NC - Union: UNION COUNTY BOARD OF COMMISSIONERS

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UNION COUNTY BOARD OF COMMISSIONERS

AGENDA UNION COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

REGULAR MEETING Monday, July 13, 2020

6:00 PM Board Room, First Floor

Tagged Interests: boards and commissions

Union County Government Center 500 North Main Street

Tagged Interests: streets

Monroe, North Carolina

www.unioncountync.gov

5:00 PM - Closed Session

General Business:

Tagged Interests: business

Opening of Meeting

1. Invocation

Chairman Jerry Simpson

2. Pledge of Allegiance

Employee Recognition

Tagged Interests: recognition

3. Certificate of Achievement for Excellence in Financial Reporting BACKGROUND: The Certificate of Achievement for Excellence in Financial Reporting

has been awarded to Union County by the Government Finance Officers Association of the United States and Canada (GFOA) for its 2019 comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to Administrative Services, Finance Division, Union County as being primarily responsible for preparing the award-winning CAFR. The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential user and user groups to read the CAFR. The GFOA is a major professional association servicing the needs of over 20,000 appointed and elected local, state and provincial-level government officials and other finance practitioners. The association is headquartered in Chicago, Illinois, with offices in Washington, D.C.
Tagged Interests: recognition, finance, legal, appointments, services, program, financial report, and judge

This is the 8th consecutive year in which the County has received this recognition. FINANCIAL IMPACT: Not Applicable ACTION REQUESTED:

Tagged Interests: recognition and finance

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Recognize the Union County Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting for the County's FY

2019 Comprehensive Annual Financial Report
Tagged Interests: recognition, finance, and financial report

4. Employee Recognition BACKGROUND:

Tagged Interests: recognition

The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years, 15 years, 20

years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Interests: recognition and program

SERVICE AWARD RECIPIENTS Employee Name Division Union County Service ROBERT ALBRECHT LIBRARY 5 years TIMOTHY GRIFFIN PUBLIC WORKS 5 years JOSHUA

DEESE SHERIFF'S OFFICE 5 years ASHLEY GROOMS SHERIFF'S OFFICE 5 years KRISTYN PARISH SHERIFF'S OFFICE 5 years DAVID PLYLER SHERIFF'S OFFICE 5 years PAULA LEONARD SOCIAL SERVICES 5 years Employee Name Division Union County Service EMILY TATRO SHERIFF'S OFFICE 10 years ADRIENNE BROWN SOCIAL SERVICES 10 years VALERIA HERNANDEZ SOCIAL SERVICES 10 years Employee Name Division Union County Service ROBERT RUCKER SHERIFF'S OFFICE 15 years Employee Name Division Union CountyService JEFFREY MOSER PUBLIC WORKS 20 years Employee Name Division Union CountyService BRIAN HELMS SHERIFF'S OFFICE 25 years BRENDA HARTIS SOCIAL SERVICES 25 years
Tagged Interests: social services, public safety, services, Public Works, public works, and library

JUNE RETIREMENTS Employee Name Division Union County Service RANDY STACKS FACILITIES

Tagged Interests: retirement and seniors

MANAGEMENT 6 years

DONALD MOYE EMERGENCY MANAGEMENT

Tagged Interests: emergency

7 years

SARA FRANCO HUMAN SERVICES BUSINESS OPS

Tagged Interests: business and services

11 years

ARMANDO GUTIERREZ

SOCIAL SERVICES 14 years

Tagged Interests: social services and services

RONNIE MOREE PUBLIC WORKS 19 years BONNIE PENDLETON TAX 23 years

Tagged Interests: taxes, Taxes, Public Works, and public works

FINANCIAL IMPACT:

Tagged Interests: finance

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n/a ACTION REQUESTED: Acknowledge employee service award recipients and retirees for the month of July.

Tagged Interests: retirement

5. Introduction of Public Works Special Projects Manager BACKGROUND: FINANCIAL IMPACT: ACTION REQUESTED: Introduction of Public Works Special

Projects Manager Thomas Mann.
Tagged Interests: finance, Public Works, public works, and manager

6. Recognition of Michelle Lancaster, Deputy County Manager, for Five-Year Anniversary with Union County Government BACKGROUND: Ms. Lancaster began

her employment with Union County Government on April 14, 2015. FINANCIAL IMPACT: N/A ACTION REQUESTED: Recognize Michelle Lancaster, Deputy County Manager, for her five (5) years of Service to Union County.
Tagged Interests: recognition, finance, employment, administrator, and manager

Public Hearing(s)

Tagged Interests: hearing

7. CZ-2020-001 (Secure Turf) BACKGROUND: This is a request to amend the Zoning Map of Union County by rezoning a parcel of land from RA-200 CZ

(Residential Agricultural, 200,000 square foot minimum lot size Conditional District) to LI CZ (Light Industrial - Conditional District). The applicant requests the rezoning in order to operate a landscaping business and an organic materials recycling facility from a portion of the property. Types of daily operations would include incineration, grinding, screening and processing of organic materials. This is a conditional district request so the rezoning will be bound by the conceptual plan and all conditions. The conceptual plan shows a general layout of existing and proposed building locations, driveway entrances, environmental features, etc. Specific uses allowed include: reclamation landfill, organic materials recycling facility and a landscaping company.
Tagged Interests: Homebuilder, business, facility, agriculture, landfill, industrial, solid waste, zoning, materials, environment, property, and recycling

The Planning Board considered this request at its regular meeting in June. After hearing from the applicant and neighbors the Planning Board made a

unanimous recommendation to deny the rezoning request. Primary concerns expressed by the Board members were increased truck traffic, air and water quality issues and consistency with the comprehensive plan. FINANCIAL IMPACT: None ACTION REQUESTED: Conduct a public hearing to receive input from the applicant and nearby residents.
Tagged Interests: planning, finance, strategic, boards and commissions, utility, Utility, zoning, transportation, water, hearing, and traffic

8. CZ-2020-003 (Cuthbertson Rd)

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BACKGROUND: This is a request to amend the Zoning Map of Union County by rezoning a parcel of land from R-40 (Residential 40,000 square foot minimum

lot size) to R-4 CZ (Residential, 4,000 square foot minimum lot size Conditional District). The applicant requests the rezoning in order to develop a neighborhood with a mix of 360 age-restricted, single-family homes 93 market rate townhomes for a maximum of 453 total units. The project also consists of common open space for use by the residents, dedication of land for the Carolina Thread Trail and a commitment to improve the intersection of Cuthbertson Rd and New Town Rd. The project s access will come from three access points off Cuthbertson Rd. The project will meet setbacks of 20 feet in the front, 25 feet in the rear and 5 feet on the sides. The overall, gross density of the project is approximately 1.92 units per acre. Since this is a conditional rezoning request the district is bound by all conceptual plans and conditions approved as part of the process.
Tagged Interests: market, zoning, trails, property, and neighborhood

The Planning Board considered this request at its regular June meeting. After hearing a presentation from the developer, the Planning Board voted 4-2

to recommend that the rezoning request be approved. In making the recommendation the Board stated that it thought this was a good, well thought out development and that it was consistent with the comprehensive plan. The dissenting members noted that, while it was a good development, it was premature in light of the fact that the development would add traffic to an already overburdened Providence Rd. The dissenting members also noted that they had concerns with the density of the project since a good portion of the property is located within a floodplain and is unbuildable. FINANCIAL IMPACT: None ACTION REQUESTED: Conduct a public hearing to receive input from the applicant and nearby property owners.
Tagged Interests: planning, finance, strategic, boards and commissions, development, zoning, Development, property, hearing, and traffic

Informal Comments

Additions, Deletions, and/or Adoption of Agenda

Consent Agenda

Contracts and Purchase Orders Over 50,000

Tagged Interests: contract and purchasing

9. Purchase of Fire Hydrant Locks and Keys BACKGROUND: Union County Public Works maintains and operates over 1,000 miles of water system

infrastructure that includes over 5000 fire hydrants. Hydrant locks are placed on hydrants around the county to control unauthorized use that poses a risk to the distribution system and contributes to loss of revenue due to theft. This purchase expands the current program consisting of 60 locks with an authorization to deploy up to 200 additional locks in remote portions of the county to deter theft and resulting damage to fire hydrants. Deployment of hydrant locks are coordinated with local Fire Districts to ensure fire services are aware of hydrant lock locations and have the necessary keys to operate the hydrants when needed. A map showing the locations of existing hydrant locks and the proposed
Tagged Interests: utility, Utility, fire departments and districts, transportation, risk, services, program, water, purchasing, Public Works, and public works

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expansion of the program is included as an attachment to this agenda item. All water parts that are necessary to operate and maintain the County s

utility system are part of a controlled inventory at the Public Works Operations Center Warehouse. A chain of custody is maintained for the hydrant lock keys. IFB 2020-045 was issued to solicit bids and secure a vendor that can supply hydrant locks and keys quickly, efficiently, and at a competitive cost. Multiple bids were received and, as the lowest responsible bidder, Ferguson Enterprises LLC was selected. FINANCIAL IMPACT:
Tagged Interests: rfp, RFP, finance, expansion, utility, Utility, program, water, Public Works, and public works

The Water and Wastewater Division anticipates spending approximately 62,000.00 for purchase of hydrant locks and keys based on current needs.

Sufficient funding is available in the adopted FY21 division operating budget. ACTION REQUESTED: Authorize the County Manager to approve the agreement with Ferguson Enterprises, LLC d/b/a POLLARDWATER for the purchase of fire hydrant locks and keys.
Tagged Interests: funding, sewer, budget, utility, Utility, water, purchasing, administrator, and manager

10. Amendment to Extend New Testament Adult Care Center Contract (Contract 6446) BACKGROUND: The Union County Human Services Agency is requesting to

extend the Agreement with New Testament Adult Care Center for three additional months, beginning July 1, 2020, and ending September 30, 2020. Board approval is hereby requested at this time to avoid interruption in services.
Tagged Interests: boards and commissions, contract, and services

The adult day care program provides eligible Union County residents an alternative to long-term care placement thus allowing them to remain

self-sufficient in their own home as long as possible, and it is also used as respite for many family caregivers.
Tagged Interests: program and Child Care

Adult daycare provides an organized program of services during the day in a community group setting to support the personal independence of older

adults. This promotes social, physical, and emotional well-being to individuals. Union County Division of Social Services' Social Workers provide monitoring and compliance for its clients served by adult day care program. FINANCIAL IMPACT: The contract amount shall not exceed 59,116.02. This amount consists of 27,191.30 in Federal funds, 26,327.73 in State funds, and 5,597.00 in County funds. ACTION REQUESTED: Authorize the County Manager to approve amendment to extend the New Testament Adult Care Center contract agreement for three additional months, beginning July 1, 2020, and ending September 30, 2020.
Tagged Interests: funding, finance, preschool, social services, contract, services, program, administrator, compliance, manager, and Child Care

11. School Radio Maintenance Agreement BACKGROUND: Union County maintains the school systems 400mhz radio system. The current agreement has expired

and they have expressed interest in having the County continue maintenance of their system. This amendment to their current
Tagged Interests: radio and education

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agreement would be for one (1) year. This one (1) year will give UCPS and the County a chance to discuss the schools long term capital needs. The

goal would be to incorporate these capital needs into an eventual long term multi-year agreement.
Tagged Interests: education

FINANCIAL IMPACT: UCPS agrees to pay the county 62,773 in FY2021 for the maintenance of the schools 400mhz system. ACTION REQUESTED: Approve the one

year radio maintenance contract with Union County Public Schools (UCPS).
Tagged Interests: finance, radio, contract, and education

12. Calcium Hydroxide Purchase for WRF Process Control BACKGROUND: Union County Public Works maintains and operates five Water Reclamation Facilities

(WRFs). The WRFs use a calcium hydroxide (lime) slurry to balance the pH and add alkalinity for sufficient wastewater treatment.
Tagged Interests: sewer, utility, Utility, water, purchasing, Public Works, and public works

Invitation for Bid (IFB) 2020-068 Calcium Hydroxide Slurry was issued with a bid opening of June 4th, 2020 for qualified chemical industry vendors to

supply lime and provide the equipment used to mix and inject the lime into the wastewater process. Upon review of the bids and completion of the evaluation process, UCPW selected Polytec Inc. as the lowest responsible bidder.
Tagged Interests: rfp, RFP, equipment, and sewer

FINANCIAL IMPACT: The Water Wastewater Division anticipates spending approximately 140,000 annually for this need. Since this contract contains a

two-year initial term, a total of 240,000 is planned to be spent during the two-year term based on estimated usage. Sufficient funding is available in the adopted Water Wastewater Division budget in FY21. ACTION REQUESTED: Authorize the County Manager to approve an agreement with Polytec Inc., to provide calcium hydroxide (lime) for use at the County s five Water Reclamation Facilities WRFs), pending Legal review.
Tagged Interests: funding, finance, legal, sewer, budget, utility, Utility, contract, water, administrator, and manager

13. Laboratory Data Management Software Supporting the Five Water Reclamation Facilities (WRFs) BACKGROUND: The WRFs manage a significant amount of

data on a daily basis from multiple sources: Laboratory results, in-house process testing results, operator notes, SCADA data, electronic analyzer data, etc. This includes over 3700 compliance samples; over 200 process control tests; and over 1800 flow monitoring events annually. Most of this data is currently recorded on paper spreadsheets and must be manually searched each time a data point is needed. This results in staff spending about 50 man-hours/month managing data manually along with the potential for transcription errors.
Tagged Interests: utility, Utility, events, water, compliance, information technology, and Information Technology

UCPW issued Request for Proposal (RFP) 2020-023 Water and Wastewater Data Management Software to secure proposals in an effort to determine the best

data automation software available. This RFP included cost proposals from
Tagged Interests: rfp, RFP, sewer, utility, Utility, water, information technology, and Information Technology

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qualified industry vendors to provide software, start-up and training for staff. Eight proposals were received and each underwent evaluation,

including interviews for the two highest ranked firms. Upon review and evaluation of the proposals, UCPW selected Hach Company as the best responsible proposal.
Tagged Interests: training, information technology, and Information Technology

FINANCIAL IMPACT: The 68,910 needed for this initiative is available in the adopted FY21 Water and Wastewater Division budget. ACTION REQUESTED:

Authorize the County Manager to approve an agreement with Hach Company to develop and provide data management software for use at the County s five Water Reclamation Facilities, pending legal review.
Tagged Interests: finance, legal, sewer, budget, utility, Utility, water, administrator, manager, information technology, and Information Technology

14. Contract for Enhanced Cleaning Services BACKGROUND: In response to the Governor of North Carolina s continued emergency declaration and in an

effort to minimize the potential spread of the COVID-19 virus, General Services has continued to pursue opportunities to enhance the cleanliness of county facilities by providing a higher level of sanitation services. General Services has contracted with Green's Commercial Cleaning, Inc. to provide enhanced cleaning services at the Government Center, Judicial Center, Historic Post Office, County Libraries, and Human Services buildings. The scope and cost estimate for such services are in addition to the County's current custodial service contract and are subject to change based on conditions associated with an increase in the number of those infected by the COVID-19 virus. The potential time frame for this contract is six (6) months. Plans are to use CARES Act funding to pay for this higher level of specialized cleaning service.
Tagged Interests: coronavirus, Homebuilder, funding, solid waste, historic, contract, services, emergency, commercial, and library

FINANCIAL IMPACT: All costs associated with enhanced cleaning of County facilities are programmed to be paid for with CARES Act funding through the

remainder of the calendar year at an estimated cost not to exceed 130,500.00. ACTION REQUESTED: Authorize the County Manager to approve the contract, pending legal review with Green s Commercial Cleaning, Inc. from July 2020 thru December 2020 for a not to exceed 130,500.00.
Tagged Interests: funding, finance, legal, contract, commercial, administrator, and manager

15. Purchase of Three-Fourths Inch and One-Inch Water Meters BACKGROUND: Union County Public Works maintains and reads over 52,000 water meters in

the County's utility system. The County has an active program to replace aging, inaccurate water meters with newer equipment and deploys new meters as development continues.
Tagged Interests: equipment, utility, development, Utility, program, water, purchasing, Development, Public Works, and public works

To achieve this, Contract 6048, dated September 19, 2019, with Ferguson Enterprises was awarded by the BOCC on September 3, 2019, to provide three-

fourths inch and one-inch water meters. When this contract was awarded, a new Sensus meter (now the County's standard) was selected to provide the ability to easily move to Advanced Metering Infrastructure (AMI) from the current Automated Meter Reading (AMR) system (monthly meter reads via drive by)
Tagged Interests: utility, Utility, contract, transportation, and water

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where daily data could be obtained. The newer Sensus meters cost about 56 more each ( 216 total) than the previous type. About 6700 three-fourths

inch and one-inch meters are purchased annually for both replacements and new meter sets, and the County must now account for meter change outs as it assumes responsibility for the Marshville system. Therefore, this agenda item is intended to increase spending authority from the previous 1,129,920 to 1,770,460 annually for three-fourths inch and one-inch meter purchases.
Tagged Interests: purchasing

With an AMR system vehicles drive by neighborhoods to pick up meter reads then download that information into the billing system. This requires staff

to perform meter reading in ten distinct cycles over the monthly billing period. AMI, on the other hand, utilizes a fixed based network with antennas located at key points to upload daily meter reads and download that information into the billing system. This enables daily water consumption data to be used by both customers and staff to better understand water use patterns. The specifications required the selected system to not only read the current meters in the ground but also to be capable of moving to AMI which utilizes a fixed network of antennas to obtain daily reads. FINANCIAL IMPACT: Funding is available within the adopted Water Rehabilitation and Replacement Program for the Advanced Metering Infrastructure (AMI) project to fund the annual meter purchases in the amount of 1,770,460. ACTION REQUESTED: Authorize the County Manager to expend an additional 640,540 each fiscal year for water meters and related equipment, up to 1,770,460 during each fiscal year, under the agreement between Union County and Ferguson Enterprises, LLC, dated September 19, 2019, subject to budget appropriation.
Tagged Interests: funding, equipment, finance, budget, utility, Utility, transportation, program, water, purchasing, administrator, manager, Financial Software, and neighborhood

16. Northwest Water Tank Rehabilitation Task Order 2017-13 with WK Dickson Co. Inc. BACKGROUND: The Capital Improvement Program, as adopted by the

Board of County Commissioners, includes an annual allocation for the rehabilitation of elevated storage facilities. Utility Services completed an inspection of Union County s elevated storage facilities in August 2017. The 1,000,000 gallon Northwest Tank was identified for exterior and interior recoating within a two to five year timeframe. The attached scope of services will allow for the engineering work and includes a tank inspection to determine if any tank conditions have changed since 2017; hydraulic analysis and modeling to develop an operational plan for temporary taking the tank off-line while the rehabilitation work is completed; preparing Contract Documents (Plans Specifications) for permitting, bidding and construction. In addition the scope includes Construction Observation and Project Close-out. The scope of services identified in the attached task order has been reviewed by UCPW engineering staff and is appropriate for the project. Services are to be provided on a lump sum basis in the amount of 35,610.00 and on a not to exceed basis in the amount of 50,340.00 for a total contract amount of 85,950.00. The result of this engineering assessment will be a bid package that includes the cost of repainting the tank and related engineering services to operate the water system while the tank is offline. FINANCIAL IMPACT:
Tagged Interests: rfp, RFP, construction, finance, boards and commissions, utility, capital spending, Utility, contract, Capital Spending, services, program, water, and engineering

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Funding is available within the adopted Capital Improvement Program for project WT114 Northwest Water Tank Rehabilitation to support the engineering

services as described in Task Order 2017-13 in the amount of 85,950. ACTION REQUESTED: Accept the scope of services as shown in Task Order 2017-13 with WK Dickson Co. Inc. in the amount of 85,950 and authorize the County Manager to approve the agreement, pending legal review.
Tagged Interests: funding, legal, utility, capital spending, Utility, Capital Spending, services, program, water, administrator, manager, and engineering

17. Community Partner Contract Amendments BACKGROUND: Union County has existing agreements with eight Community Partners. This request seeks to add

language to the existing contracts that would require the partner organizations to submit quarterly performance measures data to Union County. Funding for these contracts was appropriated with the FY 2021 Operating Budget adopted on June 15, 2020.
Tagged Interests: funding, budget, contract, and performance

Three of the contracts exceed 50,000 and, therefore, fall outside of the Manager's contracting authority for approval. These are:

Tagged Interests: contract and manager

Safer Communities Ministry: 80,000 (FY 2021 contract increasing 8,840 over FY 2020) Union County Community Arts Council: 52,018 (no increase over FY

2020) Union County Community Action: 69,263 (no increase over FY 2020)
Tagged Interests: council, arts, contract, and poverty

FINANCIAL IMPACT: No additional financial impact. Funding for these contracts was appropriated on June 15, 2020 with the adoption of the FY 2021

Operating Budget. ACTION REQUESTED: Authorize the County Manager to approve amendments to existing Community Partner agreements, pending legal review.
Tagged Interests: funding, finance, legal, budget, contract, administrator, and manager

18. Microsoft Agreement Renewal BACKGROUND: This is our Enterprise Agreement Renewal for Microsoft. This contains everything that pertains to

Microsoft, from additional purchases of Office to back end server maintenance and SQL clustering. FINANCIAL IMPACT: 397,701.83 per year for three years with a total amount of 1,193,105.49 ACTION REQUESTED: Authorize the County Manager to sign and approve agreement renewal with Microsoft, pending Legal review.
Tagged Interests: finance, legal, purchasing, administrator, manager, information technology, and Information Technology

19. Avero Advisors BACKGROUND: This is a task order from Master Agreement 6242 for Avero to assist with Information Technology policies and the

restructure of the department.
Tagged Interests: Technology, technology, information technology, and Information Technology

FINANCIAL IMPACT: One-time purchase not to exceed 60,640

Tagged Interests: finance and purchasing

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ACTION REQUESTED:Authorize the County Manger to approve the task order from Master Agreement 6242 with Avero Advisors.

20. Navigator LLC BACKGROUND: This contract will replace the existing contract for state lobbying services and ensure continuity of lobbying services

for the County. FINANCIAL IMPACT: This contract is for approximately 60,000 annually and is included in the FY21 Adopted budget. Board approval is requested at this time to avoid interruption in service. ACTION REQUESTED: Authorize the County Manager to approve a contract, pending legal review, with Navigator LLC for State Lobbying Services until December 31, 2021 and on a monthly basis after that until either party terminates the contract.
Tagged Interests: finance, legal, boards and commissions, budget, contract, services, administrator, manager, and lobbying

21. Purchase Order for Library Materials BACKGROUND: At the beginning of each fiscal year, the Library issues a purchase order to its primary

materials vendor, Ingram Library Services. The Library then orders materials against this purchase order throughout the year. The Library's discounts have been negotiated by MaLia, a library consortium of which Union County is a member. The annual PO to Ingram covers the cost of books and audiobooks for the entire library system. The approval of this PO will enable the Library to commence its purchasing for the year, so that there is no significant lapse in new materials for the public. FINANCIAL IMPACT: The funds are budgeted for the Library in 10115510-5233 and 10115510-5232. ACTION REQUESTED: Authorize the County Manager to approve a purchase order to Ingram Library Services in the amount of 249,000.
Tagged Interests: funding, finance, budget, materials, services, purchasing, administrator, manager, and library

22. Purchase Order for Digital Library Materials BACKGROUND: At the beginning of each fiscal year, the Library issues a purchase order to its primary

digital materials vendor, OverDrive. The Library then orders digital materials against this purchase order throughout the year. The annual PO to OverDrive covers the cost of acquiring new eBooks and eAudiobooks. The approval of this PO will enable the Library to commence its purchasing for the year, so that there is no significant lapse in new digital materials for the public. FINANCIAL IMPACT: The funds are budgeted for the Library in 10115510-5232. ACTION REQUESTED:
Tagged Interests: funding, finance, budget, materials, purchasing, and library

Authorize the County Manager to approve a purchase order to OverDrive in the amount of 54,000.

Tagged Interests: purchasing, administrator, and manager

23. FY21 FTA 5303 Transit Planning Funds BACKGROUND:

Tagged Interests: planning and funding

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FTA 5303 funds are authorized each year through federal transportation authorizations for planning and administrative activities. These funds are

managed locally by the Charlotte Regional Transportation Planning Organization (CRTPO) as the federally designated Metropolitan Planning Organization (MPO) for the Charlotte Urbanized Area. This is the first year Union County has been able to request use of these 5303 funds, and, the County was approved for the entire amount of 53,005 that was requested. This funding is 80 Federal, 10 State/NCDOT, and the 10 Local. Funds have a one-year period of performance.
Tagged Interests: planning, funding, transportation, and performance

There are multiple task descriptions for which these 5303 planning funds can be used. The Human Services Agency Transportation Division plans to use

the funding associating with this grant to complete tasks including:
Tagged Interests: planning, funding, grant, transportation, and services

Data and Planning Support- Ridership analysis, socio-economic analysis, route analysis. Public Participation Rider Surveys, Statewide Extra Regional

Planning Interagency coordination, state, and regional coordination, and Management, Operations Program Support Administration grant development, attending regional and state events.
Tagged Interests: planning, grant, development, events, program, and Development

FINANCIAL IMPACT: 53,005 in 5303 Planning grant funding includes 80 Federal share ( 42,404), 10 State/NCDOT share ( 5,301) and the 10 Local share.

47,705 has been included as a revenue line in the FY21 budget. ACTION REQUESTED: A) Ratify the County Manager s actions to submit the Human Service Agency Transportation Division FY21 FTA 5303 Transit Planning Funds application.
Tagged Interests: planning, funding, grant, finance, budget, transportation, administrator, and manager

B) Upon award of the grant, authorize the County Manager to approve related contracts and/or agreements, pending legal review;

Tagged Interests: grant, legal, contract, administrator, and manager

C) Upon receipt of the grant award, recognize and receive the awarded amount to the Transportation budget.

Tagged Interests: grant, recognition, budget, and transportation

24. 2021 Administrative Office of the Courts Contract BACKGROUND: This agreement provides for two Assistant District Attorney positions. These

positions serve in the District Court and prosecute Union County Jail cases. The goal of these positions is to reduce the pre-trial population at the County's jail, thereby reducing costs. FINANCIAL IMPACT: 152,417 is included in the Adopted FY 2021 Operating and Capital Budget. ACTION REQUESTED: Authorize the County Manager to approve the agreement for two Assistant District Attorneys (ADA's) with Trey Robison, District Attorney, Prosecutorial District 20B and the N.C. Administrative Office of the Courts (NCAOC), pending legal review.
Tagged Interests: finance, legal, budget, disability, contract, administrator, manager, jail, and court

Tax Administrator

Tagged Interests: taxes, Taxes, and administrator

25. May 2020 NCVTS Motor Vehicle Tax Refund Report

Tagged Interests: taxes and Taxes

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BACKGROUND: The refunds included in this report represent adjustments made to tax bills that resulted in refunds of motor vehicle taxes paid under

the Tax and Tag Together program operated jointly between the counties and the State. FINANCIAL IMPACT: 8,912.35 ACTION REQUESTED: Approve the May 2020 NCVTS Motor Vehicle Tax Refund Report.
Tagged Interests: finance, taxes, Taxes, and program

26. Families First Coronavirus Response Act Funding for Union County Senior Nutrition Program BACKGROUND: On March 18, 2020, the President signed the

Families First Coronavirus Response Act (FFCRA), which designated extra funding for Senior Nutrition services across the country. Union County's Human Services Agency Community Support and Outreach Senior Nutrition Program was granted 117,927 through this Act.
Tagged Interests: coronavirus, funding, grant, services, program, and nutrition

The Human Services Agency Community Support and Outreach Senior Nutrition Program was established in 1972 to provide nutritious meals, social

interaction and referrals to other safety-net services to at-risk seniors in Union County and is available for all County residents over the age of 60.
Tagged Interests: seniors, risk, services, program, and nutrition

As a result of COVID-19, all congregate dining sites have been closed since March 18, 2020. Congregate clients who wished to continue receiving meals

are now receiving meals delivered to their homes. Each day, this segment of our program has been home-delivering approximately 300 meals to Union County seniors. Additionally, in response to this crisis and to enable seniors to remain safely in their homes, we have begun providing a box of five frozen meals each week to over 100 seniors who were previously on our waiting list. We are requesting to utilize this 117,927 in FFCRA funding to continue with provision of meal service to our Union County seniors during this crisis. FINANCIAL IMPACT: 117,927 is awarded at 100 and there is no required local match from Union County. ACTION REQUESTED: 1) Ratify submission of the Families First Coronavirus Response Act (FFCRA) Grant Application;
Tagged Interests: coronavirus, funding, grant, finance, sites, seniors, and program

2) Authorize the County Manager to approve Families First Coronavirus Response Act (FFCRA) funding related contracts and/or agreements, pending legal

review; and
Tagged Interests: coronavirus, funding, legal, contract, administrator, and manager

3) Approve the Special Revenue Ordinance (SRO) Amendment 41 to appropriate the funding of 117,927 from the Families First Coronavirus Response Act

(FFCRA)
Tagged Interests: coronavirus, funding, and ordinance

27. Banking Resolution and Signature Cards BACKGROUND:

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The BB T Resolution was previously adopted on March 16, 2020, due to personnel changes in the Finance Department. The new resolution will update the

signatures on all County bank accounts to the newly appointed Finance Director, Beverly Liles. FINANCIAL IMPACT: None ACTION REQUESTED: Adopt Resolution and Agreement for Deposit Account for BB T. Authorize the Chairman, Vice Chairman of the Board of Commissioners, County Manager and appointed Finance Director to sign the signature cards, addendums and incumbency certificates on behalf of Union County as necessary.
Tagged Interests: finance, boards and commissions, appointments, personnel, administrator, and manager

28. Permission for the City of Monroe to Provide Sewer to Customer Outside the City Limits. BACKGROUND: The City of Monroe recently received a

request for outside city sewer service at 3101 Watkins Rd for a single-family home. The City of Monroe has indicated to UCPW that it is prepared to serve the property with sewer, as an outside City customer, if approval is granted from Union County. Union County's water and sewer service agreement with the City of Monroe prohibits the City from providing service outside the City limits without the expressed, written approval of the Board of County Commissioners. Union County water and sewer are not accessible. Public Works has no objection to the City providing sewer service to the property. FINANCIAL IMPACT: None. ACTION REQUESTED: Approve the request from the City of Monroe to provide sewer service to 3101 Watkins Rd; Parcel 09-345-032D.
Tagged Interests: grant, finance, sewer, boards and commissions, utility, Utility, water, Public Works, public works, and property

29. Capital Project Ordinances Fiscal Year 2021 BACKGROUND: Historically all capital improvement projects have been adopted as an attachment to the

annually adopted budget ordinance. In order to provide a more transparent approval process for capital projects that are non-recurring in nature the management team and finance staff recommends that the board adopts capital project ordinances outside of the annual budget ordinance adoption for projects that are considered to be non-recurring, major capital or critical infrastructure repair needs for the County.
Tagged Interests: ordinance, finance, boards and commissions, budget, capital spending, Capital Spending, and transportation

The attached Capital Project Ordinance for Solid Waste will remove the current solid waste CIP projects from the general capital improvement fund and

move them to the newly created solid waste capital fund.
Tagged Interests: ordinance, utility, capital spending, solid waste, Utility, and Capital Spending

Funding for the following non-recurring, major or critical infrastructure projects are included in the adopted budget ordinance for FY 2021 through

pay go (cash) transfers from operating fund(s).
Tagged Interests: funding, ordinance, budget, and transportation

Solid Waste

Tagged Interests: utility, solid waste, and Utility

Page 13 of 331

Solid Waste Austin Chaney Site Redesign Emergency Services

Tagged Interests: utility, solid waste, Utility, services, and emergency

Radio Microwave Replacement Radio Replacements

Tagged Interests: radio

Facilities Managements Government Center Building Envelope Repairs Government Center Electrical Infrastructure

Tagged Interests: Homebuilder and transportation

Growth Management Planning NC DOT Project

Tagged Interests: planning, transportation, and growth

Union County Jail Maintenance UC Jail Generator Replacement UC Jail Domestic Water Alternate Source Piping

Tagged Interests: utility, Utility, water, and jail

Tax Assessment Pictometry Phase II

Tagged Interests: taxes and Taxes

FINANCIAL IMPACT: Transfer funding from the general operating fund of 1,322,900; emergency medical services budgetary fund of 1,313,100; schools

radio budgetary fund of 275,000 to the general capital improvement fund. Transfer of funding from the solid waste operating fund balance of 2,500,000 to the newly created solid waste capital improvement fund. ACTION REQUESTED: Adopt Capital Project Ordinances 255, 256, 257, 258, 259 and 260.
Tagged Interests: funding, ordinance, finance, radio, budget, utility, capital spending, solid waste, Utility, Capital Spending, services, emergency, and education

30. Amendment to the Union County Pay and Classification Plan BACKGROUND: Updates to the Union County Pay Plan are necessary to add, update, and

remove titles to align with the current and future needs of the organization. FINANCIAL IMPACT: No additional funding required. Current FY21 funding allocations are adequate. ACTION REQUESTED: Approve revision of the Union County Pay Plan to include a new job classification and associated pay grade.
Tagged Interests: funding and finance

Epidemiologist, Pay Grade 223 31. Human Services Agency, Division of Business Operations Fee Request

Tagged Interests: business and services

BACKGROUND: The Human Services Agency, Division of Business Operations requests approval to adopt the new/updated CPT codes as presented and add

those codes to the Public Health fee schedule. Adoption of the proposed fees will help maintain accurate billing and enable a consistent stream of revenue for Public Health.
Tagged Interests: impact fee, health, business, and services

At its June 08, 2020, meeting, the Human Services Board reviewed and approved the additional CPT Code 87661 (Trichomonas) and the associated Fee

Schedule
Tagged Interests: boards and commissions and services

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change to allow for additional testing in the clinical programs. The requested code will be added to the Public Health's Fee Schedule as a Reference

Lab, so all specimen(s) will be sent to an off-site lab for processing.
Tagged Interests: health and program

This fee code will have minimal financial impact due to the off-site lab completing the testing and the billing function from their office directly

to the insurance company. The Union County Health Department will not receive any revenue for this test as it does not provide the testing on-site.FINANCIAL IMPACT: TBD ACTION REQUESTED: Authorize the County Manager to approve and adopt Public Health related fees as presented.
Tagged Interests: impact fee, health, finance, insurance, administrator, and manager

32. CDC-ELC Cooperative Agreement Funding via NC DHHS for COVID-19 Response BACKGROUND: On March 6, 2020, the President signed into law the

Coronavirus Preparedness and Response Supplemental Appropriations Act, 2020 (P.L. 116-123). This act provides funding to prevent, prepare for, and respond to Coronavirus Disease 2019 (COVID-19). To support governmental public health emergency response to COVID-19, the Centers for Disease Control and Prevention (CDC) has awarded funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 through the existing Epidemiology and Laboratory Capacity for Prevention and Control of Emerging Infectious Diseases (ELC) cooperative agreement. This funding is intended for state, local, territorial, and tribal health departments to carry out surveillance, epidemiology, laboratory capacity, infection control, mitigation, communications, and other preparedness and response to assist in their efforts to prevent, prepare for, and respond to COVID-19.
Tagged Interests: coronavirus, funding, health, security, emergency, communications, Communications, and surveillance

The Union County Human Service Agency Division of Public Health has received notification of funding from the NC Department of Health and Human

Services, indicating that it will receive an allocation of 581,772 from these new ELC CARES funds. This 581,772 will support local public health COVID-19 response efforts that may include: staffing, improved infection controls, testing and tracing, strengthening IT infrastructure and improving data sharing visualization. These are pass-through funds from the federal CDC-ELC Cooperative agreement with the State of North Carolina. The funding spans a 2.5 year period. We propose to use the funding to support a new Epidemiologist position and Administrative Support position to enhance our data analysis, collection, and disease investigation efforts in addressing COVID-19 in Union County. These two new FTE positions would be hired in FY21 pending receipt of ELC CARES funding to cover all FY21 position costs.
Tagged Interests: coronavirus, funding, health, transportation, services, and human resources

FINANCIAL IMPACT: The total of 581,772 will be 100 percent federal and/or State funding, with no local County funding match required for this

COVID-19 response initiative.
Tagged Interests: coronavirus, funding, and finance

ACTION REQUESTED: A) Authorize the County Manager to approve contracts and/or agreements

Tagged Interests: contract, administrator, and manager

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related to CARES Act funding provided for Public Health through the Epidemiology and Laboratory Capacity for Prevention and Control of Emerging

Infectious Diseases (ELC) cooperative agreement, pending legal review; and
Tagged Interests: funding, health, and legal

B) Upon receipt of ELC CARES award, recognize, receive and appropriate awarded amount to the Special Revenue Ordinance Fund; and

Tagged Interests: ordinance and recognition

C) Establish two additional full-time FTE positions (Epidemiologist and Administrative Support III) which will be supported through this ELC CARES

funding.33. Designation of Voting Delegate to North Carolina Association of County
Tagged Interests: funding and voting

Commissioners' Annual Conference BACKGROUND: Article VI, Section 2 of the North Carolina Association of County Commissioners' Constitution provides:

On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression

of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues. FINANCIAL IMPACT: N/A ACTION REQUESTED: Designate Vice Chairman Dennis Rape to serve as the voting delegate and Commissioner Richard B. Helms, Sr., to serve as the Alternate Voting Delegate for Union County at the 113th Annual Conference of the North Carolina Association of County Commissioners to be held during the virtual Annual Business Session on August 6, 2020.
Tagged Interests: business, finance, boards and commissions, appointments, voting, and election

34. Airport Road Property Acquisition BACKGROUND: An opportunity to purchase a property to be utilized by the County for general county government

office space and warehouse space for storage needs. The County is undergoing due diligence to determine if this property is appropriate for purchase. These Board actions will provide the needed authorizations to move forward with due diligence. Financing options will be provided at a future Board meeting and additional, future action will be required by the Board before a final decision and purchase is made. FINANCIAL IMPACT: 5,500,000
Tagged Interests: road, finance, airport, boards and commissions, streets, purchasing, and property

ACTION REQUESTED: (A) Approve the attached land purchase for potential general government use-- 12.89 acres (Union County Tax Parcels 09-369-007C80

and 09- 369-007C90
Tagged Interests: taxes, Taxes, purchasing, and property

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from CADE Capital Investments, LLC for a purchase price of 5,000,000. (B) Approve Capital Project Ordinance 261 appropriating 5,500,000 for land

acquisition and other relevant items - property condition assessment, geotechnical, environmental and other studies as necessary . (C) Adopt Reimbursement Resolution to purchase property at 1407 Airport Road, Monroe NC 28110
Tagged Interests: road, ordinance, airport, streets, capital spending, Capital Spending, environment, purchasing, property, and investment

35. Cabarrus Stanly Union Regional Hazard Mitigation Plan BACKGROUND: As a result of the Disaster Act of 2000 and Senate Bill 300, each local

government including counties, cities, towns and villages are required to have an approved Hazard Mitigation Plan. The types of plans throughout North Carolina vary from multi jurisdictional plans, town plans, city plans some villages plans and several regional plans. North Carolina has approximately 130 hazard mitigation plans in place that must be updated every five years. Through the efforts of North Carolina Emergency Management (NCEM), Hazard Mitigation Planning Section and the Federal Emergency Management Agency (FEMA); mitigation officials are working to reduce the total number of mitigation plans by encouraging local jurisdictions to rationalize their hazard mitigation plans. On October 17, 2011 the Union County Board of Commissioners authorized NCEM to apply for a FEMA grant that would cover the costs for updating and creating a regional plan with Cabarrus, Stanly and Union Counties, with Cabarrus serving as the local project coordinator. Grant funding was awarded and Atkins, North America (formerlyPBS/J) was obtained to develop the plan. Atkins, Emergency Management Planner, Ryan Wiedenman presented the planning process overview to the Union County Board of Commissioners on November 4, 2013. Key objectives with the development of the regional plan were:
Tagged Interests: planning, funding, grant, boards and commissions, development, emergency, Development, disaster management, and FEMA

Merge the three county plans into one regional plan Update existing plans to demonstrate progress and reflect current conditions Increase public

awareness Maritain grant eligibility for participating jurisdictions Maintain compliance with State and Federal requirements
Tagged Interests: grant and compliance

Cabarrus, Stanly and Union Counties along with their participating local jurisdictions and other participating partners have completed the

comprehensive Regional Hazard Mitigation Plan process. FEMA and NCEM have approved the Cabarrus Stanly Union Regional Hazard Mitigation Plan pending official Resolutions from participating jurisdictions. All Union County cities, towns and villages have passed Resolutions adopting the Cabarrus Stanly Union Regional Hazard Plan. Click link to Plan https://drive.google.com/drive/folders/1o7RYdD_bH3pbZA4ljoof2ZQ7-jBbv-X8? usp=sharing
Tagged Interests: Google, disaster management, and FEMA

FINANCIAL IMPACT:

Tagged Interests: finance

None ACTION REQUESTED: Adopt Resolution for Cabarrus Stanly Union (CSU) Regional Hazard Mitigation

Tagged Interests: union and disaster management

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Plan 36. Adoption of a Resolution Authorizing Condemnation to Acquire Certain Property or

Tagged Interests: property and condemnation

Interest in Property for a Temporary Construction Easement and Permanent Utility Easement BACKGROUND: The Yadkin Regional Water Supply Project (

YRWSP ) is a water utility project involving the construction of a raw water intake and pump station on Lake Tillery in Norwood, a raw water pipeline running from the raw water intake to a water treatment plant in Union County, and a finished water pipeline running from the water treatment plant and connecting to the County s existing water distribution system.
Tagged Interests: construction, utility, Utility, water, plant, property, and easement

As part of the YRWSP, the County must acquire easements for construction and use of the water pipelines, and related infrastructure in Union County.

The Board has adopted the Union County Property Acquisition Policy and Procedures (the Policy ) for property acquisition applicable to the YRWSP. The Policy involves property appraisals and multiple attempts at discussions with the property owner. The Policy is designed to ensure that property owners are informed about the project and given a fair price for property interests acquired. At the end of the Policy s process, if the County and property owner have been unable to agree on property acquisition, the County may use condemnation to acquire the necessary property interest.
Tagged Interests: construction, boards and commissions, utility, Utility, transportation, procedure, water, property, policy, condemnation, and easement

Pursuant to Chapter 40A of the North Carolina General Statutes, the General Assembly has delegated eminent domain authority to county governments for

certain purposes. The County tries to use this authority sparingly, reserving it for use only when unable to obtain property interests after following all of the steps in the Policy. In this case, as the County is obtaining easements for the YRWSP, it has been unable to obtain easements across properties owned by: (i) Justin J. Burke; (ii) Frank Sylvia Phung; (iii) Dale E. Sharon Austin Little; (iv) Drexel A. Baucom; (v) Drexel Baucom et al,; (vi) Michael Shane Jessica York; (vii) Harold Marshall Lisa Michelle Simpson (2 properties); (viii) William Stephen Simpson and (ix) Rick Harris Helms. In order to ensure timely completion of easement acquisition for the YRWSP, it is requested that the Board adopt the attached resolution for the condemnation of certain utility easements across these properties. FINANCIAL IMPACT: ACTION REQUESTED: Adopt a Resolution Authorizing Condemnation to Acquire Certain Property or Interest in Property for a Temporary Construction Easement and Permanent Utility Easement.
Tagged Interests: construction, finance, boards and commissions, utility, Utility, property, commercial, policy, eminent domain, condemnation, and easement

Minutes

37. Minutes for Approval BACKGROUND: The draft minutes have been provided to the Board as a part of the agenda package. FINANCIAL IMPACT:

Tagged Interests: finance and boards and commissions

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N/AACTION REQUESTED: Approve minutes as an item on the Consent Agenda.

Information Only

38. Tax Collector's Departmental Report for May 2020 BACKGROUND: This report reflects the totals of all tax transactions within the Tax Collector's

office for the month of May 2020 as required by the NCGS 105-350(7). FINANCIAL IMPACT: None. ACTION REQUESTED: None - Information only.
Tagged Interests: finance, taxes, and Taxes

39. Human Resources Report for May 2020 BACKGROUND: These reports include all new hires, separations from service, and retirees for the month of May

2020. FINANCIAL IMPACT: N/A ACTION REQUESTED: No action requested. Information only.
Tagged Interests: finance, retirement, and human resources

40. Exemption of RFP Process for Navigator LLC BACKGROUND: Pursuant to Union County Procurement Policy, Procurement of Other Services, Section IV, A,

which states in part, ...The County Manager may exempt a service from the RFP process for good cause and when in the best interest of Union County.
Tagged Interests: rfp, RFP, services, purchasing, administrator, manager, and policy

To ensure continuity of lobbying services, it is in the best interest of the County to engage the services of Navigator LLC for state lobbying

services.
Tagged Interests: services and lobbying

FINANCIAL IMPACT: 60,000 ACTION REQUESTED: Information Only

Tagged Interests: finance

41. FY 2020 Budget Transfers Reporting - 4th Quarter BACKGROUND: Per section XI, XVI and/or XX of the FY 2020 Adopted Operating and Capital Budget

Ordinance, management reports the following County Manager Budget Adjustments made by the County Manager for fiscal year 2020 - 4th Quarter.
Tagged Interests: ordinance, budget, administrator, and manager

CMBA 24: Transfer Medical Supplies-Covid-19 funds from centralized revenues and expenditures for payment to Outside Agencies - Council on Aging to

fully fund County obligated match. Item is related to Section XVI of the FY 2020 Operating and Capital Budget Ordinance.
Tagged Interests: coronavirus, funding, ordinance, council, and budget

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CMBA 25: Transfer Vehicle and Other Equipment Capital Outlay funds from centralized revenues and expenditures to the Sheriff s Office to cover the

cost of necessary peripheral vehicle equipment and supplies, and additional barricades/trailers needed for emergency/special circumstances. Item is related to Section XVI of the FY 2020 Operating and Capital Budget Ordinance. FINANCIAL IMPACT: None ACTION REQUESTED: For Information Only
Tagged Interests: funding, ordinance, equipment, finance, budget, public safety, and emergency

Old Business

Tagged Interests: business

42. Yadkin Regional Water Supply Project - Construction Contract Authorization BACKGROUND: The Yadkin Regional Water Supply Project (YRWSP) is a

collaborative effort between Union County and the Town of Norwood, in Stanly County, to provide a new water supply source to Union County s Yadkin River Basin residents and new infrastructure to the Town of Norwood. The YRWSP infrastructure program has been defined to include two projects: 1) to design and construct a raw water intake, pump station, and raw water transmission piping (RWI project); 2) to design and construct water treatment facilities and finished water transmission piping (FWI project).
Tagged Interests: construction, utility, Utility, contract, transportation, program, water, and watershed

In order to minimize the design and construction timeframe and ensure cost certainty, the progressive design-build project delivery method was

selected and approved for both projects by the Board of County Commissioners as part of the January 2, 2018 regular meeting. The progressive design-build project delivery method involves three contracting stages: 1) preliminary engineering and procurement; 2) Phase I services; and 3) Phase II services.
Tagged Interests: construction, boards and commissions, contract, services, purchasing, and engineering

Preliminary engineering and procurement phases commenced in February 2017 following the selection of HDR Engineering Inc. as the program manager

based on their response to RFQ 2017-007 which was advertised in August 2016. An initial scope of services and corresponding fee was executed in February 2017 based on the concept of a fast start initiative to advance the program and projects from concept through solicitation and selection of design-build teams in addition to providing preliminary engineering and related support services. Since February 2017, County staff, with the assistance of HDR, have completed the preliminary engineering and procurement stages described above. Milestones achieved include definition of the projects; solicitation, interviewing, selection and contract negotiations with design-builders; planning and execution of outreach events; continuation of coordination with Town of Norwood; completion of preliminary engineering related to the intake, pump station, and pipeline routing; acquisition of additional property for the raw water intake pump station on Lake Tillery; and acquisition of property for the water treatment facility in Union County.
Tagged Interests: Homebuilder, planning, facility, utility, Utility, contract, advertising, services, events, program, water, purchasing, property, solicitation, manager, selection, and engineering

Following the selection of the design-build teams, contracts for Phase I services, as negotiated by staff and the Program Manager, were approved by

the Board of County Commissioners as part of the August 20, 2018 regular agenda. Since
Tagged Interests: boards and commissions, contract, services, program, manager, and selection

Page 20 of 331

execution of the Phase I contracts in September 2018 permitting, design, and easement acquisition activities have progressed and culminated in the

development and delivery of a GMP proposal for both the RWI and FWI projects. In addition, the submittal of the Lake Use Permit application to Duke Energy, and subsequently to the Federal Energy Regulatory Commission (FERC), has been completed. With the delivery of the GMP proposals for both projects, Phase I services are complete and a Phase II contract amendment must be executed to allow construction of the projects to be completed.
Tagged Interests: duke energy, regulation, construction, boards and commissions, development, contract, transportation, services, electric, natural gas, Development, energy, and easement

The RWI project GMP proposal, after submittal and subsequent negotiations, is 149,700,000. The Phase II contract amendment defines incremental

increases to account for escalation in materials and labor to a maximum amount of 1,444,003. Thus the maximum price for the RWI project is limited to a total of 151,144,003. Contract language requires the owner to issue a separate Notice to Proceed (NTP) for construction to allow for any potential delays in the receipt of the Lake Use Permit from Duke Energy and allows for procurement of materials subject to the agreement between owner and design-builder on the cost and terms, conditions of purchase, and cancellation provisions of the agreement.
Tagged Interests: Homebuilder, duke energy, construction, contract, transportation, materials, electric, natural gas, purchasing, and energy

The FWI project GMP proposal, after submittal and subsequent negotiations, is 110,879,220. The Phase II contract amendment defines incremental

increases to account for escalation in materials and labor to a maximum amount of 1,270,000. Thus the maximum price for the FWI project is limited to a total of 112,149,220. Contract language requires the owner to issue a separate Notice to Proceed (NTP) for construction to allow for any potential delays in the receipt of the Lake Use Permit from Duke Energy and allows for procurement of materials subject to the agreement between owner and design-builder on the cost and terms, conditions of purchase, and cancellation provisions of the agreement.
Tagged Interests: Homebuilder, duke energy, construction, contract, transportation, materials, electric, natural gas, purchasing, and energy

The aforementioned requirement for the Owner to issue a separate Notice to Proceed (NTP) is a precautionary measure to protect the County s interests

in the event there are any delays in the receipt of the Lake Use Permit from Duke Energy. On July 7, 2020 FERC published their Environmental Assessment which included a finding of no significant impact and staff recommendation for approval by the commission followed by issuance of an order modifying and approving the non-project use of project lands and waters. This decision by FERC represents a significant milestone achievement for the project as the Lake Use Permit is a prerequisite for other permit applications in addition to being required to secure long term financing for the project.
Tagged Interests: duke energy, boards and commissions, utility, Utility, transportation, events, water, electric, environment, natural gas, and energy

The Board of County Commissioners adopted Capital Project Ordinances (CPO) to fund the capital program on December 3, 2019 as part of the regular

agenda. The CPO s were predicated on budgeted amounts for the Phase II contracts in the amount of 149,700,000 and 105,900,000 for the RWI and FWI portions of the YRWSP program respectively. Thus the available budget is 255,600,000 against the total maximum amounts of 263,293,223. As such the approval of a Capital Project Ordinance (CPO) is required to reallocate funds within the existing capital program.
Tagged Interests: funding, ordinance, boards and commissions, budget, capital spending, contract, Capital Spending, and program

The attached CPO No. 262 identifies 7,711,467 in funding sourced across twenty projects to be reallocated to the YRWSP program. The projects

identified
Tagged Interests: funding and program

Page 21 of 331

are grouped as follows:

Category Number Amount Project Closeout 7 944,068 Scope Change 1 2,765,150 Budget Reduction 11 4,002,249

Tagged Interests: budget

Total 7,711,467 Five projects account for approximately 72 percent ( 5.5M) of the identified funding with the remaining 28 percent of identified

funding ( 2.2M) is spread across 14 projects in amounts ranging between 62,000 and 412,000.
Tagged Interests: funding

Utilization of the progressive design-build project delivery method requires the County to dedicate and internal team and retain the services of a

program manager or owner s representative to assist staff in the oversight and management of the various aspects of the Yadkin Regional Water Supply Project. As previously discussed, HDR Engineering, Inc. was selected as the program manager, and has provided the necessary services to advance the project through the preliminary and Phase I contracting stages. An amendment to the existing contract with HDR Engineering, Inc. is required to provide the necessary services through the construction, start-up and commissioning of the Yadkin Regional Water Supply Project. The scope of services identified in the attached Amendment to Task Order 2012-05 with HDR Engineering, Inc. have been reviewed by staff and are appropriate for Phase II program management services. Services are to be provided on a not to exceed basis in the amount of 9,345,887 and include construction administration, management, and observation, special inspections, materials testing, communications, and ancillary services required for the oversight and management of the YRWSP. FINANCIAL IMPACT: Funding is available within the Capital Improvement Program as adopted by the Board of County Commissioners on December 02, 2019 to support the maximum Phase II contract amounts of 151,144,003 for the RWI project, 112,149,220 for the FWI project, and 9,345,887 for program management services. ACTION REQUESTED: Accept the Guaranteed Maximum Price (GMP) Proposal submitted by Garney Companies Inc. dated June 16, 2020, in the amount of 149,700,000 with escalation provisions of 1,444,003 for a total contract limit of 151,144,003; Accept the Guaranteed Maximum Price (GMP) Proposal submitted by CDM Constructors Inc. dated June 12, 2020 in the amount of 110,879,220 with escalation provisions of 1,270,000 for a total contract limit of 112,149,220; Accept the scope of services as shown in Amendment 3 to Task Order 2012-05 with HDR Engineering, Inc. in the amount of 9,345,887; Adopt Capital Project Ordinance No. 262; and authorize the County Manager to approve the contract amendments, pending legal review.
Tagged Interests: funding, ordinance, construction, finance, legal, boards and commissions, utility, capital spending, Utility, contract, Capital Spending, materials, services, program, water, communications, administrator, manager, Communications, and engineering

New Business

Tagged Interests: business and economic development

43. Appointments to Boards and Committees BACKGROUND: Vacancies exist on the following boards and/or committees:

Tagged Interests: boards and commissions and appointments

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Historic Preservation Commission: The terms of two members on the Historic Preservation Commission have expired. Six applications were received for

these vacancies:
Tagged Interests: historic preservation, boards and commissions, historic, and preservation

1. Kelly Northcutt 2. Dale Loberger 2. Carla T. Poirier 3. Leslie Moore Rivers 4. Crystal Gilliard (served two consecutive terms and is not eligible

for reappointment at this time due to Ordinance term limits) 5. John Dickerson (served two consecutive terms and is not eligible for reappointment at this time due to Ordinance term limits)
Tagged Interests: ordinance, watershed, and term limits

Agricultural Advisory Committee: The terms of Travis Starnes and Alex Simpson on the Agricultural Advisory Board expired in June 2020. Both Mr.

Starnes and Mr. Simpson have applied for reappointment.
Tagged Interests: boards and commissions and agriculture

Juvenile Crime Prevention Council (JCPC): The terms of Monica Holt, who is the Juvenile Defense Attorney representative, and James Johnson, who is a

Commissioner Appointee representative, on the JCPC expired in June 2020. Both Ms. Holt and Mr. Johnson have applied for reappointment.
Tagged Interests: council, legal, and crime

Adult Care Home Advisory Committee: The term of Hope Elmore on the Adult Care Home Advisory Committee expires in July 2020. Ms. Elmore has applied

for reappointment. The Clerk's Office has communicated with Laurie Abounader of Centralina Council of Governments, and Ms. Abounader has confirmed that Ms. Elmore has been an active volunteer and is eligible for reappointment.
Tagged Interests: council and volunteer

Nursing Home Community Advisory Committee: The term of Marise Robertson on the Nursing Home Community Advisory Committee has expired. Ms. Robertson

has applied for reappointment. No other applications were received. There are additional vacancies on this committee.The Clerk's Office has communicated with Laurie Abounader of Centralina Council of Governments, and Ms. Abounader has confirmed that Ms. Robertson is eligible for reappointment. FINANCIAL IMPACT: N/A ACTION REQUESTED: Consider appointments to vacancies on Boards and Committees from applications received.
Tagged Interests: finance, council, boards and commissions, appointments, and seniors

44. Ad Hoc Committee BACKGROUND: At the June 15 Board meeting action was taken to establish an ad-hoc committee of staff from Union County and our

education partners Union County Public Schools and South Piedmont Community College to develop a plan for a General Obligation Bond Referendum that supports their capital needs for potential 2022 (March or November) voter approval. This committee would be charged with identifying needs, determining financial impacts, prioritizing requests and developing a comprehensive financial plan. The ad hoc committee would allow
Tagged Interests: finance, boards and commissions, bond, university, education, and referendum

Page 23 of 331

staff to work collaboratively in an effort to put forth a plan that both bodies can support and bring to the community for potential referendum in

2022.
Tagged Interests: referendum

The following is the outline of engagement with Customer Service Solutions (CSS) Ed Gagnon serving as facilitator:

1) Create Collective Goals for Capital Planning a) Overall Desired Outcomes b) Planning Goals and Approach c) Prioritization Process

Tagged Interests: planning

2) Gain Understanding of Current Financial State a) Current Education and Capital Funding Methods b) Future Projections based on Current Obligations

Tagged Interests: funding, finance, and education

3) Forecast Additional Needs and Funding Strategies a) Projections and Prioritization of Future Capital Needs b) Overall Financial Forecasts

(Inflows, Expenditures, Balance Sheet Items) c) Funding Strategies for Addressing Future Capital Needs
Tagged Interests: funding and finance

4) Create Long-term Capital Plan a) Financing Options and Timelines based on Needs/Expectations b) Long-term Capital Plans/Priorities

In preparation for the engagement, CSS will provide an Information Request List to Union County and its education partners as well as an Interview

Request for key stakeholders. They will work with the County and its partners to design a process through which the committee will work. They will then facilitate the committee through the process, resulting in the Long-term Capital Plan.
Tagged Interests: education

Scope and Timing

The current plan for the ad-hoc group would include staff from each participating organization as well as two (2) elected officials from the BOCC,

two (2) elected officials from UCPS (if participating), and two (2) SPCC Board Members. There would be a series of meetings with the full committee, although the specific number of meetings and frequency have not yet been determined.
Tagged Interests: boards and commissions

There will also be other between-meeting communications and activities to prepare for upcoming committee meetings and act on results of prior

meetings. It is unclear whether the meetings will be held onsite or remotely, since there are some unknowns at this time relating to participant preferences and future COVID-19 requirements/restrictions.
Tagged Interests: coronavirus, communications, and Communications

The process is expected to start in 30-60 days and last about 4-6 months. The planning process will most likely encompass capital needs over a

10-year period.
Tagged Interests: planning

FINANCIAL IMPACT: 18,000- 27,000 ACTION REQUESTED: Identify Board members that will participate in the ad-hoc committee for education

Tagged Interests: finance, boards and commissions, and education

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capital funding as directed by Board action on June 15.

Tagged Interests: funding and boards and commissions

Receive an update from staff regarding the process identified for the ad-hoc committee for education capital funding.

Tagged Interests: funding and education

45. Sales Tax Resolution BACKGROUND:

Tagged Interests: sale, taxes, and Taxes

Article 46 One-Quarter Cent County Sales and Use Tax Available to counties who currently levy Article 39, 40, and 42 sales taxes. This sales tax is

captured at the point of delivery (sale) and taxes the same items as Article 39, except that it excludes food from taxation. The use of this funding is available for any lawful county purpose and would not be shared with municipalities, but would be shared with tax districts.
Tagged Interests: funding, sale, taxes, and Taxes

The County must hold a referendum to levy the cent Article 46 tax. If the majority of those voting in the referendum vote for the levy of the tax,

the Board may, but is not required to, levy such tax. The referendum can occur on the following:
Tagged Interests: boards and commissions, voting, taxes, Taxes, and referendum

Same time as any other State or county general election.

Tagged Interests: voting and election

Same time as the primary election in any even- numbered year.

Tagged Interests: voting and election

Same time as any other election requiring all the precincts in a county to be open.

Tagged Interests: voting and election

The sales tax may become effective on the first day of any calendar quarter so long as the county gives the Secretary of Revenue at least 90 days'

advance notice. For example, if a referendum is held in November during the general election and passes, the earliest a county could begin collecting the revenue would be April one of the following year, provided it adopts a resolution levying the tax and forwards it to the Department of Revenue prior to December 31.
Tagged Interests: sale, voting, taxes, Taxes, election, and referendum

If the Board of Commissioners wishes to levy the tax, it must provide 10 days public notice of its intent to adopt a resolution to levy the tax.

After it adopts the resolution, it must send a certified copy of the resolution along with a certified copy of the election results of the referendum to the Department of Revenue.
Tagged Interests: boards and commissions, voting, taxes, Taxes, election, and referendum

Staff has estimated the Article 46 sales tax would generate 5,900,000 annually. FINANCIAL IMPACT:

Tagged Interests: finance, sale, taxes, and Taxes

ACTION REQUESTED: Consider adopting a Resolution Directing the Union County Board of Elections place an Advisory Referendum on the November 2, 2020

ballot pursuant to
Tagged Interests: boards and commissions, voting, election, board of elections, and referendum

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N.C.G.S. 105-537. County Manager's Comments

Tagged Interests: administrator and manager

Commissioners' Comments

Adjournment

Page 26 of 331

Invocation -

UNION COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM REQUEST:

MEETING DATE: 7/13/2020 DEPARTMENT: Clerk to the Board TITLE

Tagged Interests: boards and commissions

Chairman Jerry Simpson PUBLIC HEARING: PRESENTATION:

Tagged Interests: hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: BACKGROUND

FINANCIAL IMPACT

Tagged Interests: finance

Page 27 of 331

Employee Recognition - 3.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM REQUEST:

MEETING DATE: 7/13/2020 DEPARTMENT: Financial Services TITLE

Tagged Interests: finance and services

Certificate of Achievement for Excellence in Financial Reporting PUBLIC HEARING: No PRESENTATION: Yes

Tagged Interests: finance, hearing, and financial report

INFORMATION CONTACT TELEPHONE NUMBERS Deborah H. Cox, CPA Controller 704-283-3523

ACTION REQUESTED: Recognize the Union County Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting

for the County's FY 2019 Comprehensive Annual Financial Report
Tagged Interests: recognition, finance, and financial report

BACKGROUND The Certificate of Achievement for Excellence in Financial Reporting has been awarded to Union County by the Government Finance Officers

Association of the United States and Canada (GFOA) for its 2019 comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to Administrative Services, Finance Division, Union County as being primarily responsible for preparing the award-winning CAFR. The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential user and user groups to read the CAFR. The GFOA is a major professional association servicing the needs of over 20,000 appointed and elected local, state and provincial-level government officials and other finance practitioners. The association is headquartered in Chicago, Illinois, with offices in Washington, D.C.
Tagged Interests: recognition, finance, legal, appointments, services, program, financial report, and judge

This is the 8th consecutive year in which the County has received this recognition.

Tagged Interests: recognition

FINANCIAL IMPACT Not Applicable

Tagged Interests: finance

Page 28 of 331

Employee Recognition - 4.

Tagged Interests: recognition

UNION COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM REQUEST:

MEETING DATE: 7/13/2020 DEPARTMENT: Human Resources TITLE

Tagged Interests: human resources

Employee Recognition PUBLIC HEARING: No PRESENTATION: No

Tagged Interests: recognition and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Jennifer Davis 704-283-3803