NC - Polk: Board of Commissioners

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Board of Commissioners

BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

JULY 20, 2020 7:00 PM

R. Jay Foster Hall of Justice Womack

Building Columbus, NC

Tagged Interests: Homebuilder

1. Call to Order - Chairman Yoder.

2. Invocation - Commissioner Beiler.

3. Pledge of Allegiance - Commissioner Gasperson.

4. Approval of Agenda

A. Motion to approve the agenda.

5. Consent Agenda

A. June 15, 2020 work session and regular meeting minutes. B. Tax refund requests for July 20, 2020 in the amount of 2,250.73. C. Sheriff's activity

report for June. D. Schedule public hearing for new proposed road names for Monday, August 3, 2020
Tagged Interests: road, streets, taxes, Taxes, public safety, and hearing

at 7:00 pm in the R. Jay Foster Hall of Justice Womack Building Columbus, NC. E. Budget Amendment to increase property and liability insurance for

the unbudgeted
Tagged Interests: Homebuilder, budget, insurance, and property

increase for dam coverage from contingency in the amount of 47,337. Motion to approve the consent agenda.

6. Citizen Comment(s) - Citizens may submit their comments to the Clerk to the Board by email - ahigh@polknc.org, or phone - 828-894-3301 ext. 221,

by 5:00 pm July 20, 2020 to be read during the meeting.
Tagged Interests: boards and commissions

Agenda I t em

7. Isothermal Community College (ICC) Polk County campus renovation update - Stephen Matheny, Chief Operating Officer and Vice President of

Administration ICC.
Tagged Interests: university

8. Comprehensive Transportation Plan Survey - Dominique Boyd; Richard Virgo, Andy Bailey, North Carolina Department of Transportation (NCDOT); and

Karyl Fuller, RPO Director Isothermal Planning Director Commission (IPDC).
Tagged Interests: planning, boards and commissions, and transportation

9. Solid Waste employee position change part-time to full-time - Larry Walker, Solid Waste Director. Motion to approve changing the Solid Waste

position change from part to full time.
Tagged Interests: utility, solid waste, and Utility

10. COVID-19 Update - Bobby Arledge, Emergency Management Director, Joshua Kennedy, Health and Human Services Director (HHSA), Aaron Greene, School

Superintendent, and Michelle Fortune, St. Luke's Hospital Chief Executive Officer.
Tagged Interests: coronavirus, health, hospital, services, emergency, healthcare, superintendent, and education

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11. Modification of the North Carolina Pandemic Recovery Office Coronavirus Relief Fund (CRF - CARES) budget to include a mechanism for allocation of

funds to towns - Manager Pittman. Motion to approve a mechanism to allocate funds to the three towns within Polk County's jurisdiction, and to amend the CFR-CARES budget.
Tagged Interests: coronavirus, funding, budget, and manager

12. NCACC voting delegate appointment and discussion on remote conference attendance - Manager Pittman. Motion to designate one voting delegate and

one alternate voting delegate for the NCACC 113th Annual Conference Business Session on Thursday, August 6, 2020 at 11 a.m.
Tagged Interests: business, boards and commissions, appointments, voting, and manager

13. Designate Commissioner appointment to the 911 Communications Advisory Committee - Attorney Berg. Motion to appoint a Commissioner to serve on the

911 Communication Advisory Committee.
Tagged Interests: legal, 911, boards and commissions, appointments, communications, and Communications

14. Volunteer Board Application(s)

Tagged Interests: boards and commissions and volunteer

A. Application for vote - Cathy Brettman, Appearance Commission. Motion to approve the volunteer board application as presented.

Tagged Interests: boards and commissions and volunteer

15. Commissioner Comment(s)

16. Adjournment

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POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM

July 20, 2020 Regular Meeting

Agenda Item : A.

ATTACHMENTS: Description Type Upload Date Work Session Minutes Cover Memo 7/16/2020 Regular meeting minutes Cover Memo 7/17/2020

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POLK COUNTY BOARD OF COMMISSIONERS Emergency Operation Center (EOC) First Floor Womack Building

Tagged Interests: Homebuilder, boards and commissions, and emergency

June 15, 2020 - 5:00 PM R. Jay Foster Hall of Justice Womack Building Columbus, NC

Tagged Interests: Homebuilder

Columbus, NC MINUTES

PRESENT: Chairman Yoder, Vice-Chairman Melton, Commissioner Beiler, Commissioner Gasperson, and Commissioner Moore. Also in attendance were County

Manager Pittman, Attorney Berg, and Clerk to the Board High. Media and citizens participated remotely.
Tagged Interests: legal, boards and commissions, administrator, and manager

1. Call to Order - Chairman Yoder.

2. Agenda Item(s)

A. Comprehensive Transportation Plan Discussion.

Tagged Interests: transportation

Dominique Boyd, Project Manager gave a presentation explaining the CTP survey and results, a copy of which is incorporated by reference into these

minutes. Richard Virgo, Engineer, and John A. (Andy) Baily NCDOT Western Piedmont Planning Engineering Supervisor presented maps with comments that were divided into segments, a copy of which is incorporated by reference into these minutes. Karyl Fuller, RPO Director Isothermal Planning Director Commission (IPDC) was also in attendance.
Tagged Interests: planning, boards and commissions, manager, and engineering

3. Commissioner Comment(s)

4. Adjournment

Attest:

_______________________________ Ange High Clerk to the Board

Tagged Interests: boards and commissions

POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

__________________________________ Myron Yoder Chairman

June 15, 2020 Page 1 of 1

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POLK COUNTY BOARD OF COMMISSIONERS June 15, 2020 - 7:00 PM

Tagged Interests: boards and commissions

R. Jay Foster Hall of Justice Womack Building Columbus, NC Columbus, NC

Tagged Interests: Homebuilder

MINUTES

PRESENT: Chairman Yoder, Vice-Chairman Melton, Commissioner Beiler, Commissioner Gasperson, and Commissioner Moore. Also in attendance were County

Manager Pittman, Attorney Berg, and Clerk to the Board High. Media and citizens participated remotely.
Tagged Interests: legal, boards and commissions, administrator, and manager

1. Call to Order - Chairman Yoder.

2. Invocation - Chairman Yoder.

3. Pledge of Allegiance - Commissioner Beiler.

4. Approval of Agenda

Manager Pittman requested adding item 11. Budget Amendments that need approval for the FY 2019/20 budget.

Tagged Interests: budget and manager

A. Vice-Chairman Melton moved to approve agenda with amendment, seconded by Commissioner Moore and the motion carried unanimously.

5. Consent Agenda

Vice-Chairman Melton moved to approve the consent agenda, seconded by Commissioner Beiler and the motion carried unanimously.

A. June 1, 2020 budget work session, and regular meeting minutes.

Tagged Interests: budget

B. Tax refund requests for June 2020 in the amount of 861.39.

Tagged Interests: taxes and Taxes

C. Sheriff Department Monthly Activity Report for May 2020.

Tagged Interests: public safety

D. Declare Surplus computers and miscellaneous office equipment from IT department (complete list in packet).

Tagged Interests: equipment, surplus, and computers

6. Citizen Comment(s) - Citizens may submit their comments to the Clerk to the Board by email - ahigh@polknc.org, or phone - 828-894-3301 ext. 221,

by 5:00 pm June 15, 2020 to be read during the meeting.
Tagged Interests: boards and commissions

There were three citizen comments read. Two citizen comments were read by Chairman Yoder one concerning noise pollution, and speeding in Tryon, and

one regarding the scope of management and oversight by Sheriff in the 911 Communication Center. Commissioner Beiler read the third letter from the Appearance Commission supporting a Kudzu Eradication Advisory Board.
Tagged Interests: 911, boards and commissions, public safety, communications, Communications, and noise

June 15, 2020 Page 1 of 4

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7. Recognizing Benny Smith for twenty years of volunteer service on the Harmon Field Board of Supervisors - Vice-Chairman Melton.

Tagged Interests: recognition, boards and commissions, and volunteer

Vice-Chairman Melton recognized Mr. Smith for his service, and read the following: Benny Smith, a dedicated citizen to Polk County, we thank you for

your many valuable contributions over the past years to this community, especially your volunteer service for twenty years as a member of the Harmon Field Board of Supervisors from 2000 2020. Your loyal and dedicated service to Harmon Field in Tryon, North Carolina has helped to create the treasure it is today, and has ensured that it will be enjoyed by residents and visitors in our community for many generations to come. We thank you for your many accomplishments over the years, and for your many years serving Polk County.
Tagged Interests: recognition, boards and commissions, and volunteer

8. Kudzu Information - John Vining.

John Vining came before the Commissioners to explore the possibility of creating a Kudzu Eradication Board in Polk County. He presented a draft of

how the board could be structured and function. The Commissioners discussed the idea, and Mr. Vining shared suggestions on how he saw the board working. He said to start, he suggested the 11 board members create a map that indicated where kudzu was growing across the county. Then the committee could focus on the smaller more manageable areas, and help citizens learn to try to control kudzu. He said, then the County could purchase a commercial sprayer unit for citizens who have larger kudzu areas to borrow for short term use on their property. Commissioner Moore asked the cost of a commercial sprayer, and Mr. Vining said currently it would be approximately 5,500. Mr. Vining said another idea the Kudzu Eradication Board may explore would be the use of goats, (however they must be used three years consecutively) which he personally has had success with in the past, as well as other organic options, such as digging up the crowns. Mr. Vining said the whole idea behind the Kudzu Eradication Board, if created, is to focus on educating citizens on all the options available, and helping them decide which is the best one for them to use on their property. The Commissioners thanked Mr. Vining for sharing the information, and for coming to the meeting.
Tagged Interests: boards and commissions, purchasing, property, and commercial

Chairman Yoder ask Mr. Vining, as a historian on the Polk County Courthouse, if he would state the purpose of the small elevated concrete slab on the

Courthouse lawn. Mr. Vining said it is his understanding, it is an abandon well, with a concrete cap, and has no historic value.
Tagged Interests: historic

9. Human Resource Policies for Review - Manager Pittman.

Tagged Interests: manager

June 15, 2020 Page 2 of 4

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Manager Pittman presented the Commissioners with the draft amended Human Resource Policy, which was last updated in 2016. He said a spreadsheet is

included documenting any change, that is not just housekeeping, and the policy was reviewed by himself, Attorney Berg, HR Director Wagner, Finance Director Hughes, and Clerk High. Commission Moore asked where the changes came from. Manager Pittman explained some were based on Federal or State regulations changes that needed to be made to remain current, and some where just areas we've encountered where either the policy needed to be more clear on a matter, or possible didn't address an issue at all. Policies, and documents are living documents, and by that very nature are expected to be changed over time. Attorney Berg said now the document is in your hands, you should take care, and review it thoroughly. Commissioner Gasperson asked how soon the Board would be asked to vote on the amended policy. Manager Pittman recommended scheduling a work session prior to the next Commissioner meeting on July 20th to discuss the changes to the policy. Vice- Chairman Melton said this has been something he has wanted to discuss for along time, and he looks forward to reviewing the policy thoroughly. He will even try to get together with each Commissioner one at a time to review the policy before the work session as preparation. The Commissioners agreed to hold a work session as suggested to discuss the HR policy changes at 5:00 pm before the next regular meeting on July 20, 2020.
Tagged Interests: regulation, finance, legal, boards and commissions, manager, and policy

10. Memorandum of Understanding Communication Oversight Agreement

Tagged Interests: communications and Communications

Attorney Berg gave a brief history of the management of the 911 Communication Center stating previously, it was under the Sheriff, and currently, it

is under the County's management. She explained the agreement being presented, a copy of which is hereby incorporated by reference into these minutes, would allow the Sheriff to oversee the day to day operations, while remaining a County department following the County Human Resource policy, and when employment decisions are necessary, whether new hires or terminations, both the County Manager and the Sheriff must be in agreement before any changes will be made. Attorney Berg asked when the effective date of the agreement should begin. The Board determined the agreement will go into effect on July 1, 2020 at 12:01 am through June 30, 2021 at 11:59 pm, and the advisory committee for this agreement will be formed by August 1, 2020. Vice-Chairman Melton moved to approve the Memorandum of Understanding Communication Oversight Agreement., seconded by Commissioner Beiler and the motion carried unanimously.
Tagged Interests: legal, 911, boards and commissions, public safety, employment, communications, administrator, manager, policy, Communications, and history

11. Budget Amendments that need approval for the FY 2019/20 budget - Sandra Hughes, Finance Director,

Tagged Interests: finance and budget

Sandra Hughes, Finance Director presented the budget amendment to transfer the COVID-19 appropriation that was approved March 16, 2020.Vice-Chairman

Melton moved to the budget amendment to transfer 50,000 from Manager's Discretion to its own COVID Grant line, seconded by Commissioner Moore and the motion carried unanimously.
Tagged Interests: coronavirus, funding, grant, finance, budget, and manager

June 15, 2020 Page 3 of 4

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12. Volunteer Board Application(s)

Tagged Interests: boards and commissions and volunteer

A. Applications for Vote: Appearance Commission - Ernestine Kan; Harmon Field Board of Supervisors - (4 yr. term) Warren Watson; Home and Community

Care Block Grant -Ted Owens.
Tagged Interests: grant and boards and commissions

Vice-Chairman Melton moved to approve all volunteer board applicants as presented, seconded by Commissioner Beiler and the motion carried

unanimously.
Tagged Interests: boards and commissions and volunteer

13. Commissioner Comment(s)

Vice-Chairman Melton said you cannot legislate hate, it comes from the heart, and he looks forward to working with all Polk County citizens.

Commissioner Beiler said he's proud to be on this Board, and appreciates everyone working together. Additionally, he thanked Mr. Vining for coming to the meeting, and giving the kudzu presentation. Commissioner Gasperson said he attended two unity events in Polk County, and they demonstrated what an incredible community we live in. He then spoke about a conversation he had with a Charter representative who said there is possibly more interest in extending their footprint in Polk County than in the past. He feels the more broadband players we have in Polk County the better we'll be. Commissioner Moore echoed the previous comments, and said we do live in a great place, and he also appreciates everyone. Chairman Yoder said each Commissioner works hard for their goals, and he wasn't able to attend the community events due to moving his son out of the state, but he knew the other Commissioners and the County Manager were there to represent County. He stated he did call several African America leaders in our County to let them know I support them. He thanked Mr. Vining for clearing up the misunderstanding about the concrete slab on the Courthouse lawn, and said one of his goals would be to use it as a location where a symbol of unity could be placed to show what Polk County truly represents.
Tagged Interests: boards and commissions, events, administrator, manager, and Internet Access

14. Adjournment

Commissioner Moore moved to adjourn, seconded by Commissioner Gasperson and the motion carried unanimously.

Attest:

_______________________________ Ange High Clerk to the Board

Tagged Interests: boards and commissions

POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

__________________________________ Myron Yoder Chairman

June 15, 2020 Page 4 of 4

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POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM

July 20, 2020 Regular Meeting

Agenda Item : B.

ATTACHMENTS: Description Type Upload Date Tax Refund Requests Cover Memo 7/17/2020

Tagged Interests: taxes and Taxes

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POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM

July 20, 2020 Regular Meeting

Agenda Item : C.

ATTACHMENTS: Description Type Upload Date Sheriff's Activity Report Cover Memo 7/16/2020

Tagged Interests: public safety

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Monthly Activity Report

June 2020

CALLS FOR SERVICE

Alarms (Residential/Commercial) 39 Juvenile Complaint 4

Tagged Interests: commercial

Animal Complaint/Livestock 131 Larceny Report/Shoplifting 19

Tagged Interests: livestock

Assault 1 Missing Person Report 3

Assist FD/EMS/Rescue 21 911 Follow Up/Hang up 37

Tagged Interests: 911 and EMS

Assist Motorist/Public 23 Noise Complaint 16

Tagged Interests: noise

Assist Other Agency (PD/SHP/etc) 17 Property Damage/Hit Run

Tagged Interests: property

Breaking Entering 17 Property ( Recovered/Found/Abandoned) 1

Tagged Interests: property

Citizen Contact/Call by Phone 84 Security (other than listed)/Open Door 14

Tagged Interests: security

Civil Related/Custody Dispute 12 Shots Fired (Report/Complaint) 11

Communicating Threats 5 Special Activity/Event

Tagged Interests: events

D.O.A. 2 Stolen Vehicle

Disturbance/Dispute/Fight 28 Suicide (Threat/Attempt/Report)

Tagged Interests: suicide

Domestic Related 30 Suspicious Activity 6

Drug Related 7 Suspicious Person/Prowler 33

Tagged Interests: drugs

Escort (Funeral/Public) 1 Suspicious Vehicle 67

Follow-Up Investigation 21 Traffic Control/C R Driver 9

Tagged Interests: traffic

Fraud/Forgery Report 4 Trespassing 15

Harassment/Stalking 5 Vandalism/Littering 2

Tagged Interests: vandalism and Vandalism

Intoxicated Person 4 Warrant/Process Service 31

Tagged Interests: public safety

Involuntary Commitment/Mental Subject 11 Welfare Check 20

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CIVIL Civil Summons Complaint 13

Domestic Protection Order 2

Order to Appear Show Cause 7

Writ of Execution 0

Other 22

TOTAL 44

SECURITY CHECKS

Tagged Interests: security

Residence 186

Business 248

Tagged Interests: business

Church 64

Tagged Interests: church

TOTAL 498

ARRESTS Misdemeanor 21

Felony 13

ANIMAL CONTROL

Tagged Interests: animal control

Animals Picked up *see notes below 39

Bite Report 4

LOBBY Fingerprinting 86

Telephone Calls 436

In Person 568

DETENTION CENTER Inmates Admitted 53

Tagged Interests: detention

Weapons Seized 4

Traffic Stops 153

Tagged Interests: traffic

Citations Issued 22

Charges by Citation 30

OUTREACH/OTHER

Animal Control 16 Dogs, 19 Cats, 2 Fawns, 1 Pigeon, 1 Hawk (w/

Tagged Interests: pets and animal control

NC Wildlife).

Rabies Clinic, June 27 - Green Creek FD

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POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM

July 20, 2020 Regular Meeting

Agenda Item : E.

ATTACHMENTS: Description Type Upload Date Dam Insurance Cover Memo 7/16/2020

Tagged Interests: insurance

Suggested Motion: Motion to approve the consent agenda.

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POLK COUNTY BOARD OF COMMISSIONERS

Tagged Interests: boards and commissions

AGENDA ITEM

July 20, 2020 Regular Meeting

Agenda Item : 8.

ATTACHMENTS: Description Type Upload Date CTP Survey Cover Memo 7/17/2020

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CTP Survey Overview Polk County Commissioners Workshop

Monday, June 15, 2020 Page 20 of 53

Transportation

Tagged Interests: transportation

Discussion Topics I. Background Overview

1) What is a CTP? 2) CTP Survey Background

II. CTP Survey Results 1) Question-by-question Results 2) Segment Overviews

III. Next Steps (Where we are going)

Polk County CTP

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I. Background (How we got here)

3

Polk County CTP

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What is a CTP? Comprehensive Transportation Plan

Tagged Interests: transportation

Long-range (25 to 30 years in the future) 2045 (25 years from now)

Multi-modal Roads, Bicycles, Pedestrians, Transit (bus, rail, etc.)

Tagged Interests: road, streets, Public Transit, transportation, Pedestrian, and bicycle

Data Driven

Not reinventing the wheel Derived from local plans, community statewide goals

Locally-driven Steering Committee includes County Manager, Commissioners

Tagged Interests: administrator and manager

Beiler and Melton, Town Managers/Planners, NCDOT Div. 14

Tagged Interests: manager

Polk County CTP

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Why do we need a CTP? Required by Statute (G.S. 136-66.2) Determines alternatives to address need

These get refined later into projects.

CTP is first step in the process.

5

Polk County CTP

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Transportation 6

Tagged Interests: transportation

Develop Vision

Tagged Interests: strategic

System Assessment

Hold Initial Meetings

Develop Community

Vision

Tagged Interests: strategic

Perform Future year

Analysis

Perform Base year Analysis

Develop Goals

Objectives

Endorse Population Projections

Analyze Alternatives

Compare Future Year

Solutions

Evaluate Constraints

Analyze Survey Results

Develop Final Plan

Adopt Plan

Local Adoption

Seek Mutual Draft

Agreement

Complete the Plan

Polk County CTP

Where are we?

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II. Polk County Survey Overview

7

Polk County Survey Results

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Transportation8

Polk County Survey Results

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Transportation9

Polk County Survey Results

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Transportation10

Polk County Survey Results

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Transportation11

Polk County Survey Results