NC - Nashville: REGULAR MEETING

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REGULAR MEETING

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Call to Order b Ma or Brown

Pledge of-NJ-egiance-

Prayer A roval of Meetin Minutes Nashville Town Council Regular Meeting Tuesday, August 4, 2020 7:00 PM Nashville Town Council Chambers W. Church Street, Nashville, NC 27856 a) July 1, 2020 Agenda Meeting Minutes b) July 7, 2020 Regular Meeting Minutes Public Comments Period Old Business
Tagged Interests: business, streets, religion, and church

a) Consideration of Resolution 2020-17: Resolution Awarding a Construction Contract on the Windy Oak Drive/LaureI Springs Drive Drainage Improvement Project

a) b) c) Consideration of a Service Contract with South Atlantic Timber Services, Inc. to Competitively Bid the Sale of the Town's 42-acres of Timber Located at 101 and Ill Industry Court and Oversee Its Logging Consideration of a Sanitary Sewer Flow Meter Analysis at the Sewer Meter Vault on Old Carriage Road i) Consideration of an Agreement with Wooten Company for Overseeing the Installation of a 2nd Sewer Flow Meter and Conducting Analysis ii) Consideration of the Lease and Installation of a Temporary Sanitary Sewer Wastewater Flow Meter Budget Amendments i) Budget Amendment 1 LSTA EZ Grant Award Letter ii) Budget Amendment 2 LTSA COVID-19 Response Mini-Grant Agreement Mayor's Comments Adjourn

Tagged Interests: rfp, road, coronavirus, RFP, grant, construction, legal, sewer, leasing, streets, budget, sale, utility, Utility, contract, services, court, and stormwater

Agenda Meeting Minutes Wednesday, July 1, 2020

The Town Council of the Town of Nashville held an Agenda Meeting on Wednesday, July 1, 2020 at 7:00 PM in Town Council Chambers. Members Present: Mayor Brenda Brown, Mayor Pro Tem Kate Burns, Council Member Larry Taylor, Council Member Louise Hinton, and Council Member Lynne Hobbs. Absent: None. Staff Present: Randy Lansing-Town Manager, Tesa Silver -Town Clerk, Chris Joyner Fire Chief, Anthony Puckett Police Chief, Lee Brown Public Works Director, Tikela Alston Library Director and Tina Price-Planner I/Code Enforcement Officer. Others Present: Kevin Varnell-Chief Operations Officer, Stocks Engineering.
Tagged Interests: law enforcement, public safety, Public Works, public works, manager, codes enforcement, engineering, and library

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Mayor Brown called the meeting to order at 7:00 p.m. Mayor Brown led the Pledge of Allegiance. Mayor Brown led the Prayer.

Tagged Interests: religion

Mayor Brown called for the Approval of Meeting Minutes.

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a.
May 12, 2020 -Called Meeting Minutes

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Mayor Brown called for a motion to approve the minutes as written or asked if there were any

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corrections. Council Member Taylor made the motion to approve the minutes as written, seconded by Council Member Hobbs, There being no discussion, Mayor Brown called for a vote. The minutes were unanimously approved (4-0).

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Tagged Interests: council and jail

b.
May 19, 2020 Called Meeting Minutes

Mayor Brown called for a motion to approve the minutes as written or asked if there were any

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corrections. Council Member Hobbs made the motion to approve the minutes as written, seconded by Mayor Pro Tem Burns. There being no discussion, Mayor Brown called for a vote. The minutes were

unanimously approved (4-0).

Tagged Interests: council and jail

c.
May 27, 2020 Agenda Meeting Minutes

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Mayor Brown called for a motion to approve the minutes as written or asked if there were any

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corrections. Council Member Taylor made the motion to approve the minutes as written, seconded by Council Member Hobbs. There being no discussion, Mayor Brown called for a vote. The minutes were unanimously approved (4-0).

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Tagged Interests: council and jail

d.
June 2, 2020 Regular Meeting Minutes

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Mayor Brown called for a motion to approve the minutes as written or asked if there were any

corrections. Mayor Pro Tem Burns stated that on page twenty-two (22) that it needed to be added that she had asked how much money the County received for COVID-19 funding and Mr. Lansing stated that they received 1,700,000. Mayor Brown asked if there were any additional corrections. There being

Tagged Interests: coronavirus, funding, and jail

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none, Mayor Brown called for a motion to approve the minutes as corrected. Council Member Hinton made the motion to approve the minutes as written, seconded by Council Member Taylor. There being no discussion, Mayor Brown called for a vote. The minutes were unanimously approved (4-0).

Tagged Interests: council

e.
June 4, 2020 Called Meeting Minutes

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Mayor Brown called for a motion to approve the minutes as written or asked if there were any

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corrections. Council Member Hobbs made the motion to approve the minutes as written, seconded by Mayor Pro Tem Burns. There being no discussion, Mayor Brown called for a vote. The minutes were

unanimously approved (4-0).

Tagged Interests: council and jail

Mayor Brown called for a motion to approve the minutes as written or asked if there were any

corrections. Mayor Pro Tem Burns stated that on page two (2) in the second paragraph she stated two (2) large entities not municipalities. Mayor Brown asked if there were any additional corrections. There being none, Mayor Brown called for a motion to approve the minutes as corrected. Council Member Taylor made the motion to approve the minutes as written, seconded by Council Member Hobbs. There being no discussion, Mayor Brown called for a vote. The minutes were unanimously approved (4-0). 5. Public Comments Period-There were no public comments.

Tagged Interests: council and jail

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Public Hearing

Tagged Interests: hearing

Mayor Brown called for a motion to go into public hearing. Council Member Hinton made the motion, seconded by Council Member Hobbs. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0).

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Tagged Interests: council and hearing

a.
Request to Amend the Code of Ordinances of the Town of Nashville by creating a new article, article Xl entitled Backflow and Cross Connection Control in Chapter 38

Utilities Mayor Brown stated that in January Lee Brown and the Town Manager introduced a Backflow and Cross

Tagged Interests: ordinance, utility, Utility, and manager

Connection Ordinance that will allow the Town to be compliant with the Federal Safe Drinking Water Act

(PL 93-253) and the North Carolina State Administrative Code (ISA NCAC 18C) which require municipal water supplies to have active backflow and cross connection programs enacted via a backflow and cross

Tagged Interests: ordinance, utility, Utility, program, and water

connection ordinance to prevent public water supplies from becoming contaminated by plumbing, water vessels, and other sources of water that typical water users have. At that time Council wanted

several changes to the proposed ordinance to make the ordinance easier to read and less onerous for the Town. Those changes have been made.

Tagged Interests: ordinance, council, utility, Utility, and water

Adoption Of this ordinance does not require a public hearing, but because the ordinance creates

Tagged Interests: ordinance and hearing

requirements for certain types of water users, a public hearing has been scheduled for July 1, 2020.

Tagged Interests: utility, Utility, water, and hearing

Notice of the public hearing was published in the June 18th and June 25th edition of the Nashville

Graphic. Adoption of this ordinance will occur at the July 7, 2020 Town Council meeting. The ordinance
Tagged Interests: ordinance and hearing

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requires water users with other water sources, boilers, water vessels, and water equipment piped

Tagged Interests: equipment, utility, Utility, and water

directly to the Town's water distribution system to install backflow prevention devices on their water

Tagged Interests: utility, Utility, and water

service lines and in some cases have those devices tested yearly to make sure they work. The cost of the

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backflow devices and their testing is an expense of the water user. Many Nashville water users are

already using backflow devices. Mayor Brown turned the meeting over to Mr. Brown.

Tagged Interests: utility, Utility, and water

Mr. Brown stated that he didn't have anything to add, that the summary did a good job of explaining what is trying to be accomplished; he explained that this ordinance is required by the state and briefly

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Tagged Interests: ordinance

explained that this ensures that backflow devices will be placed where they need to be and that they are

tested by someone who is certified. Mayor Brown stated that when she was reading through the ordinance that the ordinance stated that a certified backflow prevention assembly tester would be used. She asked if we have anyone certified that works for the Town. Mr. Brown stated that the Town has an ORC and that the Town will use the State's website to look up local certified testers (the site has testers listed by counties). He stated that a lot of plumbers have certified testers as a part of their staff. The department will be creating a database of people that we will be able to choose from. Mayor Brown asked if we had an employee who knows how or will be able to supervise this process. Mr. Brown stated that the department will have someone who will be able to handle it. He stated that it will be a slow process, but it will be methodical and well thought out. Mayor Brown asked Council if they

Tagged Interests: ordinance and council

had any questions. Council Member Taylor asked how residents will know if they are in compliance with the ordinance. Mr. Brown stated that there will be an application process that residents will have to go

through. His plan is to have the Town serve as a liaison between the citizens and the contractors performing the work. Plumbers who are completing the work will already be familiar with the process. Inspections will be conducted by the Town to determine locations where backflow connections are
Tagged Interests: contractor, ordinance, construction, council, and compliance

needed. The department wilt contact people as they proceed because this will be something fairly new

for most people. Council Member Taylor asked how long a citizen would have to become compliant and Mr. Brown stated that it would be between six (6) to twelve (12) months.
Tagged Interests: council

Mayor Pro Tem Burns stated that the ordinance states that in the event of an emergency the Town can

shut off water; she asked Mr. Brown if he thought this was for commercial users or if he thought there would be situations where it would also apply to residences. Mr. Brown stated that if it was a residential situation he would imagine that it would be on a secondary tap, not the primary source. He stated that it would most likely be on a sprinkler or irrigation system. Mayor Pro Tem Burns confirmed that the water for the entire house would not be shut off and Mr. Brown stated that was correct.
Tagged Interests: ordinance, utility, Utility, events, emergency, water, and commercial

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Mayor Brown asked if there were any additional comments from Council and there were none. There

Tagged Interests: council

were no comments or questions from the public. Mayor Brown thanked Mr. Brown and stated Council

Tagged Interests: council

would be voting on the ordinance at the next regular meeting. Mayor Brown called for a motion to

come out of public hearing. Council Member Hobbs made the motion, seconded by Council Member Hinton. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0).
Tagged Interests: ordinance, council, voting, and hearing

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Old Business

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Tagged Interests: business

a.
Special Public Comment Period Consideration of Z2020-01 Request to Rezone

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Tagged Interests: zoning

Property at 0 Eastern Avenue from A-I (agricultural) zoning district to O I (office institutional) zoning district. The parcel contains approximately 4.12 acres and is

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Tagged Interests: agriculture, zoning, and property

identified as Nash County Tax Parcel Number 381120910025.

Tagged Interests: taxes, Taxes, and property

Mayor Brown stated that the purpose of this special comment period was to hear from the public in

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regards to Z2020-01. Staff has not received any additional public comments. Town Council will consider

the request to rezone property located at O Eastern Avenue from A-I (agricultural) zoning district to O I (office and institutional) zoning district. This parcel contains approximately 4.12 acres and is identified by Nash County Tax Parcel Number 381120910025. Mayor Brown asked Ms. Price if she has anything that she would like to add. Ms. Price stated that this item was tabled from a previous meeting, that no comments had been received, and that at this point the department is seeking a decision from Council.

Tagged Interests: council, agriculture, taxes, Taxes, zoning, and property

Tem Burns stated that the Council needed to provide a consistency statement when they approve or deny a rezoning request. In looking at office and institutional there are 4.12 acres of land and in the

comprehensive plan it is designated for future commercial use. According to the Town Code it is a small

Tagged Interests: council, strategic, zoning, and commercial

district that provides for a space for professional services for certain institutional functions and for

medium or high density residential accommodations. This district is extremely versatile and compatible with both commercial and residential. It is a transition area that is typically used between commercial and residential. This application has been recommended by the planning board as being consistent with our comprehensive plan and for future land use because of that transitional type of district. She stated that someone could make a motion to approve based on that information. Council Member Taylor made the motion to approve Z2020-01, seconded by Council Member Hinton. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0).

Tagged Interests: planning, council, strategic, boards and commissions, services, and commercial

b.
Special Public Comment Period Consideration of Z2020-02 Request to Rezone

Property located at O S Eastpointe Avenue from B-l (general business) zoning district to

Tagged Interests: business, zoning, and property

R-4(residential) zoning district. This parcel contains approximately 9.36 acres and the

parent parcel is identified as Nash County Tax Parcel 381006484519U.

Tagged Interests: taxes, Taxes, zoning, and property

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Mayor Brown stated that the purpose of this special comment period is to hear from the public in

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regards to Z2020-02. Staff has not received any additional public comments. Town Council will consider

the request to rezone property located at O Eastpointe Avenue from B-l (business) zoning district to R-4

Tagged Interests: business, council, zoning, and property

(residential) zoning district. This parcel contains approximately 9.36 acres and the parent parcel is

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Tagged Interests: zoning and property

identified by Nash County Tax Parcel Number 381006484519U. Mayor Brown asked if there was a

motion to approve this request.
Tagged Interests: taxes, Taxes, and property

Mayor Pro Tem Burns stated that this is currentfy zoned business and is listed in the future land use map of the comprehensive plan as commercial. The area behind Food Lion and Wal-Mart is a commercial

Tagged Interests: business, grocery, strategic, zoning, commercial, and large retail

corridor. The proximal residential area in the area is low and medium density; R-4 is high density. The R- 4 designation has the smallest sized setbacks. She stated that she has a problem with the density that

would be introduced into this area. She stated that it may not have been interpreted this way in the past but the Town Code states that it is primarily used or established to accommodate existing residential areas where lot sizes are too small to be appropriate for any other zoning district, This is not an existing residential area; it is a wide open commercial area where the zoning would keep it from being another lot size. She is having difficulty reconciling the R-4 request with our current comprehensive plan and our
Tagged Interests: strategic, zoning, commercial, and corridor

future use land map.

She stated that Council does not want to stifle any residential development, but she would prefer with the surrounding areas being low or medium density, to see something that is a better fit. Council Member Taylor asked if it was currently zoned as commercial. Mayor Pro Tem Burns stated that it is currently zoned B-l and the future land use is commercial. She stated that Council needs to ensure that they are preserving enough space for commercial growth and what that commercial growth would look
Tagged Interests: council, development, zoning, Development, commercial, and growth

like. She stated that if Council wants to introduce residential into that area that's fine, but they also

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Tagged Interests: council

needed to establish what that residential area would look like. Council Member Taylor stated that based on the other residential areas that are around the area he doesn't anticipate any commercial

development in that area.

Tagged Interests: council, development, Development, and commercial

Mayor Pro Tem Burns stated that if they look at the future land use map they will see that it is commercial; the commercial areas are pink on the map. She stated that the commercial area goes all the

way to Oak Level and what they are considering is just south and east of Eastern. Mr. Lansing stated that a representative was present on behalf of the applicant who may be able to answer some of Council's questions. Mr.Lansing asked Mr. Varnell to come forward to speak with Council. Mr. Varnell
Tagged Interests: council and commercial

introduced himself. Mr. Varnell stated that both Wal-Mart and the Food Lion shopping center are

developed and the owner is looking at how the rest of the property can be developed. He stated that the future land use map does have the area earmarked as commercial however; the map needs to be fluid as development occurs and the market changes.
Tagged Interests: market, grocery, development, Development, property, commercial, and large retail

Mr. Varnell stated that they were looking for something that was a good transition for the area from

commercial out to the Woodfield subdivision. As the transition is made, it would be difficult to go from a 10,000 square foot lot like those in Woodfield. They are trying to transition the area so that it will have

Tagged Interests: subdivision and commercial

smaller lots and as they expand and cross the railroad tracks they would blend to mirror what already

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exists in the area. The R-4 was chosen for the smaller setbacks; the setbacks allow for a much larger

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house to be put on the lot. Another reason the R-4 was selected was the cost of building roads; the cost

is approximately 600 to 700 per foot and that cost begins to add up when there is a larger area to cover. In addition to that, for every street that they build the Town has to maintain the water, sewer, streets, and sidewalks in those areas. They are trying to accomplish several things, an affordable
Tagged Interests: road, Homebuilder, sewer, streets, utility, Utility, water, and Pedestrian

product for future residents of the Town and to try to keep the maintenance for the area and

infrastructure to a minimum. Mayor Pro Tem Burns asked if the R-6 designation would make much more difference. Mr. Varnell stated that it actually does. He stated that the cost to build and maintain an additional 20 feet would
Tagged Interests: transportation

really begin to add up. He stated that it would make a difference if the lots were valued at 50,000, but with lots valued at 20,000 to 25,000 they are barely able to make it work. The extra twenty (20) feet makes a big difference. Mayor Pro Tem Burns confirmed that for this phase they are looking for smaller

lots, but for the next phase the lots would be larger. Mr. Varnell stated that for now the first phase is on this side of the railroad track and that there may be a second phase on this side of the railroad track. The goal would be to make the transition as the development crossed the railroad track. He wouldn't

Tagged Interests: development and Development

confirm how the next phase would be zoned but stated the goal was to transition as the development crossed the railroad tracks.

Tagged Interests: development, zoning, and Development

Mayor Pro Tem Burns stated that she is concerned about the high density being within that area, an

area that already is a dense commercial area. She stated that she could understand the reasoning
Tagged Interests: commercial

behind the request and the want to transition. Mr. Varnell stated that ideally it would be commercial,

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Tagged Interests: commercial

but unfortunately they haven't been able to push commercial development back in the area. They are

Tagged Interests: development, Development, and commercial

trying to determine what the next product type is, He stated that it could be apartments, duplexes or

town homes; they wanted a single style family home and that is why they went with the highest density single family home, Council Member Taylor stated this is for residential housing on the north side of the railroad track; he is concerned that once this is completed that on the other side of the track they would try to place commercial there and it will break up the flow of housing. He doesn't want to see

Tagged Interests: council, commercial, and housing

commercial come in on the south side of the track. Mr. Varnell stated that he agreed from a planning

standpoint that if they go with residential they should stick to residential and not go back and forth
Tagged Interests: planning and commercial

between residential and commercial.

Mayor Pro Tem Burns asked if that would apply to the east side as well; she asked if they would be losing the entire commercial corridor by approving the request. Mr. Varnell stated to some degree yes; he stated that it could be used for some office use, but he felt heavy commercial development in that

Tagged Interests: development, Development, commercial, and corridor

area was done. He stated that businesses do not want to go back that far; they are not wanting to come

Tagged Interests: business

off of Eastern Avenue. Mayor Pro Tem Burns asked if that would remain the same with expanding the

road and Mr. Varnell stated that they do still not want to move into that area. He stated that it doesn't
Tagged Interests: road and streets

mean it wouldn't or couldn't, but that is not the case now. Mayor Pro Tem Burns stated she was unsure

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where commercial growth would go. Council Member Taylor stated that commercial would most likely want to stay on the side that's facing the expansion. Council Member Taylor stated that this was his only concern and that the Town does need more residences.

Tagged Interests: council, expansion, commercial, and growth

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looking at forty (40). Mayor Brown asked if there were any additional questions. Council Member Hobbs stated that she as well had some concerns about the density and with the entire area along Oak Level

Tagged Interests: council

Road becoming residential. She stated she understood what Mr. Varnell had explained, but it would be

Tagged Interests: road and streets

nice if they could get something to come that way that would be commercial. She asked if they start out

a high density how easy would it be to transition into a lower density such that you are not impacting the homes that already exist in the Woodfield area. Mayor Pro Tem Burns stated that if Council moved forward with the application that something needed to be done about the language in the Code Book regarding the R-4 designation because we are clearly not following what the intent was. Mayor Brown
Tagged Interests: council and commercial

asked if there were any additional questions for Mr. Varnell. There being none, she thanked Mr. Varnetl.

Mayor Brown called for a motion to approve Z2020-02. Council Member Taylor made the motion, seconded by Council Member Hinton. There being no discussion Mayor Brown called for a vote. Council Member Taylor and Council Member Hinton voted for the application and Council Member Hobbs and Mayor Pro Tem Burns voted against the applicatiom Council Member Taylor stated that he believes that once the residential area crosses the railroad track that it would need to remain residential and that any

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Tagged Interests: council

commercial that would be established would need to be on the north side of the track. Mayor Brown

asked if we would have to change it back to commercial once we approved this and Council Member Taylor stated that they would not. Ms. Price stated that it is only rezoning the one parcel. Mayor Pro

Tagged Interests: council, zoning, property, and commercial

Tem Burns stated that it would change it on the map and MS, Price confirmed that was correct. Mayor Brown confirmed that they were only considering one area and MS, Price stated that was correct. Ms.

Price stated that the Planning Board recommended approving the applicant's request. Mr. Lansing stated that with the new comprehensive plan and the new future land use map, that before phase two the Council will be able to designate what future commercial and residential growth will look like in those areas. The property owners are reserving area on Eastern Avenue for future commercial growth

Tagged Interests: planning, council, strategic, boards and commissions, property, commercial, and growth

while being realistic about what already exists. The area behind Wal-Mart has been open and available

Tagged Interests: large retail

for twelve (12) years with no development or potential commercial development to go there. He stated

that what Mr. Varnell is saying is that commercial is just not migrating into that area and that may
Tagged Interests: development, Development, and commercial

change once the road expansion occurs. Mayor Pro Tem Burns asked if the R-6 designation would be a

good designation into the Woodfield Subdivision and if Woodfield was zoned R-6. Ms. Price stated that Woodfield was designated R*IO. Mayor Brown confirmed that they would only approve the one area
Tagged Interests: road, expansion, streets, zoning, and subdivision

and that the Planning Board recommended approval. Ms. Price stated that was correct and that any other rezoning would come before Council as well. Mayor Brown voted in favor the request. The motion

was approved (3-2; Mayor Brown, Council Member Taylor and Council Member Hinton voted for and Mayor Pro Tem Burns and Council Member Hobbs voted against). c. Consideration of the Adoption of the Town of Nashville Fire Station II Capital Project Ordinance.
Tagged Interests: planning, ordinance, council, boards and commissions, capital spending, fire departments and districts, zoning, and Capital Spending

Mayor Brown stated that on June 15, 2020 the Nash County Commissioners approved the Town of

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Nashville's request to increase the N S Gulley Fire ad valorem tax rate to 0.15 per 100. Attached is the

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Tagged Interests: taxes, Taxes, and ad valorem

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Fire Station II Capital Project Ordinance which dedicates increased tax revenue for the construction of a

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Tagged Interests: ordinance, construction, taxes, Taxes, capital spending, fire departments and districts, and Capital Spending

second fire station. Mayor Brown asked if there was any discussion in reference to the ordinance.

Tagged Interests: ordinance and fire departments and districts

Council Member Hobbs stated that in her experience once we receive solid figures for the construction of the project we would set up the project construction part of the budget. She understands that we

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Tagged Interests: construction, council, and budget

need something now in regards to the purchase of the land, permitting and professional services, but

she would like it noted in the minutes that at such time that we receive valid figures through a bidding

Tagged Interests: services and purchasing

process that the ordinance be amended. Mayor Brown asked if there were any additional comments,

Tagged Interests: ordinance

Council Member Hinton stated that in August of 2019 when Mr. Lansing presented the information to Council the cost was going to be 1,000,000 and anticipated to be 7,200 square feet; now the cost is 1,400,000. She asked if we were held to the 1,400,000 or 1,000,000. Mr. Lansing stated that the ordinance sets the project at 1,400,000. When the figures were first presented the Town was looking at receiving a gift of three (3) acres of land. That is not the case anymore and the Town will have to

purchase land. Council Member Hinton stated that she understood, but 100,000 is allotted for that. Mr. Lansing stated that before moving forward the Town will have to make a request for professional services and architects and they will provide cost estimates for the actual project. The numbers

Tagged Interests: ordinance, council, services, and purchasing

presented are the staff's best estimate. The initial estimates were based on research the Fire Chief

completed and found surrounding stations had been built for. He explained that we will have legal, land
Tagged Interests: legal

acquisition, surveying, and architects; the Fire Chief had strictly looked at construction cost and none of

the ancillaries that go along with that.

Tagged Interests: construction

Council Member Taylor stated that initially we were looking at only needing two (2) acres of land, but after taking into consideration the radius that would be needed for the ladder truck to be able to turn

we increased it to three (3) acres and Mr. Lansing stated that was correct. Mr. Lansing stated that doesn't mean we can't get a good deal on land and that Mayor Brown had a good plan for that. Council

Tagged Interests: council and transportation

Member Hinton asked if the sketch they had was still accurate. Mr. Lansing stated that was the staffs idea of what we would like the firehouse to look like. The actual dimensions, size and layout will be

determined by the architect. Council Member Hinton stated that we were at the 1,400,000 and not the 1,000,000 and Mr. Lansing stated that was correct. Council Member Hobbs asked if we thought the 100,000 would cover the land purchase and the permitting. Mr. Lansing stated he did not know if it would cover the complete cost, but it would get the Town started. He stated it may cover the land purchase and the initial architect fees. Mayor Brown stated that the cost could really balloon, and Mr.

Tagged Interests: impact fee, council, and purchasing

Lansing stated that parts of it could, but he doesn't believe that the project will cost more than the

They will not know until the Town hires an architect and they being working on designs.

Council Member Hinton stated that there are a whole lot of ifs. She asked what the 0.03 translates into and Mr. Lansing stated it would generate approximately 120,000 a year. Council Member Hobbs stated she doesn't mind moving forward with the project ordinance; she is unsure what the figure would be.

She would be 0k with leaving it at 100,000 as long as when we receive an accurate cost that the ordinance is amended. Mr. Lansing stated that we could do that, Council Member Hobbs asked what amount he thought should be there and Mr. Lansing stated that 100,000 was budgeted in the 2020- 2021 fiscal year budget. Council Member Hobbs stated that it would get us started and Mr. Lansing stated that was correct. Council Member Hobbs made the motion to approve the project ordinance at a

Tagged Interests: ordinance, council, and budget

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rate of 100,000 in order to continue to pursue the project, land purchase, architectural fees and permitting type fees, and then at such time that we have valid project cost we come back and amend the ordinance, seconded by Council Member Hinton. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0). The ordinance was adopted as follows:

Tagged Interests: impact fee, ordinance, council, and purchasing

Capital Project Ordinance (Fire Station II)

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Tagged Interests: ordinance, capital spending, fire departments and districts, and Capital Spending

BE IT Ordained by the Governing Board of the Town of Nashville, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statute of North Carolina, the following Capital Project Ordinance is hereby adopted:

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Tagged Interests: ordinance, boards and commissions, capital spending, and Capital Spending

Section 1: The project authorized is for the construction of a second fire station.

Tagged Interests: construction and fire departments and districts

Section 2: The officers of the Town of Nashville are hereby directed to proceed with the Capital Project within the terms of the adopted resolutions and the budget combined herein.

Section 3: The following amounts are appropriated for the Project: Project Construction: Land Purchase, Permitting, and Professional Services: Total 1,300,000.00 100,000.00 1 400 000.00 Section 4: The following revenues are anticipated to be available to complete this Project: N S Gulley Fire Tax Revenue: Installment Loan Proceeds: Total 100joo.oo
Tagged Interests: construction, budget, taxes, Taxes, capital spending, Capital Spending, services, and purchasing

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400 000.00

Section 5: The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records.

Section 6: Funds may be advanced from the General Fund as necessary for the purpose of making payments due,
Tagged Interests: funding, finance, capital spending, and Capital Spending

Section 7: The Finance Officer is directed to report, on a quarterly basis, the financial status of the

Project. Section 8: The Budget Officer is directed to include a detailed analysis of past and future costs and
Tagged Interests: finance, budget, and housing

revenues on this capital project in every budget submission made to this Board for the duration of the Project.

Tagged Interests: boards and commissions, budget, capital spending, and Capital Spending

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Section 9: Copies of this Capital Project Ordinance shati be furnished to the Clerk to the Governing Board, and to the Budget Officer and to the Finance Director for direction jn carrying out this Project.

Tagged Interests: ordinance, finance, boards and commissions, budget, capital spending, and Capital Spending

Adopted this iSt day of July, 2020.

Brenda Brown, May Town of Nashville

8.
ATTEST

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ntesca Silver Town Clerk

IC NORO

New Business a. Discussion of the construction of an over the surface route for stormwater flow for

flooding on Par Drive, Aubrei Court Village Lane Mayor Brown stated that this was in regards to the flooding that occurred recently in the area and asked
Tagged Interests: construction, business, legal, economic development, flooding, court, and stormwater

Mr. Lansing if he would like to come forward to discuss this with Council. Mr. Lansing stated that Stoney

Creek flooded about two (2) weeks ago and at that time we received about six (6) inches of rain in about eight (8) hours. This particular part of Town which includes Par Drive, Windy Oak Drive, Laurel Springs, Village Lane and Aubrei Court is relatively flat. The amount of water received was too much for stormwater for the infrastructure to handle. Mr. Lansing and Mr. Varnell of Stocks Engineering have gone out into the field and looked at the area since the flooding occurred. Prior to the meeting Mr.

Tagged Interests: council, legal, utility, Utility, transportation, water, flooding, engineering, court, and stormwater

Lansing passed around photos of Don Kelly's house the next day, and he had eight (8) inches of water

surrounding his home, in his home, and out to Windy Oak Drive.
Tagged Interests: utility, Utility, and water

Mr. Lansing and Mr. Varnell discovered that the twenty-four (24) inch pipe in the ground does not have

an over-the-land route, so when the capacity is exceeded the water doesn't go anywhere; it backs up and flows through Mr. KellVs property. Mr. Lansing suggested constructing a swell over the pipe; it would then have an over the land route to flow and would not have the amount of street flooding we experienced. He had hoped to have some bids from contractors to complete the project but has not received any as of yet. It appears to be a relatively inexpensive way to address the problem. Mr. Lansing stated that this would not cure the problem because the land is so flat and the Town can't build infrastructure large enough to carry that much water. Mr. Varnell located a study that was done in 2004 and the study showed extremely low elevation in the area; it is almost dead flat.

Tagged Interests: rfp, contractor, drugs, RFP, construction, streets, utility, Utility, transportation, water, flooding, and property

10
Mayor Brown stated that they are taxpaying citizens and that we need to take care of them. We do not need for this to happen to them again, she thinks that they need to move forward with it. Mr. Lansing stated that if they have additional questions Mr. Varnell can provide answers as well. Council Member Hinton asked if this had occurred before. Mr. Lansing was unsure that it happened to this extent and

Tagged Interests: council

Mayor Pro Tem Burns stated that the homeowner stated if it had happened with Hurricane Matthew. Mr. Lansing stated that it was a lot of water, and Mayor Brown stated that it was and that if it was one

of their homes they would want it fixed. Mayor Pro Tem Burns stated it was important especially with hurricane season upon us. Mayor Brown asked if it was related to the land that the Town was having trouble getting fixed. Mr. Lansing stated that since there is no over-the-land infrastructure it causes flooding in that area.
Tagged Interests: utility, Utility, transportation, water, and flooding

Mayor Pro Tem Burns stated that Mr. Lansing stated it will not cure the problem; she asked if it will clear

it up enough for the home owner and the other home owners in the area. Mr. Lansing stated that he hopes so, but to really answer that question the Town will have to have a more detailed stormwater

study. Mr. Varnell has prepared a cost estimate for doing that and if Council wishes they can discuss that

Tagged Interests: council and stormwater

with him; he stated that they did not have to make a decision tonight it will be on the next agenda for

No additional detail provided

continued discussion. Mr. Varnell stated that he, Mr. Lansing and Mr. Brown did go out and survey the

area and that some work had been done in that area in 2004 and that is why they had a few surveys of the area and what could be done. In 2004 they regrated the ditch which is about at the bottom of this system and over fifteen (15) years' worth of time some sediment build up has occurred and shifted some things.

Mr. Varnell stated that his biggest concern is shifting the problem downstream. By fixing the problem

No additional detail provided

upstream it will cause the water to flow faster downstream. He doesn't want to solve the problem for

No additional detail provided

Tagged Interests: utility, Utility, and water

one homeowner and create a problem for another homeowner; then we begin to chase the issue

No additional detail provided

downstream. They want to look at the area as a whole and spend the Town's money wisely in the right

locations; we don't just want to fix spots that are hot spots right now. They would like to develop a

comprehensive plan that encompasses the area from Par Drive all the way through the bottom of South

No additional detail provided

Tagged Interests: strategic

Creek. The drainage areas around this area drain fine with no problems. He is leery to complete this

project and then a few years down the road it has caused a problem for an adjacent land owner. Council Member Taylor asked how many more construction sites there were in these areas. Mr. Varnell stated that he believed South Creek was completed but he wasn't sure about Par Drive. Mr. Lansing stated that there are none on Par Drive, but a few on Village Lane. Mr. Varnell stated that area is in the
Tagged Interests: road, construction, council, sites, streets, and stormwater

11
same drainage area. Council Member Taylor asked if a few was two or three or a half a dozen and Mr. Lansing stated a half a dozen.

Mayor Pro Tem Burns asked how long the study would take and Mr. Varnell stated once started it would be about four (4) weeks. Council Member Hinton confirmed that he would be doing a more comprehensive study. Mr. Varnell stated that it would not be so extensive that it would take a year to complete, but long enough to get enough good information to help determine how to best spend our money in the best way to try to solve these problems. It will help them fix the current problem without creating another problem. It will not be a one hundred page report, it will be a ten (10) to twenty (20) page report that will be a good summary of what is going on. Mayor Pro Tem Burns stated at the end of the day that this may still be the best option. He stated that they may have to lower the road in that

Tagged Interests: road, council, streets, and stormwater

scenario; they have to make sure that water keeps flowing and doesn't stop somewhere else.

The problem with drainage is that drainage systems are designed for a certain storm event, but they can't be designed for every type of event. Every type of drainage system will fail and all storms are different. The flood of 1999 caused flooding in different places in Nashville just because of the way the rain came. They try to pick a storm system to build upon; NCDOT states that they pick a storm based on every twenty-five (25) years. A lot of our in Town systems are based on ten (10) year systems and what we want is an emergency overflow. Everything does fail and it will fail at some point and hopefully when it does it has somewhere else to go other than someone's crawl space or house. Council Member Hinton asked Mr. Varnell if the six (6) to seven (7) inches of rainfall we received was highly unusual. She stated she had never seen anything like it other than a hurricane. Mr. Varnell stated that it was unusual, especially in June. He stated that we say a ten (10) year storm drain and we don't mean it will happen every ten (10) years; we mean there is a ten (10) percent chance that it will happen this year. if you get a lot of rain over a period of days compared to receiving the same amount of rain in a six (6) hour period it is going to affect how the storm drainage system works. Going back to the flood of 1999, there wasn't a lot of localized flooding it was regional flooding. We started receiving water from the Tar River and Stoney Creek. What we saw with Matthew and this storm event was very localized flooding, We saw some flooding in the Tar River and Stoney Creek, but the cause in the flooding we saw in the adjacent areas here the regional rainfall that was backed up in the area. The event we just had almost got to the 1999 flood stage level. Mayor Pro Tem Burns recommended that we move forward with the study. Mr. Lansing asked Mr. Varnell if he had a cost for the study and Mr. Varnell stated it would be 12,400. Mr. Lansing stated that the money would come from the funds allocated for stormwater projects and from the money in capital reserves for future stormwater projects. He stated it would also be the place where we would get the money for the over- the-land route. Mayor Pro Tem Burns asked if he had an approximate amount of what that might be and Mr. Lansing stated he did not. He stated that both roads would be cut down but it would be very gradual and that the surface would have to be put back.
Tagged Interests: road, funding, council, streets, utility, Utility, events, emergency, water, watershed, flooding, unusual, and stormwater

Mayor Brown called for a motion to move forward with the study for 12,400. Mayor Pro Tem Burns

made the motion, seconded by Council Member Taylor. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0). Council Member Hinton asked how much the

Tagged Interests: council

12
stormwater fee brought in each year and Mr. Lansing stated that it brings in approximately 143,000. Mayor Pro Tem Burns asked if we designate 30,000 each year. Mr. Lansing stated it is what we designated, but more had been designated in the past. This year designated 30,000 and we placed 30,000 in contingency.

No additional detail provided

Tagged Interests: stormwater

b.
Resolution 2020-16: Resolution of the Town Council of the Town of Nashville Waiving

Library Fines During the Library's COVID-19 Closure

Tagged Interests: coronavirus, council, and library

Mayor Brown stated that per Governor Cooper's Executive Order 124, H.D. Cooley Library was closed

to the Public from March 16, 2020 to June 8, 2020. As a result Library patrons were unable to return books and other checked out materials to the Library and incurred late return fines per the Library's Late Return Policy. There is a request to waive library fines incurred during the library's COVID-19 closure. Mayor Brown read the resolution aloud. Mayor Brown called for a motion to approve Resolution 2020-

Tagged Interests: coronavirus, materials, policy, and library

16.
Council Member Taylor made the motion, seconded by Mayor Pro Tem Burns. There being no discussion Mayor Brown called for a vote. The motion was unanimously approved (4-0). The resolution

was adopted as follows:

Tagged Interests: council

13
Resolution 2020-

No additional detail provided

A
OF VloWN COUNCIL OF 'IoWN ()1 NASHVILLE WAIVING LIBRARY FINES THE LIBRARY'S COVID-

Tagged Interests: council and library

19
CLOSURE

No additional detail provided

WHEREAS. Governor Cooper's Executive ()rder 124 closed Harold D. Cooley Library to the Public fi om March 15. 2020 10 June 8, 2020 in response to the Pandemic; and

WI IERIEAS, Library patrons were unable to return books and other checked-out maleriajs to the Library during this tirne: and
Tagged Interests: library

WHEREAS. per the Library's Late Return Policy. library patrons incurred late retum fines during this period:

NOW. THEREFORE. BE IT RESOLVED by the l Council of the Town of Nashville, North Carolina that late retum fines incurred at Harold D. Cooley Library between March 16. 10 .iul.\ 6, are hereby waived and expunged.
Tagged Interests: council, policy, and library

ADOPTED this the dav of Julv 2020 in Nashville. Nonh Carolina.

A EST:

Jontesca Silver. Town Clerk

(Seal)

9.
Council Comments

Brenda Brmvn. Mayor .c1AL o I 1411 NORN

Tagged Interests: council

Mayor Pro Tem Burns thanked the citizens who reached out in regards to the zoning issues. These are important issues and they need to hear from the citizens. She also thanked the citizens who reached out about the flooding in their homes; they will not know there is a problem unless they reach out to them.

Tagged Interests: zoning and flooding

Council Member Taylor stated that he wants the Council to remain safe as well as the citizens of Nashville.

No additional detail provided

Tagged Interests: council

allowed. Chief Joyner stated that they staked off the area to take measurements to send to the National

Weather Service and the water was gaining nine and half inches every minute, not in height but in

Tagged Interests: utility, Utility, and water

spread. Council Member Hinton stated that the flooding in the pictures looked worse than Matthew.

No additional detail provided

Tagged Interests: council and flooding

14
Chief Joyner stated that they know when it touches the bridge they have approximately forty-five (45) minutes before it will be behind Hardees's. He stated that the water moved faster this time.

buyout program.

Tagged Interests: bridge, utility, Utility, program, and water

Council Member Hobbs stated that she believed all the businesses except Dos Hermanos had recovered. Chief Joyner stated that they reopened on Tuesday.

No additional detail provided

Tagged Interests: business and council

10.
Mayor's Comments

No additional detail provided

Mayor Brown thanked all the departments for their diligence. She thanked the Council for working

together. She thanked the citizens for calling in and letting them know about the problems they are having. If they don't know about these issues there is nothing that they can do about it. She is also

Tagged Interests: council

thankful that the citizens reached out in regards to the rezoning.

Tagged Interests: zoning

11.
Adjourn There being no further business, Mayor Brown called for a motion to adjourn. Council

Member Hobbs made the motion to adjourn, seconded by Council Member Hinton. There being no discussion, Mayor Brown called for a vote, The motion was unanimously approved (4-0). Mayor Brown declared the meeting adjourned at 8:08 pm. Attest:

Tagged Interests: business and council

Jontesca Silver, Town Clerk

Brenda Brown, Mayor

15
Draft Regular Meeting Minutes Tuesday, July 7, 2020

The Town Council of the Town of Nashville held a Regular Meeting on Tuesday, July 7, 2020 at 7:00 PM in Town Council Chambers. Members Present: Mayor Brenda Brown, Mayor Pro Tem Kate Burns, Council Member Larry Taylor, Council Member Louise Hinton, and Council Member Lynne Hobbs. Absent: None. Staff Present: Randy Lansing Town Manager, Tesa Silver -Town Clerk, Anthony Puckett-Police Chief, Chris Joyner Fire Chief, Lee Brown Public Works Director and Tina

Tagged Interests: law enforcement, public safety, Public Works, public works, and manager

Price-Planner I/Code Enforcement Officer. Others Present: Mark Edwards Attorney, Fields Cooper, Ryan King Attorney, Fields Cooper and Thomas Gillespie Recreation Director, Nash County.

Tagged Interests: legal, codes enforcement, and recreation

1.
2.

No additional detail provided

3.
Mayor Brown called the meeting to order at 7:00 pm.

Mayor Brown led the prayer and the Pledge of Allegiance. Mayor Brown welcomed Mark Edwards and Ryan King, attorneys from Fields Cooper. Mr. Edwards introduced Mr. King; he stated that Mr. King is a new associate to the firm and that Mr. King has already worked on several things for the Town. Mr. Edwards stated that Fields Cooper has been with the Town

Tagged Interests: legal and religion

for about thirty (30) years and he thanked the Town for retaining them.

Public Comments Mayor Brown thanked the citizens for coming out to the meeting tonight. Mayor Brown stated that

there were three (3) people signed up for the public comment period.

Mayor Brown called Diane Parker to the podium and asked her to state her name and address for the record.

a.
Diane Parker of 210 Apache Trail, Nashville, NC approached the podium.

No additional detail provided

Tagged Interests: trails

Ms. Parker stated, l am here tonight concerning the overflow of water at my house. Council Member Hinton asked Ms. Parker to confirm her address and she stated that she lives at 210 Apache Trail. Mayor

Brown asked Ms. Parker how much water damage she had or how much water she received this time. Ms. Parker stated this time it was about three (3) feet. This time it got my unit to my house, all my duct work, all the stuff in my storage building, and it swept out all my grandchildren's toys in the yard. This is the 4th time this has happened to me. Mayor Brown thanked her for her comments. Mayor Brown called Pauline Johnson to the podium.

Tagged Interests: Homebuilder, council, utility, Utility, water, and trails

b.
Pauline Johnson of 560 Indian Trail, Nashville, NC approached the podium.

No additional detail provided

Tagged Interests: trails

Ms. Johnson stated, There have been a lot of concerns out there. Some homes didn't get water, but

those that did it's really bad. And someone needs to do something. You know a lot of people aren't

Tagged Interests: utility, Utility, and water

complaining because they don't have water; they didn't get any damage. You know it got really bad in '99 and I can remember 2016, when it hit in October of 2016 and now this happens. You know it is like no one is showing any concern for our neighborhood because it's a black neighborhood and that's just

how it is, Somebody needs to step forward and take care of all the problems we are having. Me, myself,
Tagged Interests: utility, Utility, water, and neighborhood

1
I would love for someone to buy my house out. They say 'Oh you will only get the value.' I am fine with that. Give me that and let me go. You know somebody needs to take charge of what's going on out there. We've mentioned before digging the creek out there and someone said that can't be done. But

then they can go out here and do all this other stuff that happen you know on the highway. So that's my concern. You know I had two (2) storage buildings to get damaged again, duct work, a lot of stuff. Installation need changing. All that stuff gets wet, you know, and you have to replace it. You can't live
Tagged Interests: highway and Homebuilder

there like that. So I just wanted to express how I feel about it. Somebody needs to do something; come talk to us. One of the chiefs from the fire department came through our neighborhood that Friday on

the 19th and, which I missed him because I was at the hospital having a procedure done, and so no one talked to me and so I'm like okay, I'm going up here to see if I can voice my opinion. And I called Mr. Joyner a couple of times but he never replaced my call. I just ask you all to take a good look at what is going on. A lot of the homes people are comfortable, they are renting and they don't want to make that step, but there are many that would love to be bought out. You know on the street that I live on it's a low end bottom. None of those houses should have been built, not a one. They are the same ones that get really bad every time. Mayor Brown thanked Ms. Johnson for her comments.
Tagged Interests: hospital, streets, fire departments and districts, procedure, healthcare, and neighborhood

Mayor Brown called Lynette Richardson to the Podium.

Lynette Richardson of 540 Indian Trail, Nashville, NC approached the podium.c.

No additional detail provided

Tagged Interests: trails

Ms. Richardson stated, l would like to reiterate what they just said, When this season, this time of year comes, we have to live in constant fear because we don't know when the water is coming. And to be in your home one minute and just doing whatever you are doing and you look down the road and here's all this water coming. You have to hurry up and get your vehicles out the yard. I have packed up so many

times that I have said no more; if it gets done it gets done. I added flood insurance and it's another bill but we have to have it. In the neighborhood it's going to be more than just that water pretty soon someone is going to get hurt because it can come at any time. So we are just here to see if our presence

Tagged Interests: road, streets, utility, Utility, water, insurance, flooding, and neighborhood

- or just let it be known can make a difference. Thank you. Mayor Brown asked Ms. Richardson how much damage she had this time and she stated she did not have a lot of damage this time. She stated that it came up in the yard this time; she lives around the corner from Ms. Johnson so she is a little

higher, however her home is in the worst flood zone. Mayor Brown thanked her for her comments.
Tagged Interests: flooding

4.
Presentation

No additional detail provided

a.
Nash County Recreation Senior Services Glover Park Capital Project Improvements

No additional detail provided

Tagged Interests: capital spending, Capital Spending, services, parks, and recreation

Mayor Brown stated that per the Inter Local Agreement between the Town of Nashville and Nash

County for Nash County to provide field athletic sports programs at Glover Park, the Town is to budget

Tagged Interests: budget, program, parks, athletics, and sports

20,000 a year for capital improvements at Glover Park, and to hold the money until the Council approves the capital improvements requested by Nash County Recreation Senior Services for Glover Park. Attached for the Nashville Town Council's consideration are Nash County Recreation Senior

No additional detail provided

Tagged Interests: council, capital spending, Capital Spending, services, parks, and recreation

Services' requested capital improvements for Glover Park for FY 2021 which began July 1, 2020. Mayor

No additional detail provided

Tagged Interests: capital spending, Capital Spending, services, and parks

Brown turned the meeting over to Thomas Gillespie, Recreation Director for Nash County.

Tagged Interests: recreation

2
Mr. Gillespie provided Council with a brief update on the merger. Spring sports were cancelled due to

COVID-19, but prior to the cancellation there were 200 participants signed up for soccer at Glover Park,
Tagged Interests: coronavirus, council, parks, and sports

250 participants signed up for baseball, softball, and T-ball at Glover park, 160 participants for flag

football at Nashville Elementary and Glover Park, and 150 adult participants for flag football at Glover Park. Summer sports have been cancelled as well; the County is offering Summer Camps with limited participation. The camps are following protocols that were given by the Department of Health and Human Services including sanitizing, social distancing, and each camp only has twenty (20) participants. The County has offered soccer and baseball camp at Glover Park and football and cheerleading camps will be offered in a few weeks. At the moment baseball is really the only organized sport that the County is offering due to social distancing. The County is looking for guidance from the Governor to determine if they will be able to offer other athletic opportunities, specifically if we are going to be moved into Phase Three (3). Council Member Taylor asked Mr. Gillespie to repeat the first two numbers he provided to Council. Mr. Gillespie stated that there were 200 participants for soccer and 250 participants for baseball, softball and T-ball.
Tagged Interests: health, council, services, parks, education, athletics, sports, and recreation

Mr. Gillespie stated that they saw numbers begin to decline at the onset of COVID-19.

No additional detail provided

Tagged Interests: coronavirus

Mr. Gillespie directed Council to the presentation he passed out prior to the meeting. The first project

No additional detail provided

Tagged Interests: council

that he and his staff identified at Glover Park was a baseball dugout improvement project. This project

would consist of installing metal dugout coverings for baseball fields 1, 2, 3, 4. Currently there are temporary shade structures over each dugout and the temporary shade structures fail to cover the entire dugout. He considers this to be a hazard; A kid could hit a foul ball and it could go between the shade structures. The current coverings could also pose a problem if a slight rain were to come; if there is a light drizzle sometimes the kids are allowed to continue to play. Providing the metal coverings would allow for additional protection during inclement weather. They would like to have those coverings

Tagged Interests: parks

installed by the beginning of the fall and they are hoping to attract several tournaments at the park over

the next couple of years, They have four upcoming tournaments and the dates are: July 11th and 12th,
Tagged Interests: parks

July 25th and 26th, July 31st and August 1st, and August 7th through the 9th. Participants come from all over

North Carolina, Virginia and Georgia. Mr. Gillespie would like to get the dugouts completed as soon as

possible. The estimated cost is 8,800 for eight (8) baseball field dugouts. This is the lowest cost estimate that they received; the County is working on dugout projects at other parks as well and the

cost estimate is the same. Mr. Gillespie asked if Council had any questions about project proposal 1 and there were none. The next project that County staff identified was the multipurpose and soccer field improvement project. They would take down and reinstall approximately 462 linear feet of h gauge chain link fence and add approximately 40 linear feet of 4'X11' h gauge chain link fence by reusing all the existing materials. The project would yield an additional field that could be used for either soccer or football. The
Tagged Interests: council, materials, and parks

County hosted the Veteran's Football Day Classic this past year and they wanted to utilize two (2) fields.

They realized that even with using the soccer fields there was not enough space to have two (2) fields. If

restrictions are lifted with COViD-19, they hope that the Football Classic will return along with fall football; they are also anticipating a high volume of participants. There is potential to also use the football field at Nash Central Middle as well. This project will also give additional space for soccer fields;
Tagged Interests: coronavirus

3
after the merger the older children had to play on the football field because of the dimensions on the

current field and there not being enough space. Removing the chain link would allow the older kids and

No additional detail provided

adults to play in the soccer complex. They would like to have this completed by the end of fall; it will

depend on what Council decides to spend the funding on for this fiscal year. The estimated cost for this project is 2,611. The fencing would be extended to the scoreboard of the baseball area. Mayor Brown asked how many trees would need to be removed. Mr. Gillespie stated that none would need to be removed from the front area and that the trees behind it had already been removed. Mayor Pro Tem Burns asked how close this would get to the basketball courts. Mr. Gillespie stated that it is not that close; he did not know the exact proximity. He doesn't foresee this being a problem; it will create a barrier between the fields and the basketball court. Council Member Taylor asked how much local participation was included in the upcoming baseball tournament. Mr. Gillespie stated that it varies, that there are kids from Nash County who play travel ball but, there are teams from other counties as well. The third project staff identified was the scores tower and office building improvement project. They would like to repaint the floors at the concession stand, the bathrooms, office area, and second floor of the scores tower. The contractor would grind to remove the existing paint and prep the floor for a new

Tagged Interests: contractor, Homebuilder, funding, construction, council, legal, travel, cell tower, Cell tower, trees, and court

epoxy finish. The contractor would paint the floors with two (2) coats of 100 solid epoxy coating. They would like to do this due to the wear and tear from cleats and other items the floors have experienced;

the floors in the building need to be repainted and they are not sure the last time that they were painted, They would like to have this project completed by June and the estimated project cost is 4,745. Mr. Gillespie provided pictures of what the floors currently look like and if Council decides to move forward with the project what they will look like. Council Member Hinton stated that the information Council received in their original packets was different; Mr. Gillespie stated that he changed the information. Council Member Hinton confirmeq the June 30, 2020 completion date and Mr. Gillespie stated that it should read 2021,
Tagged Interests: contractor, Homebuilder, construction, and council

Mr. Gillespie stated that the fourth project staff identified was the electrical improvement project at the football field. This project would furnish labor and materials to install power wiring from the main

No additional detail provided

Tagged Interests: materials

panels to the junction box on the wood post near the football field booth. The power wire will be trenched from the wood post to the scoreboard and the football booth. This was not included in the original documentation Council received because he received the quote from the vendor yesterday.

Currently the only power at the football field is coming from the main control panel, which is located between fields 1 and 2. To access power at the football booth and scoreboard, staff has to run an extension cord from the main control panel to an outlet behind field 1. This would be extended behind baseball field one to an outlet near the centerfield of the outfield. This would provide power to the press box and the scoreboard. We are looking to get a junction box behind center field and this would eliminate the use of the extension cord. The estimated cost for the project is 4,000 and this project is considered high priority for him and his staff, especially if there is a football season. The fifth project County staff identified is the Musco control link project. Musco's control link is a
Tagged Interests: council

reliable, cost effective system that controls and manages recreational facilities. There are two (2) ways

to manage control link: you can directly manage schedules using the web-based system and/or Musco app, or you can talk to full time control-link support staff. The County has this system currently in place

Tagged Interests: recreation

4
at Ennis Park in Red Oak and the system allows them to eliminate giving staff keys, He is also able to

turn on lights to facilities from his phone when needed. During the spring, prior to COVID-19 they had to give out keys not only to staff, but to coaches; by implementing this it would not only eliminate giving

Tagged Interests: coronavirus and parks

keys out to staff, but it would also increase security. The estimated cost of this project is 10,500 and they would like to have it completed by July 1, 2021.

The final project that County staff identified was the lighting improvement project on the athletic fields and he believed this was a project that former Town staff had identified as well. The project would replace twenty-four(24) 1500W halide lamps on baseball field 1, forty-two (42) 1500W halide lamps on baseball field 2 and twenty-eight(28) halide lamps on football field 1; giving the park a new lighting

Tagged Interests: security, parks, and athletics

system. To his knowledge the lamps have not been replaced since 2002. There are several light fixtures

No additional detail provided

that are out at the moment. It would be more cost effective to replace ali the lights at the same time.

The estimated project cost is 16,880; broken down by field: baseball field 1 is 5,500, baseball field 2 is 5,880 and the football field is 5,500. Council Member Hinton wanted confirmation on the cost for each field. Mr. Gillespie stated that baseball field 2 Will cost 5,880 and that the other two fields would cost 5,500; he stated that they cost less because there are not as many lights to replace. Mayor Pro Tem Burns stated that baseball field 2 should be done first since that one has the most lights that are

Tagged Interests: council

out. Mr. Gillespie stated that this is the count for all the lights. Mayor Pro Tem Burns asked what he

would pick as a priority out of the lighting project. He stated that they get more use out of the baseball field, along with the fact that they want to continue to attract tournaments. Mayor Pro Tem Burns asked if the price would be the same if they were broken down and done separately. Mr. Gillespie wasn't sure; he stated that the email was forwarded to him from the vendor and that they are the same quotes that had been given to former Town staff.

Council Member Taylor stated that if the Town contributes 20,000 and the County contributes 20,000 then we could do it all. Mr. Gillespie stated that he understood what Council Member Taylor was asking however, he could not answer that question. Council Member Taylor asked if he could go back and present the idea to the County and Mr. Gillespie stated that he was presenting to Council. Council

No additional detail provided

Tagged Interests: council

Member Taylor stated that Mr. Gillespie would not get an answer until they got an answer from the County. Mr. Gillespie stated that they identified projects for Council to determine what would be

funded. Mayor Brown asked Mr. Gillespie what his recommendations would be if the County is unwilling

Tagged Interests: council

to supply any additional funding. He stated if they flip over to the next page highlighted in yellow are

their recommendations for this fiscal year: the baseball dugout improvement project, the electrical improvement project at the football field and the scores tower and office building improvement project which totaled 17,445. This would give a contingency of about 2,555 just in case costs have increased due to COVID-19. Mayor Brown confirmed that the County receives all proceeds from tournaments and
Tagged Interests: coronavirus, Homebuilder, funding, cell tower, and Cell tower

Mr. Gillespie stated that was correct.

No additional detail provided

Mayor Pro Tem Burns stated that when looking at the Inter-LocaI Agreement the improvements for the facilities are definitely under maintenance. She would remove the scores tower and office building

improvement project completely because it is for general wear and tear and painting which are listed in
Tagged Interests: Homebuilder, arts, cell tower, and Cell tower

5
the agreement. Mr. Gillespie stated that he understood what Mayor Pro Tem Burns stated, however he

stated that the building would not look the way it does right now if staff had completed proper

Tagged Interests: Homebuilder

maintenance of the building. Mayor Pro Tem Burns stated that there is a paragraph within the

Tagged Interests: Homebuilder

agreement that discusses that the County is given all revenues from events, tournaments and things like

that to cover the cost of staff, the electric bill and other similar expenses. So she feels that the Musco control link control system project is more of a County cost; that it seems to be a way or a convenience for the County to run their staff. She agrees that the other projects are capital improvements and things that the Town should take care of. She suggested removing those two projects. Mr. Gillespie stated that

Tagged Interests: capital spending, Capital Spending, events, and electric

he understood and that he is only presenting so that Council can determine what gets funded. Mayor

No additional detail provided

Tagged Interests: council

Pro Tem Burns stated that she understood that these are probably ail the things that they have

No additional detail provided

determined need to be fixed that are in their master book. She believes that some of the cost needs to

be shared with the County; she could see the Town doing more if the Town was receiving some of the revenue that is generated, but the Town is not. She feels that the other three projects are very important.

Mayor Brown stated that the agreement states that we would give 20,000 a year for capital improvements and she is happy with giving them the 20,000, but she agrees with Mayor Pro Tem Burns in regard to the revenue. Mr. Gillespie stated that if the scores tower and office building improvement

No additional detail provided

Tagged Interests: Homebuilder, capital spending, cell tower, Capital Spending, and Cell tower

project is taken out then the first two projects would equal 12,000; they could then add in the multipurpose/soccer field improvement project which would take the total to 14,611, if his math was correct. Mr. Lansing stated that it would be right around 15,411, which would leave almost enough to relamp one field. Mr. Gillespie stated he would be fine with this and that he and staff would determine

which baseball field would be priority to be relamped first. Council Member Hinton stated that she was concerned that the information they received in their agenda was different from the information they received tonight. Mr. Gillespie asked if he would be able to move forward with these projects; Council
Tagged Interests: council

Member Taylor stated he would say yes since the Town is obligated for the 20,000. Mayor Pro Tem Burns stated that they can move forward with the baseball dugout improvement project, the electrical

improvement project at the football field or the lighting improvement project on the athletic fields.
Tagged Interests: athletics

Mayor Brown called for a motion to approve the County's use of the 20,000. Council Member Taylor made the motion, seconded by Council Member Hinton. There being no discussion, Mayor Brown called for a vote. The motion was unanimously approved (4-0).

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Tagged Interests: council

5.
Old Business

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Tagged Interests: business

a.
Request to Amend the Code of Ordinances of the Town of Nashville by creating a new article, article Xl entitled Backflow and Cross Connection Control in Chapter 38

Utilities.

Tagged Interests: ordinance, utility, and Utility

Mayor Brown stated that the Federal Safe Drinking Water Act (PL 93-523) and the North Carolina State

Administrative Code (ISA NCAC 18C) require municipal water suppliers to have active backflow and cross connection programs enacted via a backflow and cross connection ordinance to prevent public water

Tagged Interests: ordinance, utility, Utility, program, and water

supplies from becoming contaminated by plumbing, water vessels, and other sources of water that

typical water users have. A public hearing was held on July ISt for this ordinance amendment. Mayor Brown asked Mr. Lansing to come forward to speak about this.
Tagged Interests: ordinance, utility, Utility, water, and hearing

6
Mr. Lansing stated that the public hearing was held and that we did not receive any public comments in

regards to this. He felt that Mr. Brown did a good job explaining why this is needed and why we need to put this in place. Mr. Brown is also working on an implementation plan for it. Mr. Lansing would like for Council to adopt the Cross Connection Ordinance. Council Member Hobbs stated that in the ordinance under section 38-535 Responsibilities, that under consumer it states that The consumer at his or her own expense, shall install, operate, test, and maintain approved backflow prevention assemblies as directed by the Town. The consumer shall maintain accurate records of test and repairs made to backflow prevention assemblies and shall maintain such records for a minimum period of three years. She confirmed that the consumer listed is the citizens. Mr. Brown stated that was correct and that the ordinance will help the Town to incorporate checks and balances for those records. The Town will obtain a copy and the citizen will have a copy. Council Member Hobbs stated she is trying to understand as a consumer; she has a sprinkler system and it is her understanding that they will have to have an apparatus placed on it. So she as the consumer would be responsible for this, Mr. Lansing stated that if
Tagged Interests: ordinance, council, and hearing

ask for the record.

Council Member Hinton stated that on page nine (9) under 38-537 it states All facilities which pose a health hazard to the potable water system must have a containment assembly... ; she asked if we had

any concerns about any commercial establishments or industries. Mr. Lansing stated that they have not been made aware of any and that this has been a requirement since 2003. Although the Town did not have this ordinance in place, those industries already have these types of devices. They are likely already maintaining these records that we are requiring and that the Town is a little behind on this. Anyone that already uses water processing at all would already have these devices in place; already having a licensed plumber with a certified tester come out and perform an annual inspection. We will now have a local program where the Town will now be receiving that information and requiring that information. Mr. Brown stated that the Town will become privy to this information and it will support our requirements to the State. He believes the biggest obstacle wilt be finding the residential scenarios, but that commercially and industrially the Town is okay.

Tagged Interests: health, ordinance, council, utility, Utility, program, water, commercial, and license

7
checking this and if we had anyone who is certified. Mr. Brown stated that he would be acting as the ORC for the program and the department is identifying employees who will be working within the program that will be going out and completing inspections in locations that need to be tested. Mr.

Brown is also researching a company that could handle the administrative piece of the program through the Town. That company makes their revenue by acquiring the backflow tester fee from the consumer in

Tagged Interests: program

need of the test, while working for a flat fee for the Town. Council Member Hinton clarified that we would not need a certified tester. Mr. Brown stated we would not need a certified tester but the Town

Tagged Interests: council

does have to have the cross connection ORC which would be Mr. Brown. Mr. Lansing asked Mr. Brown

to explain what an ORC is and Mr. Brown stated that it is the Operator in Responsible Charge.

Council Member Hinton stated that she reviewed the penalties and that the maximum fee is 10,000; it appears that it can be appealed for a very long time. She stated that she understands due process, but

with such a lengthy process the system could be poisoned. Mr. Brown stated under those circumstances we would have a conversation with our attorney at Fields and Cooper. Mayor Pro Tem Burns asked if in that type of situation if it would be considered an emergency; if they would go in and fix it. Mr. Brown stated that in that type of situation they would go in and fix what they could or shut the water off.

Tagged Interests: council, legal, utility, Utility, emergency, and water

Council Member Hinton stated that under section 38-537 (b) it states that No person shall fill special use tanks or tankers containing pesticides, fertilizers, other toxic chemicals... she asked if this would

No additional detail provided

Tagged Interests: council, agriculture, and pesticide

include pressure washers because they are filling up tanks. Mr. Brown said that unless staff is present

when they are filling up their tanks it is hard to control; staff is under the impression that when the pressure washers are filling up their tanks that they are providing a portable air gap as they are filling.

Council Member Hinton stated that she asked this because the Town has a lot of pressure washing going on because the Town has a lot of mold.

No additional detail provided

Tagged Interests: council

Mayor Brown asked if there were any additional questions and then thanked Mr. Brown. Mayor Brown

stated that the manager's recommendation is to adopt the proposed Backflow and Cross Connection

Tagged Interests: manager

Control Ordinance and codify it into Chapter 38 of the Nashville Town Code. Mayor Brown called for a

motion to adopt the ordinance, Council Member Hinton made the motion, seconded by Mayor Pro Tem Burns. There being no discussion, Mayor Brown called for a vote. The motion was unanimously

Tagged Interests: ordinance and council

8
approved (4-0). The ordinance was adopted as follows:

ORDINANCE OA 2021-01
Tagged Interests: ordinance

AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE TOWN OF NASHVILLE BY CREATING A NEW ARTICLE Xl ENTITLED BACKFLOW AND CROSS CONNECTION CONTROL IN CHAPTER 38 UTILITIES

No additional detail provided

Tagged Interests: ordinance, utility, and Utility

BE IT ORDAINED by the Town Council of the Town Nashville. North Carolina

SECTION i. NEW ARTICLE: The Code of Ordinances of the Town of Nashville, Nash County, North Carolina is hereby amended by creating a new Article Xl entitled 'Backflow and Cross Connection Control in Chapter 38 Utilities , which read as follows: ARTICLE lv. BACKFLOW AND CROSS CONNECTION CONTROL Sec. 38-532. Introduction. (a) (b) (c) The purpose of this Backflow and Cross Connection Control Ordinance (this Ordinance ) is to define the authority of the Town of Nashville (the Town ) as the water purveyor in the elimination of cross connections within its public potable water supply. This Ordinance shall apply to all users connected to the Town public potable water supply regardless of whether the user is located within the boundaries of the Town or outside of the Town boundaries in the Extra Territorial Jurisdiction (E T J).

Tagged Interests: ordinance, council, utility, Utility, and water

This Ordinance will comply with the Federal Safe Drinking Water Act (PL 93-523), the North Carolina State Administrative Code ( I SA NC AC i 8C), and the North Carolina State Building Code (Volume II) as they pertain to cross connections with the public water supply.

Sec. 38-533. Objectives of Ordinance. The specific objectives of this Ordinance are as follows: (a) (b) (c)

Tagged Interests: Homebuilder, ordinance, utility, Utility, water, and building codes

To protect the public potable water supply of the Town against actual or potential contamination by isolating within the consumerts water system contaminants or pollutants which could. under adverse conditions, backflow through uncontrolled cross connections into the public water system.

Tagged Interests: utility, Utility, and water