NC - Durham: Board of County Commissioners Meeting Agenda

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Board of County Commissioners Meeting Agenda

Board of County Commissioners

Tagged Interests: boards and commissions

Durham County

Meeting Agenda

200 E. Main Street Durham, NC 27701

Tagged Interests: streets

(919) 560-0025

Commissioners' Chambers9:00 AMMonday, August 3, 2020

Work Session

Public Charge

The Board of Commissioners asks its members and citizens to conduct themselves in a respectful, courteous manner, both with the Board and fellow

citizens. At any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to the public charge is observed.
Tagged Interests: boards and commissions

As a courtesy to others, please turn off cell phones during the meeting.

9:00 am Work Session Agenda

1. Citizen Comments (30 min)

Citizen Comments (30min)20-0381

The Board of County Commissioners will provide a 30-minute comment period at a meeting once a month. Any citizen of Durham County wishing to speak

shall have an opportunity to do so. The Board may direct staff to research and reply to the concerns, if appropriate. Speakers were asked to provide comments prior to the start of the meeting so that staff may reply to comments and/or questions. All speakers are requested to refrain from addressing issues related to personnel matters.
Tagged Interests: boards and commissions and personnel

Alignment with Strategic Plan: Citizen engagement aligns with all five of the strategic goals by allowing the Board to receive comments and concerns

from the community related to important issues in Durham County.
Tagged Interests: strategic, boards and commissions, and citizen engagement

Resource Persons: Monica W. Toomer, Clerk to the Board

Tagged Interests: boards and commissions

County Manager s Recommendation: The County Manager recommends that the board receive citizen comments and direct staff to respond, as deemed

appropriate.
Tagged Interests: boards and commissions, administrator, and manager

Agenda Text:

2. Consent Agenda (15 min)

Authorization to enter into a contract with SHI International Corp. for 20-0292

Tagged Interests: contract

Page 1 Durham County Printed on 7/29/2020

August 3, 2020Board of County Commissioners Meeting Agenda

purchase of goods related to Microsoft Volume Licensing for the Durham Sheriff s Office

Tagged Interests: public safety, purchasing, information technology, and Information Technology

The Board of County Commissioners is requested to approve a contract with SHI International Corp. for the purchase of goods related to Microsoft

Volume Licensing in the amount of 402,107.27. The contract consolidates the SHI International Corp., Microsoft Windows license renewal contract completed FY19 and completes the license purchase required for the Sheriff s Office servers and agency migration to Office 365. All of these funds have already been encumbered for this contract.
Tagged Interests: funding, boards and commissions, contract, public safety, purchasing, license, information technology, and Information Technology

The terms of the initial SHI contract are from July 16, 2018 - June 30, 2019. Due to a turnover in Sheriff s finance personnel, the initial contract

dates for the start of the enterprise agreement are termed April 1, 2019 - March 31, 2020. The current contract term of April 1, 2020 - March 31, 2023 will align the contract with the enterprise agreement.
Tagged Interests: finance, personnel, contract, and public safety

In addition, the Sheriff s Office is requesting that the County Manager have authority to sign subsequent renewals and amendments within this

timeframe so long as the contract amount does not exceed 402,107.27. This contract will assist in the migration to Microsoft Office 365 project tasks and any additional licensing for business needs.
Tagged Interests: business, contract, public safety, administrator, manager, information technology, and Information Technology

Alignment with Strategic Plan: This item aligns with the County s Strategic Goal 3: Safe Community and Goal 5: Accountable, Efficient and Visionary

Government
Tagged Interests: strategic

Resource Persons: Nequella Battle, Information Technology Manager, Durham County Sheriff s Office, David LaBarre, Director of Planning and

Development
Tagged Interests: planning, development, public safety, Technology, Development, technology, manager, information technology, and Information Technology

County Manager s Recommendation: The County Manager recommends that the Board authorize the County Manager to enter into a contract with SHI

International Corp. to renew and purchase goods related to Microsoft Volume Licensing in the amount of 402,107.27 and that the County Manager be authorized to sign subsequent renewals and amendments within the contract term so long as the contract amount does not exceed 402,107.27.
Tagged Interests: boards and commissions, contract, purchasing, administrator, manager, information technology, and Information Technology

Agenda Text:

AAF Supplemental Document - Contract Approval (SHI)

Tagged Interests: contract

Attachment 1 - Scope of Services Form_FY2020 (SHI International Corp)

Tagged Interests: services

Attachment 1A - SHI Quote-19007110

Attachment 1B - Microsoft Volume Licensing Agreement

Tagged Interests: information technology and Information Technology

Attachment 1C - SHI State of NC Contract 208C - Reseller for Microsoft Enterprise Agreement

Tagged Interests: contract, information technology, and Information Technology

Attachment 1D - NC-Iran-Divestment-Act-208C-3-22-17-SHI-Signed

SHI (workstations 0365) Purchase of Goods Contract_FY2020

Tagged Interests: purchasing

Attachments:

Approval of Contract with Chirpy Bird, Inc. to Provide a HIPAA Privacy Security Risk Assessment GAP Analysis

Tagged Interests: security, contract, risk, and privacy

20-0314

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August 3, 2020Board of County Commissioners Meeting Agenda

The Board is requested to approve a new contract with Chirpy Bird, Inc. in an amount not to exceed 51,500.00 for the bi-annual HIPAA Privacy Security

Risk Assessment GAP Analysis. The Health Insurance Portability and Accountability Act of 1996 (HIPAA), and the regulations promulgated thereunder by the United States Health and Human Services, establishes standards to protect the privacy and security of individually identifiable health information. The HIPAA Security Regulations require all covered entities to conduct an accurate and thorough assessment of potential risks and vulnerabilities to the confidentiality, integrity, and availability of the electronic protected health information it holds (45 C.F.R. 164.308(a)(1)(ii)(A). Funds for this contract are coming from existing Risk Management contract funds.
Tagged Interests: funding, health, regulation, boards and commissions, security, contract, risk, services, insurance, health insurance, accountability, and privacy

The County Attorney s Office, Risk Management Division, has prepared a Request for Proposal (RFP 20-012) and Chirpy Bird, Inc presented a proposal

that was deemed best suited to carry out the requested services. Chirpy Bird, Inc. was deemed the most qualified firm for the project based on the company having significant experience in conducting HIPAA privacy and security assessments as well as working with governmental entities. In addition, the corporation offers follow up assistance as well as assistance with Office of Civil Rights audits.
Tagged Interests: rfp, race relations, RFP, legal, security, risk, services, audit, and privacy

Alignment with Strategic Plan: Goal 5: Accountable, Efficient and Visionary Government.

Tagged Interests: strategic

Resource Persons: Lowell L. Siler, County Attorney; Janelle Owens, Risk Manager; Kierra Simmons, Compliance and Privacy Officer; and Lyvon Garth,

Chief Information Security Officer.
Tagged Interests: legal, security, risk, compliance, manager, and privacy

County Manager s Recommendation: The County Manager recommends that the Board approve the contract with Chirpy Bird, Inc. in an amount not to exceed

51,500 for the bi-annual HIPAA Privacy Security Risk Assessment GAP Analysis.
Tagged Interests: boards and commissions, security, contract, risk, administrator, manager, and privacy

Agenda Text:

AAF Supplemental Document - Contract Approval-RFP20-012

Tagged Interests: contract

MWBE Compliance Review Form-AAF for 20-012 RFP 061720

Tagged Interests: rfp, RFP, and compliance

Hybrid Entity Designation_3.09.07

Service Contract_FY2021_Chirpy Bird, Inc

Contract Attachments_Chirpy Bird, Inc.

Tagged Interests: contract

Attachments:

Board of Elections Robert Half International Contract Amendment20-0338

Tagged Interests: boards and commissions, voting, contract, election, and board of elections

The Board is requested to approve the Durham County Board of Elections request to increase its service contract with Robert Half International Inc.,

temporary employee agency. This contract is required to ensure the Board of Elections receives rapid temporary employee services to assist in executing the 2020 General Election.
Tagged Interests: boards and commissions, voting, contract, election, services, and board of elections

The compensation paid to the Contractor is requested to be increased by 144,000.

Tagged Interests: compensation, contractor, and construction

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

This is projected to cover expenses related to critical staffing needs for the 2020 General Election.

Tagged Interests: voting, election, and human resources

Alignment with Strategic Plan: The amendment of this contract is consistent with Goal 5 of the County strategic plan.

Tagged Interests: strategic and contract

Resource Persons: Derek L. Bowens, Elections Director and Brenda Baker, Deputy Director of Elections

Tagged Interests: voting and election

County Manager s Recommendation: The County Manager recommends that the Board approve the Board of Elections to enter into a contract amendment, in

the amount of 144,000, with Robert Half International Inc., to continue providing critical election services to the residents of Durham County and ensure optimal organizational efficiency. 2020_07_08_RobertHalf_AAF.docx
Tagged Interests: boards and commissions, voting, contract, election, services, administrator, manager, government efficiency, and board of elections

2020_07_08_Robert Half_Contract (BOCC).pdf

Attachments:

Budget Ordinance Amendment No. 21BCC000005 to Recognize Durham County Grant Revenue: LSTA EZ Grant - Website Translation

Tagged Interests: grant, ordinance, recognition, and budget

20-0343

The Board is requested to approve Budget Ordinance Amendment No.21BCC000005 to recognize 9,000 in grant revenue from the State Library of North

Carolina to translate the library s website into Spanish.
Tagged Interests: grant, ordinance, recognition, boards and commissions, budget, and library

The library s website is our virtual branch. Much like our physical branches allow people to come regardless of the language they speak, we want to

ensure that our virtual branch is accessible in the same way. Approximately 34,617 people over age five in Durham County speak Spanish at home (United States Census Bureau, 2018). Of those, 51.3 or 17,759 people speak English less than very well (United States Census Bureau, 2018). The website is a critical access point for understanding and utilizing the library s resources. Current options for Spanish speakers who need to access the library s website are limited and based on confusing and often incorrect automated translations. This project will provide an accurate, user-friendly Spanish translation of the library s website.
Tagged Interests: library

This grant is made possible by funding from the federal Institute of Museum and Library Services (IMLS) under the provisions of the Library Services

and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources (IMLS grant number LS-246155-OLS-20).
Tagged Interests: funding, grant, services, Technology, technology, and library

____ United States Census Bureau. (2018). Language Spoken at Home. 2018: ACS 1-Year Estimates Subject Tables. American Community Survey. Durham

County, NC. Tagged Interests: community development

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

=ACSST1Y2018.S1601 vintage=2018 layer=county cid=S1601_C01_001E lastDisplayedRow =25>

Alignment with Strategic Plan: This aligns with Strategic Goal 5: Accountable, Efficient, and Visionary Government, Customer Engagement and

Responsiveness.
Tagged Interests: strategic

Resource Persons: Tammy Baggett, Library Director; Kathy Makens, Resources and Finance Officer; and Sarah Dooley, Project Manager and Library

Webmaster.
Tagged Interests: finance, manager, and library

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 21BCC000005 to recognize 9,000

in grant revenue from the State Library of North Carolina to translate the library s website into Spanish. LSTA EZ Grant - Website Translation - Final Application
Tagged Interests: grant, ordinance, recognition, boards and commissions, budget, administrator, manager, and library

LSTA EZ Grant - Website Translation - Award Letter

Tagged Interests: grant

LSTA EZ Grant - Website Translation - Agreement Executed

Tagged Interests: grant

LSTA EZ Grant - Website Translation - AAF Supplemental Form

Tagged Interests: grant

AAF-05 Legal Form 1

Tagged Interests: legal

Attachments:

Budget Ordinance Amendment No. 21BC000003 - Approval of Fund Balance Appropriation and Transfer from Lebanon Service Tax District Fund in the Amount

of 25,000 to Fund Unanticipated Personnel Costs due to COVID-19
Tagged Interests: coronavirus, funding, ordinance, budget, taxes, Taxes, and personnel

20-0345

The Board is requested to approve Budget Ordinance Amendment No. 21BC000003 appropriating 25,000 of Lebanon Fire District Fund fund balance and

transferring these funds to the Lebanon Volunteer Fire Department. Due to COVID-19 they experienced some unanticipated overtime and personnel costs with their part-time (non-County) employees at Lebanon Volunteer Fire Department in FY 2019-20. Lebanon has twelve authorized County employees and will have some personnel lapse salary due to temporary firefighter attrition for FY 2019-20 that will default to their District Fund Balance, which will help offset this appropriation.
Tagged Interests: coronavirus, funding, ordinance, boards and commissions, budget, personnel, fire departments and districts, and volunteer

Alignment with Strategic Plan: Aligns with Goal 3 Safe Community and Goal 5 Efficient Government.

Tagged Interests: strategic

Resource Persons: James E. Groves, Emergency Services Director

Tagged Interests: services and emergency

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 21BC000003 appropriating 25,000

of Lebanon Fire District Fund fund balance and transferring these funds to the Lebanon Volunteer Fire Department to cover District personnel costs.
Tagged Interests: funding, ordinance, boards and commissions, budget, personnel, fire departments and districts, administrator, manager, and volunteer

Agenda Text:

Lebanon Budget Request 25k

Tagged Interests: budget

AAF-SupplementalFY21 - Lebanon2020-25k

AAF-03 Legal Form Lebanon District Fund Balance Appropriation ( 25,000)

Tagged Interests: funding and legal

Attachments:

Approval of FY20-21 Contract ( 352,182) with Urban Ministries of 20-0346

Tagged Interests: contract

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August 3, 2020Board of County Commissioners Meeting Agenda

Durham The Board is requested to review, ask questions about, and then approve the attached contract and authorize the County Manager to execute it.

Tagged Interests: boards and commissions, contract, administrator, and manager

Durham County has contracted with Urban Ministries of Durham (UMD) since its creation to help support the housing of homeless individuals in Durham

at UMD s Liberty Street facility. The County owns the building where the shelter sits, and on top of annual operating support maintains major building systems and has made a number of substantial capital upgrades (including a new sprinkler system and lobby and caf upgrades) in the past decade.
Tagged Interests: Homebuilder, facility, streets, contract, homeless, and housing

This year s annual contract includes flat funding compared to the previous fiscal year and similar program metrics as well. The County did offer UMD

an additional 100,000 in the final three months of FY19-20 to cover additional operational costs incurred at the Marriot RTP.
Tagged Interests: funding, contract, and program

Alignment with Strategic Plan: A strong, functional homeless support system in Durham is responsive to many goals in the Durham County Strategic Plan

Goals 1, 2, and 3.
Tagged Interests: strategic and homeless

Resource Persons: Drew Cummings, Chief of Staff

County Manager s Recommendation: The County Manager recommends that the Board review, ask questions about, and then approve the attached contract and

authorize the County Manager to execute it.
Tagged Interests: boards and commissions, contract, administrator, and manager

Agenda Text:

UMD FY20-21 Contract

Tagged Interests: contract

ATTACHMENT 1 - UMD FY20-21 Scope of Work

Attachments:

Budget Amendment No. 21BC000004 to recognize 219,744.29 in Federal Funding Provided by the Coronavirus Aid, Relief and Economic Security (CARES Act)

Tagged Interests: coronavirus, funding, recognition, budget, and security

20-0347

The Board is requested to approve budget ordinance amendment No. 21BC000004 recognizing a 219,744.29 direct appropriation from the federal Department

of Health and Human Services under the CARES Act. The Office of Emergency Service (OES), EMS Division, will receive the funding.
Tagged Interests: funding, health, ordinance, recognition, boards and commissions, budget, services, emergency, and EMS

The CARES Act direct appropriation requires that the EMS funding be used to prevent, prepare for, and respond to Coronavirus. It can be used for

health care related expenses or lost revenues that are attributable to Coronavirus. Within the constraints of the terms and conditions, OES is requesting that the funding be appropriated within the EMS Division as follows:
Tagged Interests: coronavirus, funding, health, and EMS

Personal Protective Equipment: 150,000

Tagged Interests: equipment

Vehicle Supplies: 10,000

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

Other Medical Supplies: 59,744.29

CARES Act funding will be appropriated to several line items in the OES EMS Division budget. The personal protective equipment line item will provide

funding to outfit responders with the necessary protection to respond to COVID-19 cases. The vehicle supplies line item will support a contract with an industrial cleaner to deep clean ambulances. Finally, the other medical supplies line time will provide budget relief for the increased costs associated with responding to COVID-19 calls.
Tagged Interests: coronavirus, funding, equipment, budget, industrial, contract, and EMS

Durham County must certify that it will not utilize the CARES Act appropriation to reimburse expenses or losses that have been reimbursed from other

sources (i.e.; services for which Durham County has been reimbursed from healthcare insurance or other sources). Additionally, Durham County is not permitted to collect from a possible or actual case of COVID-19 patient for out-of-pocket expenses greater than the in-network benefit. In addition, there are reporting requirements to ensure compliance with the terms and conditions above, and OES will coordinate with Finance to ensure compliance with all of the reporting requirements.
Tagged Interests: coronavirus, funding, finance, services, insurance, healthcare, and compliance

Alignment with Strategic Plan: This request aligns with the County s Strategic Goal 2: Health and Well-being for All, Strategic Goal 3: Safe

Community, and Strategic Goal 5: Accountable, Efficient, and Visionary Government.
Tagged Interests: health and strategic

Resource Persons: Jim Groves, OES Director and David McNulty, OES Business Services Manager

Tagged Interests: business, services, and manager

County Manager s Recommendation: The County Manager recommends that the Board approve budget ordinance amendment No. 21BC000004 recognizing a

219,744.29 direct appropriation from the federal Department of Health and Human Services under the CARES Act to the Office of Emergency Services EMS Division. EMS CARES Act AAF Supplemental 2020
Tagged Interests: funding, health, ordinance, recognition, boards and commissions, budget, services, emergency, administrator, manager, and EMS

AAF 04 Legal Form

Tagged Interests: legal

Attachments:

Budget Ordinance Amendment No. 21BCC000006 to Recognize Durham County Grant Revenue: Digital Collections and Large Print Funds from The Forest at

Duke
Tagged Interests: funding, grant, ordinance, recognition, and budget

20-0350

The Board is requested to approve Budget Ordinance No. 21BCC000006 to recognize 15,000 in grant revenue from the Durham Library Foundation awarded by

The Forest at Duke. The funds are for the library to purchase ebooks, e-audio and large print books for the library s digital and large print collections during the fiscal year 2020-2021, ending June 30, 2021.
Tagged Interests: funding, grant, ordinance, recognition, boards and commissions, budget, purchasing, foundation, and library

The first week the library was closed due to COVID-19, circulation of all Overdrive collections rose 32 over the prior week. In the month after the

library closed on March 15, over 9,000 Durham County Library patrons checked out 43,000 ebook
Tagged Interests: coronavirus and library

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

and e-audio titles and placed almost 25,000 holds.

Even after stay-at-home orders are lifted and the library reopens, demand for ebooks and e-audio will likely remain high as patrons may be cautious

to return to public spaces or, in the case of those who previously had not used these collections, may find they prefer digital materials. Grant funding from The Forest at Duke for ebooks and e-audio will increase access and reduce wait times for both veteran and new users of these formats.
Tagged Interests: shelter in place, funding, grant, materials, and library

Prior to the closure due to the pandemic, the library experienced increased circulation of large print books from July 2019 through February 2020 as

compared to the same period the previous fiscal year. Large print best sellers attract significant holds queues just as regular editions do, and these funds will enable selection librarians to purchase more titles and copies to support the ongoing interest of the community in large print materials.
Tagged Interests: funding, materials, purchasing, selection, and library

Alignment with Strategic Plan: This aligns with Strategic Goal 5: Accountable, Efficient, and Visionary Government, Customer Engagement and

Responsiveness.
Tagged Interests: strategic

Resource Persons: Tammy Baggett, Library Director; Kathy Makens, Resources and Finance Officer; and Sara S. Stephens, Development Officer.

Tagged Interests: finance, development, Development, and library

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance No. 21BCC000006 to recognize 15,000 in grant

revenue from the Durham Library Foundation awarded by The Forest at Duke. 6-20-20 Congratulations Durham Library Foundation
Tagged Interests: grant, ordinance, recognition, boards and commissions, budget, administrator, manager, foundation, and library

The Forest at Duke - 2020-2021 Grant Application

Tagged Interests: grant

The Forest at Duke Grant - Letter from Durham Library Foundation

Tagged Interests: grant, foundation, and library

The Forest at Duke - AAF Supplemental Form

AAF-06 Legal Form Recognize Durham County Grant Revenue ( 15,000)

Tagged Interests: grant, recognition, and legal

Attachments:

Contract Approval for CJRC Transitional Living Facility20-0353

Tagged Interests: contract

The Board is requested to authorize the County Manager to enter into a service contract in the amount of 84,840.70 with Just A Clean House, Inc.

effective September 1, 2020 to operate a six-bed transitional living facility for individuals receiving services from the Durham County Criminal Justice Resource Center (CJRC). The current contract is for 10-months with an annualized contract amount of 101,808.84. The funding for this contract has been approved in the Criminal Justice Resource Center s FY20/21 budget.
Tagged Interests: funding, facility, boards and commissions, budget, contract, services, administrator, and manager

Alignment with Strategic Plan: This item aligns with Strategic Goal 3: Safe Community and Goal 2: Health and Well-Being for All.

Tagged Interests: health and strategic

Resource Persons: Roshanna Parker, Assistant Director Criminal Justice Resource Center and Gudrun Parmer, Director, Criminal Justice Resource Center

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

County Manager s Recommendation: The County Manager recommends that the Board authorize the County Manager to enter into a service contract in the

amount of 84,840.70 with Just A Clean House, Inc to operate CJRC s Transitional Living Facility. AAF Supplemental Document - Contract Approval FY21 Transitional Living Facility Provider
Tagged Interests: facility, boards and commissions, contract, administrator, and manager

JACH Service Contract 9-1-2020 to 6-30-2020

Tagged Interests: contract

FY21 Attachment 1 - Scope of Services 9-1-2020

Tagged Interests: services

MWBE AAF Attachment

Attachments:

Budget Ordinance Amendment No. 21BCC000007 to Increase Security Services Contract for Increased Security needs at the Youth Home

Tagged Interests: ordinance, budget, security, contract, services, and youth

20-0354

The Board is requested to approve Budget Ordinance Amendment No.21BCC000007 and contract Amendment 5 to the current Nighthawk Security and

Consulting, LLC. contract for Fiscal Year 2020-21 in the amount of 118,184 to allow for the added Youth Home security post.
Tagged Interests: ordinance, boards and commissions, budget, security, contract, services, and youth

The Youth Home Director has requested an unarmed uniformed officer presence at the main lobby to increase the safety and protection of arriving

detainees, visitors and staff. Unlike other unarmed officer posts, the officer is required to carry a taser in the rare event the officer has to respond to an aggressive individual. Providing 24/7 coverage for the main lobby area translates to a 118,184 increase. The expense coverages an hourly rate between 18.73 - hr. to 19.75-hr. and the necessary equipment. Fund balance will be used to cover the expense.
Tagged Interests: equipment, public safety, events, and youth

Alignment with Strategic Plan: Goal 3 - Safe and Secure Community

Tagged Interests: strategic

Resource Persons: Ed Miller, County Security Manager; Motiryo Keambiroiro, Director, General Services

Tagged Interests: security, services, and manager

County Manager s Recommendation: The Board is requested to approve Budget Ordinance Amendment No.21BCC000007 and contract Amendment 5 to the current

Nighthawk Security and Consulting, LLC. contract for Fiscal Year 2020-21 in the amount of 118,184 to allow for the added Youth Home security post.
Tagged Interests: ordinance, boards and commissions, budget, security, contract, services, administrator, manager, and youth

Agenda Text:

Nighthawk Contract Amendment 5 AAF 07202020

Tagged Interests: contract

Nighthawk Contract Amendment 5 AAF Supplemental 07202020

Tagged Interests: contract

Security Services Contract Amendment 5 07202020

Tagged Interests: security, contract, and services

AAF-07 Legal Form Youth Home Increase security contract using fb appropriation

Tagged Interests: funding, legal, security, contract, and youth

Attachments:

Restaurant Lease for Admin Building II20-0355

Tagged Interests: Homebuilder, leasing, and restaurants

The Board is requested to approve and authorize execution of a Lease Agreement with Tipsy Bull Inc. to operate a restaurant in the County

Administration Building II located at 201 E Main Street, in accordance with the terms and conditions as set forth in the Lease Agreement attached to this Agenda Item. This lease is for 3057
Tagged Interests: Homebuilder, leasing, boards and commissions, streets, and restaurants

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

square feet of restaurant space located in the County Administrative Building II, Suite 150. The lease term is 10 years, with the option of one

additional 5-year renewal. The starting lease rate for the first 10 years is 20.00 per square foot for the first year, escalating three percent (3 ) per year thereafter.
Tagged Interests: Homebuilder, leasing, and restaurants

The lease agreement requires that Tipsy Bull complete all upfit construction within 180 days at their cost, with the County contributing 91,710

toward the total cost for all tenant improvements. The lease agreement stipulates that construction must be complete within 180 days. The County retains the right to terminate the lease if this timeline is not achieved. We anticipate the restaurant will be open in the 4th quarter of 2020. Tipsy Bull will be a contemporary, upscale full-service restaurant and sports bar, serving lunch and dinner. The interior design with have a distinctive Durham theme with occasional live music, and a disc jockey on weekend nights. The owners will obtain all ABC permits to sell liquor, beer and wine. The hours of operation will be 11:00 a.m. to 2:00 a.m., on weekdays, and 5:00 p.m. to 2:00 a.m. on Saturday and Sunday.
Tagged Interests: alcohol, construction, leasing, restaurants, transportation, rental, and sports

Staff received a Letter of Intent from the owners of Tipsy Bull in May of this year and presented to the Board in closed session. Terms and

conditions of the lease were subsequently negotiated, and final agreement reached in early July.
Tagged Interests: leasing and boards and commissions

Alignment with Strategic Plan: The attached Lease Agreement supports Goal 1 Community Empowerment and Enrichment, and Goal 5 Accountable, Efficient

and Visionary Government
Tagged Interests: leasing and strategic

Resource Persons: Nancy Mitchell, Senior Real Estate Officer; Jane Korest, Division Manager Open Space and Real Estate; Peri Manns, Deputy Director

Engineering and Environmental Services.
Tagged Interests: services, environment, manager, and engineering

County Manager s Recommendation: The County Manager recommends that the Board approve and authorize execution of a Lease Agreement with Tipsy Bull

Inc. to operate a restaurant in the County Administration Building II located at 201 E Main Street, in accordance with the terms and conditions as set forth in the Lease Agreement attached to this Agenda Item. AAF Supplemental for 080320 WS
Tagged Interests: Homebuilder, leasing, boards and commissions, streets, restaurants, administrator, and manager

1 - Final Tipsy Bull Lease

Tagged Interests: leasing

Attachments:

City-County Planning Department FY21 Work Program20-0361

Tagged Interests: planning

The Board is requested to approve the proposed FY21 Planning Department Work Program.

Tagged Interests: planning, boards and commissions, and program

Summary. The Interlocal Cooperation Agreement between the City and County for merged planning functions charges the Planning Director with preparing

and submitting to the Joint City-County Planning Committee, the Planning Commission and both Managers a work program and annual budget that must be forwarded to both
Tagged Interests: planning, boards and commissions, budget, program, and manager

Agenda Text:

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August 3, 2020Board of County Commissioners Meeting Agenda

governing bodies for approval. The proposed work program is structured on the Department receiving sufficient resources for 46 full-time employees

and operational overhead. Staff resources have been fully allocated for the tasks reflected in the proposed work program with no capacity to take on additional tasks without either revising the work program to modify tasks by deleting existing tasks or changing expected outcomes and/or timelines.
Tagged Interests: program

Attachments: Attachment 1: Proposed Work Program, FY21, Part A, Programs Attachment 2: Proposed Work Program, FY21, Part B, Programs and

Tagged Interests: program

Descriptions Attachment 3: Proposed Work Program, FY21, Part C, Future Projects

Tagged Interests: program

Motion: To approve the City-County Planning Department FY21 Work Program.

Tagged Interests: planning and program

Alignment with Strategic Plan: This request aligns with County Strategic Plan Goal Five, Accountable, Efficient and Visionary Government: An

effective organization committed to the pursuit of excellence through collaborative leadership, exceptional customer service, innovations, transparency and fiscal responsibility.
Tagged Interests: strategic

Resource Persons: Sara M. Young, AICP, Acting Planning Director

Tagged Interests: planning

County Manager s Recommendation: The County Manager recommends that the Board approve the Proposed FY21 Planning Department Work Program. WP FY21

BOCC WS Memo
Tagged Interests: planning, boards and commissions, program, administrator, and manager

Planning WP FY21 Part A

Tagged Interests: planning

Planning WP FY21 Part B

Tagged Interests: planning

Planning WP FY21 Part C

Tagged Interests: planning

Attachments:

Request for Approval of New Lease Line Agreement with Duke Regional Hospital for the new EMS Station 1

Tagged Interests: leasing, hospital, healthcare, and EMS

20-0363

The Board is requested to authorize the County Manager to negotiate the attached New Lease Line Agreement with Duke Regional Hospital, and upon

reaching agreement without substantive change therein, approve the agreement upon recommendation by the County Manager. (see Attachment 1, Pages 1 - 4)
Tagged Interests: leasing, hospital, boards and commissions, healthcare, administrator, and manager

The new agreement makes modifications to the existing lease lines and associated access easements along the roadways in order to accommodate the

changes in the building and site layout as a result of the re-design of the new EMS Station 1 facility.
Tagged Interests: Homebuilder, facility, leasing, EMS, and easement

The County Attorney s Office has reviewed the New Easement Agreement which is attached for the Board s reference. (see Attachment 1, Pages 1 - 4)

Tagged Interests: legal, boards and commissions, and easement

Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of

County
Tagged Interests: strategic, performance, and environment

Agenda Text:

Page 11 Durham County Printed on 7/29/2020

August 3, 2020Board of County Commissioners Meeting Agenda

buildings to reduce energy use and greenhouse gas emissions from the built environment. The project also addresses Goal 5 - Accountable, Efficient

and Visionary Government - by providing more efficient service delivery and better customer service.
Tagged Interests: Homebuilder, Conservation, environment, and energy

Resource Persons: James Faress, P.E., Senior Project Manager, Peri Manns, Deputy Director, Engineering Environmental Services; Willie S. Darby,

Senior Assistant County Attorney
Tagged Interests: legal, services, environment, manager, and engineering

County Manager s Recommendation: The County Manager recommends that the Board authorize the County Manager to negotiate the attached New Lease Line

Agreement with Duke Regional Hospital, and upon reaching agreement without substantive change therein, approve the agreement upon recommendation by the County Manager. (see Attachment 1, Pages 1 - 4) Attachment 1 - New Lease Line Agreement
Tagged Interests: leasing, hospital, boards and commissions, healthcare, administrator, and manager

AAF_Supplemental_Document_-_New Lease Line Agreement

Tagged Interests: leasing

Attachments:

Update on County Funded Early Literacy Initiatives, Reach Out and Read and Book Harvest s Books and Beyond: Laundromats

Tagged Interests: literacy

20-0364

The Board is requested to receive and discuss this update and recommendation for continued funding for two early literacy initiatives, Reach Out and

Read and Books and Beyond. Board contract approval will be requested for Reach out and Read, budgeted at 50,000 for FY 21.
Tagged Interests: funding, boards and commissions, budget, contract, and literacy

Supporting access to educational enrichment is critical as COVID continues to disrupt learning for many young and school-aged children in Durham.

Reach Out and Read (ROR) and Book Harvest s Books and Beyond: Laundromats (BBL) deepen efforts to support early literacy by using co-location to meet families where they are already gathering. ROR promotes literacy through co-location in pediatric practices, training providers in early literacy and providing books for children and parents at well-child visits birth-five. BBL uses laundromats to provide books to young children, lead story hours, and facilitate creative activities related to literacy.
Tagged Interests: training, education, literacy, and parents

Funded in FY 20, ROR, funded at 50,000, made a significant change to their practice, integrating the initiative into all well-child visits from 0-5,

rather than just certain well-child visits, increasing model fidelity at participating clinics. In establishing Books and Beyond at laundromats, Book Harvest, funded at 15,000, quickly recognized the value of co-location and began to expand the initiative to include other sites where families were already going, such as barber shops and social service agency waiting rooms.
Tagged Interests: recognition and sites

Both initiatives have pivoted to serve families in physically distanced ways, including leaving bags of books at laundromats and training providers

on how to use ROR curriculum in telehealth visits. Both are evaluating additional methods to provide
Tagged Interests: training, curriculum, and education

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Page 12 Durham County Printed on 7/29/2020

August 3, 2020Board of County Commissioners Meeting Agenda

children and families with literacy resources as COVID persists. For the reasons listed, and because books and reading can be a stress-reducing and

connective activity for children and parents during times of crisis, we are recommending that funding for both initiatives be continued in FY 20-21. Board contract approval will be sought for ROR, budgeted at 50,000. BBL will be funded through early childhood initiative funds. See the summary document provided for additional information.
Tagged Interests: funding, boards and commissions, budget, contract, literacy, and parents

Alignment with Strategic Plan: Early childhood literacy initiatives most closely align with Goal 1 (Community Empowerment and Enrichment), Objective

1.1 (Provide and support learning an enrichment opportunities that support educational achievement and life success), Strategy 1.1A (Early Childhood Education: Provide support for children from birth-5 with early childhood educational outreach programming and services.
Tagged Interests: strategic, services, education, and literacy

Resource Persons: Cate Elander, Early Childhood Coordinator; Donna Rewalt, County Extension Director; Drew Cummings, Chief of Staff

Tagged Interests: vocational education

County Manager s Recommendation: The County Manager recommends that the Board receive and discuss this update and recommendation for continued

funding for two early literacy initiatives, Reach Out and Read and Books and Beyond: Laundromats. 2020 Book Harvest Report to BOCC.pdf
Tagged Interests: funding, boards and commissions, administrator, manager, and literacy

2020 RORC Report to BOCC .pdf

ROR NCECAP Alignment.pdf

RORC Contract FY2021.pdf

Tagged Interests: contract

RORC SOW FY2021 .pdf

Attachments:

Budget Ordinance Amendment No. 21BCC000010 Cooperative Extension recognition of grant contribution from the Rosetta W. Harris Charitable Lead Trust B

via the NC Agricultural Foundation Inc. to Increase Staff Support for the Fall 2020 Kids Voting Durham Election_
Tagged Interests: grant, ordinance, recognition, budget, agriculture, voting, and foundation

20-0366

The Board is requested to approve Budget Ordinance Amendment No.21BCC000010 to recognize a total of 3,000 in funds contributed by the Rosetta B.

Harris Lead Trust B via the NC Agricultural Foundation Inc. to increase the hours of the part time Kids Voting Durham Program Coordinator during the fall 2020 election.
Tagged Interests: funding, ordinance, recognition, boards and commissions, budget, agriculture, voting, election, program, and foundation

This is a reimbursable grant contribution and will be accessed through the NC Agricultural Foundation, Inc. as needed. The position will receive

increased hours for a limited period to provide additional staff support for what is expected to be an exceptionally busy Kids Voting Durham presidential election season. The funds will enable the position to address the complexities of a virtual election, supporting teachers and students, and providing increased support to Spanish speaking families
Tagged Interests: funding, grant, agriculture, voting, election, foundation, and students

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Page 13 Durham County Printed on 7/29/2020

August 3, 2020Board of County Commissioners Meeting Agenda

and managing virtual student volunteer interns.

Tagged Interests: volunteer

Alignment with Strategic Plan: The increased staff availability funded through this initiative is aligned with Strategic Plan Goal 1: Community and

Family Prosperity and Goal 5: Accountable, Efficient, and Visionary Government.
Tagged Interests: strategic

Resource Persons: Christa Gibson, Community Outreach Coordinator and Donna Rewalt, County Extension Director, Cooperative Extension.

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No.21BCC000010 to appropriate 3,000

in grant funding from the Rosetta W. Harris Charitable Lead Trust B via the NC Agricultural Foundation. Rosetta Harris Charitable Trust Kids Votiong Grant Gift 2020.pdf
Tagged Interests: funding, grant, ordinance, boards and commissions, budget, agriculture, administrator, manager, and foundation

AAF-10 Legal Form CSE to recognize grant contribution from the Rosetta W. Harris Charitalbe Lead Trust B via the NC

Tagged Interests: grant, recognition, and legal

AAF-Supplemental Form 10 CSE to recognize grant contribution from the Rosetta W. Harris Charitable Lead Trust B Via the NC Agricultural Foundation

Inc
Tagged Interests: grant, recognition, agriculture, and foundation

Attachments:

Budget Ordinance Amendment No. 21BCC000008- Recognizing Coronavirus Relief Funds Received from the State Board of Elections to the Durham County

Board of Elections ( 277,268)
Tagged Interests: coronavirus, funding, ordinance, recognition, boards and commissions, budget, voting, election, and board of elections

20-0367

The Board is requested to approve Budget Ordinance Amendment No.21BCC000008 recognizing 277, 268 of Coronavirus Relief Funds (CARES) received from

the North Carolina State Board of Elections. In addition, The Board of Elections is applying for reimbursement funds through the Help America Vote Funds (HAVA). These funds will provide at a minimum of 10,000, and not to exceed 250,000.
Tagged Interests: coronavirus, funding, ordinance, recognition, boards and commissions, budget, voting, election, and board of elections

The Coronavirus Relief Funds are a subgrant to support eligible expenses related to the 2020 General Election, to the Durham County Board of

Elections in accordance with House Bill 1169. These funds will cover additional costs related to the execution of the forthcoming election incurred in response to the coronavirus pandemic. All expenses incurred against the subgrant will be tracked consistent with federal, state, and county guidelines. Funding allocated by this subgrant must be expended by December 31, 2020.
Tagged Interests: coronavirus, funding, boards and commissions, voting, election, and board of elections

Additional funds will be available at a minimum of 10,000, not to exceed 250,000, as reimbursements against HAVA funds through the State Board of

Elections consistent with the provisions of House Bill 1169. Expenses eligible for reimbursement from this funding are those incurred to improve the administration of federal elections, as authorized under HAVA Title I, Section 101. All expenses requested for reimbursement will be tracked consistent with federal, state, and county guidelines. Reimbursement requests against this subgrant may be made until June 30, 2021. As of now these funds will be sought for reimbursement of existing County budgeted funds. However due to the rapidly changing situation surrounding the upcoming election, the Board of Elections may request the Board to increase their
Tagged Interests: funding, boards and commissions, budget, voting, election, Title I, and board of elections

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