CO - Aurora: Regular Meeting of the Aurora City Council

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Regular Meeting of the Aurora City Council

NOTICE OF COUNCIL MEETING

TELECONFERENCE/ELECTRONIC PARTICIPATION PROCEDURES

Tagged Interests: procedure

Members of the Aurora City Council will participate in the July 20, 2020 Executive Session, AURA Meeting, Study Session and Council Meeting by

teleconference due

to concerns surrounding the COVID-19 (coronavirus) outbreak. To keep the members of our community, employees and leaders safe, there will be no

public
Tagged Interests: coronavirus

presence at the meeting. Members of the public and media will be able to participate remotely through the options listed below:

Where to view/listen:

The meeting will be live-streamed at www.auroraTV.org, and on Cable Channels 8 and 880 in Aurora.

Those who cannot access the internet or cable TV may listen by phone by using the following call-in information:

Dial Access Number 1-877-820-7831

Enter Participant Passcode: 254610

How to comment:

You may submit comments for Public Invited to be Heard, or for a specific agenda item

on the regular agenda, by voicemail or email. Comments are limited to three minutes.

You may leave your comment by voicemail to be played at the meeting by calling:

(303) 739-7635

Or you may email your comment to: PublicComment@auroragov.org

Staff will read up to the first three minutes of your comments into the record. If the line

is unavailable, or you have any problems, please send your comment to the email listed

above.

Translation/Accessibility

The City will provide closed captioning services on Cable Channels 8 and 880. If you

Tagged Interests: services

need any other accommodation, please contact the Office of the City Clerk at (303) 739-

7094. If you are in need of an interpreter, please contact the Office of International and

Immigrant Affairs at 303-739-7521 by Monday, July 20, 2020 at 9:00 a.m. (Si necesita

Tagged Interests: Immigration

un int rprete, comun quese con la oficina de asuntos internacionales e inmigrantes en

303-739-7521 por el viernes anterior a la reuni n del lunes.)

For other information regarding public meetings, please contact the Office of the City Clerk at (303)

739-7094 or by email at CityClerk@auroragov.org, or visit www.auroragov.org.

AGENDA City of Aurora, Colorado MONDAY, July 20, 2020

REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public) TELECONFERENCE

Tagged Interests: council

5:00 p.m.

CALL TO ORDER: Mayor, Mike Coffman

ROLL CALL: Stephen Ruger, City Clerk

ANNOUNCEMENT OF PROPOSED EXECUTIVE SESSION TOPICS: Stephen Ruger, City Clerk for Mayor, Mike Coffman

(Matters subject to consideration in Executive Session per Section 24-6-402(4) C.R.S.)

CONSIDERATION TO RECESS FOR EXECUTIVE SESSION:

STUDY SESSION (Open to the Public) TELECONFERENCE

5:00 p.m. 7:10 p.m.

REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public)

Tagged Interests: council

Reconvene at 7:30 p.m. - TELECONFERENCE

AGENDA

City Council Study Session (1st Floor Aurora Room) Monday, July 20, 2020

Tagged Interests: council

5:00 p.m.

1. ITEMS FROM THE MAYOR

a. Executive Session Update

b. Mayor s Update

c. Issue Update

2. CONSENT CALENDAR

a. Sand Creek Metro District Service Plan Amendment - Management and Finance Policy Committee (5/5) Presenter: Vinessa Irvin, Manager of Development

Assist/Brian Rulla, Assistant
Tagged Interests: finance, development, Public Transit, Development, manager, and policy

City Attorney I Civil

Tagged Interests: legal

b. King Ranch Metropolitan District Nos 1-5 Management and Finance Policy

Tagged Interests: finance and policy

Committee (5/5) Presenter: Vinessa Irvin, Manager of Development Assist/Brian Rulla, Assistant

Tagged Interests: development, Development, and manager

City Attorney I Civil

Tagged Interests: legal

3. ITEMS FROM THE POLICY COMMITTEES

Tagged Interests: policy

a. Proposed Changes to Metro District Model Service Plan Management and Finance

Tagged Interests: finance and Public Transit

Policy Committee (5/15) Presenter: Vinessa Irvin, Manager of Development Assist/Brian Rulla, Assistant

Tagged Interests: development, Development, manager, and policy

City Attorney I Civil

Tagged Interests: legal

b. Gold Star Memorial Monument Parks, Foundations, Quality of Life Policy Committee

Tagged Interests: parks, policy, monuments, and foundation

(10/15) Presenter: Tracy Young, Manager, PROS PD C/Garcia, Angela, Assistant City

Tagged Interests: manager

Attorney II Civil

Tagged Interests: legal

c. US Space Force to Municipal Code Public Relations, Communications, Tourism,

Tagged Interests: tourism, communications, Communications, and public relations

Libraries, B C, and Citizen Groups Policy Committee (5/5) Presenter: Claudine McDonald, Community Relations/David Lathers, Senior Asst

Tagged Interests: policy and library

City Attorney

Tagged Interests: legal

d. Recap of the 2020 State Legislative Session Federal, State and Intergovernmental

Tagged Interests: intergovernmental

Relations Policy Committee (5/5) Presenter: Luke Palmisano, Intergovernmental Relations Manager/Daniel

Tagged Interests: manager, policy, and intergovernmental

Brotzman, City Attorney

Tagged Interests: legal

e. CU Fire and Life Safety MOU Planning and Economic Development Policy Committee (5/10) Presenter: Mike Dean, Fire/Life Safety Manager

Liaison/Isabelle Evans, Assistant
Tagged Interests: planning, economic development, development, Development, manager, and policy

City Attorney II Civil

Tagged Interests: legal

4. ITEMS FROM THE MANAGER

Tagged Interests: manager

a. Xcel Energy Partners in Energy Program (5/10) Presenter: Karen Hancock, Principal Planner/Daniel Money, Senior Asst City

Tagged Interests: program and energy

Attorney Outside Speaker: Tom Henley, Xcel Energy

Tagged Interests: legal and energy

b. Mineral Lease to GMT Exploration (5/10) Presenter: Hector Reynoso, Manager Real Property Services/Ian Best, Assistant

Tagged Interests: leasing, services, property, and manager

City Attorney I

Tagged Interests: legal

5. ITEMS FROM THE CITY COUNCIL

Tagged Interests: council

a. Public Information Protocol (30) Sponsor: Mayor Pro Tem Johnston

b. Public Comment Rules (20) Sponsor: Mayor Pro Tem Johnston

c. Colorado Municipal League (CML)/National League of Cities (NLC)-Council Member Lawson

Tagged Interests: council

d. Legislative Update Council Member Lawson

Tagged Interests: council

e. Denver Regional Council of Governments (DRCOG) Mayor Coffman

Tagged Interests: council

f. Fitzsimons Redevelopment Authority (FRA) Update Coffman/Berzins/Hiltz

g. E-470 Update Council Member Bergan

Tagged Interests: council

h. Aurora Economic Development Council (AEDC) Update Council Member Berzins

Tagged Interests: council, economic development, development, and Development

i. Accelerate Colorado Council Member Berzins

Tagged Interests: council

j. Visit Aurora Council Member Coombs

Tagged Interests: council

k. Aurora Sister Cities Council Member Marcano

Tagged Interests: council

l. Reimagine RTD Council Member Lawson

Tagged Interests: council

CALL-UPS OF COUNCIL POLICY COMMITTEE ITEMS

Tagged Interests: council and policy

MISCELLANEOUS ITEMS

ITEMS REMOVED FROM THE AGENDA, IF ANY

POLICY COMMITTEE MINUTES

Tagged Interests: policy

7/17/2020

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Interests: ordinance and council

AGENDA

Regular Meeting of the Aurora City Council City Council Chambers Monday, July 20, 2020

7:30 p.m.

NOTE: Interested citizens wishing to address City Council should complete a SPEAKER SLIP and present it to the City Clerk stationed near the Council

dais. Speaker Slips are located on the table by the Council Chambers entrance. Speakers on items not related to the agenda are allowed three minutes to speak. Council does not engage in discussion during this time.

1. RECONVENE REGULAR MEETING OF JULY 20, 2020 AND CALL TO ORDER

Stephen Ruger, City Clerk 2. ROLL CALL

3. INVOCATION/MOMENT OF SILENCE AND MEMORIAL FOR 7-20

4. PLEDGE OF ALLEGIANCE TO THE FLAG (all standing)

5. APPROVAL OF THE MINUTES

6. CEREMONY

7. PUBLIC INVITED TO BE HEARD (non-agenda related issues only)

8. ADOPTION OF THE AGENDA

9. CONSENT CALENDAR

General Business

Tagged Interests: business

a. Consideration to AWARD A SOLE SOURCE PROFESSIONAL SERVICES AGREEMENT with Brothers Redevelopment, Inc. (BRI) for services to support the City of

Aurora Community Development Minor Home Repair Program in providing financial and technical assistance to low- and moderate-income Aurora, Colorado homeowners needing essential home repairs not-to-exceed 250,000 for this program. Presenter: Jessica Prosser, Manager of Community Development, Housing and Community Services/Joyce, Tim, Assistant City Attorney II Civil
Tagged Interests: finance, legal, development, services, program, Development, manager, community development, and housing

b. Consideration to AWARD A SINGLE SOURCE CONTRACT to Carollo Engineers, Inc., Littleton, CO in the amount of 4,208,093.00 for design-build services

for the Sand Creek Water Reuse Facility Programmable Logic Controls Conversion and Improvements Project (Phase 2 of 2). Presenter: Elizabeth Carter, Principal Engineer, Aurora Water/David Lathers, Senior Asst City Attorney
Tagged Interests: legal, facility, utility, Utility, contract, services, and water

c. Consideration to AWARD AN OPENLY SOLICITED CONTRACT to Wilson Company, Inc., Denver, Colorado in the amount of 128,227.00 for providing

Engineering Services for Storm CMP Rehabilitation Task 6, Project No. R-2041. Presenter: Swirvine Nyirenda, Principal Engineer, Aurora Water/David Lathers, Senior Asst City Attorney
Tagged Interests: legal, utility, Utility, contract, services, water, and engineering

d. Consideration to AWARD A SINGLE SOURCE CONTRACT to Keesen Landscape Management Inc., Englewood, Colorado in the not-to-exceed amount of 210,000.00

for Weed Mowing and Trash Removal Services (Abatement Services) as required through December 31, 2020. Presenter: Nancy Sheffield, Interim Director, Housing and Community Services/David Lathers, Senior Asst City Attorney
Tagged Interests: legal, contract, services, abatement, buildings and grounds, and housing

July 20, 2020 City Council Agenda Page 2

7/17/2020 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Interests: ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Interests: council

e. Consideration to APPROVE THE PURCHASE of 119 share of stock in the Whitney Ditch

Tagged Interests: purchasing

Company from BCI Waterco LLC and an affiliated water pipeline easement from GWIP LLC, for 26,881,719.75, by the City of Aurora, acting by and through

its Utility Enterprise.
Tagged Interests: utility, Utility, water, and easement

Presenter: Dawn Jewell, S Platte Basin Supv, Aurora Water/ Neitzel, Stephanie, Assistant City Attorney II Civil

Tagged Interests: legal, utility, Utility, and water

10. RESOLUTIONS

a. R2020-64 Consideration to APPROVE A RESOLUTION of the City Council of the City

Tagged Interests: council

of Aurora, Colorado, approving an Amendment to Intergovernmental Agreement No.

Tagged Interests: intergovernmental

18-06.01B regarding funding the 22nd Avenue outfall to Westerly Creek

Tagged Interests: funding

Improvement Project between the City of Aurora, and the Urban Drainage and Flood

Tagged Interests: flooding and stormwater

Control District D/B/A mile High Flood District.

Tagged Interests: flooding

Presenter: Sarah Young, Deputy Director Wtr Plan/Engin, Aurora Water/ Ian Best, Assistant City Attorney I

Tagged Interests: legal, utility, Utility, and water

b. R2020-65Consideration to APPROVE A RESOLUTION by the City Council of the City

Tagged Interests: council

of Aurora, Colorado for the Agreement Between the City of Aurora and the Colorado

Department of Revenue, Division of Motor Vehicles, Regarding Commercial Driver

Tagged Interests: commercial

License Testing.

Tagged Interests: license

Presenter: Renee Pettinato Mosley, Risk Manager, Human Resources/Gardner,

Tagged Interests: risk, manager, and human resources

Michelle, Senior Asst City Attorney

Tagged Interests: legal

c. R2020-66 Consideration to APPROVE A RESOLUTION of the City Council of the City

Tagged Interests: council

of Aurora, Colorado, approving the Intergovernmental Agreement between the City of Aurora, Colorado, and the Counties of Adams and Arapahoe,

Colorado, for the establishment of a Veteran s Service Office.
Tagged Interests: intergovernmental

Presenter: Lucas Luke Palmisano, Intergovernmental Rltns Mgr, General Management/Hernandez Perez, Hans, Assistant City Attorney II Civil

Tagged Interests: legal and intergovernmental

d. R2020-67 Consideration to APPROVE A RESOLUTION of the City Council of the City

Tagged Interests: council

of Aurora, Colorado, to Open an Independent Investigation into the Death of Elijah McClain

Presenter: Jason Batchelor, Deputy City Manager/Daniel Brotzman, City Attorney

Tagged Interests: legal, administrator, and manager

e. R2020-68 Consideration to APPROVE A RESOLUTION of the City Council of the City

Tagged Interests: council

of Aurora, Colorado, to renew the City Manager s Disaster Declaration Presenter: James Twombly, City Manager/Isabelle Evans, Assistant City Attorney

Tagged Interests: legal, administrator, and manager

II

11. ORDINANCES FOR INTRODUCTION

Tagged Interests: ordinance

a. 2020-23 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of

Tagged Interests: ordinance and council

the City of Aurora, Colorado, authorizing the Imposition of Capital Impact Fees on residential development in the City as approved by the Uniform

Development Ordinance.
Tagged Interests: impact fee, ordinance, development, and Development

Presenter: Terri Velasquez, Director of Finance, Finance/Hernandez Perez, Hans, Assistant City Attorney II Civil

Tagged Interests: finance and legal

12. ORDINANCES FOR FINAL

Tagged Interests: ordinance

THE SPONSOR OF THIS ITEM WISHES TO POSTPONE IT UNTIL THE SECOND MEETING IN FEBRUARY 2020

July 20, 2020 City Council Agenda Page 3

7/17/2020 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Interests: ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Interests: council

a. 2020-09 Consideration of AN ORDINANCE FOR FINAL of the City Council of the City of Aurora, Colorado, amending Chapter 26 by creating a Non-Sugary

Default Beverage Option on Children's Menus under Article IX of the City Code.
Tagged Interests: ordinance and council

Sponsor: Council Member Lawson Presenter: Trevor Vaughn, Manager of Tax and Licensing/Hernandez Perez, Hans,

Tagged Interests: council, taxes, Taxes, and manager

Assistant City Attorney II Civil Outside Speakers: Naomi Amaha, American Heart Associations and Kathy Staats,

Tagged Interests: legal

Tri-County Health Department

Tagged Interests: health

13. ANNEXATIONS

Tagged Interests: annexation

a. R2020-69 Public Hearing and Consideration of A RESOLUTION of the City Council of

Tagged Interests: council and hearing

the City of Aurora, Colorado, making certain findings of fact regarding the proposed annexation of a parcel of land located in the Northeast Quarter

of Section 11, Township 4 South, Range 66 West of the Sixth Principal Meridian, Arapahoe County, Colorado. (Colorado Christian Fellowship Annexation 9.2 acres)
Tagged Interests: property and annexation

Presenter: Jacob Cox, Senior Dev Project Manager, General Management/Brian Rulla, Assistant City Attorney I Civil

Tagged Interests: legal and manager

b. 2020-24 Public Hearing and Consideration of AN ORDINANCE FOR INTRODUCTION of

Tagged Interests: ordinance and hearing

the City Council of the City of Aurora, Colorado, annexing a parcel of land located in the Northeast Quarter of Section 11, Township 4 South, Range

66 West of the Sixth Principal Meridian, Arapahoe County, Colorado. (Colorado Christian Fellowship Annexation 9.2 acres)
Tagged Interests: council, property, and annexation

Presenter: Jacob Cox, Senior Dev Project Manager, General Management/Brian Rulla, Assistant City Attorney I Civil

Tagged Interests: legal and manager

c. 2020-25 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of

Tagged Interests: ordinance and council

the City of Aurora, Colorado, finding and determining that certain real property located in an Unincorporated area of Arapahoe County is an enclave

under applicable law; making certain other findings in accordance with the Municipal Annexation Act of 1965 ; and annexing certain parcels of land located in the East half of the East half of Section 8, Township 4 South, Range 65 West of the 6th principal meridian, County of Arapahoe, State of Colorado. (XCEL ADONEA) 25.651 ACRES.
Tagged Interests: property, annexation, and housing

Presenter: Jacob Cox, Senior Dev Project Manager, General Management/Brian Rulla, Assistant City Attorney I Civil

Tagged Interests: legal and manager

14. RECONSIDERATIONS AND CALL-UPS

a. RECONSIDERATION OF RESOLUTION R2020-24 - to Suspend Certain Council Rules. Staff Source: Stephen Ruger, City Clerk, General Management/Isabelle

Evans,
Tagged Interests: council

Assistant City Attorney II

Tagged Interests: legal

15. GENERAL BUSINESS

Tagged Interests: business

a. Consideration of the reappointment of five (5) youth members and the appointment

Tagged Interests: boards and commissions, appointments, and youth

of two (2) new youth members to the Aurora Youth Commission. Presenter: Stephen Ruger, City Clerk, General Management/Lathers, David, Senior

Tagged Interests: boards and commissions and youth

Asst City Attorney

Tagged Interests: legal

16. REPORTS

a. Report by the Mayor

b. Reports by the Council

Tagged Interests: council

17. PUBLIC INVITED TO BE HEARD

18. ADJOURNMENT

City of Aurora

Item : SS:

1st: 2nd:

9a

COUNCIL AGENDA COMMENTARY

Item Title:

Consideration to AWARD A SOLE SOURCE PROFESSIONAL SERVICES AGREEMENT with Brothers

Tagged Interests: services

Redevelopment, Inc. (BRI) for services to support the City of Aurora Community Development Minor

Tagged Interests: development, services, Development, and community development

Home Repair Program in providing financial and technical assistance to low- and moderate-income

Tagged Interests: finance and program

Aurora, Colorado homeowners needing essential home repairs not-to-exceed 250,000 for this

program.

Tagged Interests: program

Item Initiator: Prosser, Jessica - Manager Of Community Developme - Housing and Community

Tagged Interests: manager and housing

Services

Tagged Interests: services

Staff Source: Prosser, Jessica - Manager Of Community Developme - Housing and Community Services

Tagged Interests: services, manager, and housing

City Manager/Deputy City Manager Signature: James Twombly

Tagged Interests: administrator and manager

Outside Speaker:

Council Goal: 2012: 1.2--Develop neighborhood and community relationships

Tagged Interests: council and neighborhood

ACTIONS(S) PROPOSED (Check all appropriate actions)

Approve Item as proposed at Study Session Approve Item with Waiver of Reconsideration

Approve Item and Move Forward to Regular Meeting

Approve Item as proposed at Regular

Meeting Information Only

HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL

MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.)
Tagged Interests: council, boards and commissions, policy, and history

ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Consideration to award a sole source professional services

agreement with Brothers Redevelopment, Inc.
Tagged Interests: services

(BRI) for services to support the City of Aurora Community Development Minor Home Repair Program in

Tagged Interests: development, services, program, Development, and community development

providing financial and technical assistance to low- and moderate income Aurora, Colorado homeowners

Tagged Interests: finance

needing essential home repairs not-to-exceed 250,000 for the program.

Tagged Interests: program

BRI has partnered with local government agencies primarily utilizing United States Department of

Housing and Urban Development (HUD) funds. BRI s Home Modification and Repair department has become a key service provider for housing rehabilitation

throughout both the Denver and Colorado
Tagged Interests: funding, development, Development, and housing

Springs metropolitan areas. Since 1971, Brothers Redevelopment Inc. has become synonymous with

affordable, safe and accessible housing solutions for Colorado s low-income, elderly and disabled residents. This nonprofit organization has worked

with countless supporters and tens of thousands of
Tagged Interests: nonprofit, disability, poverty, and housing

volunteers to provide a broad spectrum of housing-related services to numerous clients across the state.

Tagged Interests: Telecommunications, services, telecommunications, volunteer, and housing

Brothers promotes, develops and preserves sustainable affordable housing. BRI is the sole service

Tagged Interests: housing

provider that has the established capabilities to assist Aurora homeowners through our programs. BRI

Tagged Interests: program

will partner with the City to administer the Minor Home Repair Program as outlined in the Scope of

Tagged Interests: program

Services in a manner satisfactory to the City and consistent with the standards required as a condition of

Tagged Interests: services

providing these funds. BRI s programs perform countless home assistance services, ranging from emergency repair, safety and accessibility

modification, whole home rehabs and roof replacement and
Tagged Interests: funding, services, program, and emergency

has provided CD with a fair and reasonable rate for services.

Tagged Interests: services

Based on the above, CD recommends awarding a sole source contract with Brothers Redevelopment,

Tagged Interests: contract

Inc. (BRI) for services to support the City of Aurora Community Development Minor Home Repair

Tagged Interests: development, services, Development, and community development

Program not to exceed 250,000 for a 12 month period pursuant to City Code Section 2-674 (10) titled

Tagged Interests: program

Sole Source . This provision authorizes noncompetitive awards when only one specific source is known to exist for the required supplies or services

(sole source).
Tagged Interests: services

QUESTIONS FOR Committee

Does Council approve the sole source professional services agreement with BRI in the amount not-to-

Tagged Interests: council and services

exceed 250,000?

LEGAL COMMENTS

Tagged Interests: legal

Purchase orders or contracts in any amount may be awarded without benefit of formal competitive

Tagged Interests: contract and purchasing

bidding when only one specific source is know to exist for the required supplies or services (sole

Tagged Interests: services

source), and the Purchase Manager approves the use of the negotiation process to award. (City Code

Tagged Interests: purchasing and manager

Sec. 2-674(10))

HUD grant recipients may use the funds to eliminate slums or blight; to meet other community

Tagged Interests: funding, grant, and blight

development needs having a particular urgency because of existing conditions pose a serious and

Tagged Interests: development and Development

immediate threat to the health or welfare of the community where other financial resources are not

Tagged Interests: health and finance

available. 24 CFR 570.200(2) (TJoyce)

PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN)

Tagged Interests: finance

Yes No

An amount not to exceed 250,000 of Community Development Block Grant (CDBG) funds will be used

Tagged Interests: funding, grant, development, Development, cdbg, and community development

for the purposes of paying for Brothers Redevelopment staff time and materials to rehabilitate homes.

Tagged Interests: materials

Funding for this agreement is included in the 2020 program budget.

Tagged Interests: funding, budget, and program

ORG USED: Minor Home Rehabilitation

PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN)

Not Applicable

Significant Nominal

No private financial impact.

Tagged Interests: finance

EXHIBITS ATTACHED:

City of Aurora

Item : SS:

1st: 2nd:

9b

COUNCIL AGENDA COMMENTARY

Item Title:

Consideration to AWARD A SINGLE SOURCE CONTRACT to Carollo Engineers, Inc., Littleton, CO in the

Tagged Interests: contract

amount of 4,208,093.00 for design-build services for the Sand Creek Water Reuse Facility

Tagged Interests: facility, utility, Utility, services, and water

Programmable Logic Controls Conversion and Improvements Project (Phase 2 of 2).

Item Initiator: Jones, Nathan - SR Procurement Agent - Finance

Tagged Interests: finance and purchasing

Staff Source: Carter, Elizabeth - Principal Engineer - Aurora Water

Tagged Interests: utility, Utility, and water

City Manager/Deputy City Manager Signature: James Twombly

Tagged Interests: administrator and manager

Outside Speaker:

Council Goal: 2012: 3.4--Maintain a reliable water system

Tagged Interests: council, utility, Utility, and water

ACTIONS(S) PROPOSED (Check all appropriate actions)

Approve Item as proposed at Study Session Approve Item with Waiver of Reconsideration

Approve Item and Move Forward to Regular Meeting

Approve Item as proposed at Regular Meeting

Information Only

HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL

MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.)
Tagged Interests: council, boards and commissions, policy, and history

The award of the openly solicited contract to Carollo Engineers, Inc., for providing engineering services

Tagged Interests: contract, services, and engineering

for the Sand Creek Water Reuse Facility Programmable Logic Controls Conversion and Improvements

Tagged Interests: facility, utility, Utility, and water

Project (Phase 1 of 2) in the amount of 626,451.00 was reported to City Council on the Weekly

Tagged Interests: council

Report of August 12, 2019 (R-1951).

ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Background

The Sand Creek Water Reuse Facility is a 5.5 million gallons per day reuse water treatment facility

Tagged Interests: facility, utility, Utility, and water

located in northwest Aurora (see attached map). Since commencing operations in 1964, the facility

Tagged Interests: facility

has undergone multiple capacity expansions and treatment process upgrades. Water for treatment is

Tagged Interests: expansion, utility, Utility, and water

diverted from the Metro Wastewater Reclamation District s Sand Creek Interceptor. Water treated at the facility is used to irrigate various sites

within the City including golf courses, parks, and greenways.
Tagged Interests: facility, sewer, sites, utility, Utility, Public Transit, water, parks, and golf

Facility treatment processes primarily are monitored and controlled using Rockwell Automation s Allen Bradley SLC control platform hardware and

software. This platform has been designated as silver series by Rockwell Automation, which means all research and development (support) associated with the platform has been stopped. Additionally, some of the platform s hardware components are no longer being manufactured. The components of the control system have reached the end of their
Tagged Interests: facility, development, Development, information technology, and Information Technology

useful life and need to be replaced.

The Sand Creek Water Reuse Facility Programmable Logic Controls Conversion and Improvements

Tagged Interests: facility, utility, Utility, and water

Project principally involves Programmable Logic Control (PLC) hardware acquisition and replacement,

creation of process control narratives, PLC programming and testing, design and installation of

electrical/communication system improvements, and design and construction of a remodeled control

Tagged Interests: construction, communications, and Communications

room. The project is being delivered under a progressive design-build approach allowing the City and

the design-builder (consultant/contractor team) to address challenges and complexities early in the

Tagged Interests: contractor, Homebuilder, construction, and services

project. Additionally, the project is being delivered in two (2) phases through which the design-builder

Tagged Interests: Homebuilder

selected for Phase 1 was eligible (based on successful completion of Phase 1 work) for a single source

contract award to complete the remaining project work under Phase 2.

Tagged Interests: contract

Under Phase 1, a design-builder (Carollo Engineers, Inc.) was selected through a competitive

Tagged Interests: Homebuilder

solicitation using a qualification-based selection approach to develop an understanding of the facility s design/operation, identify and evaluate

various implementation alternatives to accomplish the project s scope of work, design the preferred alternative to 70 percent completion, and develop/negotiate a
Tagged Interests: facility, solicitation, and selection

schedule and guaranteed maximum price for completion of the design and construction of the project.

Tagged Interests: construction

Under Phase 2, Aurora Water would like to award Carollo Engineers, Inc. a single source contract to

Tagged Interests: utility, Utility, contract, and water

complete the project design, develop all required programming, construct the Project, perform post-

construction commissioning, and provide warranty support. Due to the large dollar value of this Phase

Tagged Interests: construction and boards and commissions

II award, Aurora Water staff hired a third-party consultant, Kennedy Jenks, to ensure the price was

Tagged Interests: utility, Utility, services, and water

fair and reasonable.

Proposed Award

Aurora Water is requesting approval of a Single Source contract award to Carollo Engineers, Inc., to

Tagged Interests: utility, Utility, contract, and water

provide design-build services to complete the design and construction of the project. The guaranteed

Tagged Interests: construction and services

maximum price submitted by Carollo Engineers, Inc., for completing all remaining project work was

negotiated with Carollo Engineers, Inc, by staff, and subsequently independently evaluated by

Kennedy Jenks. Both Aurora Water and Kennedy Jenks consider the guaranteed maximum price to be

Tagged Interests: utility, Utility, and water

fair and reasonable.

Recommendation

Based on the above, staff recommends that the City award a Single Source contract award to Carollo

Tagged Interests: contract

Engineers, Inc., Littleton, CO in the amount of 4,208,093.00 for design-build services in performing

Tagged Interests: services

Phase 2 of the Sand Creek Water Reuse Facility Programmable Logic Controls Conversion and

Tagged Interests: facility, utility, Utility, and water

Improvements Project.

QUESTIONS FOR Committee

Does Council approve the Single Source contract award to Carollo Engineers, Inc., Littleton, CO in the

Tagged Interests: council and contract

amount of 4,208,093 for design-build services in performing Phase 2 of the Sand Creek Water Reuse

Tagged Interests: utility, Utility, services, and water

Facility Programmable Logic Controls Conversion and Improvements Project?

Tagged Interests: facility

LEGAL COMMENTS

Tagged Interests: legal

Purchase orders or contracts in any amount may be awarded without benefit of formal competitive

Tagged Interests: contract and purchasing

bidding when closer location, more advantageous time allowances, or similar variable factors can

reduce the total cost of the product or service (City Code 2-674(6)). (Lathers).

PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN)

Tagged Interests: finance

Yes No

Funding for this contract will be from the Capital Improvement Program, Wastewater Fund in the

Tagged Interests: funding, sewer, capital spending, contract, Capital Spending, and program

amount of 4,208,093.00. A budget transfer from another project within the program will be

Tagged Interests: budget and program

completed to cover the overage.

ORG USED: Sandcreek Wtr Reuse Plant (52658)

Tagged Interests: plant

PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN)

Not Applicable

Significant Nominal

Not Applicable.

EXHIBITS ATTACHED:

1. Weekly Report To Council August 12, 2019.pdf

Tagged Interests: council

2. MAP.pdf

Purchasing Actions Week of August 12, 2019

Tagged Interests: purchasing

6

AWARDS 50,000.00 - 2,000,000.00 subject to call-up and not based on lowest dollar basis (usually awards where qualifications rather than price

dominate the process):

COMPANY DESCRIPTION

OF AWARD AWARD

AMOUNT BID / RESULTS

Tagged Interests: rfp and RFP

CAROLLO ENGINEERS, INC.

LITTLETON, CO

Dept: Water

Tagged Interests: utility, Utility, and water

Award an openly solicited contract to Carollo Engineers, Inc. for Engineering Services for the Sand Creek Water Reuse Facility (Sand Creek WRF)

Programmable Logic Controls Conversion and Improvements Project. The SCWRF currently operates with the Rockwell Automation SLC platform. This platform has been designated as silver series , which means all research and development (support) has been stopped and processors and I/O modules are no longer manufactured.
Tagged Interests: facility, utility, development, Utility, contract, services, water, Development, and engineering

The overall Project scope will be designed and constructed in two progressive phases. Under Phase 1, the selected team will perform a site

investigation to develop an understanding of facility design/operation, identify and evaluate various project implementation alternatives to accomplish the Project s scope of work, design the preferred alternative to 70 percent complete, and develop/negotiate a schedule and Guaranteed Maximum Price (GMP) and for completion of the design and construction of the Project (Phase 2 services).
Tagged Interests: construction, facility, and services

The Phase 1 engineering services were solicited under a formal competitive Request for Proposal (RFP) using a qualifications-based selection process

where the top-ranked firm is selected for contract award. Due to the nature of the services, pricing is not a factor in the selection of the top- ranked firm. Carollo Engineers, Inc. was selected as the top-ranked firm out of the four (4) firms that responded. A detailed scope of work, project schedule and price proposal in the not-to-exceed amount of 626,451.00 were negotiated. The proposed hourly labor rates are the same as their MESA VI agreement. Based on the above, the price proposal for providing the proposed services is considered to be fair and reasonable.
Tagged Interests: rfp, RFP, contract, services, rates, selection, and engineering

Under Phase 2, Carollo Engineers, Inc. will be awarded a contract to complete the Project design, fabricate new control panels, develop

related/required programming, install/test new SCADA network, construct the Project elements, perform post-construction tasks, and provide warranty support. The Phase 2 award will be brought to Council for approval.
Tagged Interests: construction, council, and contract

This award is the result of an open solicitation where the City received at least 3 offers, and the price was negotiated with the top ranked firm on

the basis of qualifications. 2-672-(a), (3), (a) (2)
Tagged Interests: solicitation

626,451.00 R-1951

Carollo Engineers, Inc.

CDM Smith, Inc.

McDade-Woodcock, Inc.

Tetra Tech, Inc.

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0 0.20.1MilesJune 29, 2020

15151 E. Alameda Pkwy, Aurora, CO 80012 USA www.auroragov.org 303-739-7370

waterengrgis@auroragov.org

Sand Creek Water Reuse Facility ProgrammableLogic Controls Conversion And Improvements Project,Project Location Map Aurora Water

Tagged Interests: facility, utility, Utility, and water

Aurora is Worth Discovering

Author: cbailey Date: 6/29/2020 MXD Path: K:\Dept\Water\Divisions\Engineering\14 GIS\14.5 Projects\_InProgress\Sand Creek Project

Location\Sand_Creek_Project_Map.aprx
Tagged Interests: GIS, utility, Utility, water, and engineering

Project Site Footprint

DISCLAIMER: The City of Aurora, Colorado, makes no warranties or guarantees, express or implied, as to the completeness, accuracy, orcorrectness of

this data, nor shall the City incur any liability from any incorrect, incomplete, or misleading information contained therein. The Citymakes no warranties, either express or implied, of the value, design, condition, title, merchantability, or fitness for a particular purpose. The Cityshall not be liable for any direct, indirect, incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arisingout of the authorized or unauthorized use of this data or the inability to use this data or out of any breach of warranty whatsoever.
Tagged Interests: public safety

T6S T2S

T3S T4S

T5S

T2S T3S

T4S T5S

T6S

R66W

R64WR65WR66WR67W

R64WR65WR67W

E28THPL

E 33RD AVE

N N OM

E S T

N J OL

IET ST

N L IMA

ST

N KINGSTON STE 27TH AVE

E 30TH AVE

NN EW

AR KS

T

N M OL

INE ST

E SMITH RD

E 35TH PL

NMACONWAY

E MARTIN LUTHER KING JR BLVD

N PEORIA ST

N O AK

LA ND

STSand Creek WaterReuse Facility

Tagged Interests: facility

City of Aurora

Item : SS:

1st: 2nd:

9c

COUNCIL AGENDA COMMENTARY

Item Title:

Consideration to AWARD AN OPENLY SOLICITED CONTRACT to Wilson Company, Inc., Denver,

Tagged Interests: contract

Colorado in the amount of 128,227.00 for providing Engineering Services for Storm CMP

Tagged Interests: services and engineering

Rehabilitation Task 6, Project No. R-2041.

Item Initiator: Jones, Nathan - SR Procurement Agent - Finance

Tagged Interests: finance and purchasing

Staff Source: Nyirenda, Swirvine - Principal Engineer - Aurora Water

Tagged Interests: utility, Utility, and water

City Manager/Deputy City Manager Signature: James Twombly

Tagged Interests: administrator and manager

Outside Speaker:

Council Goal: 2012: 3.4--Maintain a reliable water system

Tagged Interests: council, utility, Utility, and water

ACTIONS(S) PROPOSED (Check all appropriate actions)

Approve Item as proposed at Study Session Approve Item with Waiver of Reconsideration

Approve Item and Move Forward to Regular Meeting

Approve Item as proposed at Regular Meeting

Information Only

HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL

MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.)
Tagged Interests: council, boards and commissions, policy, and history

Engineering Services for Task Orders 1 and 2 were completed in-house by Aurora Water personnel.

Tagged Interests: utility, personnel, Utility, services, water, and engineering

The award of the competitively bid contract for construction of the Storm Sewer CMP Rehabilitation

Tagged Interests: rfp, RFP, construction, sewer, utility, Utility, and contract

Task 1 Project No. 5413A to Insituform Technologies, LLC in the amount of 629,258.00 was reported

on the Weekly Report to Council on December 22, 2014.

Tagged Interests: council

The award of the competitively bid contract for construction of the Storm Sewer Rehabilitation Task 2

Tagged Interests: rfp, RFP, construction, sewer, utility, Utility, and contract

Project No. 5501A to Insituform Technologies, LLC in the amount of 686,682.10 was approved by

City Council on April 4, 2016, Item No. 9c.

Tagged Interests: council

Engineering services contract for the CMP Rehabilitation Task 3 and 4 were performed by

Tagged Interests: contract, services, and engineering

Kennedy/Jenks Consultants, Inc. under Task Order NO. 3 to the MESA V. The openly solicited Master

Tagged Interests: services

Engineering Services Agreements (MESA-V) to thirty-six (36) firms in the not-to-exceed amount of

Tagged Interests: services and engineering

1,000,000.00 per award were reported on the Weekly Report to Council on December 7, 2015.

Tagged Interests: council

The award of the competitively bid contract for construction of the CMP Rehabilitation Task 3 CIPP Project No. 5587A to Layne Inliner, LLC in the

amount of 1,135,200.00 was approved by City Council
Tagged Interests: rfp, RFP, construction, council, and contract

on August 21, 2017, Item No. 9a.

The award of the competitively bid contract for construction of the CMP Rehabilitation Task 4 Project

Tagged Interests: rfp, RFP, construction, and contract

No. 5622A to C L Water Solutions in the amount of 314,082.00 was reported on the Weekly Report

Tagged Interests: utility, Utility, and water

To Council June 25, 2018.

Tagged Interests: council

The award of the openly solicited contract for providing engineering services for the Storm CMP

Tagged Interests: contract, services, and engineering

Rehabilitation Task 5 CIPP Project No. R-1912 to Wilson and Company in the amount of 120,000.00 was approved by City Council on July 9, 2018, Item

No. 9g.
Tagged Interests: council

The award of the competitively bid contract for construction of the CMP Rehabilitation Task 5 CIPP Project No. 5691A to American West Construction,

LLC in the amount of 1,031,000.00 was approved
Tagged Interests: rfp, RFP, construction, and contract

by City Council on August 19, 2019, Item No. 9e.

Tagged Interests: council

ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Background

In 2013, the City of Aurora engaged Wilson Company Inc., Engineers and Architects (Wilson

Company) to conduct a comprehensive inspection and condition assessment of the stormwater

Tagged Interests: stormwater

Corrugated Metal Pipe (CMP) stormsewers. Approximately 41,000 feet of existing CMP conduits,

ranging in size from 12-inches to 120-inches in diameter were evaluated and prioritized for

rehabilitation or replacement. Wilson Company completed an engineering report that included a

Tagged Interests: engineering

summary of all CMP assessment findings, infrastructure evaluations, budgetary level cost estimates,

Tagged Interests: budget and transportation

priority rankings and recommendations for rehabilitation improvements. A 15-year horizon Capital

Improvement Plan program estimated 20 million is needed to rehabilitate or replace all the CMP

Tagged Interests: program

within the study.

CMP Rehabilitation Tasks 1-5 have been completed.

CMP Rehabilitation Task 6 is the next project in the Capital Improvement plan developed by Wilson

Tagged Interests: capital spending and Capital Spending

Company. This project includes the rehabilitation of 3,000 linear feet of storm sewer lines, ranging in

Tagged Interests: sewer, utility, and Utility

diameter from 24 to 108 just northwest of I-225 and Iliff Avenue within the Heather Garden's golf course (see attached map). The pipeline

rehabilitation will utilize centrifugally cast concrete pipe
Tagged Interests: utility, Utility, and golf

(CCCP) and/or the cured-in-place-pipe (CIPP) methods. These are trenchless technologies that

eliminate the need for excavation and thus avoid significant surface impacts. Impacts to the golf

Tagged Interests: golf

course will be minimal and coordinated with Heather Gardens.

Request for Proposal Results

The proposed engineering services for Storm CMP Rehabilitation Task 6 were solicited under a formal

Tagged Interests: services and engineering

competitive Request for Proposal (RFP) using a qualification based selection process where the top-

Tagged Interests: rfp, RFP, and selection

ranked firm is selected for the award of the contract. Only two (2) firms; JOHNSON MIRMIRAN

Tagged Interests: contract

THOMPSON, INC. and Wilson Company, Inc. submitted a response to the RFP.

Tagged Interests: rfp and RFP

Both firms were evaluated based on the following criteria contained in the RFP:

Tagged Interests: rfp and RFP

Experience of firm CIPP;

Experience of firm CCCP;

Experience of the project team CIPP;

Experience of the project team CCCP;

Project understanding and approach;

Overall QA/QC procedures;

Tagged Interests: procedure

Overall impression of proposal and adherence to submittal requirements

As a result, Wilson Company, Inc. was selected as the top-ranked firm.

A detailed scope of work, project schedule and price proposal in the total amount of 128,227.00 were

negotiated with Wilson Company, Inc. for the Engineering Services for Storm CMP Rehabilitation

Tagged Interests: services and engineering

Task 6, Project No. R-2041. The agreed upon amount is within the approved budget for this project.

Tagged Interests: budget

Negotiations included detailed discussions regarding the specific scope of work tasks, project schedule,

and labor hours for both professional and administrative categories that are necessary to complete the

scope of services. The specific details regarding the proposed scope of services and cost breakdowns

Tagged Interests: services

are shown in Attachment 8 to this commentary. The hourly rates proposed by Wilson Company, Inc.

Tagged Interests: rates

are the same as their MESA VI agreement. Based on the above, the price proposal for providing the

proposed consulting services is considered to be fair and reasonable. The final design and construction

Tagged Interests: construction and services

phase engineering support services are not included in the above proposed contact award. When the

Tagged Interests: services and engineering

next phase of engineering services is needed for completing the project, it will be brought forward to

Tagged Interests: services and engineering

City Council for approval.

Tagged Interests: council

City Council must approve all awards of at least 50,000.00 where formal competitive solicitation

Tagged Interests: council and solicitation

procedures resulted in less than three (3) responses.

Tagged Interests: procedure

Recommendation

Based on the above, staff recommends the City award the openly solicited contract to Wilson

Tagged Interests: contract

Company, Inc., Denver, Colorado in the amount of 128,227.00 for providing Engineering Services for

Tagged Interests: services and engineering

Storm CMP Rehabilitation Task 6, Project No. R-2041. No Aurora firms submitted proposals for this

project.

QUESTIONS FOR Committee

Does City Council approve the contract with Wilson Company, Inc., Denver, Colorado in the amount

Tagged Interests: council and contract

of 128,227.00 for providing Engineering Services for Storm CMP Rehabilitation Task 6, Project No. R-

Tagged Interests: services and engineering

2041?

LEGAL COMMENTS

Tagged Interests: legal

Awards worth 50,000 or more require City Council approval if formal competitive bidding has not

Tagged Interests: council

produced at least three responsive bids (City Code 2-672(a)(3)(b)). (Lathers)

Tagged Interests: rfp and RFP

PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN)

Tagged Interests: finance

Yes No

Funding for this contract will be from the Capital Improvement Program, Wastewater Fund in the

Tagged Interests: funding, sewer, capital spending, contract, Capital Spending, and program

amount of 128,227.00.

ORG USED: Storm CMP Rehab-SD (52465)

PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN)

Not

Applicable Significant Nominal

Not Applicable.

EXHIBITS ATTACHED:

1. Weekly Report To Council December 22, 2014.pdf

Tagged Interests: council

2. City Council Minutes April 4, 2016.pdf

3. Weekly Report To Council December 7, 2015.pdf

Tagged Interests: council

4. City Council Minutes August 21, 2017.pdf

5. Weekly Report To Council June 25, 2018.pdf

Tagged Interests: council

6. City Council Meeting Minutes July 9, 2018.pdf

7. City Council Meeting Minutes August 19, 2019.pdf

8. Wilson scope schedule fee.pdf

9. CMP Rehab Task 6 Map.pdf

Purchasing Actions Week of 12/22/2014

Tagged Interests: purchasing

4

2014

AWARDS 50,000.00 - 2,000,000.00 subject to call-up for which at least three bids were received, the

Tagged Interests: rfp and RFP

lowest responsive bidder was selected, and no bid protest was filed:

Tagged Interests: rfp and RFP

COMPANY DESCRIPTION OF AWARD

AWARD AMOUNT

BID / RESULTS

Tagged Interests: rfp and RFP

LARRY H. MILLER

FORD

LAKEWOOD, CO

Dept: Internal

Services/Fleet

Tagged Interests: services

Award a competitively bid contract for the purchase of

Tagged Interests: rfp, RFP, contract, and purchasing

two (2) 2015 Ford F250 4x4 Crew Cab short-bed

pickups.

When Aurora piggy-backs off another government

agency s competitive bid it is treated the same as if it were our own bid. 2-679

Tagged Interests: rfp and RFP

56,372.00 Arapahoe County

Contract

Tagged Interests: contract

IFB-11-85

METRO PAVERS, INC.

Tagged Interests: Public Transit

HENDERSON, CO

Dept: Public Works/Streets

Tagged Interests: streets, Public Works, and public works

Award a competitively bid contract for the 2014

Tagged Interests: rfp, RFP, and contract

Miscellaneous Concrete Program. The proposed

Tagged Interests: program

award is within the appropriated budget that was set

Tagged Interests: budget

aside for this project. City staff has reviewed Metro

Pavers, Inc. s bid for the project, verified references, and considers their overall bid to be fair and

Tagged Interests: rfp and RFP

reasonable. The Invitation for Bids for this project

Tagged Interests: rfp and RFP

required all bidders to submit a bid bond for

Tagged Interests: rfp, RFP, and bond

guaranteeing their bid offers, and the proposed

Tagged Interests: rfp and RFP

contract includes provisions for assessing liquidated

Tagged Interests: contract

damages to protect the City in the event the project is

Tagged Interests: events

not completed on time.

This award is the result of a competitive bid where the

Tagged Interests: rfp and RFP

City received at least 3 bids. This award meets all the

Tagged Interests: rfp and RFP

conditions set by Code for administrative award.

2-672-(a), (3), (2)

138,352.52 B-14007

Metro Pavers, Inc.

Tagged Interests: Public Transit

138,352.52

Noraa Concrete Construction

Tagged Interests: construction

Corp.

155,877.80

Thoutt Bros. Concrete

Contractors, Inc.

Tagged Interests: contractor and construction

171,108.16

Casey s Construction, LLC 179,772.59

Tagged Interests: construction

Fasick Concrete, Inc.

189,749.50

Rodriguez Construction Org.

Tagged Interests: construction

LLC.

242,594.00

INSITUFORM TECHNOLOGIES, LLC

CHESTERFIELD, MO

Dept: Aurora Water

Tagged Interests: utility, Utility, and water

Award a competitively bid contract in the amount of

Tagged Interests: rfp, RFP, and contract

629,258.00 for the construction of the Storm Sewer

Tagged Interests: construction, sewer, utility, and Utility

CMP Rehabilitation Task 1 Project. The proposed

award is within the appropriated budget that was set

Tagged Interests: budget

aside for this project. City staff has reviewed

Insituform Technologies, LLC s bid for the project, verified references, and considers their overall bid to

Tagged Interests: rfp and RFP

be fair and reasonable. The Invitation for Bid for this

Tagged Interests: rfp and RFP

project required all bidders to submit a bid bond for

Tagged Interests: rfp, RFP, and bond

guaranteeing their bid offers, and the proposed

Tagged Interests: rfp and RFP

contract includes provisions for assessing liquidated

Tagged Interests: contract

damages to protect the City in the event the project is

Tagged Interests: events

not completed on time. Additionally, a 5

contingency amount is requested to be approved for

this project. The requested contingency is not

reflected in the amount cited here.

This award is the result of a competitive bid where the City received at least 3 bids. This award meets all the conditions set by Code for

administrative award. 2-672-(9), (3), (2)
Tagged Interests: rfp and RFP

629,258.00 5413A

Insituform Technologies,

LLC

629,258.00

Layne Inliner, LLC

647,600.00

Kenny Construction

Tagged Interests: construction

Company

808,500.00

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April 4, 2016 City Council Minutes

Page 2

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Interests: ordinance and council

c. Proclamation declaring April 10 16, 2016 as Aurora Volunteer Appreciation Week Mayor Hogan

Tagged Interests: recognition and volunteer

Mayor Hogan invited Jamie LaDuke, Volunteer Coordinator, and Eddie Hayes, Volunteer, to come forward to accept the proclamation. Mayor Hogan read the

proclamation declaring April 10 16, 2016 as Aurora Volunteer Appreciation Week. Each guest expressed appreciation for the proclamation.
Tagged Interests: recognition and volunteer

. Mayor Hogan recognized Boy Scouts from Troop 12.

Tagged Interests: recognition

7. PUBLIC INVITED TO BE HEARD (non-agenda related issues only)

Chad Nielson, Leadership Aurora Class 2015-2016, representing families of those impacted by the 7/20 tragedy, spoke the class project, an online

auction to raise funds for the 7/20 memorial.
Tagged Interests: funding and auction

Council Member Roth asked if the fundraising effort had a presence on Twitter and Facebook. Mr. Nielson answered affirmatively.

Tagged Interests: council, social media law, and fundraising

8. ADOPTION OF THE AGENDA

The agenda was adopted as presented.

9. CONSENT CALENDAR - 9a-f

General Business

Tagged Interests: business

a. Consideration to AWARD A SOLE SOURCE CONTRACT to Microsoft Corporation,

Tagged Interests: contract, information technology, and Information Technology