SC - Spartanburg: City Council Meeting

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City Council Meeting

City Council Meeting

Spartanburg Marriott Wadsworth and Croft Room 299 N. Church Street

Tagged Interests: streets, hotel, and church

Spartanburg, SC

Monday, July 27, 2020

5:30 p.m.

I. Moment of Silence

II. Pledge of Allegiance

III. Approval of the Minutes from the July 13, 2020 City Council Meeting

IV. Approval of the Agenda for the July 27, 2020 City Council Meeting

V. Public Comment *Citizen Appearance forms are available at the door and should be submitted to the City Clerk

VI. Recognition of Retiring Special Events Manager Mandy Merck

Tagged Interests: recognition, events, and manager

Presentation: Mayor White

VII. Presentation on Bring Back the Burg (Pandemic Economic Recovery Effort)

Presenter: Allen Smith, President and CEO of the Spartanburg Area

Chamber of Commerce

IX. Boards and Commissions

Tagged Interests: boards and commissions

A. Zoning Board Recommendation

Tagged Interests: boards and commissions and zoning

Presenter: Connie M. Kellner, City Clerk

B. Council Interview Committee Recommendations

Tagged Interests: council

Presenter: Councilmember Meghan Smith

X. Staff Covid19 Update

Presenter: Chris Story, City Manager

Tagged Interests: administrator and manager

XI. City Council Updates

Tagged Interests: council

CITY COUNCIL AGENDA

CITY OF SPARTANBURG SOUTH CAROLINA

As required by the Americans with Disabilities Act, the City of Spartanburg will provide interpretive services for the City Council

Tagged Interests: council and services

Meetings. Requests must be made to the Communications Marketing Office (596-2020) 24 hours in advance of the meeting. This is a

Tagged Interests: market, communications, and Communications

Public Meeting and notice of the meeting was posted with the Media 24 hours in advance according to the Freedom of Information Act.

Tagged Interests: Freedom of Information Act (FOIA)

* Non-Agenda Items

City Code Sec. 2-57. Citizen Appearance. Any citizen of the City of Spartanburg may speak at a regular meeting on any matter

pertaining to City Services and operations germane to items within the purview and authority of City Council, except personnel

Tagged Interests: council, personnel, and services

matters, by signing a Citizen s Appearance form prior to the meeting stating the subject and purpose for speaking. No item considered by Council

within the past twelve (12) months may be added as an agenda item other than by decision of City
Tagged Interests: council

Council. The forms may be obtained from the Clerk and maintained by the same. Each person who gives notice may speak at the

Tagged Interests: council

designated time and will be limited to a two (2) minute presentation.

*Agenda Items

City Code Sec. 2-56. Addressing Council, Comments or Remarks to Council on Agenda Items Not Requiring Public Hearing. On

Tagged Interests: council and hearing

agenda items not requiring a Public Hearing, please provide to the City Clerk prior to the opening of the meeting, your desire to

Tagged Interests: hearing

speak on an agenda item. Remarks shall be limited to five (5) minutes and total remarks on any agenda item shall not exceed

twenty (20) minutes.

XII. Executive Session Pursuant to Section 30-4-70 (a) (5) of the South Carolina Code to

Discuss Matters Relating to an Economic Development Project

Tagged Interests: economic development, development, and Development

XIII. Adjournment

City Council Agenda Page Two July 27, 2020

III.

1

City Council Meeting

Spartanburg Marriott Wadsworth and Croft Room 299 N. Church Street

Tagged Interests: streets, hotel, and church

Spartanburg, SC

Monday, July 13, 2020

5:30 p.m.

(These minutes are subject to approval

at the July 27, 2020 City Council meeting.)

City Council met this date with the following Councilmembers present: Mayor White,

Tagged Interests: council

Mayor pro tem Ruth Littlejohn, Councilmembers Erica Brown, Jerome Rice, Meghan

Smith and Rob Rain. Councilmember Fulmer was absent. City Manager Chris Story and

Tagged Interests: administrator and manager

City Attorney Robert Coler were also in attendance. Notice of the meeting was posted with

Tagged Interests: legal

the Media 24 hours in advance according to the Freedom of Information Act. All City

Tagged Interests: Freedom of Information Act (FOIA)

Council meetings are recorded for a complete transcript.

Tagged Interests: council

I. Moment of Silence observed

II. Pledge of Allegiance recited

III. Approval of the Minutes from the June 22, 2020 City Council Meeting and the June 26, 2020 Emergency City Council Meeting Mayor pro tem

Littlejohn made a motion to approve the minutes as received. Councilmember Rice seconded the motion, which
Tagged Interests: emergency

carried unanimously 6 to 0.

IV. Approval of the Agenda for the July 13, 2020 City Council Meeting Councilmember Smith made a motion to approve the agenda as received.

Councilmember Brown seconded the motion, which carried unanimously 6 to 0.

V. Public Comment *Citizen Appearance forms are available at the door and should be submitted to the City Clerk

1. Elliott McCarthy, 512 Norwood St., Spartanburg, SC spoke asking that Council

Tagged Interests: council

consider a mandatory mask ordinance.

Tagged Interests: shelter in place and ordinance

2. Peter Freissle, 1790 Dewberry, Spartanburg, SC thanked Council for the agreement

Tagged Interests: council

with SPIHN to use the Northwest Center for The Opportunity Center for the homeless.

Tagged Interests: homeless

3. Beth Rutherford, 211 Hillsboro Trace, Spartanburg, SC thanked Council for the

Tagged Interests: council

agreement with SPIHN to use the Northwest Center for The Opportunity Center for

the homeless. She presented a framed picture, signed by Opportunity Center users,

Tagged Interests: homeless

thanking Council.

Tagged Interests: council

VI. Consent Agenda

A. Authorizing the City Manager to Execute a Development Agreement

Tagged Interests: development, Development, administrator, and manager

Between the City of Spartanburg and Lat Purser and Associates Inc. for a

2

Project Located at 289 Union Street and 327 E. Kennedy Street (Second

Tagged Interests: streets and union

Reading)

Presenter: Chris Story, City Manager

Tagged Interests: administrator and manager

B. Authorizing the City Manager to Execute an Agreement to Lease a Portion

Tagged Interests: leasing, administrator, and manager

of the Northwest Center Located at 701 Saxon Avenue to the Spartanburg

Interfaith Hospitality Network (SPHIN) to House the Spartanburg

Opportunity Center (Second Reading)

Presenter: Chris Story, City Manager

Tagged Interests: administrator and manager

Councilmember Rice made a motion to approve the consent agenda on second

reading. Councilmember Brown seconded the motion, which carried unanimously 6

to 0.

VIII. 2020 Street Resurfacing Award of Bid

Tagged Interests: rfp, RFP, and streets

Presenter: Tim Carter, Engineering Administrator

Tagged Interests: administrator and engineering

Mr. Carter presented the item to City Council as follows:

Tagged Interests: council

Staff received bids for the 2020 Street Resurfacing Project on June 23, 2020. This project consists of approximately 10,520 tons of surface Type C

Asphalt, 2,050 square
Tagged Interests: rfp, RFP, and streets

yards of full depth patching, and 43,870 square yards milling.

The following bids were submitted:

Tagged Interests: rfp and RFP

King Asphalt Inc. (Liberty, SC) 967,645.21

Rogers Group, Inc. (Greer, SC) 993,854.36

Venesky Asphalt Paving Grading, LLC (Easley, SC) 1,161,416.94

Tagged Interests: pavement and grading

Sloan Construction. (Duncan, SC) 1,181,998.80

Tagged Interests: construction

Bird Paving (Inman, SC) 1,210,189.16

Tagged Interests: pavement

Staff has reviewed the bids received and the qualifications for each of these contractors

Tagged Interests: rfp, contractor, RFP, and construction

and determined that King Asphalt Inc. is the responsive low bidder. No bids were

Tagged Interests: rfp and RFP

submitted from MWBE certified contractors.

Tagged Interests: contractor and construction

ACTION REQUESTED: Allow staff to accept the bid from King Asphalt Inc. and authorize the City Manager to

Tagged Interests: rfp, RFP, administrator, and manager

enter into a contract with King Asphalt Inc. for the completion of the project.

Tagged Interests: contract

BUDGET AND FINANCE DATA: 455,000.00 County Transportation Committee Funds (CTC)

Tagged Interests: funding, finance, budget, and transportation

512,645.21 from the Spartanburg County Road Fee Funds. Councilmember Rice made a motion to approve the bid to King Asphalt, Inc. in the

Tagged Interests: rfp, road, RFP, funding, and streets

amount of 967,645.21. Mayor pro tem Littlejohn seconded the motion, which carried

unanimously 6 to 0.

IX. Approval of Bus Purchase

Tagged Interests: Public Transit and purchasing

Presenter: Dennis Locke, Finance Director

Tagged Interests: finance

Mr. Locke presented the item to Council as follows:

Tagged Interests: council

Staff is requesting we replace a 2012 Goshen model bus with 151,723 miles. This vehicle is past its useful life of 4 years/ 100,000 miles. The

recommended replacement is
Tagged Interests: Public Transit

an heavy duty, 12 year/500,000 mile bus which will be ADA compliant. In November

Tagged Interests: disability and Public Transit

3

2017, City Council had given approval of RFP 1718-04-10-01 which including options to

Tagged Interests: rfp, RFP, and council

purchase additional buses in the future. We are exercising this option and received an

Tagged Interests: Public Transit and purchasing

purchase quote from Gillig dated 5/5/20 in the amount of 451,169.

Tagged Interests: purchasing

Given our expectations of future federal funding, staff has concluded that the most

Tagged Interests: funding

conservative fiscal approach for the City is to replace this bus with a large, heavy-duty

Tagged Interests: Public Transit

model with a long lifespan. Large busses also have advantages associated with safety,

route efficiency, and rider convenience and comfort.

Tagged Interests: government efficiency

ACTION REQUESTED: Staff requests approval to purchase (1) 35-foot heavy-duty

Tagged Interests: purchasing

diesel buses from Gillig, LLC.

Tagged Interests: Public Transit

BUDGET FINANCIAL DATA: Purchase Price - 451,169

Tagged Interests: finance, budget, and purchasing

Annual Operating Capital Grants - 361,250

Tagged Interests: grant

Cares Act - 26,169

Local match - 63,750 Mayor pro tem Littlejohn made a motion to approve the bus purchase as requested.

Tagged Interests: Public Transit and purchasing

Councilmember Rice seconded the motion, which carried unanimously 6 to 0.

X. Staff Covid19 Update

Presenter: Chris Story, City Manager

Tagged Interests: administrator and manager

Mr. Story updated Council on procedures currently used and others that have been

Tagged Interests: council and procedure

implemented during the pandemic.

Council received the report as information.

Tagged Interests: council

During the discussion, Councilmember Smith made a motion to suspend in person council meetings for the foreseeable future. The motion died from lack

of a second.
Tagged Interests: council

Mayor White, Mayor pro tem Littlejohn, and Councilmembers Rice, Brown and Rain

stated they were in support of continuing in person meetings for the time being.

XI. City Council Updates - Each Councilmember gave updates on their activities since the

Tagged Interests: council

previous council meeting.

XII. Executive Session Pursuant to Section 30-4-70 (a) (5) of the South Carolina Code to

Discuss Matters Relating to an Economic Development Project

Tagged Interests: economic development, development, and Development

The Executive Session was not needed.

XIII. Adjournment Councilmember Smith made a motion to adjourn the meeting. Mayor pro tem

Littlejohn seconded the motion, which carried unanimously 6 to 0. The meeting

adjourned at 6:58 p.m.

__________________________

Connie M. Kellner, City Clerk

VII.

Page 1 of 1

MEMORANDUM

TO: City Council

Tagged Interests: council

FROM: Chris Story, City Manager

Tagged Interests: administrator and manager

SUBJECT: Presentation on Bring Back the Burg (pandemic economic recovery effort)

DATE: July 23, 2020

At the upcoming City Council meeting, Allen Smith, President and CEO of the Spartanburg Area

Chamber of Commerce, will provide an update on the many efforts within the Bring Back the

Burg pandemic economic recovery effort. This effort is already providing meaningful support to

city business. We look forward to this comprehensive update.

Tagged Interests: business

IX. A