Use of Electronic Meetings for the Town of Southern Pines Town Attorney Doug Gill and Planning Director B.J. Grieve

Tagged Interests: planning and legal

Town Attorney Doug Gill reviewed the suggested Resolution Establishing Use of Electronic Meetings for the Town of Southern Pines.

Tagged Interests: legal

Planning Director Grieve provided details on how this will be more convenient in the future when the case arises to utilize it.

Tagged Interests: planning

Attorney Gill further discussed the decision of Council to determine what actions they would like to be included in the resolution and the procedures

prior to the beginning of the meetings and at the end of the meetings. Discussion ensued regarding public comments and the ability for the public to participate in public comments.
Tagged Interests: council, legal, and procedure

Planning Director Grieve explained the proposed procedures to access and participate in the virtual meetings.

Tagged Interests: planning and procedure

Upon motion by Councilman Saulnier, seconded by Councilman Pate and carried unanimously 5-0, the Resolution was approved as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

5. Draft FY 20-21 General Fund Updates Town Manager Parsons

Tagged Interests: manager

Town Manager Parsons provided an updated copy of the draft of the fiscal year 2020-2021 General Fund balance sheet and explained the changes that had

occurred since the Retreat.
Tagged Interests: manager

General discussion ensued amongst Council regarding the requested need for an updated payroll software program, the requested new fire truck

financing, requested additional parking spaces, speed limit in the down town area, etc.
Tagged Interests: council, fire departments and districts, transportation, program, information technology, parking, and Information Technology

Councilman Lancaster stated we need to focus on what is really needed at this time and hold off on other parking space requests until later.

Tagged Interests: parking

Mayor Haney stated we need to adjust the speed limit downtown for the block Councilman Lancaster is interested in switching to one-way and assess the

need for more parking spaces in certain areas at this time.
Tagged Interests: downtown and parking

Councilman Saulnier discussed the longer term focus and the need to address what is currently going on with the state of emergency and the economic

structure of the downtown businesses.
Tagged Interests: business, downtown, and emergency

Discussion ensued amongst Council, Town Manager Parsons and Assistant Town Manager Kennedy.

Tagged Interests: council and manager

Town Manager Parsons discussed the request for the 81,000 payroll software.

Tagged Interests: manager, information technology, and Information Technology

Councilman Lancaster stated if it will assist in more accuracy and efficiency with the payroll, then an update may be needed.

Tagged Interests: government efficiency

6. Utility Fund Town Manager Parsons

Tagged Interests: utility, Utility, and manager

Town Manager Parsons provided an overview of the following items.

Tagged Interests: manager

a. Capital Improvement Plan (Request for adoption of Plan)

Tagged Interests: capital spending and Capital Spending

Upon motion by Councilmember Saulnier, seconded by Mayor Pro Tem Murphy and carried unanimously 5-0, the Capital Improvement Plan was approved as

follows:
Tagged Interests: capital spending and Capital Spending

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

b. ASADRA Grant and Resolution (Request for adoption)

Tagged Interests: grant

Upon motion by Councilmember Saulnier, seconded by Mayor Pro Tem Murphy and carried unanimously 5-0, the ASADRA Grant Resolution was approved as

follows:
Tagged Interests: grant

Mayor Haney Aye

Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

c. System Development Fee Study update d. Draft FY 20-21 Utilities Budget

Tagged Interests: budget, utility, development, Utility, and Development

i. Projects ii. Rates

Tagged Interests: rates

Town Manager Parsons discussed the status of the SDF Report and plans to advertise the Study per General Statute once completed. The current goal is

to have updated Fees in place by October 1.
Tagged Interests: impact fee, advertising, and manager

Town Manager Parsons provided an overview of the updated Balance Sheet for the Enterprise Fund and the draft fiscal year budget 2020-20201,

discussing projects and capital purchases in addition to recommendations for increases in both availability and use rates for both water and sewer.
Tagged Interests: sewer, budget, utility, Utility, water, purchasing, manager, and rates

Town Council discussed the concept of rate increases, particularly concerns relative to the current pandemic. The trade-off between not imposing

maximum SDF rates and the impact that would have on necessary user rate increases was also discussed. The status of an ongoing Rate Study and the impact that the SDF discussion would have on that was also provided.
Tagged Interests: council, trade, and rates

As so incorporated to these minutes of April 27, 2020, are exact copies as so recorded in the ordinance and resolution books of the Town of Southern

Pines as if fully set out in the minutes.
Tagged Interests: ordinance

There being no further business the meeting adjourned at 8:07 pm.

Tagged Interests: business

Peggy K. Smith, Town Clerk

MINUTES

Town of Southern Pines Worksession

Monday May 26, 2020, 3:00 PM

Southern Pines Town Council Work Session on May 26, 2020 at 3:00 PM:

Tagged Interests: council

Attend using your computer or smartphone to watch and listen to the proceedings and to provide comment when prompted. Register for the meeting in

advance by going to: https://attendee.gotowebinar.com/register/7856417806046086925

Attend using your telephone to listen to the proceedings and to provide comment when prompted. At the meeting time, dial (914) 614-3221 then us Audio

Access Code 208-398-408.

Worksession Agenda

Present: Mayor Carol Haney, Mayor Pro Tem Murphy, Councilman Mitch Lancaster, Councilman Bill Pate and Councilman Mike Saulnier

Absent: None

1. Consent Agenda

A. Budget Amendments

Tagged Interests: budget

DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Loan Proceeds 10-362-0400 650,000.00

General Fund Miscellaneous Revenue 10-335-0000 3,560.00

Fire Auto Repair 10-530-1700 3,560.00

Tagged Interests: transportation

B. Audit Contract 2020

Tagged Interests: contract and audit

C. Resolution Approving Financing Terms up to 650,000 First Citizens Bank

D. Resolution Authorizing Fire Truck Purchase Agreement

Tagged Interests: fire departments and districts, transportation, and purchasing

E. Interlocal Agreement with Aberdeen regarding Leith Honda Development

Tagged Interests: development and Development

Town Manager Parsons provided an overview of the Consent Agenda.

Tagged Interests: manager

Upon motion by Councilman Saulnier, seconded by Mayor Pro Tem Murphy and carried unanimously as follows, the Consent Agenda was approved.

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

2. Legislative items eligible for vote following the May 12th public hearings, per SB704:

Tagged Interests: hearing

A. AX-03-20 Request for Voluntary Annexation of Property Contiguous to the Corporate Limits of the Town of Southern Pines; 89.83 Acres; Petitioner:

Ravensbrook, LLC by Colin Webster, Manager
Tagged Interests: property, manager, and annexation

Planning Director Grieve provided a brief overview of the item

Tagged Interests: planning

No public comments were received regarding this item.

Councilman Saulnier moved to approve AX-03-20. This motion was seconded by Mayor Pro Tem Murphy and carried

Tagged Interests: annexation

unanimously 5-0 to approve as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

B. Z-01-20 Zoning Map Amendment; 2.01 Acres; Applicant, Pines Cemetery Services, LLC (Robert Koontz on behalf of Robert Nunnaley)

Tagged Interests: zoning and services

Planning Director Grieve provided an overview of the item and stated the recommended ordinance and resolution has been attached to the staff memo.

Tagged Interests: planning and ordinance

Councilman Pate has previously requested to be recused from discussion of this item, which was unanimously accepted by Council on May 12, 2020.

Tagged Interests: council

Councilman Saulnier moved to approve Z-01-20. This motion was seconded by Mayor Pro Tem Murphy and unanimously approved 4-0 as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Saulnier Aye

C. DA-01-20 Development Agreement; 385 Acres; Applicant, Robert Koontz of KoontzJones Design, LLC on behalf of Perry Shelley of Caropine Ventures,

LLC and 71st Partners, LLC.
Tagged Interests: development and Development

Planning Director Grieve provided an overview of the item.

Tagged Interests: planning

Councilman Saulnier moved to approve DA-01-20. This motion was seconded by Mayor Pro Tem Murphy and carried unanimously 5-0 to approve as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

3. Quasi-Judicial items requiring Written Decisions after May 12th public hearings:

Tagged Interests: hearing

A. PD-01-20: A Two Phased Planned Development District Preliminary Development Plan and Major Subdivision Preliminary Plat; Petitioner: RAB

Investments.
Tagged Interests: development, zoning, subdivision, Development, and investment

Planner Russell provided a brief overview of the item.

Councilman Saulnier motioned to approved PD-01-20. This motion was seconded by Mayor Pro Tem Murphy and carried unanimously 5-0 as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

B. PD-03-20: A Planned Development District Preliminary Development Plan; Petitioner: Pinehurst Surgical Clinic Realty, LLC.

Tagged Interests: development and Development

Planner Russell provided a brief overview of the item.

Councilman Saulnier motioned to approve PD-03-20. This motion was seconded by Mayor Pro Tem Murphy and carried unanimously 5-0 to approve as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

C. PD-04-20: A Planned Development District Preliminary Development Plan; Petitioner: Pinehurst Surgical Clinic Realty, LLC.

Tagged Interests: development and Development

Planner Russell provided a brief overview of the item.

Councilman Saulnier motioned to approve PD-04-20. This motion was seconded by Mayor Pro Tem Murphy and carried unanimously 5-0 to approve as follows:

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye

4. Miscellaneous

A. Draft FY 2020-2021 Budget Updates

Tagged Interests: budget

Town Manager Parsons provided updates on the draft fiscal year 2020-2021 budget.

Tagged Interests: budget and manager

Discussions ensued amongst Councilmembers and Council was pleased with the presented report.

Tagged Interests: council

Council thanked Town Manager Parsons for all of his hard work on this years budget due to the difficult circumstances with the current COVID-19

impact and repercussions.
Tagged Interests: coronavirus, council, budget, and manager

B. System Development Fee Draft Report

Tagged Interests: development and Development

Assistant Town Manager Kennedy provided a review of a fee schedule with several different options for Councilmembers to consider. It was discussed

that the required 45 day review period would be advertised and opened in Mid-June followed the Hearing and request for adoption of a new fee schedule to be effective October 1.
Tagged Interests: advertising, hearing, and manager

C. Initial discussion of Rate Study Draft

Assistant Town Manager Kennedy provided an overview of the item.

Tagged Interests: manager

Discussion ensued regarding long term options. Assistant Town Manager Kennedy will continue to work with staff and Council to review what route to

consider moving forward. With rate increases apparently settled relative to the July 1 Budget, this is technically a tool to fine tune for use with future Budget deliberations.
Tagged Interests: council, budget, and manager

Town Manager Parsons stated Mayor Haney, Councilman Saulnier and himself met with several downtown business owners and they expressed their concerns

with the current situation of the State of Emergency orders and no income being brought into their now struggling businesses. Town Manager Parsons stated he had received inquiries regarding everything from incorporating allowances for food trucks in privately owned parking lots to ABC affiliated facilities being able to serve alcohol on their patios, parking lots, and public sidewalk areas, etc.
Tagged Interests: alcohol, business, streets, downtown, transportation, emergency, food trucks, manager, Pedestrian, and parking

General discussion was held regarding the creation of a Resolution recognizing the need to suspend some Code Enforcement activities during the

current pandemic and special rules associated with it.
Tagged Interests: recognition and codes enforcement

Upon motion by Councilman Saulnier, seconded by Councilman Lancaster and carried unanimously 5-0, Council agreed to move forward with phase 2

allowances of some food trucks in specified locations and ABC licensed businesses being allowed to accommodate their customers in parking lots during this time:
Tagged Interests: business, council, transportation, food trucks, license, and parking

Mayor Haney Aye Mayor Pro Tem Murphy Aye Councilman Lancaster Aye Councilman Pate Aye Councilman Saulnier Aye