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CITY COUNCIL

8/6/2020 5:36 PM

OMB 0

Special Meeting of the City Council (VIRTUAL)

Tagged Interests: council

Agenda August 11, 2020

7:00 p.m.

____________________________________________________

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

The invocation is to be led by Marbelys Fatjo, City Clerk

4. PLEDGE OF ALLEGIANCE

The pledge of allegiance is to be led by Council Vice President De la Rosa

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5. MEETING GUIDELINES

The following guidelines, which apply to today s City s Council Meeting, have been set by Mayor Carlos Hernandez through the execution of an Order on

Emergency Public Meeting
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Guidelines and Procedures Using Communications Media Technology In Response To

Tagged Interests: procedure, Technology, communications, technology, and Communications

COVID-19:

Tagged Interests: coronavirus

Pursuant to emergency management powers as set forth in F.S. 252.31- 252.90, Governor Ron DeSantis issued Executive Order 20-69 on March

Tagged Interests: emergency

20, 2020, suspending the Florida s Government in Sunshine Laws requirement that a quorum of the legislative body holding a public

meeting be met in-person and the meeting be held at a physical location

accessible to the public for the duration of the State s Declaration of

Carlos Hern ndez

Mayor

Paul B. Hern ndez President

Oscar De la Rosa Vice President

Council Members

Tagged Interests: council

Katharine Cue-Fuente

Jacqueline Garcia-Roves

Monica Perez

Jesus Tundidor

Carl Zogby

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Emergency issued on March 9, 2020 as a result of the COVID-19

Tagged Interests: coronavirus and emergency

pandemic affecting the State of Florida. Executive Order 20-69 allows

local governments to use communications media technology to hold

Tagged Interests: Technology, communications, technology, and Communications

public meetings during the public health emergency as a result of COVID-

Tagged Interests: health and emergency

19, in order to protect the health, welfare and safety of the public,

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including public officials, from being exposed to COVID-19 and meet the

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requirements of the Sunshine Law.

The following Procedures for Virtual Public Meetings of the City Council using Communications Media Technology in Response to COVID-19

Tagged Interests: coronavirus, council, procedure, Technology, communications, technology, and Communications

have been adopted as minimum procedures for all emergency public

Tagged Interests: procedure and emergency

meetings of the City Council, boards and committees of the City of

Tagged Interests: council and boards and commissions

Hialeah effective the execution of Order on Emergency Public Meeting

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Guidelines and Procedures using Communications Media Technology

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in Response to COVID19, signed by Mayor Carlos Hernandez on April

8, 2020.

The virtual public meeting shall be broadcast live for members of the public

to view on the City s Facebook page. A Facebook account is not required in order to view this virtual public meeting. In addition, members of the

Tagged Interests: social media law

public may hear the meeting live through telephonic conferencing. You can

join the meeting via telephonic conferencing using any telephone or

cellular phone service. A smart device or computer are not necessary to

participate in the meeting if you join by phone.

Any person interested in making comments or posing questions on matters

of public concern or on any item on the agenda may do so prior to the

meeting taking place by email to virtualmeeting@hialeahfl.gov by 3:00

p.m. the business day prior to the meeting or no later than six (6) hours

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prior to the meeting if only 24-hours notice prior to the meeting is provided by the City. Email comments and questions shall not exceed three (3)

minutes when read. Only the first three minutes of e-mail comments and

questions received by the deadline will be read into and form part of the

public record.

Any person interested in making comments or posing questions on matters

of public concern or on any item on the agenda may do so during the

meeting by joining the meeting using Zoom or any other similar web-based

meeting platform being used as identified in the notice. The person

interested in joining the meeting to participate for this purpose must register

with the City Clerk by completing a registration form, providing the

information required and submitting the completed form to the City Clerk

no later than 3:00 p.m. the business day prior to the meeting or no later than

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six (6) hours prior to the meeting if only 24-hours notice prior to the meeting is provided by the City. All registered participants will be muted

during the meeting until called upon to be heard. Participation through

Zoom requires a computer or smart mobile device with a microphone and

web camera. The participant may elect to participate in the meeting using

audio only or appear through both audio and video. The video function of

all participants appearing through video will be turned off until called upon

to be heard.

8/6/2020 5:36 PM

Participants are reminded to maintain decorum in their comments and

appearance throughout their participation as the whole meeting will be

recorded and published on the City s Facebook page and retained pursuant to the Florida Public Records Law.

Tagged Interests: social media law and public records

All existing laws or rules of procedure applicable to public meetings (i.e.

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three minute limit on speaking, three in favor and three in opposition on any

item on the agenda, lobbyist registration requirements), that are not in

conflict with these procedures and can be observed under the circumstances

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remain in effect and to the greatest extent practicable should be observed.

Public comments and questions, whether on general matters of public

concern or on a matter on the agenda, will be heard at the beginning of the

meeting and once heard no other public participation will be permitted.

Persons making public comments must identify themselves by first and last

name and provide their address for the record, prior to speaking.

If during the course of the meeting, technical problems develop with the

communications network that prevent interested persons from attending, the

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meeting shall be adjourned until the problems have been corrected.

6. COMMENTS AND QUESTIONS

7. ANNOUNCEMENT OF AMENDMENTS/CORRECTIONS TO THE AGENDA

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8. CONSENT AGENDA

All items listed with letter designations are considered routine and will be enacted by one

motion. There will be no separate discussion of these items unless a Councilmember, the

Mayor or a resident so requests, in which case the item will be removed from the consent

agenda and considered along with the regular order of business.

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A. Request permission to approve the minutes of the Virtual Special Meeting of the City Council held on July 27, 2020.

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(OFFICE OF THE CITY CLERK)

B. Request permission to approve the minutes of the Virtual Special Meeting of the City Council held on July 28, 2020.

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(OFFICE OF THE CITY CLERK)

8/6/2020 5:36 PM

C. Request permission to approve Task Order No. COH2019-02 to supplement the agreement between the City and Tidal Basin Government Consulting, LLC,

as it applies to the Disaster
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Recovery Services Hurricane Irma Closeout project, and issue a purchase order to Tidal Basin

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Government Consulting, LLC, to provide professional services designed to support the City

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with emergency management, response, recovery, mitigation, and other support services to

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assist the City in its recovery from the impacts of Hurricane Irma, in a total cumulative

amount not to exceed 52,000. On June 25, 2019, the City Council awarded Hialeah Request

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for Proposal No. 2018/19-8500-36-001 Emergency Management Administrative Support Services to this vendor.

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(EMERGENCY MANAGEMENT DEPARTMENT)

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D. Request permission to waive competitive bidding, since it is advantageous to the City, and increase Purchase Order No. 2020-1650, issued to

Nauticenter Corporation, vendor providing the
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lowest quotation, for the purchase of a new Bauer breathing air compressor system to be located

Tagged Interests: purchasing

at Fire Station No. 7, to be used to fill firefighter SCBA air bottles that supply the firefighters

Tagged Interests: fire departments and districts

with breathable air in fires and hazardous environments, by an additional amount of 44,277, for

Tagged Interests: Conservation and environment

a new total cumulative amount not to exceed 54,277. The Community Development Block

Tagged Interests: development, Development, and community development

Grant (CDBG) Program will be funding this project, as approved by the City Council on June 23,

Tagged Interests: funding, grant, council, program, and cdbg

2020 (Resolution No. 2020-076).

(FIRE DEPARTMENT)

Tagged Interests: fire departments and districts

(DEPARTMENT OF GRANTS AND HUMAN SERVICES)

Tagged Interests: grant and services

E. Proposed resolution approving the expenditure in an amount not to exceed 117,590.00 from the Law Enforcement Trust Fund-State for the purchase of

three hundred (300) Avon
Tagged Interests: law enforcement, public safety, and purchasing

Protection Systems full-face respirators and two hundred (200) filters from W.W. Grainger

Inc., lowest quoted vendor, upon such cost having been approved by the Chief of Police, and

Tagged Interests: law enforcement and public safety

providing for an effective date.

(POLICE DEPARTMENT)

Tagged Interests: law enforcement and public safety

F. Request permission to ratify the Mayor s decision to authorize the Police Department to proceed with the following emergency expenditures due to

the COVID-19 pandemic:
Tagged Interests: law enforcement, coronavirus, public safety, and emergency

Purchase Order No. 2020-1615, issued to PFO Group LLC, on March 30, 2020, for the purchase of fifty-thousand (50,000) air purifying particulate

respirators KN95 Masks, in a total amount of 150,000.
Tagged Interests: shelter in place and purchasing

Purchase Order No. 2020-1732, issued to PFO Group LLC, on April 28, 2020, for the purchase of ten-thousand (10,000) air purifying particulate

respirators KN95 Masks, in a total amount of 30,000.
Tagged Interests: shelter in place and purchasing

Purchase Order No. 2020-2044, issued to PFO Group LLC, on July 17, 2020, for the purchase of fifteen-thousand (15,000) air purifying particulate

respirators - KN95
Tagged Interests: purchasing

Masks, in a total amount of 15,000.

Tagged Interests: shelter in place

Purchase Order No. 2020-1619, issued to EZ Cellular Max Inc, on April 1, 2020, for the purchase of four thousand (4,000) surgical masks, in a total

amount of 3,400.
Tagged Interests: shelter in place and purchasing

Purchase Order No. 2020-1630, issued to EZ Cellular Max Inc, on April 3, 2020, for the purchase of eight hundred thirty three (833) 3M Masks, in a

total amount of
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6,800.

Purchase Order No. 2020-1670, issued to EZ Cellular Max Inc, on April 13, 2020, for

Tagged Interests: purchasing

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the purchase of seven thousand, seven hundred and fifty (7,750) 3M Masks, in a total

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amount of 47,715.

Purchase Order No. 2020-1693, issued to EZ Cellular Max Inc, on April 17, 2020, for the purchase of four thousand (4,000) KN95 Masks, in a total

amount of 14,000.
Tagged Interests: shelter in place and purchasing

Purchase Order No. 2020-1667, issued to Ahias Holding Corp., on April 13, 2020, for the purchase of fifty-thousand (50,000) KN95 Masks, in a total

amount of 146,000.
Tagged Interests: shelter in place and purchasing

Purchase Order No. 2020-1937, issued to Ahias Holding Corp., on June 18, 2020, for the purchase of five hundred and four (504) hand sanitizers, in a

total amount of
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2,268.

Purchase Order No. 2020-2043, issued to Ahias Holding Corp., on July 17, 2020, for the purchase of forty-thousand (40,000) KN95 Masks, in a total

amount of 100,000.
Tagged Interests: shelter in place and purchasing

(POLICE DEPARTMENT)

Tagged Interests: law enforcement and public safety

G. Request permission to award Hialeah Invitation to Bid No. 2019/20-3210-00-014 Tree Canopy Restoration Project, to Superior Landscaping Lawn

Service Inc., lowest
Tagged Interests: rfp, RFP, and trees

responsive and responsible bidder, in a total cumulative amount not to exceed of

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149,506.50, which includes a ten percent (10 ) contingency allowance to cover any

unforeseen issues that may arise during the project.

(STREETS)

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H. Request permission to waive competitive bidding, since it is advantageous to the City in that this vendor is honoring the same unit cost as last

year, and increase Purchase Order No. 2020-556,
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issued to H R Paving, Inc., for the purchase of asphalt and for the rental of paving machines

Tagged Interests: pavement, purchasing, and rental

on an as needed basis , with the cost of the asphalt being 72.00 per ton and the cost of the paving machine rental at 950.00 per day, to continue the

resurfacing of roadways throughout the
Tagged Interests: pavement, streets, and rental

City until the end of the fiscal year for area resurfacing, of roadways throughout the City, by an

Tagged Interests: streets

additional 529,000, for a new total cumulative amount not to exceed 1,529,000. On

October 8, 2019, the City Council approved the issuance of a purchase order in the amount of

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1,000,000 to this vendor for area resurfacing throughout the City. (STREETS)

Tagged Interests: streets

I. Report of Scrivener s Error Item AA of the City Council Meeting of August 13, 2019, the item was passed with an error on the account number

provided on the agenda letter

addressed to the Mayor from the Information Technology Department. The item was

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approved with account number 001.0201.519.641. The item is being amended to reflect

the correct account number as follow: 001.0201.519.340 - Contractual Services.

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(INFORMATION TECHNOLOGY DEPARTMENT)

Tagged Interests: Technology, technology, information technology, and Information Technology

J. Request permission to increase the following purchase orders issued to Mowrey Elevator Company of Florida, Inc., as indicated below, for citywide

elevator maintenance/repairs, for
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a new total cumulative expense amount not to exceed 70,494.38.

Purchase Order No. 2020-1725, issued for maintenance and repairs to the elevators

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located in City Hall, by an additional amount of 1,500 for a new total amount of

9,871.38.

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Purchase Order No. 2020-1803, issued for maintenance and repairs to the elevators

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located in Walker Park, Hialeah High Parking Garage, and Milander Parking Garage, by

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an additional amount of 2,000 to be distributed as follows: 1000 for Walker Park, 500

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for the Hialeah High Parking Garage, and 500 for the Milander Parking Garage, for a

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new total amount of 5,084.

Purchase Order No. 2020-1804, issued for maintenance and repairs to the elevators

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located in the following Elderly Housing Units: 57 Units, 72 Units, 35 Units and 9 Units,

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by an additional amount of 27,500 to be distributed as follows: 5,000 for 57 units;

12,000 for the 72 Units, 10,000 for the 35 Units, and 500 for the 9 units, for a new

total amount of 40,336.40.

Purchase Order No. 2020-0290, issued for maintenance and repairs to the elevators

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located in the John F. Kennedy Library, by an additional amount of 500, for a new total

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of 9,871.38.

Purchase Order No. 2020-1726, issued for maintenance and repairs to the elevators

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located in the Police Administration Building, by an additional amount of 500, for a new

Tagged Interests: law enforcement, Homebuilder, and public safety

total of 2,660.

Purchase Order No. 2020-1727, issued for maintenance and repairs to the elevators

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located in the Police Station, Education and Community Service and West-Electronic

Tagged Interests: law enforcement, public safety, and education

Library Building, by an additional amount of 1,500, for a new total of 2,502.

Tagged Interests: Homebuilder and library

Purchase Order No. 2020-1728, issued for maintenance and repairs to the elevators

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located in the Fire Administration Building, by an additional amount of 800, for a new

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total of 3,074.

Purchase Order No. 2020-1728, issued for maintenance and repairs to the elevators

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located in the Milander Auditorium, by an additional amount of 500, for a new total of

1,799.

(CONSTRUCTION AND MAINTENANCE DEPARTMENT)

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K. Request permission to award Hialeah Invitation to Bid No. 2019/20-3230-00-015 Goodlet Adult Center Renovation, to D Elite Floors of Miami., lowest

responsive and responsible bidder, in a total cumulative amount not to exceed of 177,997.61, and further request a ten
Tagged Interests: rfp and RFP

percent (10 ) contingency allowance in the amount of 17,800 to cover any unforeseen

issues that may arise during the project, for a new total cumulative amount not to exceed

195,797.61.

(CONSTRUCTION AND MAINTENANCE DEPARTMENT)

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(DEPARTMENT OF GRANTS AND HUMAN SERVICES)

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L. Request permission to reject Hialeah Invitation to Bid No. 2019/20-3230-00-016 - Goodlet Adult Center Renovation-Acoustical Ceilings because no

bids were submitted to the City, and
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further request permission to allow the Construction and Maintenance Department to waive

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competitive bidding and obtain written and sealed quotations for this phase of the project.

(CONSTRUCTION AND MAINTENANCE DEPARTMENT)

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(DEPARTMENT OF GRANTS AND HUMAN SERVICES)

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8/6/2020 5:36 PM

M. Request permission to utilize State of Florida Contract No. 43220000-WSCA-14-ACS, effective through June 31, 2021, and issue two (2) purchase

order, one purchase order to ConvergeOne,
Tagged Interests: contract and purchasing

Inc., for software, hardware and services, in the amount of 188,177.94 and further request a

Tagged Interests: services, information technology, and Information Technology

10,000 contingency to be exercised at the discretion of the City, in the total amount of

198,177.94, and the second purchase order to Avaya Inc., in the amount of 138,317.36, for

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maintenance, service and support (to be paid annually) for the upgrade of the City s primary phone system.

(INFORMATION AND TECHNOLOGY DEPARTMENT)

Tagged Interests: Technology and technology

N. Request permission to issue a purchase order to Tidal Basin Government Consulting, LLC, to issue payment for the Hurricane Irma closeout Task

Order No. COH2019-02, in a total
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cumulative amount not to exceed 81,387.50. On November 28, 2017, the City Council

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approved to extend an agreement between the City and this vendor for a period of twelve (12)

months, for emergency management administrative services.

Tagged Interests: services and emergency

(EMERGENCY MANAGEMENT DEPT.)

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O. Request permission to utilize a cooperative contract from Sourcewell, Contract No. 120716-NAF, effective through January 17, 2021, and issue a

purchase order to Alan Jay Chevrolet-Cadillac,
Tagged Interests: contract and purchasing

Inc., for the purchase of nine (9) 2021 Chevy Colorado Extended CAB, 2WD, 6 bed work truck, in the amount of 21,973.00 per truck, for a total

cumulative amount not to exceed 197,757.
Tagged Interests: transportation and purchasing

(DEPARTMENT OF PUBLIC WORKS)

Tagged Interests: Public Works and public works

P. Request permission to utilize a cooperative contract from Sourcewell, Contract No. 120716-NAF, effective through January 17, 2021, and issue a

purchase order to Alan Jay Chevrolet-Cadillac,
Tagged Interests: contract and purchasing

Inc., for the purchase of five (5) 2021 Chevy Colorado Extended CAB, 2WD, 6 bed work truck, in the amount of 21,973.00 per truck, for a total

cumulative amount not to exceed 110,000.
Tagged Interests: transportation and purchasing

(DEPARTMENT OF PUBLIC WORKS)

Tagged Interests: Public Works and public works

Q. Request permission to waive competitive bidding, since it is advantageous to the City in that this vendor is familiar with the requirements of the

Department of Public Works and led the
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composition study completed for the recycling program, and issue a purchase order to BSC

Tagged Interests: program, purchasing, and recycling

Engineering, Inc., to complete the reengineering plan of the recycling program and a related

Tagged Interests: program, recycling, and engineering

public education element, in a total cumulative amount not to exceed 204,426, subject to the

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approval of the 2020-2021 budget.

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(DEPARTMENT OF PUBLIC WORKS)

Tagged Interests: Public Works and public works

R. Request permission to issue a purchase order to Gardner, Bist, Bowden, Bush, Dee, Lavid Wright, P.A., for the professional services of attorney

David Dee, at his municipal hourly rate
Tagged Interests: legal, services, and purchasing

of 275 per hour, for a thorough review of Chapter 78 of the City Code, entitled Solid

Waste, in order to implement a plan allowing the City to redesign its recycling program with

Tagged Interests: program and recycling

the goal of educating the residents and increase the program s efficiency and effectiveness, in the amount of 36,000. (DEPARTMENT OF PUBLIC WORKS)

Tagged Interests: program, Public Works, public works, and government efficiency

S. Request permission increase Purchase Order No. 2020-838 issued to Inframark, LLC, to provide operations and maintenance support to maximize cost

effective, efficient and
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complaint water distribution and wastewater collection system operating services, by an

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additional amount of 120,000 for a new total cumulative amount not to exceed 320,000.

(DEPARTMENT OF PUBLIC WORKS)

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T. Request permission to waive competitive bidding, since it is advantageous to the City in that

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the City s Department of Public Works has used the services of this vendor for several years and the vendor is familiar with the department s control

system, and increase Purchase Order No. 2020-796, issued to Curry Controls Company, the purchase of five (5) remote terminal
Tagged Interests: services, purchasing, Public Works, and public works

units, by an additional 34,191.01, for a new total cumulative amount not to exceed

134,191.01.

(DEPARTMENT OF PUBLIC WORKS)

Tagged Interests: Public Works and public works

U. Proposed resolution of the Mayor and City Council of the City of Hialeah, Florida, waiving competitive bidding requirements to award a contract to

AT T Corporation, for the upgrade
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of the 911 primary center phone system, which includes without limitation, hardware and

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software installation, configuration, training, maintenance and support, for a term of five

Tagged Interests: training, information technology, and Information Technology

years; authorizing the expenditure of the sum of 241,750.00 for the first year, and

90,936.00 for each subsequent year, payable in monthly installments, for a total project

amount not to exceed 605,494.00, for services rendered pursuant to the scope of work and

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pricing schedule attached hereto and made a part hereof as Exhibit 1 , and in accordance with the terms and conditions set forth in Master Services

Agreement No. 153555UA; and
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further authorizing the Mayor and the City Clerk, on behalf of the city to execute the scope of

work and pricing schedule attached hereto as Exhibit 1 ; and providing for an effective date. (INFORMATION TECHNOLOGY DEPARTMENT)

Tagged Interests: Technology, technology, information technology, and Information Technology